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The City of Austin Water Utility Department issued Invitation for Bid (IFB) 2200 BYS1060 for leak detection services covering approximately 500 linear miles of the city's water distribution system on an annual basis. A non-mandatory pre-offer meeting is scheduled for October 13, 2026 at 1:00 p.m. CT via Microsoft Teams, with written questions due by October 15, 2026 at 5:00 p.m. CT. Offers are due November 3, 2026 at 2:00 p.m. CT. The contractor must provide all materials, equipment, transportation, labor, GPS data collection, inspection, and reporting services. Contractors must demonstrate a minimum of three consecutive years of experience in acoustic leak detection services for municipal water distribution systems within the past five years and submit a minimum of five leak detection reports from projects completed within the past 24 months. The contract commences upon execution and may be extended at the City's sole option; if not extended, the contractor must provide holdover services for up to 180 days. All offers remain valid for 150 calendar days following the due date.

Pricing must be submitted as a unit price per linear mile on an all-inclusive basis with no separate charges for administrative costs, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees. Initial pricing is fixed for 12 months; thereafter, price adjustments are limited to the Employment Cost Index for wages and salaries on annual anniversary dates. The City will award to the low responsive bid or best value bid after applying local business discounts of up to 5 percent for bids up to $500,000 and 3 percent for bids between $500,000 and $50 million, with local business preference applying to entities headquartered within the Austin-Round Rock-San Marcos Metropolitan Statistical Area (Bastrop, Caldwell, Hays, Travis, and Williamson counties). No minority or women-owned business enterprise goals apply. Contractors must comply with the City's Living Wage Program and Wage Theft Ordinance requirements and obtain security clearance for access to Austin Water Department facilities.