ID07180031-Revised_PWS_Cannon_Holloman_8a_F2F_11.13.18.pdf

ID07180031-Environmental Services at Cannon AFB and Holloman AFB Competitive 8(a)

Performance Work Statement (PWS)

General Services Administration (GSA) Greater Southwest Region

CONTRACT #

ID07180031

FENCE-TO-FENCE ENVIRONMENTAL SERVICES

AT CANNON AIR FORCE BASE AND HOLLOMAN AIR FORCE BASE,

NEW MEXICO

for

Air Force Civil Engineer Center (AFCEC)

Performance Work Statement

(PWS)

Competitive 8(a) Open Market

October 22, 2018

Revised as of 13 Nov 2018

Background:

The requirement within this performance work statement (PWS) is for Environmental Service to support the Air Force Civil Engineer Center (AFCEC). The Environmental Services encompasses the full range of methods, technologies, and supporting activities necessary to conduct environmental restoration/remediation, operations and services efforts to address environmental sites and/or conditions at Air Force (AF) installations and other locations in accordance with technical and regulatory requirements.

1. Program Objectives:

This Contract provides F2F Environmental Services to support the Air Force Civil Environmental Quality (EQ) Program at Cannon AFB and Holloman AFB, NM. Cannon AFB includes Melrose Air Force Range (MAFR).

2. Scope:

The scope of work encompasses the full range of methods, technologies, and supporting activities necessary to conduct environmental operations and services efforts to address Fence-To-Fence (F2F) environmental compliance needs. This PWS provides Hazardous Waste (HW) Program, Hazardous Material Management, Environmental Sampling and Analysis, Air Quality, Wastewater and Stormwater, Solid Waste Management, Environmental Management Systems (EMS), Petroleum Oil and Lubricants Management, and Toxic Substances Control Act (TSCA), services on Cannon AFB and Holloman AFB, NM. It is the Contractor's responsibility to comply with all applicable federal, state and local laws and regulations, and to fulfill the performance objectives of this PWS in a manner that is consistent with relevant DoD and Air Force policy for the duration of the Performance.

3. Requirements/Specific Tasks:

Contractor support shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision and other requirements necessary for, or incidental to the performance of work set forth herein; assure any and all program and/or project related costing information (regardless of its stage in development) is secured, as directed by the Contracting Officer (CO); and be responsible for safeguarding proprietary and other sensitive information. The Contractor shall be immediately capable of addressing and interpreting all aspects of environmental law and regulation. Services to be provided support the AF Environmental Quality (EQ) program. This PWS encompasses the full range of methods, technologies, and supporting activities necessary to conduct environmental operations and services efforts to address fence-to-fence environmental compliance needs at: Cannon and Holloman AFBs in accordance with technical and regulatory requirements.

4. SPECIFIC TASKS

4.1 Summary of Performance Requirements

The appropriate services to be performed during the basic year and subsequent option years are identified in Table 1, Summary of Requirements for Cannon AFB and Holloman AFB.

Table 1- Summary of Requirements for Cannon AFB (C) and Holloman AFB (H)

PWS

Para

Task Description Basic Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

BASIC REQUIREMENTS

(Will be Exercised in the Years Outlined)

4.3 HAZARDOUS MATERIAL MANAGEMENT

4.3.1 Installation Hazardous Material Management Program (IHMP) Support

C H

C H

C H

C H

C H

4.3.1.1 IHMP Implementation C

H C H

C H

C H

C H

4.3.1.2 HM Training C

H C H

C H

C H

C H

4.3.1.3 HM Tracking C

H C H

C H

C H

C H

4.3.1.4 EESOH-MIS Hazardous Materials Module

C H

C H

C H

C H

C H

4.4 SAMPLING, TESTING, ANALYSIS, AND MONITORING

4.4.1

SAM, WASTE

CHARACTERIZATION

C H

C H

C H

C H

C H

4.4.1.1 SAM, Waste Characterization-Additional Information for Cannon AFB

C H

C H

C H

C H

C H

4.4.1.2 SAM, Waste Characterization-Additional Information for Holloman AFB

C H

C H

C H

C H

C H

4.4.1.2.1 Water Stream Sampling

C H

C H

C H

C H

C H

4.4.1.2.2 Silver Recovery O&M

C H

C H

C H

C H

C H

4.4.2 SAM, NPDES/Other Waste Water

C H

C H

C H

C H

C H

4.4.2.1 SAM, NPES/Other Waste Water Cannon AFB

C H

C H

C H

C H

C H

4.4.2.2 SAM, NPES/Other Waste Water Holloman AFB

C H

C H

C H

C H

C H

Table 1- Summary of Requirements for Cannon AFB (C) and Holloman AFB (H)

PWS

Para

Task Description Basic Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

4.4.3.1 SAM, Air Cannon and Holloman

C H

C H

C H

C H

C H

4.4.4 LTM Melrose Range, SAM C C C C C

4.4.5 LTM Melrose Range, SAM H H H H H

4.5 Air Quality

4.5.1 Inventory, Stationary Air Emissions Inventory Data Management

C H

C H

C H

C H

C H

4.5.1.1 Field Verification for Stationary Sources AEI

C H

C H

C H

C H

C H

4.5.1.2 Identification of Missing AEI Data

C H

C H

C H

C H

C H

4.5.1.3 Develop AEI for all Stationary Sources

C H

C H

C H

C H

C H

4.5.1.4

Prepare AEI submission materials and documentation for required regulatory reporting

C H

C H

C H

C H

C H

4.5.1.5 Prepare Greenhouse Gas Inventory

C H

C H

C H

C H

C H

4.5.1.6 Annual Shop Training for Air Permits Requirements

C H

C H

C H

C H

C H

4.5.1.7 Annual Visit of 1/3 of Shops Air Permit Requirements

C H

C H

C H

C H

C H

4.5.3 Recordkeeping, Air

C H

C H

C H

C H

C H

4.5.3.1 Monthly Record Keeping

C H

C H

C H

C H

C H

4.5.3.2 Emission and Operating Limit Tracking

C H

C H

C H

C H

C H

4.5.3.3 Compliance Certification and Monitoring Reports

C H

C H

C H

C H

C H

4.5.3.4 Semiannual Monitoring Reports

C H

C H

C H

C H

C H

4.5.3.5 Updates Tracking Changes in Permit/Source Information

C H

C H

C H

C H

C H

4.5.3.6 Audit Support

C H

C H

C H

C H

C H

4.5.4.1 Permit Renewal, Title V, Five- Year

NO H NO C NO

Para

Task Description Basic Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

4.5.4.2 Permit Renewal, Title V, Maintenance

C H

C H

C H

C H

C H

4.6 Wastewater & Stormwater

4.6.1

DISCHARGE PERMIT

RENEWAL NMED DP-873

NO NO NO NO

C

4.6.1.1 Permit Application NO NO NO NO C

4.6.1.2 Site Visit and Data Collection NO NO NO NO C

OPTIONAL REQUIREMENTS

(Exercise of these Projects is Contingent on Funding)

4.2 HAZARDOUS WASTE MANAGEMENT

4.2.1 HW Contract Support

C H

C H

C H

C H

C H

4.2.3

RECYCLING, HAZARDOUS

WASTE

C H

C H

C H

C H

C H

4.2.4 Recycling, Hazardous Waste, Solvent Service

H H H H H

4.2.5

RECYCLING, OTHER

REGULATED

C H

C H

C H

C H

C H

4.2.1.1.1 .1

Biennial Report NO C H

NO

C H

NO

4.2.1.2 Data Management and Technical Support

C H

C H

C H

C H

C H

4.2.6 Supplies, HW

C H

C H

C H

C H

C H

4.2.2

PLAN UPDATE, HW MGT,

NON TSDF

C H

NO NO

C H

NO

4.3 HAZARDOUS MATERIAL MANAGEMENT

4.3.2 IHMP SUPPORT, SUPPLIES

C H

C H

C H

C H

C H

4.3.3 Reporting, Emergency Planning and Community Right-to-Know Act (EPCRA)

C H

C H

C H

C H

C H

4.4 SAMPLING, TESTING, ANALYSIS, AND MONITORING

4.4.3.2 SAM, Air, New Cannon and Holloman Stack Test Requirement

C H

C H

C H

C H

C

4.5 Air Quality

Para

Task Description Basic Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

4.5.2 Inventory, Mobile Air Emissions Inventory Data Management

C H

C H

C H

C H

C H

4.5.4.2 Permit Renewal, Title V, Maintenance

C H

C H

C H

C H

C H

4.6 WASTEWATER AND STORMWATER

4.6.2 Discharge Permit Renewal

NMED DP-1127

H NO

NO NO NO

4.7 CULTURAL RESOURCES MANAGEMENT

4.7.1 Survey/Inventory Update, Cultural Resources, Archaeological

C H

C H

C H

4.7.1.1 Historical Buildings

C H

C H

C H

4.7.1.2 Cultural Resource Surveys

C H

C H

C H

4.7.2 Management, Cultural Sites

C H

C H

C H

C H

C H

4.8 SOLID WASTE MANAGEMENT

4.8.1

INTEGRATED SOLID

WASTE MANAGEMENT

PLAN

NO H NO C NO

4.8.1.1 Commodity Market Analysis

(CMA)

NO H NO C NO

4.8.1.2 Qualified Recycling Plan Business Plan (QRP BP)

NO H NO C NO

4.9 ENVIRONMENTAL MANAGEMENT SYSTEM

4.9.1 Plan Update, EMS Action Plan

C H

C H

C H

C H

C H

4.9.2 Recordkeeping, EMS

C H

C H

C H

C H

C H

4.10

TOXIC SUBSTANCES

MANAGEMENT

Asbestos Management Plan (every 5 years)

C H

C H

C H

C H

C H

4.10.1 Asbestos Management Plan (AMP or AMOP)

C H

C H

C H

C H

Para

Task Description Basic Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

4.11 Permit Fees

C H

C H

C H

C H

The detailed service activities to be performed under this contract are identified in the paragraphs below. The Contractor shall adhere to both the general requirements and installation-specific requirements for each project. Contractor personnel shall possess appropriate certifications and training to accomplish the required services, as specified.

4.2 HAZARDOUS WASTE MANAGEMENT (OPTIONAL)

The contractor shall perform services in support of hazardous waste (HW) management and in compliance with the Hazardous Materials Transportation Act (HMTA), Resource Conservation and Recovery Act (RCRA), Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), Pollution Prevention Act; and state, and local laws and regulations, related Department of Defense (DoD) and AF directives (including Air Force Instruction [AFI] 32-7042); and the installation-level Hazardous Waste Management Plan (HWMP). HW management services shall include, but are not limited to, HW collection from Initial Accumulation Points (IAP)/Universal Waste Sites (UWS)/Waste Collection Sites (WCS) (may also be referenced as Satellite Accumulation Areas [SAA]); <90-day hazardous waste accumulation site (HWAS);

sampling and analysis of HW; HW monitoring and tracking systems; implementation and management of waste tracking systems; HW characterization and inventories;

preparation of periodic data and annual reports related to HW management such as Annual Business Fee reports (NOTE: Biennial Reports are addressed separately in section 4.2.1.1, “Reports, HW”); performing data pulls/summaries for use in semi-annual and other DoD/USAF data calls; entering all required waste data into Enterprise Environmental, Safety, and Occupational Health Management Information System (EESOH-MIS) data system; supporting preparation of, and updates to, the HWMP;

identification of treatment and disposal sites; recordkeeping; training, as identified and approved by each base; shop Staff Assistance Visit (SAV) support; rag re-use programs, contaminated rag exchange/rag laundering, if applicable; and <90-day HWAS operations (excluding any real property upgrades or improvements to the facility). The documentation associated with hazardous/non-HW removal and disposal must be provided to the AF in advance. The AF (specifically, each installation’s delegated representative) shall approve all disposal methods and shall sign the manifests.

4.2.1 HW CONTRACT SUPPORT (OPTIONAL)

Hazardous Waste Contract Support includes services such as the management and operation of centralized accumulation areas and associated waste streams, HW training, site inspections, data management, project and monitoring development and support IAW Federal, State, and Local regulations. The contractor shall perform hazardous waste contract services in support of HW and UW management. The Contractor shall pick up the material within two working days or three calendar days, whichever is sooner.

However, if the IAP/UWS/WCS manager requests an urgent pickup (e.g., above volume limits, in need of a replacement container or approaching the end of the 72-hour grace period) the Contractor shall pick up the material before close of business the same day of request. Expedited pickups may be required prior to Federal Holiday weekends or other facility shutdown periods exceeding the 72-hour (3-days) waste-holding limitations. At the time of pickup, the IAP/UWS/WCS Manager will provide the Contractor with a copy of the waste container log or other appropriate information.

When the Contractor does not have a current waste profile sheet for the waste picked up, the Contractor shall perform waste classification IAW the scope of work. Prior to transporting or storage, the Contractor shall inspect all containers for dents, DOT requirements, rust and leaks. It is the responsibility of the Contractor to make appropriate corrections to containers prior to transport to the <90-day HWAS. The Contractor shall re-pack and/or place in a new container (e.g. over-pack) as required to ensure compliance with the applicable regulations. When necessary, the Contractor shall load containers on vehicles for shipment to an off-site treatment, storage, or disposal facility. The Contractor will not be delegated signature authority to sign HW manifests.

Facility inspections: The Contractor shall perform weekly inspections of the <90-day HWAS. The Contractor shall maintain logs of all inspections. Documentation shall also be provided in the Monthly Status Report. (CDRL A001Cb, A001Hb)

The Contractor shall provide required data to the base two weeks prior to the due date submission for the Large Quantity Generator (LQG) semi-annual AF Data Calls and Reports. Reporting, data management, and other HW management activities for Cannon AFB by the Contractor will include both Cannon AFB and its GSU, MAFR located 35 miles from Cannon AFB. Reports and data for Cannon AFB and MAFR may or may not be combined into single reports depending on the requirements. (CDRL A001Cc, A001Hc)

Specifically, hazardous waste contract services include the following:

A Contractor representative shall also be available on an “on call” basis, either by telephone or beeper, during non-duty hours for “priority mission essential” needs and/or pickups

Receipt / in-processing of hazardous waste from units (HW and UW is delivered to Hazardous Waste Accumulation Sites (HWAS) during schedule drop off times or by appointment)

Management/accomplishment of curbside pickup

Management of Hazardous Waste Accumulation Site

Administration of the HW module in the EESOH-MIS database; base may provide guidance regarding base-specific HW and HM procedures and documentation using EESOH-MIS

Hazardous Waste operation

Industrial Recycling processes

Compliance/Site Assistance Visit: The Contractor shall assist installation HW Manager(s) with performing SAVs by visiting every IAP/UWS/WCS on the installation at least twice per year. (CDRL A001Cd, A001Hd)

Adherence to all AF policies and goals on hazardous waste minimization

Preparation of HW containers for shipment and coordination with transport/disposal contractors for turn-in and pick-up of HW and HW services

Utilization of EESOH-MIS to track all movement of HW off-site

Coordination of delivery orders, including but not limited to, transmitting information electronically to DLA-DS, verification/validation and correction if necessary of draft paperwork prior to pickup of delivery orders.

May be required to attend semi-annual meetings with New Mexico Environment Department (NMED) Hazardous Waste Bureau (HWB) and bases at specified location; attendance by Contractor will be determined by base. Meetings may occur at NM DoD installations or at NMED offices, within the state of NM.

If the Contractor is the sole occupant of the building, the Contractor will be designated and act as the “Facility Manager,” performing all required Facility Manager duties for the facility. The Contractor shall prepare facility work/repair orders and follow up on maintenance actions.

If deemed necessary by the HWPM, the Contractor shall maintain an Initial Accumulation Point (IAP) for wastes generated during their activities for waste, to include but not limited to, used oil and spent spill cleanup products. All routine hand tools and Personal Protective Equipment (PPE) shall be provided and maintained by the Contractor.

Strict adherence to federal, state, and local HW regulations. This support shall also include completing requirements for similar wastes such as non-hazardous industrial and special waste, used oil, and off-spec fuel; waste consolidation/lab packing, waste turn-in/preparation for shipment, pick-up of waste for transfer to central accumulation area, etc.

Submittal of a monthly report summarizing the activities performed in support of this effort. (CDRL A001Ca, A001Ha)

4.2.1.1 Reports, HW (OPTIONAL)

The contractor shall provide all documentation, records, and data in a timely manner that shall not impede the installation from performing required reports. (CDRL A001Cc, A001Hc)

4.2.1.1.1.1 Biennial Report

The Contractor shall provide all required documentation and records for the Biennial Report mandated by 40 CFR to the base five (5) weeks prior to the due date submission required from the installation by the State regulator. (CDRL A001Ce, A001He)

4.2.1.2 Data Management and Technical Support (OPTIONAL)

The Contractor shall provide comprehensive technical support for implementing and evaluating the HW program in accordance with AFI 32-7042 and other applicable federal, state and local laws. The Contractor shall perform the following:

Document all characterization, process descriptions, develop HW profiles, manage the Hazardous Waste Accumulation Sites (HWAS) (CDRL A001Cf, A001Hf)

All process descriptions shall be reviewed/validated and updated if needed no less than once every year.

Annually review HWMP and provide report advising base of recommended administrative updates. (CDRL A001Cg, A001Hg)

The Contractor shall maintain, review, and track disposal manifests, Land Disposal Restriction Certifications, Certificates of Destruction, and other shipment documents (CDRL A001Cc, A001Hc)

Ensure all manifests and bills of lading are properly completed and signed

Track shipments by location and type

Ensure receipt of returned signed manifest within 45-calendar days of shipment date, or prepare an exception report and forward it to the applicable regulatory agency through the respective Cannon AFB and/or Holloman AFB Environmental office. File and maintain manifests for a period of three (3) years in an active file (may be electronic files as allowed by AFI 51-301, Civil Litigation)

The Contractor shall prepare a quarterly HAZWASTE Report that details trend analysis and composition of waste stream, waste generators, and quantities of waste generated (CDRL A001Cc, A001Hc)

The Contractor shall assist with preparation of data and forms for NMED Annual Business Fee Reports, DoD/AF semi-annual reporting, and other data calls/reporting, as required (preparation of Biennial Reports is specifically addressed in section 4.2.1.1). (CDRL A001Cc, A001Hc, A001Ci, A001Hi) o Completion of Large Quantity Generator Questionnaires and/or annual Business Fee Reporting at least two (2) weeks prior to submittal deadline(s).

o Provide data and forms to support Biennial Reporting at least five (5) weeks prior to the submittal deadline.

Perform Base-specific HW training to all Base personnel handling hazardous waste to ensure compliance with AFI 32-7042 requirements. The Contractor may be required to develop and update training information. Base and ISS will approve training content. Training to be provided in small or large group settings, or one-on-one; the training venue may be in shops or theater settings, at the Contractor’s desk/computer or via providing telephone assistance. The

Contractor will maintain sign-in logs, a comprehensive spreadsheet of attendees and will issue certificates to training attendees. (CDRLs A001Cj, A001Hj, B005C, B005H)

Provide support in developing and monitoring programs to effectively manage other non-RCRA state regulated waste streams not being managed under other installation programs or protocols including the following:

o Conducts research and development of policies and procedures that meet these requirements/new regulations in support of the management of non- RCRA waste.

o Provide data to support Large Quantity Generator Questionnaires and/or Biennial Reporting 5 weeks prior to the submittal deadline.

o Assist with completion of Large Quantity Generator Questionnaires and/or Biennial Reporting.

4.2.1.3 Hazardous Waste Accumulation Site (HWAS) Management (OPTIONAL)

The Contractor shall track all HW containers from time of generation until they reach the ultimate disposal facility (i.e., cradle-to-grave). The Contractor shall track the age of all containers in the HWAS, also known as <90-day accumulation facility(s). The Contractor shall use the AF tracking software, EESOH-MIS, to perform the cradle-to-grave tracking. The Contractor shall coordinate delivery orders, including but not limited to, transmitting information electronically to DLA-DS, verification/validation and correction if necessary of draft paperwork prior to pickup of delivery orders.

Management of the HWAS shall include waste consolidation, segregation of HW, management of used oil and off-spec fuel, screen used oil, waste turn-in, facility inspections (at least weekly), container inspections (at least weekly), testing of equipment (at least monthly), contingency planning, preparation for shipment, housekeeping; new, used, unusable container management, and facility maintenance work orders. All non-compatible items collected under contract shall be segregated and kept physically separate from any other items. The items shall be marked so that they are readily identified throughout the performance period. The Contractor shall perform and provide all documentation, records, and data to the installation per the Hazardous Waste Management Plan. Contractor will ensure that a Contingency Plan, if required as part of base generator status, will be located in the hazardous waste accumulation point at all times. (CDRL A001Ck, A001Hk, A001Cl, A001Hl)

The Contractor shall track the age of all containers in the accumulation facility(s). On a weekly basis, the Contractor shall provide the base HWPM with a list of containers that have exceeded 45-days of accumulation time. (CDRL A001Cm, A001Hm)

4.2.2 PLAN UPDATE, HW MGT, NON TSDF (OPTIONAL)

The contractor will provide services to update the Hazardous Waste Management Plan and maintain it in the USAF Environmental Management Plan template as specified by Air Force guidelines. The plan update will require a complete review and revision to ensure compliance. The contractor will have knowledge of applicable state regulations and Air Force Instructions. At a minimum, the plans (to include updates to Waste Analysis Plan, training plan, emergency response plan, waste stream inventory, collection site inventory, and waste profiles and relevant sections of the QAPP, and Contingency Plan) are reviewed and updated on an annual basis. The Contractor shall perform and provide all documentation, records, and data to the base. The Contractor shall provide all documentation, records, and data in a timely manner that shall not impede the base from performing required reports. (CDRL A001Cn,A001Hn)

4.2.3 RECYCLING, HAZARDOUS WASTE (OPTIONAL)

In accordance with 40 CFR 262.27, Waste Minimization Certification for HW Generators; state and local regulations concerning HW management, minimization and recycling; (Federal Facility Compliance Act (FFCA), Section 102) the Contractor shall provide service to recycle RCRA Subtitle C regulated hazardous waste to reduce amount of waste generated, avoid disposal costs, and improve solid waste diversion rate. This may include and is not limited to lead-acid batteries, antifreeze, puncturing and crushing aerosol cans, processing absorbents for re-use, processing used oil from absorbent pads, etc. The contractor may be required to provide services to recycle used oil or support recycling of used oil. Includes all HW recycled under any RCRA exclusions, variances, or exemptions. The contractor shall submit a monthly report (Hazardous Waste Recycling Report, will be part of CPSMR) summarizing the activities performed in support of this effort. (CDRL A001Co, A001Ho)

4.2.4 RECYCLING, HAZARDOUS WASTE, SOLVENT SERVICE (OPTIONAL)

In accordance with 40 CFR 262.27, Waste Minimization Certification for HW Generators; state and local regulations concerning HW management, minimization and recycling; (Federal Facility Compliance Act (FFCA), Section 102) the Contractor shall provide service to recycle RCRA Subtitle C regulated hazardous waste to reduce amount of waste generated, avoid disposal costs, and improve solid waste diversion rate. The contractor will provide parts washers and solvent tank service; and will provide solvent tank service for government-furnished parts washers as described (Attachment 6). The contractor shall submit a monthly report (Hazardous Waste Recycling Report will be part of CPSMR) summarizing the activities performed in support of this effort. (CDRL A001Hp)

Contractor-Furnished Washers - Contractor shall provide parts washers, solvents, and parts washers repair or replacement on a lease basis. The contractor will service the parts washers per the schedule in the Services table. The quantity, type, and placement of parts washers may change over the course of the contract.

Government-Owned Washers - Contractor shall perform maintenance services on Government-owned parts washers, including solvent replacement or replenishment.

The Services table lists the specific locations and types of the machines. The quantity, type, and placement of parts washers may change over the course of the contract.

The Contractor shall maintain current copies of all waste disposal and handling certifications, uniform hazardous waste manifests (UHWM), and permits required by Federal and State agencies, and shall make those copies available to the Government before award and on request, thereafter. The UHWM Generator’s Initial Copy will be provided to the Government at time of transportation and a copy of the signed Designated Facility’s Copy upon receipt. Contractor will notify the Government if a copy of the signed UHWM Designated Facility’s Copy is not received within 30 days. In the event the parts cleaners UHWM is not returned to Holloman AFB by the regulatory deadline and a fine is incurred from the regulator, the contractor shall pay said fine by the due date. If any fees such as late fees are incurred from the regulator the contractor shall pay them as well.

The Contractor shall ensure each machine is properly tagged to include: date contractor-furnished machine was put into service at Holloman AFB, date of previous service visit, last date machine had solvent replaced with fresh solvent, any machine repair or other maintenance, and next scheduled service.

4.2.5 RECYCLING, OTHER REGULATED (OPTIONAL)

The contractor shall provide services to recycle other regulated waste and materials including rag recycling program management and physically recycling rags and used oil.

The contractor will be responsible for screening used oil. The contractor is not responsible for used oil recycling coordination or cost. The contractor may be required to escort used oil recycling vendors on base.

The Contractor shall plan, develop, implement, and maintain a rag/absorbent pad recycling program for base shops. The contractor shall be familiar with the proper management and requirements associated with these materials in accordance with Federal, State and Air Force Instructions. The contractor will also compile and analyze HW data for use in continual on-site UW recycling, reduction and minimization efforts.

Data shall be used to prepare Waste Minimization Plan and Progress Summary Report, Hazardous Waste Management Report, and Source Reduction Evaluation and Plan Review. (CDRLs A001m, A001a, A001n)

4.2.6 Supplies, HW (OPTIONAL)

The contractor shall provide all required supplies to support the HW management requirements at Cannon AFB and Holloman AFB. Supplies may include hand tools, power tools, rope, plastic sheet-bindings and etc. (as necessary for material handling), PPE, spill cleanup supplies to include, but are not limited to, brooms, shovels, absorbents, pads, boom, wipes, baking soda, pH-test paper, traffic cones, reflective vests, and hard hats shall be provided by the Contractor. Administrative supplies to include, but are not limited to, pens, pencils, markers, paper, tape, and ink/toner cartridges shall be supplied by the Contractor. The Contractor shall also provide appropriate drum/containers and Hazard Labeling IAW DOT/RCRA Standards. IAW installation business practices, all drums/containers provided shall be new, unless installation policy allows for re-use of containers that are in good condition. These containers must be compatible for appropriate HW collection – through, over-the-road transportation – to, eventual certified disposal facilities. Containers will include multiple sizes and configurations compatible to the wastes being collected (e.g. – in sizes from 1 quart through 55 gallon drums and 1 cubic yard boxes; and inclusive of plastics, steel and fibrous materials; and in open-top and closed-top (with bung) configurations).

Attachment 3-4 , detail the sizes and variety of DOT-certified waste collection containers.

4.3 HAZARDOUS MATERIAL MANAGEMENT (OPTIONAL)

The Contractor shall perform services in support of hazardous materials management and in compliance with the HMTA, CERCLA, RCRA, Emergency Planning and Community Right-to-Know Act (EPCRA), OSHA; all other applicable federal, state, and locals laws and regulations; related DoD and AF directives (including AFI 32-7086); and installation-level protocols, policies, and plans. Hazardous materials management services shall include, but are not limited to, hazardous materials product research, evaluation, and substitution recommendations; maintenance of hazardous materials controls and/or tracking systems; maintenance of hazardous materials database or web-based management tools; development of compliance and pollution prevention (P2) education and training materials; identifying and inventorying hazardous materials;

support in the preparation of Toxic Release Inventory (TRI) reports and other reports required by EPCRA; support of operations and management of HAZMART Pharmacies (HAZMART); and general support of the Hazardous Materials Management Process

(HMMP).

4.3.1 Installation Hazardous Material Management Program (IHMP) Support

(REQUIRED)

The Contractor shall support the Installation Program Manager (IHMM). This includes providing support and training on the EESOH-MIS, data management, metric reporting, training, and assisting with other Civil Engineering (CE)/HMMP Team Lead responsibilities under AFI 32-7086, Hazardous Materials Management, to ensure data quality is maintained. The contractor shall follow the guidelines provided in the Hazardous Material Playbooks or other AF guidance documentation. The contractor shall submit a monthly report summarizing the activities performed in support of this effort and provided in the monthly status report. (CDRL A001Cq, A001Hq)

4.3.1.1 IHMP Implementation (REQUIRED)

The Contractor shall provide technical support required to ensure HAZMAT management and tracking occurs in EESOH-MIS as part of the HMMP. The Contractor shall assist as an Environmental Reviewer for Process Authorizations submitted in EESOH-MIS. The Contractor shall evaluate, at a minimum, environmental, fire protection, and emergency response risks of, and control options for, materials by performing process-specific authorizations in EESOH-MIS. (CDRL A001Cr,A001Hr, A001Cs, A001Hs)

The Contractor shall assess the materials to determine the level of tracking required (i.e., process specific, blanket, or exempt). Contractor support shall include, but is not limited to, the following:

• Provide technical and cross-functional team support in HM. (schedule and run the meeting to include meeting minutes and agenda)

• The Contractor shall perform duties as either the primary or alternate EESOH- MIS System Authorization Access Request (SAAR) POC at each base

• Identify appropriate chemical substitutions.

• Conduct site assistance visits (SAV). (frequency- at a minimum each shop needs to be visited semiannually).

• Report discrepancies in HM management observed during shop SAVs to installation IHMM, so that the installation can document discrepancies in eDASH Finding Tracker Tool and issue findings to shops/HTAs. The Contractor shall follow up with shops receiving findings to advise on deficiency correction or to verify that corrections have been completed. (CDRL A001Ct, A001Ht)

• Support Hazardous Materials Management Process (HMMP) and HMMP team activities.

• Provide day-to-day support to HAZMART and base personnel.

• Provide customer interface to ensure all shops are following HAZMAT regulations and policies

• Identify process improvements and deficiencies in HMMP.

• Support and use EESOH-MIS HM, and/or other approved databases, including review and approval of organization authorizations for new hazardous material requests through EESOH-MIS.

• Provide process characterization for HM usage.

• Support review/updating of HM documentation, to include the Installation

Hazardous Materials Management Program local instruction, and others as requested by the government program manager.

• Provide reviews of base wide physical chemical inventory and database reconciliation; and provide reviews of HM Ozone Depleting Chemical (ODC) and chemical substitution program.

• Support preparing Base operating instructions and/or plans for management of hazardous materials, as required.

• Support initiatives in identifying substitutes for hazardous chemicals.

• Ensure all HAZMAT transactions and data are entered in the EESOH-MIS

HAZMAT tracking system; Includes, but is not limited to, Government-wide Purchase Card (GPC), contractor purchased/used, contracting purchased transactions, and supply system transactions;

• Approve HAZMAT authorization requests for HM use on the installation;

• Support the HM Reutilization program;

• Review HAZMAT transactions for government, contractors, and local purchase

(GPC) materials are entered for EPCRA and Air Reporting;

• Ensure that Hazardous Materials associated with newly identified HAZMARTS, processes, on base contractors, and transient contractors are entered into the system for tracking of HAZMAT and maintained in accordance to base policies and Air Force Instruction;

• Provide HAZMAT reports required by regulatory agencies and upon request to review the status and accuracy of the standardized Air Force HAZMAT tracking system; (CDRL A001Cu, A001Hu)

• Provide the necessary teamwork, training, oversight, coordination, and cross feed to develop and sustain the EESOH-MIS HAZMAT tracking system and associated interfaces;

• Monitors IHMP requirements for authorizing, procuring, issuing, and tracking HAZMAT at the installation;

• Assist users in identifying HAZMAT stock numbers and/or part numbers, and finding appropriate SDS; and Assist with obtaining local stock number, if needed

• Submit required changes for the standardized Air Force HAZMAT tracking system to the HMMP team for review and possible validation.

• Document all other annual reviews/validations/requirements during the month in which the action is performed.

• Review and update installation specific HM processes in the eDASH HM installation supplement for each base.

The Contractor shall include the following information in the monthly report for each base

• the number of personnel assisted by Contractor to obtain access to EESOH-MIS (including new user accounts and unlocking existing accounts for users);

• number of SAAR forms tracked; number of SAAR forms validated and reported during the annual SAAR validation effort;

• number of contacts made with EESOH-MIS Help Desk;

• number of personnel provided EESOH-MIS training,

• number of personnel the Contractor assisted with EESOH-MIS or HM business processes/practices;

• the number of SAVs performed at shops and HTA/HAZMARTs during the month and the cumulative percentage of shops visited during the year;

• number of deficiencies identified during SAVs and reported to the IHMM for entry into the Finding Tracker Tool;

• number of shops verified to have at least one trained shop user and one servicing HTA/HAZMART.

4.3.1.2 HM Training (REQUIRED)

The Contractor shall provide training in support of the IHMP, including but not limited to topics such as EESOH-MIS user training, Shop Familiarization, General HMMP Familiarization, shelf-life extension program, and Hazmat Government Purchase Card (GPC) training. The Contractor shall coordinate on-base training location(s) and access to computers for training. All training shall have clearly described objectives and course content sufficient to meet each objective and a method to determine the training objective was met. Training may consist of student handout materials, computer-based learning or other methods that produce consistently reliable training results. The method of delivery can be desk-side, hands-on, classroom, workshop, or briefings. The contractor shall use AF-developed training templates and material where available.

Training developed and/or used by the Contractor shall be reviewed at least annually by the IHMM and updated as requested. (CDRL B005C, B005H)

The Contractor shall include the following information for each base in the monthly status report:

• List the number of base personnel assisted with general installation-specific HM processes, submitting process and hazardous materials authorizations the contractor during the month;

• Number of new LPNs requested during the month;

• Number of SAVs conducted

• Number of potentially unauthorized materials found and reported to IHMM;

• Number of HM process/materials authorizations reviewed/processed within the month;

• Number of personnel trained by the Contractor in use of EESOH-MIS;

• Number of personnel trained by the Contractor on shelf life management and re-use/disposition and number of shops where shelf-life management was monitored during the month;

4.3.1.3 HM Tracking (REQUIRED)

The Contractor shall interface with the various shop-level personnel, Supervisors, HAZMART Operators, Tenant Environmental points of contact (POCs), ESOH Reviewers, Hazardous Waste (HW) Program and other Environmental Program Managers as applicable. These numerous shops, HAZMARTs, and tenants have a direct impact on the ability to effectively track all installation HMs from the time of arrival on-base until their ultimate use and disposition. The Contractor shall coordinate with these individuals and groups to gather information pertaining to policy and standard operating procedures for HM management in accordance with AFI 32-7086. This coordination includes Safety Data Sheet (SDS) management; population of electronic AF Form 3952; GPC requests; and HM inventory. (CDRL A001Cv, A001Hv)

4.3.1.4 EESOH-MIS Hazardous Materials Module (REQUIRED)

The Contractor shall administer the standardized AF HM tracking database (EESOH- MIS) for the tracking of base-wide HM data. This includes: coordinating the addition of new system users; maintaining current shop and process information; entering groups from the 3952 authorization process; coordinating the loading of new and updated Safety Data Sheet (SDS) information into the system; and making recommendations for HM usage reduction. This effort is intended to ensure that the “electronic” HM inventory and usage in the EESOH-MIS HM accurately reflects the “physical” HM usage on the installation, in accordance with AFI 32-7086. EESOH-MIS HM is considered the current, approved Hazardous Material Tracking System for the Air Force.

The Contractor shall perform duties as the primary or alternate EESOH-MIS System Authorization Access Request (SAAR) POC at each base to ensure only authorized users have access to EESOH-MIS and proper roles are assigned. This requires tracking all SAAR, DD Form 2875, in accordance with EESOH-MIS security policy and procedures. The contractor shall assist in tracking users and ensuring all SAAR forms are up-to-date, accurate, and properly approved. The Contractor shall perform an annual SAAR validation and report results to AFCEC. (CDRL A001Cw, A001Hw)

The Contractor shall ensure that all shops using HM and/or having HM processes are identified in EESOH-MIS and that all base shops in EESOH-MIS have at least one trained shop user and have at least one servicing HTA/HAZMART.

4.3.2 IHMP SUPPORT, SUPPLIES (OPTIONAL)

The contractor shall provide all required supplies in support of the IHMP activities at Cannon AFB and Holloman AFB and shall ensure that HTA/HAZMART have operational supplies such as barcodes printers, printer labels, etc. IHMP supplies may include but are not limited to label printers (label printers may be replaced no more frequently than five years), printer labels, ink/toner/cartridges, maintenance/repair of equipment, office supplies, PPE, containers, signs, packaging, etc.

Supplies are required for hazardous materials management IAW with AFI 32-7086, Hazardous Materials Management. The Contractor shall provide the funds to purchase and maintain equipment per manufacturer’s specifications required to support HMP.

The Contractor is required to support IHMP activities to include details concerning all supply and equipment purchases, and projected maintenance costs.

4.3.3 Reporting, Emergency Planning and Community Right-to-Know Act

(EPCRA) (OPTIONAL)

The contractor shall perform tasks in section 4.3.3 for Cannon AFB and Holloman AFB each year of the contract. All reporting shall be made following current DOD specific guidance for application of exemptions and threshold determinations.

Bases that use hazardous materials are required to comply with Emergency Planning and Community Right-To- Know Act (EPCRA) reporting requirements. This includes the Superfund Amendments and Reauthorization Act (SARA) Title III EPCRA Tier II reports (Tier II reports) and the Toxics Release Inventory (TRI). The Contractor shall be responsible for obtaining the most current reporting requirements, conduct surveys, gather data and prepare inventories for both the Tier II and TRI reports. (CDRLs A001Cy, A001Hy, A001Caa, A001Haa)

The Contractor shall prepare a separate activity summary binder for the Tier II and TRI efforts that details the procedures and supporting documentation used in the develop of the report. The binder shall include all reports, activity reports, and memorandums.

The summary will be included in the "summary binder" and shall include, at a minimum, the following:

• Call/Interview list: A list that includes personnel interviewed/contacted to include full name, affiliation, phone number, email address, date contacted, and summary of the interview.

• List of documents reviewed and annotations of any changes/deviations from the previous year’s reporting period – to include rationale for the change.

• Memorandum summarizing the processes used to develop the report, comparisons between previous reports to include changes that occurred and an explanation of the changes (e.g., increase in chemical X because, reporting new chemical due to changes in the regulations). The report shall also be developed to defend non-reporting determinations; provide calculations and conversions performed to quantify reportable chemicals; and the rationale for any exemptions applied. (CDRL A001Cz, A001Hz, A001Cab, A001Hab)

4.4 SAMPLING, TESTING, ANALYSIS, AND MONITORING

Services shall include, but are not limited to, measurement, observations, collection/sampling, analysis, consultation, reports, collection records, and QA/QC reports. This includes Sampling and Monitoring (SAM) to support waste characterization, storm water, wastewater, and air requirements. The Contractor shall provide all required labor and supplies to support the SAM requirements at the installation.

The Contractor shall use the following additional specific information for each base.

The Contractor shall anticipate an increase in sampling requirements during the course of the contract.

4.4.1 SAM, WASTE CHARACTERIZATION (REQUIRED)

The Contractor shall provide sampling and analysis including all associated sampling supplies, to support HW characterization and the HW program, specifically HW disposal as required by 40 CFR 261, Identification and Listing of Hazardous Waste. Specifically, as needed, the Contractor shall collect and analyze samples from containers for HW characterization. The Contractor shall verify storage, transportation and disposal requirements. For routine HW SAM, Waste Characterization, the Contractor shall provide results and summary sheets from Hazardous Waste SAM Waste Characterization within 30 days of sampling event to the Installation Program Manager and the Kirtland ISS POC. (CDRL A001Cac, A001Hac) The Contractor shall upload waste characterization samples to EESOH-MIS, in coordination with the installation.

4.4.1.1 SAM, Waste Characterization - Additional Information for Cannon

AFB (REQUIRED)

The Contractor shall provide sampling, laboratory analytical tests and reporting, and compliance monitoring to support the Cannon AFB Hazardous Waste Program. The Contractor shall provide all labor, materials, equipment, transportation, and tools necessary to provide on-call rapid response, or regularly scheduled analytical services for the Installation Management Flight of the 27 Special Operations Civil Engineer Squadron at Cannon AFB, New Mexico.

Waste Stream Sampling: As needed, the Contractor shall travel to Cannon AFB, MAFR and/or off-site locations related to the base to collect samples and assure the samples reach its accredited laboratory through the use of Chain-of-Custody procedures. Unplanned or unforeseen off-site spills or releases at an unknown distance from the base due to operational incidents may result in waste streams that need to be sampled. Frequency of required sampling cannot be determined.

4.4.1.2 SAM, Waste Characterization - Additional Information for Holloman

AFB (REQUIRED)

The Contractor shall provide sampling, laboratory analytical tests and reporting, and compliance monitoring to support the Holloman AFB Hazardous Waste Program.

(CDRL A001Cac, A001Hac) All reports must satisfy the corrective action requirements of the Hazardous and Solid Waste Amendments (HSWA) portion of the Holloman AFB RCRA permit and shall contain a declaration stating that they meet this requirement.

The Contractor shall review and interpret sampling results and document on the DLA Disposition Services profile sheet, and submit to the Installation Program Manager.

(CDRL A001Cac, A001Hac)

4.4.1.2.1 Waste Stream Sampling (REQUIRED)

The Contractor shall perform sampling at the <90 day HWAS and other Holloman AFB locations to establish waste characterization as outlined in the RCRA Part B Permit. The contractor shall follow the Sampling and Analysis Plan (SAP) for the sampling of established and anticipated waste streams, and assist in developing new sampling procedures for new waste streams associated with transitioning aircraft missions. The contractor shall collect up to 150 samples for analyses as specified in the SAP.

4.4.1.2.2 Silver Recovery O&M (REQUIRED)

The Contractor shall perform sampling, monitoring, replacement and maintenance efforts for one metal (silver) recovery system located at the Non Destructive Inspection (NDI) Lab (Building 898) in accordance with the Precious Metal Recovery Program (PMRP), AFI 23-101, Air Force Materiel Management. Effluents released to the Base sewer system shall meet RCRA regulatory and Holloman AFB pretreatment limits. The contractor shall perform biweekly field checks on the system. When the system is operational, field test kits will be utilized for biweekly effluent verification of discharge.

Metal (silver) recovery units (MRU) shall be maximized from all sources including silver flake and spent MRU cartridges. The contractor shall collect at least one (1) sample annually to be analyzed for RCRA 8 metals, pH and corrosivity towards steel, perform bi-weekly monitoring, and change out MRUs at the NDI lab when required. The Contractor shall document performance of biweekly (twice monthly) field checks for verification of effluent using an agreed upon checklist that will be submitted to the base and the Kirtland ISS POC after each field check. (CDRL A001Hae)

4.4.2 SAM, NPDES/Other Waste Water (REQUIRED))

4.4.2.1 SAM, NPDES/Other Waste Water Cannon AFB (REQUIRED)

Contractor is required to collect annual samples and perform laboratory analysis on a rotating basis of all base septic systems. Currently there are a total of fourteen (14) septic systems. Contractor is required to sample four of the base’s septic systems each year while sampling the others in the subsequent years, continuing this rotation through the contract term. It is projected that the base’s septic system inventory will increase by a minimum of two (2) during the contract term. Samples shall be properly prepared, preserved, transported and analyzed in accordance with the methods authorized in this Discharge Permit. The Contractor shall prepare annual monitoring reports and submit results to the Installation. Analytical results shall be submitted to NMED in the annual monitoring reports (CDRL A001Caf).

4.4.2.2 SAM, NPDES/Other Waste Water Holloman AFB (REQUIRED)

Waste Water Sampling Requirements shall be performed in accordance with NMED Discharge Permit. Sample results will be provided to Installation Program Manager and Kirtland ISS POC (CDRL A001Haf, A001Hag, A001Hah, A001Hai).

Sixteen samples shall be obtained from location(s) not yet specified, as determined necessary by the Holloman POC, and shall be analyzed for general chemistry parameters, TDS and metals.

4.4.3 SAM, Air (REQUIRED)

The Contractor shall provide SAM services, as applicable, to the installation’s air quality permits, regulations, and enforcement orders, and NESHAP/NSPS support. The Contractor shall provide for the continuous and/or discrete measuring, sampling, and analysis of air emissions. The Contractor shall take representative samples of environmental media, including ambient air for air quality performance compliance. The contractor shall perform laboratory and field tests of environmental monitoring and testing equipment, to include validation of manual/instrumental methods, continuous monitors, calibration, analytical support and mathematical models using U.S. EPA, ASTM, and/or equivalent procedures specified by the government.

4.4.3.1 SAM, Air Cannon and Holloman (REQUIRED)

This task involves monitoring activities including stack testing of existing sources as required by the installation air permits.