Summary of Leak Detection Services Contract Opportunity

This is an Invitation for Bid (IFB) document for the City of Austin, Texas Water Utility Department soliciting leak detection services. The City seeks to procure acoustic leak detection services covering an estimated 500 linear miles of the city's water distribution system annually under IFB 2200 BYS1060. A non-mandatory pre-offer meeting is scheduled for October 13, 2026 at 1:00 p.m. CT via Microsoft Teams, with written questions due by October 15, 2026 at 5:00 p.m. CT. Offers are due November 3, 2026 at 2:00 p.m. CT. The contract will commence upon execution and may be extended at the City's sole option; if not extended, the contractor must holdover for up to 180 days to facilitate re-solicitation. All offers remain valid for 150 calendar days following the due date.

Contractors must submit bids as a unit price per linear mile and demonstrate a minimum of three consecutive years of experience in acoustic leak detection services for municipal water distribution systems within the past five years. Bidders must provide a minimum of five leak detection reports from services performed within the past 24 months for municipal systems, along with reference sheets verifying qualifications and past performance. Pricing must be all-inclusive with no separate charges for administrative costs, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees. The City will award to the low responsive bid or best value bid after applying local and small business discounts of up to 5 percent for bids up to $500,000 and 3 percent for bids between $500,000 and $50 million, with local business preference for entities headquartered within the Austin-Round Rock-San Marcos Metropolitan Statistical Area (Bastrop, Caldwell, Hays, Travis, and Williamson counties). No MBE-WBE goals apply. Initial pricing is fixed for 12 months; thereafter, price adjustments are limited to the Employment Cost Index for wages and salaries on annual anniversary dates. Contractors must comply with the City's Living Wage Program and Wage Theft Ordinance requirements and obtain security clearance for access to Austin Water Department facilities.