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This is a government file related to a City of Austin, Texas Water Utility Department invitation for bid (IFB 2200 BYS1060) for leak detection services. The contract encompasses leak detection services covering an estimated 500 linear miles of the city's water distribution system annually, with a survey mile defined as one linear mile of water distribution main assigned by the City through GIS mapping regardless of appurtenances inspected. A non-mandatory pre-offer meeting is scheduled for October 13, 2026 at 1:00 p.m. CT via Microsoft Teams, with written questions due October 15, 2026 at 5:00 p.m. CT. Offers are due November 3, 2026 at 2:00 p.m. CT. The contractor must provide all materials, equipment, transportation, labor, GPS data collection, inspection, and reporting. Contractors must demonstrate a minimum of three consecutive years of experience in acoustic leak detection services for municipal water distribution systems within the past five years and submit a minimum of five leak detection reports from services performed within the past 24 months for municipal systems. The contract commences upon execution and may be extended at the City's sole option; if not extended, the contractor must holdover for up to 180 days to allow re-solicitation.

All pricing must be all-inclusive with no separate charges for administrative costs, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees. Offerors must bid a unit price per linear mile with 500 linear miles as an estimated annual guide, though actual purchases may vary. The City will award to the low responsive bid or best value bid after applying local and small business discounts of up to 5 percent for bids up to $500,000 and 3 percent for bids between $500,000 and $50 million. A local business preference applies to entities with headquarters within the Austin-Round Rock-San Marcos Metropolitan Statistical Area (Bastrop, Caldwell, Hays, Travis, and Williamson counties). No minority or women-owned business enterprise goals apply. Pricing is fixed for the initial 12 months; thereafter, price adjustments are limited to the Employment Cost Index for wages and salaries on annual anniversary dates. All offers remain valid for 150 calendar days following the due date. The contractor must comply with the City's Living Wage Program and Wage Theft Ordinance requirements and obtain security clearance for access to Austin Water Department facilities.