Amdt_0001_-_Solicitation_HTC711-18-R-R004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Replace the language in Attachment 1, PWS, Paragraph 5, Security.

2) Provide a revised Attachment 4, DD 254.

3) Revise Section L, Paragraph L-3(3) Proposal Content.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Jun-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HTC71118RR004

X 9B. DATED (SEE ITEM 11)

24-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Jun-2018

CODE

USTRANSCOM-AQ - HTC711

508 SCOTT DR

SCOTT AFB IL 62225-5357

HTC711 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HTC71118RR004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

ATTACHMENT NO. TITLE

1 Performance Work Statement (PWS)

Appendix 1 to PWS - CUI Requirements Table Appendix 2 to PWS - NIST.SP.800-171-POAM

2 Pricing Table

3 Aircraft Identification Table

4 DD 254

5 Basic Eligibility and Carrier Flag Status

6 Reserved

7 Offeror Information Sheet

8 Past Performance Questionnaire

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PART IV

PART IV – REPRESENTATIONS & INSTRUCTIONS

SECTION L

INSTRUCTIONS, CONDITIONS & NOTICES TO OFFERORS

L001 INSTRUCTIONS TO OFFERORS

52.215-1 Instructions to Offerors – Competitive Acquisition JAN 2017

52.215-1 ADDENDUM

ADDENDUM TO FAR 52.215-1, INSTRUCTIONS TO OFFERORS – COMPETITIVE ACQUISITION (JAN 2017)

Paragraph (c) of FAR 52.215-1 entitled “Submission, modification, revision, and withdrawal of proposals” is deleted in its entirety and replaced with the following:

(c) Submission, modifications, revision and withdrawal of proposals.

The Government intends to award one IDIQ contract as a result of this solicitation.

L-1 FORMAL COMMUNICATIONS

(a) Formal communications, such as requests for clarification, questions, and/or written information concerning this solicitation shall be submitted in writing via e-mail to:

Mary Chapie, E-Mail: mary.p.chapie.civ@mail.mil Maj James Shaw, E-Mail: james.d.shaw28.mil@mail.mil

The request should be in the format below. Requests with more than five questions should be submitted in a Microsoft Excel document::

Reference: Section ___, Page ___, Paragraph _____ Question: __________________________________

(b) USTRANSCOM Contracting Office POCs listed above are the exclusive POCs for this acquisition.

(c) No information concerning this solicitation or requests for clarification will be provided in response to offeror-initiated telephone calls. All such requests must be made in writing and submitted to the e-mail addresses above. Written questions will be answered in writing and provided to all offerors via a posting to FedBizOpps. However, due to the time required to research a question and provide an answer, questions received less than 10 calendar days prior to the due date of offers specified in this solicitation may not be answered. Solicitation changes made prior to the solicitation closing date will be made via amendment and posted to FedBizOpps.

L-2 INSTRUCTIONS FOR RECEIPT OF PROPOSALS

(a) Offerors shall submit a signed and dated proposal on or before the exact time and date specified in Block 9 of Standard Form (SF) 33 for this solicitation. In submitting a proposal, the Offeror assents to the contract terms and conditions as written in the RFP, with attachments. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation shall be excluded from consideration. Offerors shall:

1. Submit proposals to the addresses identified below via AMRDEC Safe Access File Exchange as a zip file at https://safe.amrdec.army.mil/safe/. Mark proposal as “Request for Proposal No. HTC711-18- R-R004” in Description of File(s). Hard copy, facsimile, or e-mailed proposals WILL NOT be accepted.

Mary Chapie at mary.p.chapie.civ@mail.mil and Maj James Shaw at james.d.shaw28.mil@mail.mil,

2. Submit representations and certifications in accordance with FAR 52.204-7.

3. Provide a proposal in accordance with the following preparation instructions:

L-3 PROPOSAL PREPARATION INSTRUCTIONS

mailto:mary.p.chapie.civ@mail.mil mailto:james.d.shaw28.mil@mail.mil https://safe.amrdec.army.mil/safe/ mailto:james.d.shaw28.mil@mail.mil

(1) Guidelines

(a) This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of proposals. Offerors proposals must include all data and information requested by this solicitation and must be submitted and conducted in accordance with these instructions. Non-conformance with the specific organization, content and page limitations may result in misinterpretation of proposals or depending on the magnitude of the non-conformance, the proposals may be eliminated from further consideration. Alternate proposals will not be considered.

(b) Proposals shall be clear, concise, and include sufficient detail for effective evaluation and to substantiate the stated information. Proposals shall not rephrase or restate the Government’s requirements identified in the Performance Work Statement (PWS), but shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their company or experience and will use this information to evaluate the offer.

(c) The proposal due date is identified in Block 9 of the SF 33. The offeror’s proposal shall be valid for 180 days after the proposal due date, therefore, offerors shall complete Block 12 of the SF 33 stating “180”.

Offerors shall submit soft (electronic) copies via the instructions in paragraph L-2(a)1., of all Parts of their proposal as identified below, as well as, modifications or revisions by the due date and time specified in the solicitation.

(d) Late proposals will be processed as follows:

(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and –

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes it terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(2) Formatting and Page Limitations.

(a) Offerors will submit proposals in response to this solicitation in accordance with the formatting and page limitations established herein. Offerors shall submit proposals on 8.5 X 11 paper, using 1 inch margins.

The font shall be no smaller than 12 point except for charts, diagrams, and/or other graphics where font shall be no smaller than 10 point. Each side of the paper is considered one page and all pages shall be numbered.

The cover page and table of contents for each volume are excluded from the page limitation. Foldout pages are permitted only for providing any charts, diagrams, and/or other graphics necessary, and are included in the page limits. Foldout pages exceeding 8.5 inches X 11 inches will be counted as two pages. The page limits for each volume are identified with its respective instructions.

(3) Proposal Content

Offeror’s proposal shall be divided into five (5) parts, as shown below, and submitted as stated in paragraph L-2(a)1.

(a) Proposal Instructions. The offeror’s response to this solicitation shall include a proposal which consists of

Parts I -V as detailed below:

Part I: Business Proposal Part II: Basic Eligibility Part III: Technical Part IV: Past Performance Part V: Price

(1) Part I: Business Proposal

Offerors shall submit all documents requiring signature or completion by the offeror.

Each offeror shall complete applicable fill-ins and signatures and submit the original documents listed below. An authorized official of the firm shall sign the offer and all certifications requiring original signature.

(a) Solicitation/Contract Form. Offerors shall complete Blocks 12, 14, and 15 a, b, and c, 16, 17, and 18 of the SF 33. Signature on the SF 33 constitutes an offer, which the Government may accept. Block 15c – If remittance address is different, such address must be registered in the System for Award Management (SAM) database, https://www.sam.gov/portal/public/SAM/.

(b) Acknowledgement of Solicitation Amendments (if any).

(c) The offeror shall submit a completed Offeror Information Sheet, RFP Attachment 7, to provide names of individuals authorized to negotiate/obligate the company and to provide the information necessary to complete the DD Form 254, DoD Contract Security Classification Specification. The DD Form 254 for this effort is provided at RFP Attachment 4. Note, air carriers must have a Facility Clearance in order to receive classified threat briefings and/or to have access to classified information.

(d) Representations and Certifications shall be submitted online using SAM at https://www.sam.gov by proposal due date and time.

(e) Provide the approximate number of individuals anticipated to perform under this contract who will be located in the Philippines and will require a Synchronized PreDeployment & Operational Tracker (SPOT) Letter of Authorization (LOA) and Common Access Card (CAC).

(f) Provide certification in accordance with FAR 52.222-56 – Certification Regarding

Trafficking in Persons Compliance Plan.

(g Offerors shall provide authorization for its financial institution to release financial information to the Contracting Officer to support responsibility in accordance with FAR 9.1, Responsible Prospective Contractors. Offerors shall also provide the Government with a point of contact at the financial institution.

(h) Organizational Conflicts of Interest (OCI): As required by FAR 9.5, the Government will ensure no organizational conflicts of interest are present. OCIs which cannot be avoided or mitigated could result in an offeror not receiving an award for which they are otherwise eligible to receive. Engagements with the Government, other than the Contracting Officer, could result in 1) an Offeror gaining a competitive advantage by having unequal access to information, or 2) gaining special knowledge of the agency’s future requirements creating an unfair advantage in the competition. Therefore, https://www.sam.gov/portal/public/SAM/ https://www.sam.gov/

Offerors are cautioned against such. The Offeror shall identify any known or perceived conflicts of interest related to the services required by this effort and provide a plan to mitigate them. If the Offeror believes there is no OCI, a statement as such shall be included.

(2) Part II: Factor 1 - Basic Eligibility.

(a) Offerors shall complete and submit RFP Attachment 5, Basic Eligibility and Carrier Flag Status to demonstrate the proposed air carriers meet the basic eligibility subfactors for this requirement. This factor consists of five Subfactors, listed below:

i. Subfactor 1 – DoD Approved Air Carrier: (No Page Limit.) Operators of all proposed aircraft must (1) be on the DoD Approved Air Carrier Listing maintained by US Air Force, Headquarters Air Mobility Command (AMC/A3B), by the solicitation closing date, and not in a suspended or temporary non-use status at the time of proposal submission. Air carriers from Federal Aviation Administration rated Category 2 countries are not eligible for award as the Civil Aviation Authority from those countries have been determined to not comply with International Civil Aviation Organization (ICAO) standards.

ii. Subfactor 2 – Continuous Equivalent Service: (No Page Limit.) Offeror must have at least 12 months of prior continuous equivalent service for each aircraft type proposed. In accordance with 32 CFR 861, “Equivalent to the services sought by DoD” means service offered to qualify for DoD approval must be substantially equivalent to the type of service sought by DoD. “Continuous” service means the air carrier must have performed revenue-generating services of the nature for which DoD approval is sought. Offerors shall describe how they performed continuous services internationally in an environment similar to that in the Philippines by completing the information in Attachment 5, paragraph 3.

iii. Subfactor 3 – FAA and CAA Certification Documentation: (No Page Limit.)

All proposed aircraft owned by the air carrier shall be on its Operations Specification at the time of proposal submission to demonstrate the capability of providing the services. For US Flag carriers, the Government will retrieve this information from the FAA for verification. For Foreign Flag carriers, Offerors shall submit the following CAA certification documentation that is equivalent to 14 CFR Part 135 documentation:

(A) Operating Certificate,

(B) Operations Specifications Sections A and D,

(C) The applicable Flight Standards Office, as well as the point of contact to include phone number and email address.

Each foreign flag aircraft offered shall be listed in the Operations

Specification equivalent. In addition, if the aircraft has been modified, the Offeror shall provide the description of the Supplemental Type Certificate approved by or Civil Aviation Authority (CAA) and what, if any, additional capabilities are achieved with the modification.

iv. Subfactor 4 – Aircraft Operation and Control: (No Page Limit.) The Offeror shall be a DoD Approved Air Carrier. The Offeror shall identify on RFP Attachment 5 whether the aircraft are owned or leased by it or the proposed subcontracted air carrier. The Offeror shall provide proof the proposed air tcchapmp Highlight carrier owns or will lease the proposed aircraft identified on the Aircraft Identification Table, RFP Attachment 3. Examples of proof include a letter of intent to sell or purchase the aircraft, or an option to lease or purchase. The Offeror shall confirm, on Attachment 5, it will (1) operate its proposed aircraft,

(2) have access to commit, task, and employ the proposed subcontracted aircraft throughout the period of performance, and (3) response must be consistent with other documents submitted with the proposal. In addition, the Offeror shall submit a signed agreement(s) between it and each proposed subcontracted air carrier where the air carrier confirms it will operate its proposed aircraft and that each proposed aircraft will be available for the contract period of performance, should the Government make an award to the offeror. In the case of a lease agreement, the agreement must be current, binding upon both parties if the offeror is awarded a contract, and demonstrate the offeror’s ability to provide aircraft for the entire contract period of performance.

v. Subfactor 5 – Fly America Act Preference: On RFP Attachment 5, the Offeror shall identify the Fly America Act participant category of it and each proposed subcontracted air carrier. Fly America Act participant categories will be assigned as follows:

Category 1. US Flagged Aircraft

Category 2. Foreign Flag Aircraft

(3) Part III: Factor 2 – Technical

(a) Offeror shall complete Attachment 3, Aircraft Identification Table. Offerors shall propose one light fixed wing STOL and two medium rotary wing as defined by the Performance Work Statement to be considered for contract award. No additional aircraft will be considered. Technical Proposals shall address the following subfactors:

i. Subfactor 1 – Management & Operational Approach: (Page Limit: 6 pages.)

The government will evaluate the extent to which the Offeror’s technical approach demonstrates:

a. A logical approach to managing field and air operations across all three task areas as specified in the PWS.

b. The utilization of aircraft with the minimum specifications and configurations as identified under Task Area 2, Subtask 6 of the PWS.

c. A logical approach for providing airlift (passenger, cargo, or combination thereof), inflight patient care for personnel recovery and casualty evacuation support with the utilization of aircraft proposed.

ii. Subfactor 2 - Staffing Approach: (No Page Limit.) The Offeror shall:

a. Describe its methods to recruit, retain, hire, replace and train a capable workforce with the skills, certifications and security clearances required to ensure all requirements of the solicitation are met.

b. Include a staffing plan with the number of personnel resources detailing roles and responsibilities associated with each labor category, which logically tcchapmp Highlight tcchapmp Highlight tcchapmp Highlight demonstrate how the offeror will successfully accomplish air operations support and the requirements of the PWS.

c. Provide the minimum qualifications required of pilots, as referenced in Task

Area 2, Subtask 2 (para 1.3.2.5) and paramedic personnel as referenced in Task Area 2, Subtask 5 (para 1.3.5.5) of the PWS.

iii. Subfactor 3 – Positioning & Depositioning Plan: (No Page Limit.)

a. The Offeror shall submit a Positioning Plan outlining its approach to have all proposed personnel, equipment, and aircraft positioned and operational, 30 days from date of award, but no later than 60 days from date of award. The plan shall include detailed descriptions in paragraph format, and reasonable milestones in chronological order identifying all major actions and timelines required in the following areas: obtain aircraft (i.e. purchase/lean/own), obtain the necessary regulatory certifications, hire and train personnel (including CRC training), obtain and deploy initial required supplies, equipment and spare parts, procure and install NIJ Level 3 Ballistic Protection, and deploy the proposed aircraft.

The proposal shall reflect a sound understanding of the requirements as referenced in Task Area 1, Subtask 6 of the PWS.

b. The Offeror shall submit a Depositioning Plan outlining its approach to have all proposed personnel, equipment, and aircraft depositioned (i.e. at one time or phased approach) no more than 30 days after last day of performance on contract or as otherwise notified by the Contracting Officer. The plan shall include detail descriptions, in paragraph format, and reasonable milestones in chronological order identifying all major actions and timelines required in the following areas: demobilization of personnel, removal of equipment, and depositioning of aircraft. The proposal shall reflect a sound understanding of the requirements as referenced in Task Area 1, Subtask 6 of the PWS.

(4) Part IV: Factor 3 – Past Performance

(a) Offerors shall submit recent past performance information for relevant services to demonstrate its ability to successfully perform the solicited requirement. Recent is defined as currently being performed or was performed within the three years prior to proposal submission due date. Relevant is defined as services which are the same or similar to those required by this solicitation.

(b) Past Performance References. The offeror shall submit no more than three past performance references from different contracts or efforts it has performed which are similar to the scope and complexity of services described in this solicitation. This includes work for commercial customers, DoD and other Federal agencies, and subcontracts that are similar to the Government requirements. Additionally, offerors shall provide the following for each reference submitted:

(1) Contract Name/Title, Contract Number and Task Order Number, as applicable

(2) Contracting Officer or Contract Manager’s Name, Email, and phone number

(3) Name and address of the contracting activity (buying and administrative) tcchapmp Highlight tcchapmp Highlight tcchapmp Highlight tcchapmp Highlight

(4) Contracting Officer’s Representative Name, Email, and phone number

(5) Contract Type (Firm-Fixed Price, Cost Reimbursement, IDIQ, etc.)

(6) Annual Dollar Value and Total Contract Value (including option years)

(7) Performance Period – Base Year and Number of Option Years

(8) Brief description of work performed and how it is relevant to this effort

(9) Type of aircraft used

The Government may contact these references to verify information and/or obtain additional information.

(c) Offerors shall submit a list of all safety accidents and incidents for each air carrier, which required Federal Aviation Administration notification, occurring three years prior to the proposal submission due date. The Offeror shall provide an explanation of the nature, cause, and outcome (including any sanctions imposed) of the event;

location; type aircraft; fatalities; injuries; and damage to aircraft or other property.

(d) Past Performance Questionnaire. Offerors shall complete Section 1 of RFP

Attachment 8, Past Performance Questionnaire (PPQ) and then send to each Point of Contact (POC) the offeror provided as a reference. The PPQ shall be completed by an individual who can validate the Offeror’s performance. Once completed, the PPQ shall be considered sensitive and shall not be released to the offeror. In the event adverse past performance information is received by the Government, the Contracting Officer will provide sufficient details to allow the offeror to address it. The POC shall email completed questionnaires directly to: mary.p.chapie.civ@mail.mil and james.d.shaw28.mil@mail.mil. Note: The Contracting Officer will not accept faxed questionnaires or questionnaires submitted by the offeror. Completed PPQs are requested to be received in the issuing office 10 days prior to the solicitation closing date. Offerors should use every diligent effort to follow-up with each Office/Agency to ensure the Contracting Officer receives the past performance questionnaires no later than the stated due date.

Note: Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR Part 9, past performance information contained herein may be used to support the Determination of Responsibility for a successful awardee.

(5) Part V: Factor 4 – Price

(a) Offerors shall submit its proposed pricing for the contract on the Price Table, Attachment 2, Tab 1, based on the instructions therein. Offerors may provide information to support or justify the pricing proposed. The electronic version of proposal shall include the contract Price Table in Microsoft Excel format to facilitate price analysis.

52.216-1 TYPE OF CONTRACT (APR 1984)

mailto:denise.e.cameron.civ@mail.mil

The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

(End of provision)

(End of Summary of Changes)