Attachment_L-1,_Ordering_Instructions_for_Data.docx

Attachment L-1 Data Ordering Instructions TRICARE Overseas Program 2021 (TOP)

The Defense Health Agency (DHA) provides potential offerors with the opportunity to request historical TOP information with the release of this solicitation.

Available data include aeromedical evacuations, customer service, enrollment, translation, referrals, medical capability reports, dental claims, and detailed medical claims. A list of data files available is included in Attachment L-1a, List of Data Files.

The data reports provided may include some data that are considered Protected Health Information (PHI) and must be safeguarded accordingly. This data is designated "Controlled Unclassified Information (CUI)" pursuant to DoD Manual 5200.01, DoD Information Security Program, which must be safeguarded from unauthorized disclosure. For that reason, DHA will only provide the data to potential offerors who submit a request for the data. The data reports are in Microsoft Excel format except for the detailed medical claims data report. The detailed medical claims report is in a comma delimited text file format. Additional instructions for the detailed medical claims report are included in Attachment L-1b, Detailed Medical Claims Data Fields.

Parties requesting this data to assist in the development of proposals must be registered for this solicitation on the FEDBIZOPS (http://www.fbo.gov). In addition to this registration, parties requesting this data are required to sign and return the following two documents:

a. Attachment L-1c, Non-Disclosure Agreement.

b. Attachment L-1d, HIPAA Business Associate Agreement, Privacy and Security of Protected Health Information.

To request the TOP data, potential offerors shall email their signed Non-Disclosure Agreement and signed HIPAA Business Associate Agreement, with its website address, Commercial And Government Entity (CAGE) Code, and Data Universal Numbering System (DUNS) number. If a potential offeror does not have either a CAGE code or DUNS number, please state this in your e-mail. The potential offeror will also provide the name, address and telephone number of the company's point of contact to:

Mr. Matt Anderson, Contract Specialist, at matthew.l.anderson18.civ@mail.mil, with a courtesy copy to Ms. Margaret Zancanella, Contracting Officer, margaret.a.zancanella.civ@mail.mil.

Please include the following in the email subject line: "TOP 21 Data Request."

After DHA receives a complete and compliant request, DHA will confirm the requester is a potential offeror for the TOP 21 requirement. DHA, at its sole discretion, will determine if a requester is a potential offeror. If DHA determines the firm is a potential offeror, DHA will send CD-ROMs with the reports listed in Attachment L-1a via overnight mail to U.S. addresses only free of charge to the potential offeror's POC. If DHA determines a requester is not a potential offeror, DHA will notify the requester that DHA will not provide the data.

HT940219R0001 Page 1 of 1 Attachment L-1