Questions_and_Answers_from_Domestic_Charter_Airlift_Services_PreSolicitation_Conference.pdf

Questions and Answers Domestic Charter Airlift Services Pre-Solicitation Conference

1) How long does it take to become DoD approved?

A: Around 90-120 days depending on the contractor’s ability to meet the DOD quality and safety standard requirements. Carrier will not be awarded a contract until they are DoD approved.

2) Why do we need to submit an AMC letter of approval?

A: It is the contractor’s responsibility to prove the airline company is a DOD approved carrier.

DOD approved carriers who do not submit the letter will not be considered responsive at time of proposal submission.

3) Can a large business submit an approved commercial plan?

A: Yes. A large business can submit a current approved commercial plan.

4) Is the Past Performance questionnaire due on 8 April 2014 as noted on the slides?

A: The Past Performance Questionnaire date noted on the conference slides of 8 April is incorrect. The date on the Past Performance attachment states 15 April 2014. The questionnaire is due 15 April 2014.

5) Will you consider adding three subcategories to the FAA 135 1-9 passenger categories? (I.e Prop, Turbo Prop, Jet)

A: The 1-9 passenger categories is now separated three categories (Reciprocating Engine Aircraft, Turbo Prop Engine Aircraft, and Jet Engine Aircraft)

6) Why we limit the number of FAA 135 to 10 carriers to receive contract award?

A: All carriers must be DoD-approved to receive a contract. Based on the current FAR 135 contracts awarded by USTRANSCOM/AQ, it was determined 10 carriers per seat category is a sufficient number for competition at the task order level for future requirements.

7) What happens if an award carrier wants to change their fleet during the contract period? Will the NTE rate apply to the aircraft with the award contract rate? Will the government accept new aircraft during the contract period?

A: During the duration of the contract period, a carrier will be allowed to operate different aircraft as long as it falls under their authorized DOD approved category. A carrier may replace similar or like aircraft during the contract period. Any change in aircraft will be allowed at the option year through contract modification. The carrier will submit a new NTE rate for the replacement aircraft type. The replacement aircraft NTE rate must be considered fair, reasonable and realistic determined by the Contracting Officer. Carriers will not be allowed to add aircraft during the contract period. At the task order level, the potential awardee’s per mile price will be compared to the NTE rate on the IDIQ contract.

8) Will the government consider the geographically challenged air carriers where operating in an area where the cost of doing business is higher? (i.e operating in Alaska)

A: No. Without specific requirements identified in the IDIQ solicitation, all carriers are on an equal level to develop their range of NTE rates. When developing the rates, each carrier will have to consider the potential geographical locations they will want to offer on at the task order level.

9) Does the NTE rate mileage breaks include or calculate live miles versus ferry miles?

A: Offerors NTE rate should include the total mileage.

10) After contract award, how will an award offerors NTE rate be utilized when a requirement is solicited?

A: After a requirement is solicited to awarded carriers, the offers will be evaluated In accordance with Appendix 3 or Append 3A. Once a potential winning offeror has been identified, the government will take the offerors total price divided by the total number of miles offered. Total miles offered will be factored by calculating the Great Circle Statute Mile (GCSM) mile to position, operate the mission, and deposition. Therefore, carriers will be required to supply their positioning location in their offer. The government will make the determination the potential winning offeror’s price per mile does not exceed the NTE rate on the mileage break segment.

EXAMPLE: After evaluated of all offerors, the potential winning offeror price $100,000 and total miles to operate the mission are 1,000 total miles (800 live miles/200 ferry miles). Per mile would be $100($100,000/1,000) per mile. Under this particular circumstance, the government will compare the $100 per mile rate to that offerors NTE rate for mileage break segment (501- 1000). As long the offerors per mile rate does not exceed the NTE rate, the government will make award.

11) Will the government have an accessorial CLIN for this contract?

A: No, the price offered on the task order level will be all inclusive.

12) Noticed that at the bottom of the sheet where the estimated quantities are listed that there is no line for the 2501 – 3000 segment. Is that by design?

A: This was an administrative error. Attachment 2(FAA Part 121); CLINs 0004, 1004, 2004, & 3004; and Attachment 2 (FAA Part 135) have been updated to reflect the corrected quantities.

13) Can you tell me how the estimated quantities were arrived at?

A: The estimated quantities for FAR 121 carriers are based off historical flights flown under the Master Solicitation HTC711-10-R-C007.

14) How will Small Business be awarded at the task order?

A: Requirements to move 30 or less passengers will be set-aside for small business at the task order level.