Leak Detection Services Contract Summary

This file pertains to an Invitation for Bid (IFB 2200 BYS1060) issued by the City of Austin, Texas Water Utility Department for leak detection services. The contract encompasses an estimated 500 linear miles of the city's water distribution system annually, with services to be performed using acoustic leak detection methods. A non-mandatory pre-offer meeting is scheduled for October 13, 2026 at 1:00 p.m. CT via Microsoft Teams, and written questions are due by October 15, 2026 at 5:00 p.m. CT. Offers are due November 3, 2026 at 2:00 p.m. CT. The contractor must provide all materials, equipment, transportation, labor, GPS data collection, inspection, and comprehensive reporting. Contractors must demonstrate a minimum of three consecutive years of experience in acoustic leak detection services for municipal water distribution systems within the past five years and submit proof of qualifications via a Reference Sheet and a minimum of five leak detection reports from projects completed within the past 24 months. The contract commences upon execution and may be extended at the City's sole option; if not extended, the contractor must remain available for a holdover period of up to 180 days.

Pricing must be submitted on a unit price per linear mile basis with 500 linear miles as an estimated annual guide, though actual purchases may vary. All pricing is all-inclusive and cannot include separate charges for administrative costs, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees. The City will award to the lowest responsive bid or best value bid and will apply local business discounts of up to 5 percent for bids up to $500,000 and 3 percent for bids between $500,000 and $50 million for entities with headquarters within the Austin-Round Rock-San Marcos Metropolitan Statistical Area (Bastrop, Caldwell, Hays, Travis, and Williamson counties). No MBE-WBE goals apply to this solicitation. Pricing is fixed for the initial 12 months; thereafter, price adjustments are limited to the Employment Cost Index for wages and salaries on annual anniversary dates. All offers remain valid for 150 calendar days following the due date. Contractors must comply with the City's Living Wage Program and Wage Theft Ordinance requirements and obtain security clearance for access to Austin Water Department facilities.