Section C-5.G_RangeMaster_LCS08R0001.DOC

Federal Law Enforcement Training Center Charleston SC

HSFLCS08R0001

Amendment #0002

SECTION C-5.G – RANGE MASTER SERVICES

TABLE OF CONTENTS

No.

Title

Page No.

C-5.G.1

GENERAL REQUIREMENTS…………………………………………

C-5.G-1

C-5.G.2

DEFINITIONS – TECHNICAL………………………………………..

C-5.G-2 C-5.G.3

CONTRACTOR FURNISHED ITEMS………………………………..

C-5.G-2 C-5.G.4

MANAGEMENT……………………………………………………….

C-5.G-2 C-5.G.5

PERFORMANCE REQUIREMENTS………………………………….

C-5.G-3

(a)

DRIVER TRAINING SUPPORT SERVICES

(b)

FIREARMS TRAINING SUPPORT SERVICES

ATTACHMENTS

C-30

Driver Training Division – Vehicle Equipment Request

C-31

SF-702, Security Container Check Sheet

C-32

Fire-Arms Division – Ammunition-Weapons Request

C-33

Listing of DHS-owned GSA Vehicles C-43

FTC-ADM-70, Shipping/Receiving Manifest All provisions under this Sub-section (unless identified below) are Firm Fixed Price and shall be priced accordingly.

C-5.G.1

GENERAL REQUIREMENTS

a. In support of the staff, students and training programs at the FLETC Complex, the Contractor shall efficiently provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide student, logistical and various ancillary support services in accordance with this specification. These services apply to, but not limited to, range master services; firing range brass pickup; and gashouse range services. As new programs develop, new requirements may be added by contract modification.

b. Location and Description. FLETC Charleston has five (5) outdoor firing ranges and four (4) driving ranges at the Naval Weapons Station (NWS), Goose Creek, SC. NWS also houses office spaces and classrooms in Building 304, a cover course, a modular facility for firearms simulator training in Building 336, and a janitorial warehouse and gun cleaning room in Bldg 230. An Indoor Firing Range (IFR), Building 64, is located at the FLETC Charleston Complex. The Drivers’ Training (DT) Range at the FLETC Charleston Complex consists of a Skid course, a NEVO course and a one-story building (Building 672) that consists of instructor/staff offices, a classroom for instruction, a conference room, bathrooms, and contractor space. The garage space is equipped with roll up doors, which allows for vehicular access.

(1) IFR – Building 64. The IFR consists of a one-story structure. The structure houses one small arms firing range, consisting of a 25-point, 50 yard range. This range has vehicular access. The entire range covers 44,000 square feet, which includes 6,800 square feet for mechanical equipment and 3,500 square feet for storage. The IFR has six air-handling units, supply and return air fans. The IFR is equipped with roll up doors. The five overhead roll-up doors are spring counter balanced, rolling type with interlocking slates. One door allows for vehicular access to the range. An additional portion of the facility incorporates 12,500 square feet. This includes the lobby, hallways, classroom, storage rooms, clean room and restrooms. These areas are to be cleaned in accordance with the attached Schedule of Services for Building 64.

(2) The bullet traps are designed to guide the path of a bullet from initial impact to its entrance into the deceleration chamber along a continuous receding path. The primary enervation of the bullets is by means of friction and deformation against the primary impact plates. All bullet particles passing through the primary impact plates enter into the secondary enclosed swirl chamber. From the swirl chamber, the particulate is funneled onto an auger. This system includes a collection system by means of a chute that empties into a containment box. The spent bullet house has an opening in the exterior wall where the conveyor system extends out. The spent bullet house is enclosed and has a roll up door for access to the containment box. All spent bullets are collected in metal drums. Spent bullets that are collected in the metal drums are then sent for recycling and held in the Hazardous Waste Storage Area until shipped.

(3) The ceilings in IFR are baffled. These baffles prevent penetrations, ricochets and back splatters into the ranges. An acoustical wall covering has been applied to a section of both the left and right hand sides of the interior range walls and over all firing lane points. The range floors are concrete.

C-5.G.2

DEFINITIONS – TECHNICAL

As used throughout this contract, the following terms shall have the meaning set forth below. Additional definitions are in Section C-2, DEFINITIONS - TECHNICAL.

(a) Range Master. Support individual who oversees logistical operation of applicable training function.

C-5.G.3

CONTRACTOR FURNISHED ITEMS

Except for Government-Furnished Property (GFP), the Contractor shall furnish all personnel, supervision, management, equipment, materials, transportation and supplies required to plan, schedule, coordinate and assure effective performance of all required services necessary to provide range master support services for the FLETC Complex and NWS areas.

C-5.G.4

MANAGEMENT

(a) The Contractor shall manage the total work effort associated with the range master support services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor shall provide an adequate and qualified staff of personnel with the necessary management expertise and specialized qualifications cited in Section H to assure the performance of the work in accordance with sound and efficient management practices. The Contractor shall maintain an adequate and qualified workforce to complete work in accordance with the time and quality standards specified herein.

(b) Standards of Conduct. The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, and for taking such disciplinary action against his/her employees as may be necessary. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, the FLETC Complex, and the Federal Government. The Government reserves the right to direct the Contractor to remove an employee from the work site for failure to comply with the standards of conduct. The Contractor shall initiate immediate action to replace such an employee to maintain continuity of services at no additional cost to the Government.

(c) The Contractor must define a chain of command to ensure that supervisory channels are clear to all Contractor personnel during the absence of the On-site Range Master. This list shall be posted in a place conspicuous to all contractor employees and be provided to the Contracting Officer and the COTR any time a change occurs.

(d) The Contractor is given notice that a hazardous environment exists with regard to the services outlined in this sub-section, i.e., exposure bullet fragments that contain metals and chemicals hazards as described in the ammunition Material Data Sheet; noise; known hazardous materials associated with weapons cleaning; hazardous materials storage; firearms and their storage; and small arms ammunition and its storage. The Contractor must have knowledge of basic firearms safety; must have knowledge of and comply with the FLETC Hazardous Material Program (reference 29 CFR 1200), Hazardous Waste Program Hazardous waste as defined in 40 CFR 261 or as defined by applicable State and local regulations. Any discarded material, liquid, solid, or gas, which meets the definition of hazardous material or is designated hazardous waste by the Environmental Protection Agency or State Hazardous Control Authority as defined in 40 CFR 260, 40 CFR 261, 40 CFR 262, 40 CFR 263, 40 CFR 264, 40 CFR 265, 40 CFR 266, 40 CFR 268, 40 CFR 270, 40 CFR 271, 40 CFR 272, 40 CFR 273, 40 CFR 279, and 40 CFR 280 and the FLETC Occupational Health and Safety Program.

(e) The Contractor shall be responsible for proper storage and labeling of hazardous waste in accordance with applicable federal, state and local environmental regulations. When storage barrels (containing spent brass, bullet waste, bullet recycling materials, etc..) or boxes are full, the Contractor will arrange transportation to the FLETC HW site (this does not apply to bullet fragment removal) All Hazardous waste will be managed and stored in accordance with the FLETC Hazardous Waste Management Plan. The Contractor shall train only necessary employees that are assigned to support the IFR on the FLETC Hazardous Waste Management Plan to ensure hazardous waste conformance with S.C. DHEC and EPA laws and regulations. In addition to the employee training, the Contractor will appoint in writing an Environmental Manager for the life of the contract. The Environmental Manager will be directly responsible for coordinating contractor compliance with Federal, State, and local requirements. The Environmental Manager will ensure compliance with Hazardous Waste Program requirements (including hazardous waste handling, storage, manifesting, and disposal); implement the Environmental Protection Plan; ensure that all environmental requirements are obtained, maintained, and closed out; ensure compliance with Storm Water Program Management requirements; ensure compliance with Hazardous Materials (storage, handling, and reporting) requirements; and coordinate any remediation of regulated substance. This can be a collateral position; however the person in this position must be trained (as a minimum the Contractor will attend and pass a 40 hour course in Hazardous Waste) to adequately accomplish the following duties: ensure waste segregation and storage compatibility requirements are met; inspect and manage Satellite Accumulation areas; ensure only authorized personnel add wastes to containers; ensure all Contractor personnel are trained in 40 CFR requirements in accordance with their position requirements; coordinate removal of waste containers; and maintain the Environmental Records binder and required documentation, including environmental permits compliance and close-out.

(e) Any time the Contractor or their employees violate an EPA, S.C. DHEC, or FLETC environmental regulation, the Contractor is contractually bound to conform and correct any environmental discrepancies immediately. All environmental fines or violations imposed on the FLETC by S.C. DHEC or any environmental regulatory body as a result of the Contractor’s non-compliance shall be the Contractor’s responsibility. The Contractor shall be billed by the FLETC for the full amount of the fine and billed for any administrative cost associated with the violation. The Contractor shall also be responsible for any corrective actions imposed by the authority.

C-5.G.5

PERFORMANCE REQUIREMENTS

The Contractor shall provide Driver Training Support Services and Firearms Support Services as indicated below:

(a) Driver Training Support Services

(1) The Contractor shall provide sufficient and qualified personnel to perform the following driver training range master responsibilities Monday through Friday, 6:30 AM - 5:30 PM, excluding Federal holidays, and for scheduled night drive and remedial training. The range masters must possess at least the minimum qualifications requirements as listed at Section H. The range master shall maintain overall inventory control of training vehicles, safety equipment, and range consumables, and, ensure the ranges are operational when needed; in accordance with standard commercial practices and procedures. Prior to the start of contract performance, the Contractor shall provide a written plan for the inventory control and range maintenance for approval by the Contracting Officer and Branch Chief, Driver Training. The contractor will also be required to support outside agency use of the ranges as requested by the COTR/Contracting Officer. These services include, but are not limited to:

I. Issue and receipt of vehicles and related training supplies & equipment

II. Vehicle and training equipment cleaning, repair, and maintenance

III. Setup and removal of all training vehicles/equipment

IV. Vehicle/equipment storage and inventory

V. Range supplies

VI. Security & Accountability

VII. Record Keeping

VIII. Reports

IX. Maintenance and Repair Capabilities

(2) DT Equipment and Supplies. The DT range master shall:

a. Issue GFE training equipment (helmets, radios, stop watches, first aid/trauma bags, vehicles, etc) as needed.

b. Maintain a log of equipment issued and returned. At the end of class, account for all government supplied vehicles, radios, helmets and trauma kits, etc. that was used.

c. Daily, after use the Contractor shall disinfect all training equipment, to include: helmets and other items which are subject to bodily contact when used, hearing protectors, and safety glasses. The disinfecting detergent to be used by the Contractor shall be a broad-spectrum disinfectant and sanitizing agent with the following properties: bactericidal, viricudal, pseudomonocidal, fungicidal and tuberculocidal. All disinfectants, cleaning materials and sanitizing agents must meet EPA, OSHA and NIOSH standards and be approved by the COTR.

d. The Contractor shall establish an inspection and maintenance system for the helmets and lenses. The Contractor shall permanently mark all helmets with a distinct numbering system and implement a cycle of maintenance such that all helmets are inspected at least weekly. This maintenance schedule and all repairs/replacements will be documented and submitted to the COTR monthly.

e. The Contractor shall be responsible for the upkeep of all hearing and eye protection and cleaning supplies utilized on the range. At the end of a class, secure the eye and hearing protection. All safety items will be inspected, cleaned, repaired (if necessary), and safely secured at the end of the day or replaced as needed.

f. The Contractor shall store equipment and supplies used in drivers’ training in Building 672 and Building 304. Accurate inventories and usage reports shall be maintained on these items. Routine access to these spaces, supplies, and equipment shall not be permitted. The Contractor shall keep work areas secured when leaving the building.

g. The Contractor shall insure that only persons authorized in writing by the Contracting Officer, the COTR, or the Drivers’ Training Branch Chief, are given access to supplies, equipment, and their storage spaces, and that they are accompanied at all times by a Contractor employee.

(3) Training Vehicles. All training vehicles will be government furnished (See Section J, Attachment C-33). The Contractor shall:

a. Provide a DT range master possessing a valid South Carolina State Driver’s License, on-site full-time when training is in progress. In addition, the DT range master must possess a valid SC State Class B Commercial Driver’s License with air brake endorsement. This position will be required to complete and maintain the required Tow Truck operating training in order to operate the Government furnished Tow Truck.

b. Provide support vehicles (such as a golf cart, pick-up truck, or mule for cone placement).

c. All vehicles shall be locked when not in use and stored in the areas designated by the DT Training Branch. Pre-inspect vehicles before issuing for training. Perform a visual inspection of each vehicle for any obvious hazards and/or damage. Ensure vehicles and equipment are available in required numbers for each training session. Move cars in support of various driver-training programs and keep vehicles operable during these programs. Maintain a complete and accurate log of all vehicles received, issued, or transferred between locations. Have keys ready for distribution. Vehicles will be fueled and oil/fluid levels maintained to manufacturers specifications prior to the start of training exercises. Ensure vehicles have ample gas to perform all training exercises. Place vehicles in areas designated by the Drivers’ Training Department.

d. Maintain a schedule of preventive maintenance/repair services required on approximately 60 drivers training and administrative vehicles. All schedules shall be submitted to the Contracting Officer/COTR no later than five (5) working days after the last day of the month for the following months scheduled services. Ensure proper maintenance is conducted in the manufacturer’s acceptable timeframe.

e. Transport vehicles to contracted garage for repairs. Note: Government will provide the Contractor with this garage contact information after award.

f. Complete information required on a monthly basis and submit the record of fuel, oil, fluids and tires to the government at the end of each month.

g. Clean all training vehicles weekly in the wash rack facility adjacent to Building 61 at FLETC Complex and Building 304 at Naval Weapons Station, Goose Creek. This includes washing exterior, rinsing, vacuuming interior and cleaning windows. Between weekly washings, vehicles shall be rinsed off with clear water to remove occasional accumulations of mud, dust, pollen, etc.

h. Issue vehicles for use in Practical Training Exercises by students, role players, staff, and Partnering Organizations. The Contractor shall ensure alternate vehicles are available in case of mechanical problems. Vehicle Coordinator shall coordinate with the Drivers’ Training Range Master to ensure appropriate number of vehicles is available for use.

(4) The Contractor is responsible for the maintenance of the wash rack, including cleaning of the floor drains and grit chamber. The Contractor shall be responsible for monitoring the oil water separator and the semiannual pumping of the oil water separator unit. Contract personnel shall possess DHEC certification, as required, to clean and maintain the drains, grit chamber, and oil water separator. The Contractor shall maintain a neat and orderly workspace and garage at all times.

(5) The Government shall:

a. Provide a list of vehicle and portable radio requirements at least one week prior to the start of class.

b. Provide schedule of ranges to be used for exercises.

c. Sign-out student vehicles and return keys at the end of each block of training. Place keys in drop-box at end of night training with documentation of any problem(s) they may have experienced.

d. Provide a 3,000 gallon gasoline tank and dispensing system on the Naval Weapons Station compound at the rear of Building 304. However, it shall be the Contractors responsibility to fuel all of the vehicles, securing the tank from pilferage and ensure the dispensing unit is locked when not in use. The Fleet Coordinator or Designated Assistant shall be responsible for notifying the COTR when the tank requires refueling. The fuel shall be furnished by the Government.

(6) Driver Training Range Security. The Contractor shall:

a. Set up driving courses and maintain Government-furnished cones, as required. Ensure that water is applied to the skid range when in use, cones are on the marked locations on all ranges, and damaged cones are replaced. Ensure that water is turned off at the end of each class.

b. Empty trash cans on ranges into the dumpsters, as needed. Contractor shall keep the ranges (Skid, NEVO, Emergency Response and Four-wheel Drive) secured when not in use. The Contractor shall secure the Government parking compound prior to leaving at the end of each day.

c. Secure and inspect driving training ranges/practical exercises areas daily when training is scheduled. Provide safety maintenance for driver training ranges, remove all debris and obstacles that are on or near the courses. Prior to the start of class, place an adequate supply of cold water, sports drink, and cold packs on each operational range. Maintain liquids throughout class.

d. Provide preventative and safety maintenance for the driver training ranges (which include the highway response, non-emergency vehicle operations, skid control, and four-wheel drive ranges) in accordance with the training schedule from 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding Federal holidays. Weekend training shall be on a labor hour basis (as coordinated with the Contracting Officer). The contractor shall check the schedule and daily requests to verify class schedules and for any changes to class schedules.

e. Inspect barricades located on the NEVO ranges and refill with water as needed.

f. Paint cone location markers, as needed.

g. Be available to respond to problems that occur during training (e.g. disabled vehicles(s), skid pan overflow, battery at main tower requiring recharge or replacement, etc.). Advise government of any unusual breakdowns or loss of government-owned equipment or if equipment requirements cannot be met prior to class.

(7) Duties Before Class Arrival. The Contractor shall:

a. Ensure the ranges are operational when needed in accordance with standard commercial practices and procedures.

b. Pre-inspect vehicles before issuing for training.

c. Perform a visual inspection of each vehicle for any obvious hazards and/or damage.

d. Ensure vehicles and equipment are available in required numbers for each training session (See Section J, Attachment C-30).

e. Advise Government if equipment requirements cannot be met prior to class.

f. Move cars in support of various driver-training programs and keep vehicles operable during these programs.

g. Maintain a sign-out sheet for vehicles to be utilized during a class session.

h. Have keys ready for distribution.

i. Vehicles will be fueled and oil/fluid levels maintained to manufacturers specifications prior to the start of training exercises. Ensure vehicles have ample gas to perform all training exercises. The Contractor shall fuel all of the vehicles at the gasoline tank located behind Building 61, securing the tank from pilferage and ensure the dispensing unit is locked when not in use. (The Fleet Coordinator or Designated Assistant shall be responsible for notifying the Government when the tank requires refueling. The fuel shall be furnished by the Government.)

j. Place vehicles in areas designated by the Drivers’ Training Department.

k. Prior to the start of class, place an adequate supply of cold water, sports drink, and cold packs on each operational range. Maintain liquids throughout class.

l. Set up driving courses and maintain Government-furnished cones, as required.

m. Ensure that water is applied to the skid range when in use, cones are on the marked locations on all ranges, and damaged cones are replaced.

(8) Duties After Class Arrival. The Contractor shall:

a. At the end of class, account for all government supplied vehicles, radios, helmets and trauma kits, etc used.

b. Be available to respond to problems that occur during training (e.g. disabled vehicles(s), skid pan overflow, etc.).

c. Advise Government of any unusual breakdowns or loss of government-owned equipment.

d. Remove batteries from all equipment that is designed to allow removal (laser guns, vests, targeting devices, video recorders, radios, flashlights, etc.). NOTE: The Contractor shall store electronic and electrical equipment with switches in the OFF position.

e. The Contractor will ensure that training equipment is clean, sanitized and in good working condition prior to use by students and instructors. The Contractor shall maintain driving ranges, storerooms and work spaces in a neat, clean manner free of safety hazards. Cleaning materials and methods shall be approved by the Contracting Officer or the COTR before use.

(9) Driver Training Inventory. The Contractor shall furnish all labor, supervision, equipment and materials necessary to maintain an accurate inventory of Driver Training items and equipment for which the Contractor is responsible. This inventory shall include items in stock, items for which a “Missing Items Invoice” has been issued, items removed from stock on a “Survey Report,” items sent off-site for any reason (e.g., cleaning or repair), and items held in storage to replenish inventory. The inventory system shall be computerized with a manual back-up system and the Contractor is responsible for providing the hardware, software, and personnel training for the system.

a. Shrinkage. The Contractor shall maintain proper control over Government property and is responsible for ensuring that quarterly inventory shrinkage levels do not exceed .5% of the total inventory.

b. Daily Inventory. The Contractor shall maintain overall inventory control of training vehicles, safety equipment, and range consumables.

c. Quarterly Inventory. The Contractor shall conduct a complete physical inventory of all Government Driver Training items and accessories for which it is accountable within five (5) business days before the end of each fiscal quarter. A written report of the results of this inventory, and explanation of any discrepancies, shall then be submitted to the COTR/Contracting Officer within five (5) working days following the inventory.

d. Annual Inventory. An annual drivers’ training inventory will be scheduled and conducted by the FLETC Office of Compliance and the Property Management Division in cooperation with assigned Drivers’ Training personnel and the Contractor.

(10) Driver Training Reports. The Contracting Officer may request that an inventory report be provided on other occasions in which case the Contractor shall comply with that request within four (4) working hours. Each complete inventory report shall indicate the following:

Federal Stock Number

Item Name and Description (Description shall include year, make, model, etc.)

Quantity on Hand

Unit of Issue

Cost

Extended Cost (cost x quantity)

Reorder Level (with flag indicating a quantity on hand less than this amount)

Other Fields (as deemed necessary)

The report may be divided into individual reports for the Driver Training function (e.g., storage, open stock, other equipment, etc.). Items shall be listed by color, type, purpose, etc.

a. Monthly.

(1) The Contractor shall report to the COTR/Contracting Officer all monthly transactions to include class, staff, and daily issues, returns, total classes scheduled and student participants, items sent-off site, itemization of invoices for lost/stolen items, transfers, and shipments received/made. The report shall be submitted no later than five (5) working days after the last day of the month.

(2) The Contractor shall maintain a record for each vehicle of the mileage, fuel, oil and service, including parts and labor breakdown, and associated costs. A report annotating this information shall be submitted to the COTR/Contracting Officer at the end of each month. The Contractor shall provide a copy of each itemized service/repair conducted on the vehicles within five (5) working days of receipt.

b. Quarterly. The Contractor shall conduct a complete physical inventory of all Government Driver Training items and accessories for which it is accountable within five (5) working days before the end of each fiscal quarter. A written report of the results of this inventory, and explanation of any discrepancies, shall then be submitted to the COTR/Contracting Officer within five (5) working days following the inventory.

c. Other Reports. The Contractor shall have the capability to provide the Contracting Officer, upon request, with computer-generated reports pertaining to:

Master Inventory - by Federal Stock Number

Master Inventory - Alphabetical

Issues - by Activity Code and time span

Number of Shipments and Items Received - by time span

Inventory Cost Totals

Items Surveyed - by time span

Items Lost or Stolen - by time span

Reorder Requirements

d. A completed work file shall be maintained by the Contractor for each vehicle. Each file shall contain vehicle identification number (VIN), make, model, and year of vehicle, a listing of all equipment added to each vehicle, such as radios, sneaky brakes, light bars, etc., as well as a copy of all service/repair work completed on that vehicle. The Government will have access to these files upon request. The entire file shall be turned over to the Government upon completion of the contract.

e. The Contractor shall comply with Contracting Officer requests for any or all of these reports within four (4) working hours.

(11) Garage, Issue Room, and Storage Spaces. The Contractor shall clean and maintain these areas in accordance with the SOS, Section J, Attachment C-8.

(b) Firearms Support Services

(1) The Contractor shall provide sufficient and qualified personnel to perform the following firearms range master responsibilities in accordance with the Training Schedules that will be provided by the Government, including scheduled night fire and remedial training, possessing at least the minimum qualifications as listed in Section H.

a. The Contractor shall provide a qualified firearms range master on-site from 7:00 a.m. to 7:00 p.m. Monday through Friday, excluding Federal holidays, to administer all services described in this sub-section, receive any complaints concerning the contract requirements, and rectify the causes of the complaints.

b. The Contractor shall designate in writing to the Contracting Officer or COTR, a lead person/supervisor at each location for all hours of operation. At the IFR, the Contractor shall provide at least one person on duty and present in each issue location during working hours, or when classes are scheduled.

c. Routinely, the Contractor shall provide issue and receipt services in accordance with FLETC and PO training schedules. The Contractor shall check the schedule and daily requests from other divisions and agencies to verify class schedules and for any changes to class schedule(s). FLETC Training takes priority over all others’ requirements.

d. The Contractor must define a chain of command to ensure that supervisory channels are clear to all Contractor personnel during the absence of the On-site Contract Manager. This list shall be posted in a place conspicuous to all contractor employees and be provided to the Contracting Officer and the COTR any time a change occurs.

e. The Contractor shall be on call twenty-four (24) hours a day, via phone or pager in case of an unscheduled training event or emergency. The Contractor shall register the emergency phone/pager number with the Contracting Officer, COTR and Security Specialist at Building 1. The Contractor shall respond within one (1) hour of a Firearms Service emergency call.

(2) Firearms Range Inventory and Range Maintenance. The range master shall maintain overall inventory control of the weapons, ammunition, safety equipment, and range consumables, and ensure the range is operational when needed; in accordance with standard commercial practices and procedures. The Contractor shall provide a written plan for the inventory control and range maintenance for approval by the Contracting Officer and Branch Chief, Firearms. The Contractor shall:

a. Receive a starting inventory from the Government and maintain/restock an adequate supply of targets, target backing, rubber bands, staple guns, staples, and other supplies as necessary in inventory and on the ranges at all times.

b. Reorder issue room, warehouse, and magazine equipment and supplies when inventories drop below the reorder level as established by monthly use averaging. Minimum inventory shall be maintained at a 4-month supply. Within 48-hours of a threshold being reached, the Contractor shall prepare a Request for Supplies and/or equipment.

1. Ammunition and paper targets shall not be allowed to drop below a 4-month supply, based on monthly use averaging.

2. All other supplies and equipment shall be based on a 1-month supply, based on monthly use averaging.

c. Be responsible for the upkeep of all hearing eye protection and cleaning supplies utilized on the ranges. At the end of a class he/she will secure the eye and hearing protection. All safety items will be inspected, cleaned, sanitized, and safely secured at the end of the day and replaced as needed.

d. Maintain an adequate supply of all weapons cleaning shop towels/wipes for weapons and equipment. The Contractor shall dispose of all towels, wipes, patches, and other materials used for cleaning weapons or wiping up spills in a common container marked “Dirty Patches”.

e. Maintain adequate supplies of cold water, Gatorade or Sqwincher and cold packs on each range.

f. Provide routine maintenance of the ranges. This includes ensuring all target systems and range grounds (to include the berms) are maintained and functioning properly prior to class time.

g. Ensure timely repair of any range system malfunction, advise Firearms Branch Chief or Senior Instructor of status of any system malfunction and necessary repairs. If repairs cannot be accomplished by Contractor staff, it will be the responsibility of the firearms range master to coordinate the necessary repairs with an outside facility. Once an estimate of repairs is received, the Contracting Officer will authorize the repairs prior to them being performed.

h. Identify (tag) any weapons that require repair. Provide information to COTR who will forward the information to the appropriate Government Representative to handle repair process.

j. Perform adjustments on safes, and install, assemble, adjust lockers, racks, shelving, etc to accommodate storage of training equipment and supplies. All materials used shall be furnished by the Government. The Contractor shall provide the tools necessary for this operation.

(3) Firing Range Pickup. The Contractor shall:

a. At least twice each week, pickup all spent brass and shotgun casings on each range missed during student/staff pickups.

b. As required, pickup from designated range pickup points, all spent brass and shotgun casings, which have been collected by the students, staff, and Range Laborers.

c. Pick up trash and empty trash cans on ranges. Dispose of any loose trash (boxes, used targets, used cardboard, etc).

d. Collect, sort, weigh, and box expended brass ammunition casings in storage containers provided by the Government.

e. Transport materials to shipping/receiving area in the Classroom Complex.

f. Wipe down weapons cleaning room, making sure surface areas are free of grease, oil, solvents, trash, and other foreign materials.

g. Spent Ammunition Disposal. Representative items to be sorted, weighed and packed in this Storage section include salvaged cartridge cases and packing inserts. The Contractor shall:

1. Verify the type and weight of cartridge cases and the type and count of inserts received.

2. Inform the COTR /Contracting Officer weekly of all live cartridge cases collected.

3. Remove trash, cigarette butts, etc. from brass/shotgun casings. Sort by type and prepare for weighing. Shotgun shell casings shall be sorted by the following characteristics: High/low brass, manufacturer, and type of shot.

4. Weigh filled boxes of brass and/or shotgun casings and band to pallet. Hold inserts until a pallet load is on hand.

5. Mark the gross, tare and net weights of items on the top and one side of packing boxes, and store.

6. Furnish an inventory of all spent ammunition disposal items on hand, including description, net weight of brass shotgun casings, and quantity of inserts, to the COTR/Contracting Officer on the first work day of each month.

7. Load pallets on truck when sealed bid auction is completed. Carrier pickup will be coordinated with the Contracting Officer.

(4) Firearms Training Inventory Control. The range master shall:

a. Maintain inventory of all weapons in the weapons vault and all ammunition in the range magazine. On a monthly basis, the range master shall conduct a physical inventory by serial number of all weapons in the weapons vault, and shall conduct a physical inventory of the ammunition on a weekly basis. A Government representative shall be present during the weekly, monthly, and quarterly inventories.

b. Be given an ammunition and weapons request prior to the subsequent week of training. The COTR will notify the Contractor within twenty-four (24) hours in advance of any new requirements other than those listed on the Firearms Class Schedule or the Practical Exercise Schedule; however, every attempt should be made to accommodate all requests whenever possible.

c. On a daily basis, range masters shall be accountable for ALL weapons and ammunition in the custody of the Contractor, whether issued from or stored in restricted issue rooms in Building 64 and the outside magazine. Each evening after all weapons have been turned in, the Contractor shall physically inventory all training weapons by visual sighting count. This inventory report shall identify all discrepancies, including whether or not all weapons are accounted for, the reason for any absences, and present location. The Contractor shall permanently file the signed original form and submit a copy to the COTR on the first business day of each month. NOTE: If any weapon cannot be accounted for, the Contractor shall notify the COTR by telephone immediately.

d. Use the score sheet as the controlling document for ammunition. No ammunition will leave or return to the magazine without a score sheet being completed, determining who requested the ammunition and the exact amount of ammunition issued and returned (if any). The range master and the Firearms Class Coordinator (FCC) will verify the score sheet for that class period. The amount of ammunition closed out at the end of the day will be the starting figure for the next day.

e. Issue proficiency ammunition on a monthly basis to the designated staff. The amount issued shall be authorized by the Firearms Branch Chief or Senior Instructor. This ammunition will be recorded on a score sheet. No instructional staff will be allowed to receive more than the standard issue allotment without approval from a designated FLETC representative.

f. Shrinkage. The Contractor shall maintain proper control over Government property and is responsible for ensuring that quarterly inventory shrinkage levels do not exceed .25% of the total inventory except in the case of weapons, ammunition, and radio communication headsets for which no amount of shrinkage is acceptable.

(5) Firearms Training Inventory Reports. The Contractor shall provide the COTR/Contracting Officer with a complete computer generated report of all Government Firearms Training items and accessories for which the Contractor is responsible. This report shall be submitted monthly. In addition, the Contracting Officer may request that the report be provided on other occasions in which case the Contractor shall comply with that request within four (4) hours. Each complete inventory report shall indicate the following:

Item Name and Description

Brand and Model Number

Serial Number

FLETC Barcode Number

Quantity on Hand

Unit of Issue

Cost

Extended Cost (cost x quantity)

Reorder Level (with flag indicating a quantity on hand less than this amount)

Other Fields (as deemed necessary)

a. The report may be divided into individual reports for the firearms function (e.g., storage, open stock, magazine, etc.). Items shall be listed by color, type, purpose, etc.

b. Monthly - The Contractor shall report to the COTR/Contracting Officer a monthly destruction report of all 40 caliber plastic inserts disposed of during that timeframe. The report shall be submitted no later than five (5) working days after the last day of the month.

c. Monthly - The Contractor shall conduct a complete physical inventory of all Government Firearms Training items and accessories to include an armory weapons inventory by serial number under the observation of a FLETC employee for which it is accountable within five (5) business days before the end of each month. A written report of the results of this inventory, and explanation of any discrepancies, shall then be submitted to the COTR/Contracting Officer within five (5) working days following the inventory.

d. Annually – The Contractor will schedule an annual firearms inventory. This inventory shall be conducted by the FLETC Office of Compliance and the Property Management Division in cooperation with assigned Firearms Division personnel and the Contractor.

e. Other Reports - The Contractor shall have the capability to provide the Contracting Officer, upon request, with computer-generated reports pertaining to:

Master Inventory - by Federal Stock Number

Master Inventory - Alphabetical

Issues - by Activity Code and time span

Number of Shipments and Items Received - by time span

Inventory Cost Totals

Items Surveyed - by time span

Items Lost or Stolen - by time span

Reorder Requirements

e. The Contractor shall comply with Contracting Officer requests for any and all of these reports within four (4) working hours.

(6) Firearms Training Equipment Issue & Supplies. The Contractor shall:

(a) Issue, receive, and secure equipment and supplies that may include:

(1) Weapons (handguns, long guns, submachine guns, light machine guns and all other weapons and accessories used in law enforcement training, demonstrations, tours, proficiency, and pistol team practice/competition).

(2) Ammunition

(3) Action proving dummy rounds.

(4) Cleaning supplies for the various types of weapons.

(5) Containers for brass recovery.

(6) Eye protection (safety glasses, side shields, etc.)

(7) Ear protection (ear muffs, inner ear plugs, including soft ear protection)

(8) Leather gear and accessories (holster, pouch, belt and buckle, speed loaders, ammunition magazine, etc.)

(9) Body armor (body magazine, gloves, head protection, flashlights, laser vests, and shooting mats)

(10) Electronic and electrical equipment, timers, stop watches, portable radios, binoculars cellular telephone, firearms testing equipment, chronograph, tripod, bipod, gun case, padlock and keys, rifle vice, spotting scopes and other accountable equipment in inventory.

(11) Instructor equipment (hearing protectors, eye protectors, screwdriver kit, flashlight, rain gear and, whistles).

(12) Laptop computers and printers.

(13) Instructional materials (handouts, score sheets, class roster forms, video/audio tapes, etc.)

(14) Audio and visual equipment.

(15) Cart, cart covers and tie-down straps (inclement weather).

(16) Trauma kits, first aid kits, band-aids, antiseptic packs and cold packs (to be maintained by Government designee).

(17) Batteries for electrical and electronic equipment (batteries issued directly to individuals shall require one for one replacement.)

(18) Battery chargers

(19) Battery testers

(20) Spray paint

(21) Student raingear

(22) Insect repellent.

(23) Sunscreen.

(24) Ice water(delivered to ranges)

(25) CO2 Bottles (full)

(26) Protective equipment for non-lethal training

NOTE: The Contractor shall ensure all Government and personal property items found out of place (items found on floor or in restrooms and common use areas that obviously do not belong where found) are turned in to the supervisor of the space involved or to the COTR.

b. The Contractor shall ensure that electronic and electrical equipment (i.e., flashlights and portable radios, etc.) are in good working condition prior to issue. Maintain all radios in a fully charged condition. Batteries are to be tested for proper charge and charged or replaced, if necessary, prior to issue. Inoperable equipment shall not be issued, but shall be replaced and tagged as inoperable, tagged for repair and turned in to the COTR. The Contractor shall store electronic and electrical equipment with switches in the OFF position. Batteries shall be removed, unless the equipment is designed to preclude removal. Note: No batteries are to be disposed of. The contractor will collect all batteries and containerize them for the FLETC recycling program or hazardous waste program, as defined by the FLETC Environmental Office.

c. Daily, after use the Contractor shall disinfect all non-lethal training equipment, to include: helmets, chest/groin protectors and other items which are subject to bodily contact when used, such as:

(1) Face Protector

(2) Cool Vests or similar product

(3) Hearing Protectors

(4) Helmet

(5) Body Armor

(6) Bull Horn

(7) Microphone

(8) Safety Glasses

(9) Training Carts

(1) The disinfecting detergent to be used by the Contractor shall be a broad-spectrum disinfectant and sanitizing agent with the following properties: bactericidal, viricudal, pseudomonocidal, fungicidal and tuberculocidal. All disinfectants, cleaning materials and sanitizing agents must meet EPA, OSHA and NIOSH standards and be approved by the COTR.

(2) The Contractor shall establish an inspection and maintenance system for the helmets and lenses. The Contractor shall permanently mark all helmets with a distinct numbering system and implement a cycle of maintenance such that all helmets are inspected at least weekly. This maintenance schedule and all repairs/replacements will be documented and submitted to the COTR monthly.

(3) The Contractor shall be responsible for the upkeep of all hearing and eye protection and cleaning supplies utilized on the range. At the end of a class, secure the eye and hearing protection. All safety items will be inspected, cleaned, repaired (if necessary), and safely secured at the end of the day or replaced as needed.

(7) The following will be performed on each range as required:

a) Maintain a log annotating each inspection task and action(s) taken.

b) Ensure adequate materials/supplies/replacement parts, i.e., targets, rubber bands, staples, Sqwincher, trauma kits, etc. are on hand to perform required tasks.

c) Ensure all targets turn.

d) Check target supply in tower. Restock if necessary.

e) Ensure staple guns are operational.

f) Ensure compressor is operational and oil level is adequate.

g) Check target system covers. Re-secure/replace as needed.

h) Inspect wood for damage. Replace as needed.

i) Drain compressor tanks Monday, Wednesday, and Friday.

j) Ensure range electrical systems are operational and on for training sessions.

k) Shut down compressors daily as directed.

l) Check target components for damage. Replace as needed.

m) Inspect lights in all towers and exterior lights on ranges. Repair/replace as needed.

n) Police all ranges. Remove trash/debris.

o) Inspect water fountains and eyewash stations. Report problems to COTR/Contracting Officer.

p) Check for dirt/mud buildup around target systems and target lines. Remove as needed.

q) Remove trash/debris from weapons cleaning room. Ensure all hazardous materials are stored in proper containers.

r) Inspect trauma kits. Forward to Athletic Trainer for restocking as needed.

s) Ensure all safety gear is removed from range, cleaned and stored or replaced as needed.

a. The following tasks shall be performed Daily on the range in addition to the requirements cited in the SOS, Section J, Attachment C-8:

1) The contractor will check the collection drum to ensure the drum does not get overfilled (this is sometime caused when the auger system is clogged and it all dumps at one time). The contractor shall activate and empty the firing range augers daily. All collection drums shall be emptied when required and collected brass shall be turned over to the Inventory Management Specialist or COTR. The contractor shall prevent contamination of the pavement/ground.

2) The Contractor shall clean and HEPA filter vacuum (provided as GFE) the areas surrounding the firing range hoppers so they are maintained in a neat and clean condition. “Neat and clean condition” means no bullet fragments, or any other firearms products (such as brass, plastic, or paper), remaining in the bottoms of the hopper areas or on the ground/pavement area within 20 feet of the drum collection area. Residual waste (that is, contaminated waste that cannot be recycled) shall be placed in (GFE) drums, properly labeled, and transported by the contractor to the FLETC Hazardous Waste holding area located on the Complex. The Contractor shall follow standard industry practices for this work. In the event of any conflict between standard industry practices and this contract, the provisions of this contract prevail.

b. The following tasks shall be performed Weekly on each range in addition to the requirements cited in the SOS, Section J, Attachment C-8:

1) Inspect trap machine; recycle machine for operation; check part alignment; check all parts and for wear, tear, damage – take corrective action to repair or replace as needed; lubricate moving parts.

2) Inspect foul weather gear – restock as needed.

c. Quarterly, the Contractor shall:

1) Clean bullet traps of expended bullet fragments, in, behind and at the base of the traps. Floor sweepings that contain residue gunpowder and other materials removed by the Contractor shall be placed in the proper containers (supplied by the FLETC Environmental Contractor) marked as required and placed in designated staging area then all hazardous waste or recycled materials shall be transported to the FLETC Hazardous Waste Storage Site by the Contractor. The area behind the bullet traps shall be thoroughly vacuumed (using industrial HEPA Vacuum provided as GFE). Large accumulation of debris should be shoveled, placed in containers and then vacuumed. If dust accumulation still exists, use damp mop and towels to remove residue. (Note: Do not use copious amounts of water to prevent contaminated wastewater). The Contractor shall adhere to the Safety and Health regulations for hazardous identified in the Ammunition Material Safety Data Sheets to ensure hazard controls to protect personnel as defined in the OSHA regulations, 29CFR1910 (i.e., chemical, metal dust, respiratory protection, hazardous materials, etc…).

2) Change the oil in the compressor(s).

d. Semi-Annually, the Contractor shall:

1) Inspect and paint (if needed) the foul lines, firing lane, numberings, etc. on the range. Use oil-based acrylic paint, color: Safety Yellow.

(8) Firearms Range and Weapons Security. The range master shall:

a. Make certain that the armory and ammunition magazine is secure at all times when they are not in use. The alarm will be disarmed by the Contractor each workday before 7:00 am and armed each night at 7:00 pm.

b. The Contractor shall limit access to the weapons and ammunition to authorized…