ID07180031-Government_Responses_to_Q&A_dated_13_Nov_2018.pdf

ID07180031 Cannon/Holloman Fence to Fence

GOVERNMENT RESPONSES

Question and Answer Document

Dated 14 November 2018

Industry Question 1: Evaluation Information: “PE is what specific work was performed and its relevancy to the scope, size, and duration of requirements identified in the PWS within the last 3 to 5 years.”

Industry Question 1a: Will the government accept PE completed within the last 3 years?

Government Response: Appendix A has been changed to “The performance of the relevant PEs submitted must have begun within the past 5 years.”

Industry Question 1b: Will the government accept PE completed within the last 5 years?

Government Response: Appendix A has been changed to “The performance of the relevant PEs submitted must have begun within the past 5 years.”

Industry Question 1c: Will the government accept PE that substantially complete, with greater than 75% of contract value paid? For example, the contractor is providing F2F support at installation X and is in the 5th year of the contract (base plus 4 options).

Government Response:

Industry Question 2: Technical/Management Approach (TMA) Staffing Plan

Industry Question 2a: How many workspaces are available at the Cannon for the contractor staff?

Government Response: Work spaces will be made available for the number of personnel identified by the contractor as required to be located full-time at the installation. Those contract personnel that are not located on installation full-time will be provided temporary work space as required for the type of work.

Industry Question 2b: How many workspaces are available at the Holloman for the contractor staff?

Government Response: See response to question 2a.

Industry Question 3: Past Performance (PP) The Volume III shall be limited to 21 pages.

The government has requested a minimum of 3 and maximum of 10 PP. The government has requested the PP be sent directly to the government. The offeror will not be able to manage page count for this volume. Will the government remove the page limitation?

Government Response: Appendix A is modified to remove the page limitation. See attached Appendix A and reference revised Appendix B, Instructions to Offerors.

Industry Question 4: Required Past Performance (PP) Information (See Appendix A, A1.1 for PP Evaluation Criteria) Using the Past Performance Questionnaire Sheet (Appendix D of this document) provide information for a minimum of three (3), and a maximum of five (5) PP references, as instructed in the Appendix D. The instructions request 3-5 PP. The evaluation criteria request 3-10 PP. Which is correct?

Government Response: Section A1.1 is referencing Past Experience, which is not the same as Past Performance (Section A1.3). The evaluation criteria for A1.3 Past Performance states: “ Since past performance is an official evaluation factor for award, past performance references and all PP reference questionnaires (Appendix D) are required to be submitted by the due date/closing date of this solicitation. Using the Past Performance Reference form (Appendix D) provide information for a minimum of three (3), and a maximum of ten (10) references, as instructed in the Appendix 1. The offeror shall not see the completed questionnaires; therefore, the documents shall be submitted directly to the Contracting Officer (Latasha M. Goines) at Latasha.goines@gsa.gov, Any complete past performance questionnaire (Appendix D) submitted directly from the vendor to the Government will not be evaluated.”

Industry Question 5: RFP Appendix A Evaluation Criteria, Section A1.3, p. 4, states the following: “Since past performance is an official evaluation factor for award, past performance references and all PP reference questionnaires (Appendix D) are required to be submitted by the due date/closing date of this solicitation.” RFP Appendix D Past Performance Evaluation Questionnaire Sheet, p.2, states the following:

“** This form must be returned to the GSA Contracting Officer ONLY. Please send this completed for to the CO at the following email address: LATASHA.GOINES@GSA.GOV, by 1 Nov 2018.” Is it acceptable to follow the instructions in Appendix A and submit the past performance evaluation questionnaire sheets by the due date/closing date of this solicitation?

Government Response: The date of 1 November 2018 has been removed. Per Appendix A, Section A1.3, “Since past performance is an official evaluation factor for award, past performance references and all PP reference questionnaires (Appendix D) are required to be submitted by the due date/closing date of this solicitation.”

Industry Question 6: Appendix B, B1.1 Response Package Development Instructions- ITSS, page 2, we submitted our ITSS registration information for this procurement during the RFI stage but did not receive the solicitation through ITSS when the RFP was released. We will provide our ITSS registration information again but wanted to ask if the government requires any further steps to ensure we are invited to submit a proposal through ITSS?

Government Response: Registered vendors who have provided email notification to GSA will receive a notice from ITSS by 9 November 2018. Please note that all documents posted on FBO are the same as the documents that will be viewable in ITSS. ITSS is the only method to submit quotes once submitted by vendors.

Industry Question 7: Appendix D for Past Performance has submittal due date of November 1, 2018 (at the end of the document), however in Appendix A-A1.3 in the third paragraph indicates : “Since past performance is an official evaluation factor for award, past performance references and all PP reference questionnaires (Appendix D) are required to be submitted by the due date/closing date of this solicitation.” Which one is correct?

Government Response: See response to Question 5.

Industry Question 8: Related to Appendix D, Appendix A- A1.3 indicates PP reference of min

(3) and max (10), but table in Appendix B indicates PP reference min (3) and max (5), which is correct?

Government Response: See response to Question 4.

Industry Question 9: Please reference Appendix B, Instructions to Offerors, Section B1.1.1, Required Past Performance (PP) Information. Will the Government consider extending the Past Performance Recency definition to task orders/contracts/projects executed within the past three

(3) to five (5) years from the closing date of the solicitation?

Government Response: All PP information is to be provided in accordance with the definitions of Recency and Relevancy in Appendix B, Section B1.1.1.

Industry Question 10: I have a question regarding our GSA contract and submitting a proposal as part of a joint venture. One member of the JV has a GSA contract but the JV itself does not have a GSA contract. Are we eligible to submit?

Government Response: Interested vendors do not have to have a GSA contract to submit a quote, however the Joint Venture (JV) must be recognized by the SBA and hold the required NAICS and business size for this solicitation.

Industry Question 11: Item 3: “No questions shall be entertained regarding the RFQ after November 5, 2018, 12PM CST. If the answers provided to the Questions submitted require additional clarity or raise additional questions, will GSA allow those specifically referenced question/answer?

Government Response: That will be determined after the questions and answers have been provided.

Industry Question 12: SUBJECT: Request for Quote (RFQ) Notice for Air Force Global Strike Command Mission Training, ID07180031 - Please confirm the Subject line should state:

“ID07180031-Cannon/Holloman AFB Fence to Fence” (FBO) or Fence-to-Fence Environmental Services at Cannon Air Force Base and Holloman Air Force Base, New Mexico” (PWS)

Government Response: The subject line should read: ID07180031-Cannon/Holloman AFB Fence to Fence” (FBO) or Fence-to-Fence Environmental Services at Cannon Air Force Base and Holloman Air Force Base, New Mexico. Please note that this error does not affect the content of the document.

Industry Question 13: B1.1.2 Required Past Experience (PE) Information (See Appendix A, A1.2 PE for Evaluation Criteria - May offerors who are bidding as an 8(a) Joint Venture use Past Experience Projects performed by the individual JV members as well as those performed by the JV entity?

Government Response: Reference Appendix C-Past Experience Information Sheet. Offerors are to identify which capacity they performed the identified past experience. The sheet has been revised adding the option of “Joint Venture.”

Industry Question 14: Appendix_D_Past_Performance_29_Oct_2018, B1.1.1 Required Past Performance Information - The instructions at the bottom of Appendix D read: “This form must be returned to the GSA Contracting Officer ONLY. Please send this completed form to the CO at the following email address: LATASHA.GOINES@GSA.GOV, by 1 Nov 2018” Section B1.1.1 says the form is to be submitted by the closing date for the solicitation. The Form needs to be corrected so that the person completing the questionnaire does not think the due date is past. We are assuming it is ok for offerors to make this correction.

Government Response: See response to Question 5.

Industry Question 15: This is an open market 8(a) competitive procurement FAR 52.219-18 - Please confirm that SBA Approved 8(a) Joint Ventures are eligible for consideration of award.

Government Response: See response to Question 10.

Industry Question 16: LTM Melrose Range/Cannon AFB/Holloman AFB - Please provide the number of wells, depth to groundwater, casing size, preferred puring method the contractor is responsible to sample, and if possible, a map of the well locations.

Government Response: There are 17 Wells with 4-inch diameter casings. Wells are at depths of 13 to 153 foot deep with low flow sampling methodology used (Groundwater parameters stabilized). Each well does have a dedicated pump. Melrose Air Force Range is a classified range so well location data will not be given until after the award of the contract.

Industry Question 17: HM training - How many incumbent employees shall be trained in the IHMP for both Cannon AFB and Holloman AFB?

Government Response: The contractor may expect to provide hazardous materials training to approximately 400 personnel annually for each base. The number of personnel may vary.

Industry Question 18: Solicitation is not visible in ITSS as indicated in the RFP.

Government Response: See response to question 6.

Industry Question 19: Answers from site visit questions indicate copies of HW management plan and permits are with official RFP, however they are not in the package.

Government Response: Copies of the plans and permits available will be included in the updated RFQ information to bidders.

Industry Question 20: Appendix D: Where does the name & contact information for the client, who will be filling out the PPQ, go? Is it on the line of the form that says “Point of Contact and phone number”?

Government Response: Yes.

Industry Question 21: Appendix A A1.3 indicates PP page limit of 21 pages, but table Appendix B does not have a page limit.

Government Response: See response to question 3.

Industry Question 22: Please clarify requirements for Appendix C Part H: not clear on the requirements, as it is asking about governmental financial systems, and financial analysis. It also references Appendix A Section 1.2, which is listed as Technical/Management Approach, not Past Experience.

Government Response: Appendix C, Part H has been revised. Please reference revision dated 11.7.18.

Industry Question 23: Appendix A, Evaluation Criteria - Page 1, para (a). Reference to Task Order - Page 1, para (a) - Reference to Task Order

Industry Question 23a: Please elaborate with regard to the GSA reference to Task Order?

Government Response: This solicitation will result in award of a contract. Revision has been made.

Industry Question 23b: Is the GSA intending to issue a stand-alone contract using FAR Part 12 and FAR Part 13 procedures as referenced in Appendix A, page 2?

Government Response: GSA will be issuing a contract as stated.

Industry Question 23c: If GSA is intending for this requirement to be issued as a Task Order under an existing GSA MAS contract, would not FAR Part 8.405 be the appropriate authority applicable to this Solicitation?

Government Response: FAR 8.405 is not applicable to this requirement.

Industry Question 24: Appendix A, Evaluation Criteria - Page 1, Para A1.0, Evaluation Information - For the purposes of this acquisition, is GSA defining “Best Value” as it is defined in FAR Part 2.101?

Government Response: Yes.

Industry Question 25: Appendix A, Evaluation Criteria - Page 1 (Bottom of the page), Para A1.0, Evaluation Information, First and Second Bullets pertaining to the “PE Factor” and “TMA Factor” - Comment: These 2 bullets appear to state the PE and TMA factors will be evaluated against the entirety of the PWS scope/requirements.

Did GSA intend to state that the PE and TMA factors with regard to “specific work” will only be evaluated against only the PWS Programs shown below or the entire PWS/scope-requirements?

● Hazardous Waste

● Air Program

● Hazardous Materials

● Cultural Resource Management

● Water Quality

● Sampling

The reason this question is asked is that Appendix A states the Past Performance factor will only be evaluated against the six Program Areas shown above, yet, as written, the PE and TMA factors will be evaluated against the entire PWS requirements.

Government Response: Yes, GSA intended to state that the PE and TMA factors with regard to specific work will only be evaluated against the PWS Programs shown. The evaluation factors for Past Performance and Past Experience are not the same.

Industry Question 26: What is GSA’s estimated contract award date?

Government Response: Projected date of award is January 2019. We do not have a specific date.

Industry Question 27: What is the estimated period of performance “effective” start date in which the contractor will be required to start technical performance?

Government Response: Period of performance for technical performance would be expected to be within 10 days after award.

Industry Question 28: Appendix A, Evaluation Criteria - Page 2, Pricing Bullet

Industry Question 28a : Does GSA intend to utilize FAR 52.217-8 and/or 52.217-9 in the forthcoming contract?

Government Response: Reference PWS section 6 for clauses which apply to this solicitation.

Industry Question 28b: If yes, will the cost of the -8 and -9 Option clauses be included in the total evaluated price?

Government Response: Yes, in accordance with Appendix A, paragraph (b).

Industry Question 29: Appendix A, Evaluation Criteria - Page 2, Pricing Bullet - Are offerors required to provide with their price proposal an analysis of subcontractor loaded hour rates as required by FAR 15.404-3(b)(2)?

Government Response: We do not have privity to subcontractor information. The offeror is responsible for providing pricing in accordance with Appendix A, A1.4, Pricing.

Industry Question 30: Appendix A, Evaluation Criteria - Page 2, Pricing Bullet - Given that FAR Part 15.4 is invoked in FAR Part 12.209, Price Reasonableness, please identify any other FAR Part 15.4 Price Analysis techniques the GSA may utilize other than the technique cited at FAR 15.404-1(b)(1); For example, does GSA intend on utilizing any of the Price Analysis techniques shown under FAR Part 15.404-1(b)(2)(i)-(vii)?

Government Response: Yes, GSA intends to use FAR Part 15.404-1 to determine price fair and reasonableness. GSA will also make a determination regarding unbalanced pricing.

Industry Question 31: Appendix A, Evaluation Criteria - Page 2, Pricing Bullet - Will the GSA be providing the applicable Wage Determinations to the Solicitation and will offeror price proposals be evaluated to ensure compliance with applicable Wage Determinations given the applicability of the Service Contract Act?

Government Response: SCA is not applicable to this solicitation, therefore wage determinations will not be provided.

Industry Question 32: Does GSA intend on utilizing any Advisory and Assistance Service contractors to assist GSA with the review and/or evaluation of any aspects of submitted Offeror proposals? If yes, please identify the contractors.

Government Response: No.

Industry Question 33: Given the presence of an incumbent contractor, will FAR clause 52.222-17, Displacement of Qualified Workers, be applicable to the forthcoming contract?

Government Response: Yes. This clause has been checked as applicable in Section 8.4 of the revised PWS.

Industry Question 34: Appendix A, Evaluation Criteria - Page 2, Reference to FAR Part 12 - Will Multiple Offers be considered IAW FAR Part 52.212-1(e)?

Government Response: No.

Industry Question 35: Appendix A, Evaluation Criteria - Page 2, Reference to FAR Part 12 - Will FAR provisions 52.212-4 and 52.212-5 be applicable to this solicitation and subsequent contract?

Government Response: Reference PWS Section 8, Applicable Contract Clauses.

Industry Question 36: PWS Section 4.2, Hazardous Waste Management - PWS Section 4.2.1.1.1.1: Please provide the most recent HW biennial report for Cannon AFB.

Government Response: Copies of the reports available will be included in the updated RFQ information to bidders.

Industry Question 37: PWS Section 4.2, Hazardous Waste Management - PWS Section 4.2.1.1.1.1: Please provide the most recent biennial HW report for Holloman AFB.

Government Response: Copies of the reports available will be included in the updated RFQ information to bidders.

Industry Question 38: PWS Section 4.2, Hazardous Waste Management - PWS Section 4.2, Hazardous Waste Management; PWS Section 4.4.1, SAM Waste Characterization; and Appendix E Pricing Spreadsheet: If Hazardous Waste Management tasks are optional and not exercised, but Waste Characterization tasks are required, will contractor personnel be required to collect and ship the waste characterization samples?

Government Response: Yes, the contractor is expected to collect and ship waste characterization samples. Due to uncertainty of full funding at the start of each fiscal year, a number of projects be optional tasks to prevent a potential shortfall in an FY to not delay execution of a contract year. As funding becomes available during the FY more tasks would be funded.

Industry Question 39: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4: For all sampling and field work that will be included in the final PWS, please identify in the PWS if contractor personnel may need to perform the work in hazardous or dangerous locations (e.g., areas with UXO, limited lighting, access concerns, environmental hazards, etc.).

Government Response: Normally the sampling work is conducted in locations that are cleared for general access but there may be those locations that may be in hazardous locations such as on Melrose Air Force Range. The contractor will be briefed of site hazards prior to entry into these areas by the installation.

Industry Question 40: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.4: The PWS states that the environmental restoration program information management system reporting is associated with CDRL B010. However, exhibit B indicates that CDRL is associated with the master document list submittals. Please verify which is correct.

Government Response: This is a typo and it should reference CDRL B011 for ERPIMS reporting. The correction will be made to 4.4.5 as well in the PWS.

Industry Question 41: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.4: Section indicates that contractor is required to follow all LTM tasks as required by the NMED. If additional sampling requirements or alterations to the SAP are requested during the POP, how will this be handled by the Air Force in terms of the F2F contract?

Government Response: If regulatory driven, a modification may be requested.

Industry Question 42: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.4: Please clarify what is meant by sentence 4 of paragraph 1 of Section 4.4.4.

Has stabilization of field parameters been a problem for these wells during previous sampling events and does the Installation Program Manager have the authority from NMED to determine which samples may or may not be collected?

Government Response: No, it has not been a problem. The Installation Program Manager may decide whether or not to collect a sample because they have the ultimate decision on actions that affect compliance.

Industry Question 43: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.4: Paragraph 3, can copies of the previous QAPP, WP, HSP and FSP be provided so that we may refine our cost estimate?

Government Response: No, the preparation of QAPP, WP, HSP and FSP are the responsibility of the contractor for the work it will be conducting on site on the basis of the sampling task.

Industry Question 44: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.4: Regarding reporting tasks for the Annual Report and ERPIMS requirements, are these functions at base level or can they be performed by personnel located in the contractor’s home office?

Government Response: The annual report can be prepared off installation but ERPIMS must be done on base at a government computer.

Industry Question 45: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.2.1: Please provide the analytical parameters and analytical method numbers for the analyses required for the septic tank samples.

Government Response: Samples shall be collected as specified by Cannon AFB Permit

DP-873.

Industry Question 46: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.2.1: How have samples been collected from the septic systems in the past (e.g., pole sampler or automatic sampler)?

Government Response: A pole sampler is used to collect a grab sample for analysis.

Industry Question 47: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.2.1: Will an expedited laboratory turnaround time be required?

Government Response: There may be occasions where expedited sample analysis will be required. This will be the exception and not the normal operating procedure.

Industry Question 48: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.2.2: Please identify the “general chemistry parameters”.

Government Response: General chemistry parameters include pH, total dissolved solids (TDS), total metals analysis, and nitrates.

Industry Question 49: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.4.2: Will an expedited laboratory turnaround time be required?

Government Response: There may be occasions where expedited sample analysis will be required. This will be the exception and not the normal operating procedure.

Industry Question 50: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.4.2: Is there any Government-furnished equipment that is available at Holloman AFB for the wastewater sampling (e.g., pole sampler or automatic sampler)?

Government Response: Yes, an automatic sampler has been included in Table 4-3 for wastewater sampling.

Industry Question 51: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.5: The PWS indicates that the contractor is responsible for all long-term monitoring task as required by NMED for treatment unit contained in the RCRA permit. Can the Government provide a copy of the RCRA part B permit number NM6572124422?

Government Response: Copies of the plans and permits available will be included in the updated RFQ information to bidders.

Industry Question 52: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.5: The PWS indicates that the contractor is responsible for all long-term monitoring task as required by NMED for treatment unit contained in the RCRA permit. Can the Government provide a copy of the RCRA part B permit number NM6572124422?

Government Response: Copies of the plans and permits available will be included in the updated RFQ information to bidders.

Industry Question 53: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.5: The PWS indicates that the contractor is responsible for all long-term monitoring task as required by NMED for treatment unit contained in the RCRA permit. Can the Government provide a copy of the RCRA part B permit number NM6572124422?

Government Response: Copies of the plans and permits available will be included in the updated RFQ information to bidders.

Industry Question 54: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.5: Please clarify and specifically by name the treatment units that that require SAM, reporting and long-term monitoring tasks so that we can estimate the field effort and refine our cost estimate.

Government Response: The unit requiring SAM, reporting and long-term monitoring is for

LF-1.

Industry Question 55: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.5: Please clarify and specifically by name the treatment units that that require SAM, reporting and long-term monitoring tasks so that we can estimate the field effort and refine our cost estimate.

Government Response: See response to question 55.

Industry Question 56: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.5: This section of the PWS requires landfill gas monitoring. Can the Government provide SOP A6.1 so that we can estimate the field effort and refine our cost estimate?

Government Response: Information not available at this time.

Industry Question 57: PWS Section 4.4, Sampling, Testing, Analysis, and Monitoring - PWS Section 4.4.5: Please indicate if the 32 vapor samples collected at landfill 1 in Section 4.4.5 of the PWS are required to be submitted to ERPIMS?

Government Response: ERPIMS reporting is required.

Industry Question 58: PWS Section 4.5, Air Quality Management – PWS Section 4.5:

Please provide the Cannon AFB air permits listed in Table X.

Government Response: Copies of the plans and permits available will be included in the updated RFQ information to bidders.

Industry Question 59: PWS Section 4.5, Air Quality Management – PWS Section 4.5:

Please provide the Holloman AFB air permits listed in Table X.

Government Response: See response to question 58.

Industry Question 60: PWS Section 4.5, Air Quality Management – PWS Section 4.5.1:

Please provide the most recent air emission inventory (AEI) and potential-to-emit (PTE) reports for Cannon AFB.

Government Response: Copies of the most recent State AEI available will be included in the updated RFQ information to bidders. The overall AEI and PTE are not available except in APIMS and will be made available to winning bidder.

Industry Question 61: PWS Section 4.5, Air Quality Management – PWS Section 4.5.1:

Please provide the most recent AEI and PTE reports for Holloman AFB.

Government Response: See response to question 60.

Industry Question 62: PWS Section 4.6, Wastewater and Stormwater - For all wastewater, storm water, and air emission sampling that will be included in the final PWS, please identify in the PWS if contractor personnel may need to sample during non-business hours.

Government Response: No requirement to sample during non-business hours.

Industry Question 63: PWS Section 4.6, Wastewater and Stormwater - Who or what organization has performed the septic tank sampling in the past five years?

Government Response: This information is not available.

Industry Question 64: PWS Section 4.6, Wastewater and Stormwater - This section indicates both wastewater and storm water discharges are covered under the permit application process. Can the Government provide the current number of wastewater discharge points and the number of storm water discharge points at each installation?

Government Response: Review the discharge permits that will be made available with the revise RFQ to determine number of sampling points. There are no regulated stormwater discharge points at either facility.

Industry Question 65: PWS Section 4.8, Solid Waste Management - PWS Section 4.8.1: Is the existing ISWMP in the standardized Air Force format?

Government Response: Yes.

Industry Question 66: PWS Section 4.8, Solid Waste Management - PWS Section 4.8.1:

Does Cannon AFB track solid waste generation, recycling, reuse, reduction, and disposal data?

Government Response: Yes.

Industry Question 67: PWS Section 4.8, Solid Waste Management - PWS Section 4.8.1:

Does Holloman AFB track solid waste generation, recycling, reuse, reduction, and disposal data?

Government Response: Yes.

Industry Question 68: PWS Section 4.8, Solid Waste Management - PWS Section 4.8.1:

When was the last Solid Waste Study conducted at the installations and are they available for review?

Government Response: Last CMA was updated in 2018.

Industry Question 69: PWS Section 4.8, Solid Waste Management - PWS Section 4.8.1.1:

When was the last Commodity Market Analysis (CMA) performed for Cannon AFB?

Government Response: See response to question 68.

Industry Question 70: PWS Section 4.8, Solid Waste Management - PWS Section 4.8.1.1:

When was the last CMA performed for Holloman AFB?

Government Response: See response to question 68.

Industry Question 71: PWS Section 4.8, Solid Waste Management - PWS Section 4.8.1.1:

Can the Government indicate if there are currently an adequate number of waste characterization summaries that are less than 10 years old in order to perform the CMA at each of the installations? If not, how does the contractor need to estimate potential additional characterization analyses?

Government Response: Yes. CMAs are less than two years old.

Industry Question 72: PWS Section 4.8, Solid Waste Management - PWS Section 4.8.1.2:

When was the Cannon AFB QRP prepared or last updated?

Government Response: Last QRP was updated in 2017.

Industry Question 73: PWS Section 4.8, Solid Waste Management - PWS Section 4.8.1.2:

When was the Holloman AFB QRP prepared or last updated?

Government Response: Last QRP was updated in 2018.

Industry Question 74: PWS Section 4.10, Toxic Substances Management - PWS Section 4.10: Can the Government provide copies of the current Base-Specific Asbestos Management Plans?

Government Response: Copies of the plans available will be included in the updated RFQ information to bidders.

Industry Question 75: PWS Section 4.10, Toxic Substances Management - PWS Section 4.10: Will the Asbestos Management Plan update services potentially involve asbestos sampling and analysis? If the contractor is responsible for sampling, are there base-specific or NMED training requirements needed for the individuals collecting the samples?

Government Response: No sampling nor inspections will be required as part of the AMP/AMOP updates.

Industry Question 76: PWS Section 4.11, Permit Fees - PWS Section 4.11: Regarding the Permit Fees, the PWS indicates that the contractor will be responsible for “other applicable fees that the installation may become subject to during the course of the contract”. How will these additional fees be handled since they cannot be accounted for in the estimating process?

Government Response: Please review review the pricing spreadsheet. A not to exceed amount has been allocated for permit fees.

Industry Question 77: PWS Section 5.0, Operational Requirements - PWS Section 5.2: The second paragraph of this section indicates that the contractor shall attend a post-award teleconference, but the last sentence states that “attendance” by the contractor shall be at no additional cost to the Government. Is physical attendance by home office personnel optional?

Government Response: This action can be performed via telephone.

Industry Question 78: PWS Section 5.0, Operational Requirements - PWS Section 5.5: Are there any DOD, Air Force, State, or other governmental training or qualifications required for wastewater sampling under PWS Section 4.6?

Government Response: There are no specific DOD, Air Force or other governmental training or qualifications for wastewater sampling. The sampler is expected to conduct sampling in accordance with the sample collection, preservation and shipment requirements to ensure sample results are defensible.

Industry Question 79: PWS Section 5.0, Operational Requirements - PWS Section 5.3.1:

Progress meeting shall be conducted on a biweekly basis. Please verify that the meeting will actually be conducted every two weeks and not two times per week.

Government Response: Yes, the meeting will be conducted every two weeks.

Industry Question 80: PWS Section 5.0, Operational Requirements - PWS Sections 5.3.1 and 5.8: This section states that the CPSMR is due at least 2 days before the “monthly management status meeting.” PWS Section 5.3.1 states that management status meetings will be held biweekly. Please verify that management status meetings will be held biweekly and that the CPSMR will be due 2 days before only one of the two management status meetings held each month.

Government Response: Yes, management status meetings will be held biweekly and that the CPSMR will be due two days before only one of the two management status meetings held each month.

Industry Question 81: PWS Section 5.0, Operational Requirements - PWS Section 5.9: Will the Work Plan or any other planning documents require a New Mexico Professional Engineer’s stamp?

Government Response: No, plans will not require New Mexico Professional Engineer’s stamp.

Industry Question 82: PWS Section 5.0, Operational Requirements - PWS Section 5.9.2:

Have Health and Safety Plans already been developed for each installation and if so, can the Government provide copies? Updating an existing document will be more cost effective than initial preparation of a Plan.

Government Response: No, the preparation of Health and Safety Plans is the responsibility of the contractor for the work it will be conducting on site.

Industry Question 83: PWS Section 5.0, Operational Requirements - PWS Section 5.9.3:

Have Sampling and Analysis Plans already been developed for each installation and if so, can the Government provide copies? Updating an existing document will be more cost effective than initial preparation of a Plan.

Government Response: No, the preparation of Sampling and Analysis Plans is the responsibility of the contractor for the work it will be conducting on site.

Industry Question 84: PWS Section 5.0, Operational Requirements - PWS Section 5.9.4:

Have Quality Control Program Plans already been developed for each installation and if so, can the Government provide copies? Updating an existing document will be more cost effective than initial preparation of a Plan.

Government Response: No, the preparation of Quality Control Program Plans is the responsibility of the contractor for the work it will be conducting on site.

Industry Question 85: PWS Section 5.0, Operational Requirements - PWS Section 5.20.3:

The first sentence of this paragraph states that if the potential for UXO exists, the contractor shall ensure the work site has been cleared of all UXOs prior to commencement of field activities.

Please clarify this statement. Is the contractor responsible for clearing the site or is the contractor responsible for contacting Base EOD for site clearance?

Government Response: No, the contractor is required to check with appropriate base POC that the site is cleared of UXO prior to any work.

Industry Question 86: PWS Section 5.0, Operational Requirements - PWS Section 5.20.4:

Please confirm that it is not necessary for work being performed under PWS Section 4.7.1.2 (Cultural Resource Surveys) and 4.7.2 (Management, Cultural Sites) to stop when historic and archeological resources (e.g., fossils, etc.) are found.

Government Response: Recordation of historic and archaeological resources are a main component of tasks 4.7.1.2 and 4.7.2. This will require the contractor to take whatever time to record these sites before continuing with the overarching activity.

Industry Question 87: PWS Section 7.0, Invoicing/Procedures for Payment - PWS Section 7.2: Section 7.2 states that labor will be invoiced on a FFP 1/12th basis. Will materials and supplies be invoiced on the same basis?

Government Response: No. Invoicing for material, supplies, and travel will be invoiced using the CTP process referenced in PWS section 5.29-Other Direct Cost (ODCs) and section 5.30-Travel.

Industry Question 88: PWS Attachment 3, Government-Furnished Equipment - For all GFE, please identify whether the contractor will be required to perform maintenance, service, fuel, supplies, parts, and/or calibration of the GFE. If the contractor will be required to support the GFE (parts, repairs, service, fuel, etc.), please consider adding a FFP to the Government pricing workbook that is set by GSA/AFCEC, with the understanding that contractor costs will be reimbursed through the Consent to Purchase process.

Government Response: No, the contractor will work with Base POC to repair, maintain or calibrate any GFE.

Industry Question 89: PWS Attachment 3, Government-Furnished Equipment - ODCs/Travel: The ODC/Travel numbers provided in the pricing are provided. In the past, ODCs and travel budgets are separate. Will the plugged numbers for ODCs and travel be combined into one CLIN for this contract or will they be separated? If they will be separated, can they be separated in the pricing spreadsheet?

Government Response: The ODC’s/Travel will be combined into one CLIN and remain as one CLIN on the pricing spreadsheet.

Industry Question 90: Are the Consent to Purchase forms, to determine prices are fair and reasonable, to be submitted with the proposal?

Government Response: No. CTPs are required to be submitted when the use of travel and purchase of ODCs occurs after award of the contract and prior to commencement of travel and purchase of ODCs.

Industry Question 91: Are Consent to Purchase forms to be submitted for each Task, Option Year and Optional Task?

Government Response: CTPs are required to be submitted before expenditure of any funds allocated for travel or ODCs. This will occur numerous times throughout the life of the contract order per option period.

Industry Question 92: Is the Tax certification letter required or each identified team member or just the proposed Prime?

Government Response: Tax certification letter is required only for the Prime.

Industry Question 93: Please verify the maximum number of Past Performance Questionnaire sheets (Appendix D), 5 or ten?

Government Response: See response to question 3.

Industry Question 94: Is New Mexico Gross Receipts Tax already included in the identified ODC/Travel (Pricing document shows a single value across each Option year, with no escalation projected)?

Government Response: The pricing spreadsheet has been amended to allow for the appropriate percentage calculations for the NMGRT.

Industry Question 95: Is the New Mexico State Gross Receipts Tax percentage correct on the Pricing Spreadsheet?

Government Response: See response to question 94.

Industry Question 96: Should New Mexico Gross Receipts Tax be included as a line item on the Consent to Purchase Form?

Government Response: No.

Industry Question 97: We registered in GSA’s IT Solution Shop (ITSS) and currently our contract status is “Pending Approval”. How long it takes to be active in the system, so we may submit on this RFQ by 28 November?

Government Response: Please contact the ITSS Helpdesk at 877-472-4877 to check the status.

Industry Question 98: In Appendix D, Past Performance Evaluation Questionnaire Sheet, the last sentence on page 2 states, “This form must be returned to the GSA Contracting Officer ONLY. Please send this completed for to the CO at the following email address: LATASHA.GOINES@GSA.GOV, by 1 Nov 2018.” Since the Solicitation came out on 29 October 2018, can we use a later date than 1 Nov 2018?

Government Response: See response to Question 5.

Industry Question 99: In Appendix B Instructions to Offerors, it states, “Quote should be 8.5” x 11” page size in Times New Roman font with minimum of 10-point font (8-point font in tables) with the exception of the Excel pricing spreadsheet which must be legible.” Could the Government clarify what size margins we should use?

Government Response: Please follow the directions as stated in Appendix B Instruction to Offerors.

Industry Question 100: In the transmittal letter from the Contracting Officer, the title of the project in the Subject line is the “Air Force Global Strike Command Mission Training.”

However, the title of the project on the Performance Work Statement is “Fence-To-Fence Environmental Services at Cannon Air Force Base and Holloman Air Force Base, New Mexico.”

What is the correct title that we should use for this project?

Government Response: See response to Question 12.

Industry Question 101: In the RFP Appendix A, page 3, the Evaluation Criteria address the Staffing Plan but do not give any instructions for the Transition Plan. What are the instructions for the Transition Plan and what are the criteria for the evaluation of the Transition Plan?

Government Response: Reference PWS Section 6.5.2-Transition Plan and Appendix A Section A1.0 has been updated to add “transition plan.” The evaluation criteria is as stated.

Industry Question 102: In the RFP Appendix A, page 4, the Evaluation Criteria for Past Performance, 2nd paragraph, the RFP specifies submittal of a “Volume III Past Performance Package,” which is to be limited to 21 pages in Times New Roman 11-point font. However this “Volume III” submittal is not mentioned or required in Appendix B—Instructions to Offerors.

What are bidders required to submit in the 21 pages allocated to the “Volume III Past Performance Package?”

Government Response: See response to Question 3.

Industry Question 103: In the RFP Appendix A, page 4, the Evaluation Criteria for Past Performance, 2nd paragraph, the RFP specifies Times New Roman 11-point font. In the RFP Appendix B, Instruction to Offerors, page 1, paragraph 1, it specifies Times New Roman 10-point font. Please resolve the difference between the requirements in Appendix A and Appendix B.

Government Response: Appendix A has been revised to read 10 point font.

Industry Question 104: In the RFP Appendix A, page 4, the Evaluation Criteria for Past Performance states, “…the offeror shall submit a Volume III Past Performance Package through the Information Technology Solution Shop (ITSS)…” However, neither Volume III nor a Past Performance Package is mentioned or defined in Appendix B Instructions to Offerors. Appendix A and Appendix B appear to give two different instructions. Please resolve the difference between the requirements in Appendix B and Appendix A.

Government Response: Appendix A, A1.3-Past Performance has been revised to reflect the instructions in Appendix B, B1.1.1.-Required Past Performance (PP) Information.

Industry Question 105: In the RFP Appendix A, page 4, the Evaluation Criteria for Past Performance, the requirements for the “Volume III Past Performance Package” include the following: “…items are requested in the Volume III submission without a page limit:” followed by text that states, “all PP reference questionnaires (Appendix D) are required to be submitted…” However, only the bidder can submit materials to the GSA through the ITSS. The PP references cannot submit these in Volume III through the GSA ITSS. All PP References must be submitted directly by e-mail to the CO. Please clarify what exactly must be provided in the “Volume III Past Performance Package.”

Government Response: See response to question 104.

Industry Question 106: In the RFP Appendix A, page 4, the Evaluation Criteria for Past Performance, page 5, it is stated: “If there is no finalized CPARS in PPIRS, the offeror SHALL submit Appendix D to those PP references provided to the Government (in Appendix D).” Please confirm that if vendors provide a CPARS, then there is no requirement to provide Appendix D, Past Performance Questionnaire.

Government Response: Offerors are to follow instructions as stated.

Industry Question 107: In the RFP Appendix A, page 4, the Evaluation Criteria for Past Performance, the requirement states, “…provide information for a minimum of three (3), and a maximum of ten (10) references, as instructed in the Appendix 1.” We have two questions: (1) The RFP does not include an Appendix 1—what is the correct reference? and

(2) Appendix B—Instructions to Offerors requires submittal of three (3) to five (5) PP References—what is the correct maximum number of references, five (5) or 10?

Government Response: Reference to Appendix 1 has been corrected to read Appendix D. See responses to questions 3 and 4 to answer the second portion of the question.

Industry Question 108: In the RFP Appendix A, page 4, Evaluation Criteria for Past Performance, last paragraph, the text states, “Projects submitted in support of this evaluation factor should be from different clients or organizations, if possible.” How does this clause affect the evaluation process? How will relevant projects from the same customer, such as the US Air Force, for different installations be evaluated? Will bidders receive lower scores for relevant projects from the same customer? Will relevant projects for the same customer as this procurement, i.e., the US Air Force, receive more favorable evaluations?

Government Response: Rating will not be affected. The following language will be removed:

“Projects submitted in support of this evaluation factor should be from different clients or organizations, if possible.”

Industry Question 109: It is stated on the form “ID07180031_Appendix_D_Past_Performance_29_Oct_2018” that the form “must be returned … by 1 Nov 2018.” On what date is the Past Performance (App D) due?

Government Response: See response to question 5.

Industry Question 110: PWS 4.2 Hazardous Waste Management - Tables 3-4 and 4-4 identify the contractor requirement to provide a flat-bed truck with lift gate, and forklift, to support Hazardous Waste operations. Vehicles and associated expenses are typically considered ODCs.

Since ODC costs are fixed, how/where should contractors propose these required vehicle/equipment costs in the Appendix E, Pricing Spreadsheet?

Government Response: The ODC amount provided in the pricing spreadsheet is a not to exceed amount. It is the vendors responsibility to follow the Consent to Purchase process outlined in Section 5.29 of the PWS when obtaining pricing for ODCs.

Industry Question 111: PWS 4.2.5 RECYCLING, OTHER REGULATED (OPTIONAL) – Paragraph language states the Contractor shall plan, develop, implement, and maintain a rag recycling program for base shops. Rag Recycling is not specifically listed in the Industrial Recycling Processes Tables 3-5 or 4-5. Is the stated Rag Recycling described in 4.2.5 anticipated for either Cannon or Holloman? If so, please provide details regarding the anticipated service.

Government Response: The rag recycling can be a program for collecting rags or absorbent pads and centrifuging to remove solvent/oil and reissue to shops until materials are no longer usable. One installation has a current program that includes GFE that will be noted in the revised RFQ. It is possible that during the course of the contract other programs will be developed in concert with Base POC.

Industry Question 112: PWS 4.2.5 RECYCLING, OTHER REGULATED (OPTIONAL) – The Industrial Recycling Processes Table for Cannon (3-5) states “Yes” for Anti-freeze recycling, however, no GFE is listed to support Anti-freeze recycling. What method of Anti-freeze recycling is anticipated as there is no detailed description of this service?

Government Response: No, GFE is not required because shops collect anti-freeze in drums and in most instances the F2F contractor picks up the drums and takes the drums to the <90 day facility. Anti-freeze recycler may need to be escorted for pickups.

Industry Question 113: PWS 4.3.3 – Reporting, EPCRA – Review of Drafts by Air Force EPCRA Reviewer – Will the contractor be required to send each draft EPCRA Tier II and each draft EPCRA TRI report to the Air Force EPCRA reviewer and then respond to Air Force EPCRA reviewer comments?

Government Response: Yes.

Industry Question 114: PWS 4.3.3 – Reporting, EPCRA – Entry of Data in Tier 2 Submit Software – If EPA’s Tier 2 Submit software application is not downloadable onto an Air Force computer, will the contractor be allowed to enter EPCRA data into EPA’s Tier 2 Submit software application on a non-Air Force computer?

Government Response: Yes, The contractor will work on their own non-Air Force computer and work with installation to file the final submission to EPA.

Industry Question 115: PWS 4.3.3 – Reporting, EPCRA – Site Visits – Will the contractor be required to site visit each Air Force Base to complete each EPCRA Tier II and each EPCRA TRI report, and if so how many hours for each base?

Government Response: Assessing the required level of work to complete each task is for the bidder to determine on the basis of experience and the complexity of the task. The bidder determines how it will complete the task.

Industry Question 116: PWS 4.3.3 – Reporting, EPCRA – EPCRA TRI Form R designated preparer – Will the contractor be the EPCRA TRI Form R designated preparer in the EPA Central Data Exchange Toxic Release Inventory Made Easy Web (TRI-MEweb)?

Government Response: Yes

Industry Question 117: PWS 4.3.3 – Reporting, EPCRA – EPCRA 302-303 notifications – If a new EHS is stored on-site in quantities at or greater than their respective TPQ for which EPCRA Section 302-303 Notification has not yet been submitted, will the contractor be required to provide assistance and guidance to the installation in preparing their EPCRA 302-303 Notification(s) to meet EPCRA Notification requirements?

Government Response: Yes.

Industry Question 118: PWS 4.3.3 – Reporting, EPCRA – TRI-DDS – Will the Naval…