Section C-5.J_Transportation_LCS08R0001.DOC

Federal Law Enforcement Training Center Charleston SC

HSFLCS08R0001

SECTION C-5.J – TRANSPORTATION & MOTOR POOL SUPPORT SERVICES

TABLE OF CONTENTS

No. Title

Page No.

C-5.J.1

GENERAL REQUIREMENTS

C-5.J-1

C-5.J.2

CONTRACTOR FURNISHED ITEMS

C-5.J.3

MANAGEMENT

C-5.J-2

C-5.J.4

PERFORMANCE REQUIREMENTS

C-5.J-2

(a) Transportation

(b) Motor Pool

ATTACHMENTS

C-36

Airport Arrival / Departure Schedule

C-37

Dormitory Forecast Sample

C-38

Off-Center Transportation Schedule for Training & Non-Training Days

C-39

Summer / Winter Weekend Bus Schedule

All provisions under this Sub-section (unless identified below) are Firm Fixed Price and shall be priced accordingly.

C-5.J.1

GENERAL REQUIREMENTS

(a) In support of the staff, students, and training programs at the FLETC Complex, the Contractor shall efficiently provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide transportation and motor pool support services in accordance with this performance specification. As new programs develop, new requirements may be added by contract modification.

(b) The Contractor shall price the requirements of this sub-section INCLUDING the purchase, maintenance, and fuel costs of buses into Section B, CLINs 0010A, 2010A, 3010A, 4010A, 5010A, 6010A, and 7010A. The Contractor shall also price the requirements of this sub-section, EXCLUDING the purchase, maintenance, and fuel costs of buses into Section B, CLINs 0010B, 2010B, 3010B, 4010B, 5010B, 6010B, and 7010B. The Government will then analyze these costs and make an assessment on whether to provide buses as Government Furnished Equipment (GFE) or Contractor Furnished Equipment (CFE).

C-5.J.2

CONTRACTOR FURNISHED ITEMS

Except for Government-Furnished Property (GFP), the Contractor shall furnish all personnel, supervision, management, equipment, materials, transportation, and supplies required to plan, schedule, coordinate and assure effective performance of all required services necessary to provide transportation & motor pool support services for the FLETC Facility. If the Government assesses that contractor-furnished buses are more advantageous, the Contractor shall also furnish these vehicles as CFE.

C-5.J.3

MANAGEMENT

In addition to the Management responsibilities outlined in Section C-4, the Contractor shall also manage the total work effort associated with the transportation and motor pool support services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor shall provide an adequate and qualified staff of personnel with the necessary management expertise and specialized qualifications cited in Section H to assure the performance of the work in accordance with sound and efficient management practices. The Contractor shall maintain an adequate and qualified workforce to complete work in accordance with the time and quality standards specified herein.

C-5.J.4

PERFORMANCE REQUIREMENTS

The Contractor shall provide an adequate staff of fully trained and qualified personnel to assure the performance of the work requirements outlined below:

(a) Transportation. The Contractor shall:

(1) Provide scheduled training, courier, airport, and administrative transportation services. These runs will be identified by the COTR and schedules will be provided to the Contractor by the COTR in a timely manner (normally 24-48 hours in advance). Generally, each incoming class ranging from 24 to 54 students will require transportation to/from the Charleston airport, once when the class begins training and once at the end of training. In these cases, 24-48 hours advance notice will be provided unless unseen problems arise.

(2) Provide vehicle transportation service for students, staff and VIP’s, along with their baggage, between FLETC Complex, the airport, and off-site hotels based on arrival and/or departure schedule (See Section J, Attachment C-36). If a student resigns or is otherwise withdrawn from training, an individual trip to the airport will be authorized, usually on short notice, but during normal working hours.

(3) The Contractor shall ensure the correct number of buses is dispatched to accommodate the number of students lodged on center and off-center. Trips shall be increased or decreased based on the fluctuating student population and all trips shall be consolidated to ensure efficient and economic operation.

(4) The Contractor shall review the Dormitory Forecast Sheets to determine both on-center and off-center lodging occupancy. The Dormitory Forecast Sheets will provide, on a monthly basis, the class name, number of students, duration of stay, dormitory building number and/or off-center lodging for all classes. See Section J, Attachment C-37 for a sample Dormitory Forecast.

(5) Off-Center Lodging. The Contractor shall provide hotel shuttles to and from the FLETC Complex on training and non-training days in accordance with the Off-Center Transportation Schedules for Training and Non-Training Days (See Section J, Attachment C-38) when students are housed off-center. These services will be ordered under the Labor/Hour Time & Materials CLIN is Section B. A Task Order will be issued using Optional Form 347 (Section J, ExhibitG-1) within three (3) days of student arrival at off-center lodging facilities.

a. The Contractor shall ensure arrival at the hotel within five (5) minutes before the posted time and depart at the posted time.

b. The Contractor shall ensure each passenger displays a FLETC identification card when boarding the bus prior to departing the hotel. Passengers without a FLETC identification card will be dropped off at the Visitor Control Center at the entrance to the FLETC Complex. Bus drivers are not authorized to transport any passengers onto the Center without a proper FLETC identification card.

(6) Provide driving tours of the FLETC Complex for VIP’s, as coordinated by the COTR. Normally these trips are scheduled at least one week in advance.

(7) Make special trips to off-center locations (not to exceed 30 mile radius of the facility) to accommodate the transportation and courier needs of FLETC Complex, during normal working hours.

(8) Provide special transportation needs, for students traveling off center, in response to requests from the list of approved individuals provided by the COTR, during normal working hours.

(9) Inclement Weather. The Contractor shall be responsible for transporting students from 6:30 a.m. through 7:45 a.m., 10:45 a.m. through 1:15 p.m. and 4:30 p.m. through 7:00 p.m., between Dorms, Classrooms, Use of Force Area, SS Cape Chalmers, and Cafeteria in the event of inclement weather conditions.

(10) Provide Evening and Weekend Bus Transportation from the front entrances of Dormitory Buildings 285, 668, and 677 to local areas of interest such as, but not limited to: Malls, Walmart, Downtown Charleston, & beaches in accordance with Summer/Winter Weekend Bus Schedule (See Section J, Attachment C-39). Duty bus drivers shall check all students for proper FLETC identification. Schedule changes must be approved by Contracting Officer through the COTR.

(11) GFE Buses. If the buses are provided as GFE, the Contractor shall:

a. Pre-inspect buses before each use. Perform a visual inspection of each bus for any obvious hazards and/or damage. Ensure buses and equipment are available in required numbers for each transportation requirement. Buses will be fueled and oil/fluid levels maintained to manufacturers specifications prior to the start of each transportation requirement. Ensure buses have ample fuel to perform all transportation requirements. Keep buses in areas designated by the COTR.

b. Clean all buses weekly in the area adjacent to Building 61. This includes washing exterior, rinsing, vacuuming interior and cleaning windows. Between weekly washings, buses shall be rinsed off with clear water to remove occasional accumulations of mud, dust, pollen, etc.

c. Maintain a sign-out sheet for buses to be utilized during each transportation requirement. Have keys ready for distribution. Return keys in drop-box at end of shift with documentation of any problem(s) experienced, either student related or bus repair related. Report these incidents to the COTR by the next business day.

d. Keep a log of all maintenance and repairs for each bus provided as GFE. Contact the COTR when it is necessary for upcoming maintenance work to be accomplished (i.e., oil/fluid changes, filter changes, tire replacements, etc). Transport buses to contracted garage for maintenance and repairs, when necessary. Contact the COTR when inoperable buses must be towed or unexpected repairs are needed.

(13) The Government shall:

a. Provide portable radios for each bus.

b. Provide a 1,000 gallon gasoline tank and dispensing system on the FLETC Complex at the rear of Building 61. However, it shall be the Contractor’s responsibility to fuel all of the buses, securing the tank from pilferage and ensuring the dispensing unit is locked when not in use. The Contractor shall be responsible for notifying the COTR when the tank requires refueling. The fuel shall be furnished by the Government.

(b) Motor Pool Operations.

(1) The Contractor shall operate the FLETC Motor Pool located behind the Classroom Complex. The Contractor shall provide a Fleet Coordinator to manage the area during the operating hours of the Motor Pool, which shall be from 7:00 am through 5:00 pm, Monday through Friday, excluding Federal Holidays. The Contractor shall provide an after hours drop box for keys, located near the Fleet Coordinator office. The Fleet Coordinator shall dispatch the Government vehicles to designated personnel, issue vehicle keys to the motor vehicle operator, and maintain a record of assigned users and location of vehicles. In addition, the Fleet Coordinator is responsible for the administrative vehicles located at various sites on the facility. There are key boxes located in Building 1 and 61.

(2) The Contractor shall ensure the Government vehicles are not utilized to perform Contractor functions not specifically identified in this contract. In no event shall any private vehicles be washed, maintained, repaired, or refueled, on Government property. Privately owned vehicles shall not be parked in the motor pool area. The Contractor shall report any vehicle abuse (trash left in vehicle, etc.) by users to the COTR/Contracting Officer.

(3) Tools and Equipment.

a. The Contractor is responsible for maintaining an adequate supply of tools/equipment, e.g., battery charger, jumper cables, floor jacks, and lug wrenches, to perform minor repairs, as needed (change a flat tire, jump start a dead battery, etc.). The Contractor shall also maintain an inventory of compatible spare tires and rims at Building 61 in the event of a flat tire. All routine maintenance and major repairs of FLETC vehicles will be performed at the FLETC contracted garage. All routine maintenance and major repairs on GSA vehicles are scheduled and monitored by GSA and will be performed only at the GSA approved facilities. Maintenance and repairs to GSA vehicles must be approved by the GSA Maintenance Control Center (MCC). The Contractor shall be responsible for the coordination of work on FLETC vehicles and deliver vehicles requiring maintenance or arrange for wrecker service, if required. COTR/Contracting Officer will designate location for pickup and delivery to be accomplished by Contractor at Government expense.

b. The Contractor shall fuel all vehicles prior to releasing. The Contractor shall also fuel designated vehicles at various sites on the facility as needed. The Government will provide a 1,000-gallon gasoline tank and dispensing system at the rear of the Classroom Complex, Bldg 61. The Contractor shall be responsible for securing the fuel tank from pilferage and ensure the dispensing unit is locked when not in use. The Fleet Coordinator or Designated Assistant shall be responsible for notifying the COTR when the tank requires refueling. The fuel is government furnished.

(4) Daily Operations.

a. Prior to issuing a vehicle, the Contractor shall:

(1) start each vehicle daily;

(2) ensure the vehicle has a full tank of gas;

(3) visually inspect vehicle for any obvious hazards and/or damage and file a report with the COTR/ Contracting Officer, and FLETC Security Manager if any damage is observed;

(4) clean windows inside and out to ensure visibility is not hindered; and

(5) check all fluid levels for compliance to manufacturer’s specifications.

b. The Contractor shall be responsible for the proper disposal of all controlled material waste (for example, motor oil, cleaning rags, etc.) used in performance of this contract. Such material shall not be placed in waste containers or dumpsters.

c. The vehicle operator will annotate any problems encountered during operation. At return of the vehicle, the Contractor shall determine what maintenance/repair is required, and arrange for the appropriate service to be performed prior to dispatching the vehicle. The Contractor shall retain a copy of the forms at the facility for periodic review by the FLETC Branch Chief, Driver Training.

(5) Monthly Operations.

a. The Contractor shall wash exterior, clean interior including windows and dashboard, and vacuum the interior of all vehicles at the rear of Building 61. Under certain circumstances, e.g., vehicles used for VIP tours, an additional cleaning may be requested by the Contracting Officer.

b. The Contractor shall inspect all vehicles and replace necessary items, e.g., Accident Reports, fire extinguishers, First Aid Kits, etc., as needed. The Contractor shall be provided with replacement forms on an as needed basis.

(6) Reporting.

The Contractor is responsible for reporting each vehicle fueling, oil replenishment, tire change, or scheduled service. The Contractor shall make the appropriate annotations on the report. In addition, the Fleet Coordinator or Designated Assistant shall record name and signature as the person fueling the vehicle, the date the fuel is dispensed, the vehicle number, and the amount of fuel dispensed in a log. This information shall be consolidated in a monthly report, which is to be delivered to the COTR/Contracting Officer by 9:00 a.m. on the third of each month. In addition, the Contractor shall collect all Service Repair Orders (SROs) from the garage and turn them into the designated COTR.

END OF SECTION C-5.J