Final_Standardized_QRP_BP_Template.docx

Appendix C to the Integrated Solid Waste Management Plan

U. S. AIR FORCE

QUALIFIED RECYCLING PROGRAM BUSINESS PLAN

Enter Installation Name Insert Installation Shield Enter Approval Date

About This Plan This installation-specific Environmental Management Plan (EMP) is based on the U.S. Air Force’s (AF) standardized Qualified Recycling Program (QRP) Business Plan template. This plan is not an exhaustive inventory of all solid waste (SW) and recycling requirements and practices. Where applicable, external resources, including Air Force Instructions (AFIs); AF Playbooks; federal, state, local and Final Governing Standards (FGS); and permit requirements, as applicable, are referenced.

Certain sections of this QRP Business Plan begins with standardized, AF-wide “common text” language that addresses AF and Department of Defense (DoD) policy and federal requirements. This common text language is restricted from editing to ensure that it remains standard throughout all plans. The common text language is maintained and updated by the designated Office of Primary Responsibility (OPR) with assistance from the Office of Collateral Responsibility (OCR), as appropriate. Immediately following the AF-wide common text sections, are Installation sections. The Installation sections contain installation-specific content to address state, local and installation-specific requirements. Installation sections are unrestricted and are maintained and updated by AF environmental Installation Support Teams (ISTs) and/or installation personnel.

This document is optimized to be accessed and viewed electronically. The eDASH website at https://cs1.eis.af.mil/sites/edash/ is the primary communication tool for AF EMPs.

TABLE OF CONTENTS

DOCUMENT CONTROL

Record of Updates – The QRP Business Plan is updated as changes to waste generation, waste management practices, recycling activities or installation mission occur, including those driven by changes in applicable regulations.

Record of Updates

Record of Annual Review – In accordance with (IAW) AFI 32-7042, Waste Management, the QRP Business Plan is reviewed annually, updated as appropriate, and approved by the installation Environmental Safety and Occupational Health Council (ESOHC) to ensure that it is consistent with program objectives. Formatting and administrative changes do not require ESOHC review.

Record of ESOHC Annual Review

1.0 EXECUTIVE SUMMARY

The installation operates its recycling efforts as a Qualified Recycling Program (QRP) in accordance with 10 U.S.C. §2577, Disposal of Recyclables Materials, 32 CFR §172 (b), Disposition of Proceeds from DOD Sales of Surplus Personal Property and DoD QRP policies. The information provided in this Plan is intended to allow program managers to make informed decisions regarding QRP operations and to support the installation’s waste diversion efforts. AFI 32-7042, Waste Management, acts as the main driver for the QRP Business Plan. The ISWM Playbook serves as supplemental guidance to this plan. This Plan is included as an appendix to the installation’s Integrated Solid Waste Management (ISWM) Plan.

Installation Supplement – Executive Summary Incorporate installation-specific content

2.0 INSTALLATION PROFILE

Office Symbol: Add Phone: Add Email: Add

Office Symbol: Add Phone: Add Email: Add

Phone: Add Email: Add Budget Clearing Suspense Account (i.e., F3875 Account)

DoDAAC corresponding to identified F3875 account

3.0 GENERAL ROLES AND RESPONSIBILITIES

Detailed information about typical roles and responsibilities are in the ISWM Playbook. Installation-specific roles and responsibilities are described in the table below.

Roles and Responsibilities

Wing/Installation Commander

ESOHC

QRP Subcommittee (A Listing of QRP Subcommittee Members is maintained in Appendix A)

QRP Manager/Alternate (The QRP Manager Appointment Letter is maintained in Appendix B)

Comptroller

Recycling Center Manager

Recycling Center Staff

Building/Facility Mangers

Unit Environmental Coordinators (UECs)

Contracting Officer

EMS Cross-Functional Team

Budget Analyst

Staff Judge Advocate/Legal Officer

Public Affairs

Defense Logistics Agency (DLA) Disposition Services

Defense Commissary Agency (DeCA)

Army Air Force Exchange Service (AAFES)

Tenant Organizations

Add installation-specific roles, as necessary

4.0 QRP PLANNING

4.1 Waste Stream Characterization and Analysis

· Appendix C, Waste Stream Analysis and Solid Waste Diversion Tables, are available on eDASH

4.2 Commodity Market and Economic Feasibility Analysis

The QRP Manager conducts a commodity market and economic feasibility analysis at least annually to determine the viability of recycling specific materials and to ensure that optimum pricing is obtained for QRP-eligible commodities. The results of the evaluation are documented in the installation’s Commodity Market Analysis (CMA). The CMA is maintained in Appendix D.

4.3 Diversion Required by Regulatory Requirement

The Waste Stream Analysis identifies the QRP-eligibility status for most waste streams generated at the installation. This table is consulted when evaluating inclusion of specific waste streams by the QRP. All AF installations are required to recycle materials listed in the Diversion Required by Regulatory Requirement Table, if certain thresholds are met. Justification should be provided in the following table if any of these waste streams are not diverted.

Diversion Required by Regulatory Requirement

(Yes or No) Description of Diversion Efforts/Justification

High-grade paper (from facilities with more than 100 office workers)

Newspaper (non-privatized military family housing with 500 or more families)

Corrugated cardboard (10 or more tons per month)

Add installation-specific waste streams and/or state or local required waste streams, as necessary

4.4 QRP Goals and Objectives

5.0 QRP OPERATIONS

5.1 Installation Material Recovery Facility Description

Name

Location/Description of Facility (include acreage/square feet)

Operating Schedule

Slogan, Logo, Mascot

Type of Labor

Number of Employees

Number of Supervisors

Historical Background (i.e., establishment, annual diversion, annual operating costs, etc.)

5.2 QRP Commodity Collection, Handling and Processing

· Appendix E, QRP Commodity List, identifies QRP-eligible recyclable commodities that are managed and sold through the QRP and buyer requirements for packaging, storage, processing and transportation

· Appendix F, Collection Schedule, describes collection routes and schedules that have been established to ensure that recyclables are routinely collected

· Appendix G, Equipment Inventory, contains a comprehensive list of equipment related to QRP operations

5.3 QRP Prohibited Commodities

The following commodities MAY NOT be recycled or directly sold by a QRP.

QRP BUSINESS PLAN

· Hazardous wastes (including household hazardous waste)

· Ozone depleting substances

· Universal wastes

· Hazardous incinerator ash

· Radioactive waste

· Precious metal bearing scrap

· Sanitary sewage

· Treatment plant wastewater

· Installation Restoration Program (IRP) wastes

· Infectious medical wastes

· Electrical components

· Material that can be sold (as is) as a usable item

· Repairable items that may be used again for their original purposes or functions; e.g. used vehicles, vehicle or machine parts, etc.

· Items that can be reused for their original purpose without special processing; e.g. electrical components, unopened containers of oil, paints, or solvents

· Government-furnished material

· Types of surplus personal property whose sales proceeds must be deposited to accounts other than a QRP, such as the Defense Working Capital Fund (DWCF)

· DWCF generated scrap

· DWCF purchased usable personal property

· Property purchased with commissary surcharge funds

· Automatic data processing equipment owned by the General Services Administration

· Property purchased for the Military Assistance Program or purchased with Foreign Military Sales Administrative funds

· Coast Guard property

· Property owned by Exchange and Non-Appropriated funded (NAF) activities

· Property owned by a country or international organization

· Unopened containers of solvents, paints, or oil

· Commissary-generated bones, fats and meat trimmings

· Fuel

· Used aircraft tires

· Items that must be demilitarized at any time during its life cycle

· Scrap metal from demilitarization

· Ships, aircraft, weapons, and other material required to be demilitarized or mutilated

· Privately-owned personal property; lost, abandoned or unclaimed

· Munitions List Items (MLI) & Commerce Control List Items (CCLI) except for Expended Small Arms Cartridge Cases (ESACCs)

· (Overseas installations only) Other materials as specified in country-specific Final Governing Standards (FGS) or, where no FGS exist, the Overseas Environmental Baseline Governing Document (OEBGD)

5.4 Commodity Buyer/Broker/Bidder List

A list of current commodity buyers, brokers and bidders is maintained in Appendix H.

5.5 QRP Operation Interruption Contingency Plan

In the event that the QRP’s operations are interrupted, the QRP Operation Interruption Contingency Plan, maintained in Appendix I, describes the installation’s contingency operations.

6.0 FINANCIAL MANAGEMENT

The following tools are used to plan and track QRP finances:

· Appendix J, QRP Budget (for current fiscal year) – Planning tool to project operational cost and sales proceeds

· Appendix K, QRP Costs – Cost tracking tool to record actual QRP costs and expenditures

· Appendix L, QRP Sales Proceeds – Sales tracking tool to record actual proceeds from QRP sales

6.1 Sales Management

For each commodity sale conducted by the QRP, the QRP Manager performs market research to determine a fair market value for the commodity and determine the type of commodity sale that will be the most beneficial to the AF. The QRP Manager ensures that the following requirements are met for each type of sale:

· DLA Disposition Services Sales – The QRP Manager contacts DLA Disposition Services to obtain instructions for sale of recyclable materials through DLA Disposition Services. The QRP Manager provides F3875 Budget Clearing Account number to DLA Disposition Services.

· Direct Sales more than $15,000 (Competitive Sales) – The QRP Manager will:

· Create a bid invitation for the commodity and transmits to at least three buyers/brokers

· Publically advertise the invitation to increase number of respondents

· Coordinate a commodity viewing for potential bidders

· Choose the bid that is determined to be most advantageous to the AF, execute a sales agreement, arrange for pick-up and the document sale

· Direct Sales less than $15,000 (Negotiated Sales) – The QRP Manager should:

· Contact no less than three buyers/brokers determine interest in sales negotiations

· Enter into negotiations with interested buyers/brokers to determine final commodity sale price

· Choose the price that is determined to be most advantageous to the AF, execute a sales agreement, arrange for pick-up and document sale The Sales Mechanisms and Installation Plan table below describes the installation’s approach to perform each type of sale.

Sales Mechanisms and Installation Plan

(Identify sales mechanism that are used. Describe: Sales Payment Procedures/Invoicing; Sales Agreement Terms and Conditions; RFP/Invitation to Bid details, etc.)

DLA Disposition Services Sales

Direct Sales – Competitive Sales more than $15k (e.g., spot, sealed bid, auction)

Direct Sales – Negotiated Sales less than $15k

Sales through contractors or partners

6.2 Sales Payment Management and Tracking

6.3 QRP Proceeds Management

[Describe budgeting processes].

[Describe cost recovery processes. Describe installation’s plan to document and track recovery of QRP costs].

[Describe installation’s plan to document and track how proceeds from QRP sales are allocated, in accordance with 10 USC 2577.]

7.0 RECORDKEEPING AND REPORTING

Records are maintained IAW Air Force Manual 33-363, Management of Records, and the Air Force Records Management System (AFRIMS) records disposition schedule (RDS). The QRP Records Disposition Table is maintained in Appendix M. The following table summarizes key reporting requirements.

Reporting

(Describe how requirement is met)

Add installation-specific reporting requirements, as necessary

8.0 AUDITS

Internal self-audits, external audits and solid waste opportunity assessments are performed, as described in the table below, to verify compliance and identify opportunities for improvement.

Audit Plan

9.0 EDUCATION, AWARENESS AND OUTREACH

9.1 Education, Awareness and Outreach

Training records are maintained IAW the Recordkeeping and Reporting section of this plan. The following tools are used to identify, communicate and track QRP education, awareness and outreach efforts:

· eDASH Training Matrix, available from the eDASH Integrated Solid Waste Home Page, identifies AF solid waste and recycling training requirements and training courses

· Appendix N, QRP Training Plan, identifies personnel that receive QRP training and a description of training provided

· Appendix O, Education, Awareness and Outreach Methods, identifies methods that are used to communicate solid waste minimization, waste diversion, recycling and proper waste disposal to installation personnel and the public

9.2 Award Program

Appendix P, QRP Award Program, identifies installation award/incentive efforts that are utilized to promote the QRP and to reward positive results and efforts.

10.0 REFERENCES

Standard References (Applicable to all AF Installations)

· AFI 32-7001, Environmental Management (Includes UEC Role)

· AFI 32-7042, Waste Management

· eDASH Integrated Solid Waste Home Page

· Integrated Solid Waste Management Playbook Installation References Add unique installation references

11.0 ACRONYMS

Standard Acronyms (Applicable to all AF Installations)

· eDASH Acronym Library

· Integrated Solid Waste Management Playbook – Acronym Section

· U.S. EPA Terms & Acronyms Installation Acronyms Add unique state, local and installation-specific acronyms

12.0 DEFINITIONS

Standard Definitions (Applicable to all AF Installations)

· Integrated Solid Waste Management Playbook – Definitions Section Installation Definitions Add unique state, local and installation-specific definitions

13.0 INSTALLATION-SPECIFIC CONTENT

Installation-specific content that is not required by the approved template, but the installation wants to include in their plan. It will be communicated to installations that content included in this section will be the responsibility of installation personnel to maintain and its update will not be funded by AFCEC.

APPENDICES

Appendix A – Listing of QRP Subcommittee Members

[Add Listing of QRP Subcommittee Members]

Appendix B – QRP Manager Appointment Letter

[Add Letter]

Appendix C – Waste Stream Analysis and Solid Waste Diversion Tables

Note: the Waste Stream Analysis and Solid Waste Diversion tables are available on eDASH in the ‘ISWM Plan Data Tables’ Excel Spreadsheet and may be incorporated here for quick reference.

Appendix D – Commodity Market Analysis

Note: the Commodity Market Analysis should be available on eDASH and may be incorporated here.

Appendix E – QRP Commodity List

Appendix F – Collection Schedule

Appendix G – Equipment Inventory

(In-use or out-of-service & date)

Appendix H – Commodity Buyer/Broker/Bidder List

Appendix I – QRP Operation Interruption Contingency Plan

[Add Plan]

Appendix J – QRP Budget for Current FY

[Add Budget Worksheet/Table]

Appendix K – QRP Costs [Add Costing Workbook/Table, or use example below]

Appendix L – QRP Sales Proceeds [Add Sales Proceeds Tracking Workbook/Table, or use example below]

Appendix M – QRP Records Disposition Table

(Describe how requirement is met and where records are maintained)

DLA Disposition Services Sales Records – Collect and maintain auditable records and documents to support sales (e.g., material descriptions, sale price, sale date, weights, payment/funds transfers)

Direct Sales Records – Collect and maintain auditable records and documents to support sales (e.g., material descriptions, sale price, sale date, weights, list of buyers/bidders/brokers, awarded bid agreement, payment/funds transfers)

Collection

Sales

Shipment Receipts

Payment

Operating and Overhead Costs/Expense Records – Collect and maintain auditable records and documents to support QRP costs and expenses (e.g., program operation, equipment operation/maintenance, utilities, labor, training, awareness/outreach, etc.)

Income and Expenditures Records – Collect and maintain auditable records necessary to document annual profit or loss for the QRP

Appropriated Funding Income – Direct Sales

Appropriated Funding Income – DLA

Expenditures – Labor

Expenditures – Collection & Transportation

Expenditures – Equipment Lease

Expenditures – Equipment Maintenance

Expenditures – Utility Expenditures

Expenditures – Installation Education and Training

Expenditures – Staff Travel

Expenditures – Staff Training

Expenditures – Capital Improvements

Cost Avoidance Records – Collect and maintain auditable records necessary to demonstrate cost avoidance that result from operation of the QRP

Records of Profit Distribution – Collect and maintain auditable records necessary to demonstrate distribution of QRP-related profits used to fund environmental, health or safety projects and/or Morale, Welfare and Recreation projects

Add installation-specific recordkeeping requirements, as necessary

Appendix N – QRP Training Plan

QRP Manager

QRP Sales Agent

Recycling Center Workers

Contracting Officer

All Installation Personnel

Add installation-specific personnel, as necessary

Appendix O – Education, Awareness and Outreach Methods

Publicizing annual SW diversion goals and achievements

Base-wide newsletters

Electronic notifications including base-wide email, signs, etc.

Publication and distribution of brochures

Community events, (e.g., Annual Earth Day, Annual America Recycles Day)

Presentations to local schools and community groups

Briefings

Use of the AF education and awareness outreach toolkit

Incorporate installation-specific communication methods

Appendix P – QRP Award Program