Summary

This file is related to a Leak Detection Services contract opportunity issued by the City of Austin, Texas Water Utility Department under Invitation for Bid (IFB) 2200 BYS1060. The City is soliciting bids for acoustic leak detection services covering an estimated 500 linear miles of its water distribution system annually. A non-mandatory pre-offer meeting is scheduled for October 13, 2026 at 1:00 p.m. CT via Microsoft Teams, with written questions due by October 15, 2026 at 5:00 p.m. CT. Offers are due on November 3, 2026 at 2:00 p.m. CT. The contract will commence upon execution and may be extended at the City's sole discretion; if not extended, the contractor must provide holdover services for up to 180 days to facilitate re-solicitation. Contractors must demonstrate a minimum of three consecutive years of experience in acoustic leak detection services for municipal water distribution systems within the past five years and submit a minimum of five leak detection reports from services performed within the past 24 months.

Pricing must be submitted as an all-inclusive unit price per linear mile and cannot include separate charges for administrative costs, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees. The initial 12-month pricing is fixed; thereafter, annual price adjustments are limited to the Employment Cost Index for wages and salaries. The City will award to the low responsive bid or best value bid after applying local and small business discounts of up to 5 percent for bids up to $500,000 and 3 percent for bids between $500,000 and $50 million, with local business preference applying to entities with headquarters within the Austin-Round Rock-San Marcos Metropolitan Statistical Area (Bastrop, Caldwell, Hays, Travis, and Williamson counties). No MBE-WBE goals apply. Contractors must comply with the City's Living Wage Program and Wage Theft Ordinance requirements and obtain security clearance for access to Austin Water Department facilities. All offers remain valid for 150 calendar days following the due date.