Amend 0003-Pgs2-12.doc

Federal Law Enforcement Training Center Charleston SC

HSFLCS08R0001

Amendment #0003

2. Section A – SOLICITATION, OFFER AND AWARD.

a. Block 9, change “local time 12 August 2008” to read “local time 14 August 2008”.

3. Section B – SUPPLIES OR SERVICES AND PRICES.

a. Revise Section B in its entirety (see attached).

4. Section C-5.A – JANITORIAL SERVICES.

a. Paragraph C-5.A.5(b), Special Services. Change CLIN number to read “19” vice “18”.

5. Section C-5.B – DORMITORY MANAGEMENT.

a. Paragraph C-5.B.2, Definitions. Under Regular Working Hours, change third sentence to read: “Dormitory Clerks will be available in Buildings 677 (with responsibility for Bldgs 677 and 668) from 4:00 p.m. until 8:00 a.m., Monday through Friday, and 8:00 a.m. to 8:00 a.m. on Saturday and Sunday.”

6. Section C-5.C – FOOD SERVICES.

a. Table of Contents, delete C-5.C.6 (g) – Catering.

b. Paragraph C.5.C-3, Contractor Furnished Items and Equipment. Subparagraph (a)(1), add to this list: Counting Machine (for purposes of recording actual student meals served). Delete the words “(including water softener)” after Janitorial supplies.

c. Paragraph C-5.C.6(e), Meals and Portion Sizes, Page C-5.C-14. Subparagraph (1), last sentence change to read: “Students will be allowed to carry out of the Dining Hall two pieces of fruit and coffee-to-go.”

d. Sub-paragraph (f), Page C-5.C-14, Class Party/Picnic and Boxed Meals. Sub-paragraph (2), last sentence is changed to read: “Due to the necessity for planning the food purchase and preparation, the Contractor shall not be required to provide picnics if the request is received less than two (2) business days prior to the date of the scheduled event.”

e. Sub-paragraph (g), Page C-5.C-15, Catering, is hereby deleted in its entirety.

7. Section C-5.E – GROUNDS MAINTENANCE.

a. Section C-5.E.5(a)(10)a, Irrigation, Page C-5.E-5. Delete “Building 46” from areas listed.

b. Section C-5.E.5(c)(4), FLETC Obstacle Course, Pages C-5.E-7 and C-5.E-8. Delete this sub-paragraph in its entirety.

8. Section H – SPECIAL CONTRACT REQUIREMENTS.

a. Section H.5, Qualification of Key and Essential Personnel, Page H-4. Under (5) Facilities/Operations Manager, sub-paragraph (b), change last sentence to read as follows:

“At a minimum, must have specific experience in financial reporting, plant operations, preventative maintenance programs, work scheduling, and quality control systems.”

b. Section H.5, Qualification of Key and Essential Personnel, Page H-9. Delete requirement for “Word Processor I” in its entirety.

9. Section J:

a. Revise Attachment C-9 (attached).

b. Revise Attachment C-18 (attached).

10. Section L:

a. Section L.7, Instructions to Offerors on Proposal Submissions, Page L-4. Change closing date to read “14 August 2008” vice “12 August 2008”.

b. Page L-7, Past Performance Information Sheet (PPIS) Format. Add “Period of Performance Dates” to format list.

Replacement Sections: Section B, Section C-5.C, Attachment C-9 & Attachment C-18.

11. QUESTIONS AND ANSWERS. The following questions and answers are incorporated into this Amendment:

1. Section B, Page B.1.1. The current CLIN structure does not include a CLIN for Project Management, with the exception of “Program Management – Food Service”. Is it the Government’s intention for offerors to spread costs for Project Management functions across given CLINs, or will the Government provide a CLIN to account for functions that go across functional divisions—such as Project Manager, Assistant Project Manager, QA/QC Manager, and EVS/Safety Manager? Establishing a separate CLIN would provide a cleaner way to account for these costs and for costs associated with meetings and training (that are conducted in direct support and to the benefit of the project). Response: Section B is revised to add a PM CLIN in each year.

2. Section C.3(a), Pages C-5 and C-6, Government Furnished Property, Equipment, Material and Services. “The contractor shall submit a Property Control Plan. The plan shall include…(2) Description of all equipment by name, function, capacity (if applicable), and whether it is owned (give age, if owned), leased, rented, or other and the estimated quantity range of each type of equipment.” Section L.7(b)(1)a.6., Property Control Plan, Second bullet, Page L-7 requires the offeror to “Describe all equipment by name, function, capacity (if applicable), and whether it is owned (give age, if owned), leased, rented, or other and the estimated quantity range of each type of equipment.” The Pre-proposal Conference Q&A Handout, answer to Question 7) a. states, “Facility and equipment ranges from 1-40 years old. All equipment is on a manufacturer maintenance PM schedule or a GSA standard schedule.” The previous answer didn’t provide the details we originally sought. It is extremely difficult for a non-incumbent offeror to provide the list of all equipment without the Government first providing details. Suggest the Government delete this requirement from the proposal since the successful offeror will still perform an inventory of equipment before starting the new contract. Response. Plan may state, “Specified detail will be updated upon completion of inventory conducted after contract award.”

3. If a requirement deletion is not possible, in the interest of an equitable competition, request the Government furnish the most recent listing of all equipment by name, function, capacity (if applicable), and whether it is owned (give age, if owned), leased, rented, or other and the estimated quantity range of each type of equipment to address this solicitation requirement. Response. See previous response.

4. Also, request the Government provide the offerors the equipment’s state of current repair and its level of maintenance, to ensure the bidders have sufficient information to make their maintenance estimates. Response. Projections should be made by utilizing information provided in Attachments in Section J.

5. Section C.3, Page C-5, Government and Contractor Furnished Facilities, Equipment, Supplies. Pre-proposal Conference Q&A Handout, answer to Question 7) b. states that the CMMS is MP2 Enterprise, and is owned by the incumbent contractor. Does the CMMS data that was generated, collected, and stored during the course of the existing contract belong to the Government? Response. Yes.

6. If so, request the Government ensure the integrity of the CMMS database is maintained and the database is turned over to the winning offeror at an agreed point during contract transition, before contract start. Response. Okay, we will ensure.

7. Pre-proposal Conference Q&A Handout, answer to Question 7) c. states “As needed to facilitate routine maintenance and repairs.” To ensure the bidders will have sufficient information to use in addressing solicitation requirements, request the Government furnish a list of the supply items (Government and Contractor furnished) and bench stock levels maintained by the incumbent contractor. Response. Refer to GFE and CFE lists provided in Section J. Bench stock levels not available as that is up to the offeror to decide what items they would like to have on hand on a continual basis.

8. Section C.3 (a)(1), Page C-6, Government Furnished Facilities. Subparagraph c., Pre-proposal Conference Q&A Handout, answer to Question 8 directed bidders to the same solicitation section when asking for facility specifics. In order to arrive at an accurate and realistic estimate please provide the specific locations and sizes of individual office spaces provided to the Contractor for use during the contract. Response. Varies by building as revealed during Pre-proposal Conference.

9. Section C.5, Page C-11. Pre-proposal Conference Q&A Handout, answer to Question 12 directed bidders to Attachment C-12, Monthly Student Population. These monthly total numbers do not provide the detail needed to arrive at an accurate and realistic estimate for training support. Request the Government provide master schedules for each program, listing each training day and activity so bidders can determine concurrent requirements for driving and firearm ranges, role players, classes requiring physical training, water survival, role player exercises, and audio visual/Information Technology support. Response. Training requirements are ever-changing. See Attachment C-3, TMS, for sample requirements.

10. Section C-5.B.5(b)(2) Servicing Dormitories. Is the referenced "pillow cover" a sham, or is it the same as a pillow case? Response. No. Pillow cover is a moisture barrier beneath the pillow case.

11. What are the dimensions of the bath mats? Response. 20” x 30” as annotated in Section J, Attachment C-7.

12. Are the bath mats rubber backed? Response. No.

13. Is there a specified cleaning cycle for bath mats? Response. Monday through Friday – replaced daily.

14. Are there 2 pillows used per double bed? Response. Yes.

15. Are bedspreads single layer or light weight (2 to 5 layer) comforters? Response. Single layer bedspreads as annotated in Section J, Attachment C-7.

16. Section C-5.D.5(h), Page C.5-D-20, General Requirement for Painting,. Pre-proposal Conference Q&A Handout, answer to Question 44 states “400-500 gallons.” Please confirm if this is the annual average paint use, or if this paint use was from a non-standard year. If this is not a standard year, how much paint is used in a standard year? Response. Yes. See Amendment #0002.

17. Please provide more paint detail addressing how much of this volume was interior and exterior paint; oil and latex based, or other; and desired sheen level. Response. Requested data not available; however, majority is interior paint.

18. Section C-5.E.5(a)(4)d., Page C-5.E-4, Grounds Maintenance. What is the number and size of bushes removed and planted per year? Is the successful offeror also required to remove dead trees; if so what is the average number and size of the removed trees? Response. Use industry standards for bush removal. There are no requirements to remove dead trees in this section.

19. C-5.E.5(a)(5), Pages C-5.E-4 and C-5.E-5. What is the average volume (CY) of mulch used per year? Response. Approximate volume of mulch used is 80 CY.

20. C-5.E.5(a)(7)., C-5.E.5(b)(3)., Pages C-5.E-5 and C-5.E-6. What is the average number of trash dump deliveries by month or year, and the distance from the Complex and Range to the dump(s) used? Response. Average number of dump deliveries is 6 per year. Distance from the FLETC facility is approximately 30 miles round trip.

21. C-5.E.5(a)(10)a., Page C-5.E-5. What is the number of sprinkler systems supporting the grounds around these seven buildings? Please include a break down of the systems--number of zones, control boxes, valve boxes, valves, heads, and lengths of piping per zone supporting these sprinkler irrigation systems. Response. For the Buildings listed there are 46 zones, 6 control boxes, and 35 valves/valve boxes. Other requested info cannot be ascertained.

22. C-5.E.5(c)(3), Page C-5.E-7. Please supply the workload data from “Miscellaneous Tasks” performed on the current contract. Response. Data not available. This requirement has rarely been used under the current contract within the last 6 months.

23. C-5.E.5(c)(4), Page C-5.E-7. What is the estimated annual volume (CY) of sand delivered; added; and hand spread and excavated in support of this requirement? Response. This subparagraph (4) will be deleted from this section.

24. Section C-5.J.4(a)(5), Page C-5.J-2. In addition to answering Question 82 from the Pre-proposal Conference Q&A Handout, when are changes in housing students on-center and off-center planned, and for what duration (to include the turnover of on-center student dorms to the Port Authority and the subsequent opening of a new student dorm)? Response. Loss of dorms to State Port Authority will occur by December 2009. Rebuild capacity contingent upon funding.

25. Section H.5, Qualification of Key and Essential Personnel, Pages H-3 through H-5. When the Government lists areas that a successful candidate must have experience in, is the Government looking for each candidate to possess experience in all areas listed, or experience in one or more of the stated areas? Response. Proposed candidate must meet each specified requirement for the specified position. If it’s the Government’s intention to hold to the former, will missing experience in one area for one position be grounds for the Government to consider the proposal non-compliant? Response. No. It would be rated as a weakness.

26. Section H.5, Page H-4, Facility/Operations Manager, subparagraph (b). The last sentence in this bullet listing demonstrated skills and knowledge, lists specific experiences that are mandatory. Suggest the Government remove “etc” from this list, as the list is already very exacting. Response. Sentence is revised.

27. Sections L and M, Phase-in, L.7(b)(1)c.4., M.7(a)1.(i), and M.7(a)4.(b), Pages L-6, M-6, and M-7. The Pre-proposal Conference Q&A Handout, answer to Question 1, states that Section H.26 will be revised to add a 60-day phase in period. Request the proposal submittal and contract start dates be revised. If the contract were to start on 1 October 2008, a 60-day phase-in period would need to start on 1 August 2008, prior to the original Proposal’s due date is 5 August 2008. Response. Anticipated award date is now 01 December 2008.

28. How will bidders capture the costs associated with the 60-day transition with the deletion of CLIN 0000 from Section B? Response. During the Transition Period, only the PM CLIN will be invoked.

29. Section L-7(b)(2), Page L-7. Is it the Government’s intent to have the Past Performance Information Sheets (PPIS) in addition to the actual citations, or is the PPIS format what offerors are to use for the citations themselves? Please clarify. Response. The PPIS is the format to use for your Past Performance Information.

30. There were a number of maintenance golf carts visible during our tour. How many golf carts belonging to the incumbent contractor are operated on the Federal Enclave and the Range? Response. This will be up to each contractor’s discretion in their proposal.

31. During the tour there was discussion of the off-center laundry facility supporting the current contract. Is the off-center laundry facility used by the incumbent also owned by them? Response. Off-center laundry facility is contractor leased.

32. The trailer-mounted, back-up mobile boiler parked next to Building 69 was pointed out on the tour. How often is the back-up mobile boiler used? Response. Approximately 100 hours per year.

33. How often is it moved? Response. Historical data – twice in five years.

34. What will happen to the FLETC facilities that are currently dedicated to the Border Patrol (BP) when the BP leaves FLETC-Charleston? Response. All facilities are FLETC owned and are used for various training sessions. None are dedicated exclusively to US Border Patrol.

35. Will the Government extend the proposal due date in order to provide a more equitable competition among the non-incumbent and incumbent offerors, and allow a more thorough incorporation of workload data and answers to these (and other) questions into the formulation of the proposals? Response. Proposal due date is extended by this amendment.

36. Please advise on the need for the IT/AV contractor to procure additional systems to utilize as ‘hot swaps’ to ensure full operability. Will the government provide adequate functional components to facilitate the technicians replacing non-functioning systems with functional components while offsite warranty repairs are addressed? If not, please provide an estimate of the number of systems (including specifications for each required system component) necessary to ensure adequate coverage. Response. IT/AV systems are Government Furnished. The contractor will not procure additional systems.

37. Is the IT/AV contractor required to maintain all large screen, flat screen and tube TV systems located throughout all campus dining halls, movie theatres, lounges and dormitories? If yes, please confirm the availability of adequate ‘hot swaps’ as well as the applicable maintenance hours (i.e., dorm room television sets). Response. Yes. Government to provide replacements. Normal business hours.

38. Please confirm that the contractor does not have any responsibility for video camera operations or video taping of student exercises. Response. No contractor responsibility.

39. Section L.7(b)(1)(c)(6), page L-7. In describing required items for the Contractor’s Property Control Plan for GFP and GFE, the second bullet stipulates “Describe all equipment by name, function, capacity (if applicable), and whether it is owned (give age, if owned), leased, rented or other and the estimated quantity range of each type of equipment.” We assume the Government does not intend for the offeror’s Technical Proposal to restate the full list of GFE from Section J, Exhibit C-4. Question: If our assumption is correct, what GFP/GFE should we include? If the assumption is incorrect, can the Government provide ownership information and will the Government count the pages required to duplicate C-4 against the 200-page limit? Response. See answer # 2.

40. Section C.3(a)(4), page C-8. The RFP states, “Long distance telephone toll charges shall be the Contractor’s responsibility. The Contractor may have a telephone line installed for long distance calls.” Question: Are there any restrictions as to the company(ies) that can provide long distance telephone services to the Contractor at the FLETC Charleston facility? Response. No.

41. Section H.5, “Qualifications of Key and Essential Personnel”. The Key Personnel positions Project Manager and Assistant Project Manager stipulate the individuals have “Four (4) years college or a Bachelors degree.” Question: Will the Government consider demonstrable work-place experience in place of college experience? Response. No.

42. Section L.7(b)(1)(c)(3), “Personnel Resources/Staffing”. States “The offeror shall present an innovative Employee Incentive Plan to reward employees for longevity of service.” Assuming most contractors will attempt to hire current, experienced staff and many will seek to honor existing employee incentives for longevity (vacation time, hourly wages, etc), accurate data for current staff longevity would be helpful for estimating work force costs. Question: What is the current average staffing longevity information? (For example, could you indicate the numbers of personnel in groups of “1-2 years,” “3-5 years,” and “5 or more”?) Response. Data cannot be provided.

43. Section C-5.H.4(d)(4)(b), “Post Office Equipment”. The RFP indicates that the Government provides “mail metering machines and scales.” Question: What make and model of metering machines and scales are provided? And will the Contractor be responsible to maintain the Post Office equipment? Who currently provides services on the machine and scales? Response. Neopost ST77. No. The government has a maintenance agreement; however it is the contractor’s responsibility to notify the government if there is a problem with the machine.

44. Section C-5.C.6(c)&(d), Page C.5-C-13. “Dining Hall/Food Services Performance Requirements”. This section describes the need for generating menus and pricing for a la carte items and meal service; however, the RFP does not identify who is responsible for purchasing the food prepared for service in the dining hall (Government or contractor). The RFP also does not identify responsibility for cash collection (who staffs the cash registers) and disposition of collected funds (where the collected money goes). Question: Please describe specifications in the SOW and provide appropriate forms for the procedures for Dining Hall funds from responsibility for food ordering through the cash collection at the dining hall register. Response. See Section C-5.C.1(a). Contractor is responsible for purchasing food served in the dining hall. Contractor personnel man the cash register(s). Cash received from cash customers is contractor money.

45. Section B, Clins 0003A through 0003L are under a caption (Actual Count). Does this mean actual number of students served per day? If so, what counting system will the government be providing? Also, does this mean that students are counted each day to determine which CLIN to bill for that particular day, or are all daily counts added up for one month and averaged to determine the CLIN to use. Will there be advanced notice of the expected count? Will that count be guaranteed? Is the government open to reduced offerings on weekends and holidays when participation is very low? Is the government open to reduced offering for the dinner meal or weekends where participation is low, or must the sample minimum required menu be followed all 7 days, all 3 meals? Response. Section C-5.C.3 is revised to add that the contractor shall provide a counting machine to record the actual student meals consumed. Section B, CLIN X003 is revised to show “Daily Rate Per Meal”. The contractor is required to meet all contract requirements even when student population is low. Contractor may reduce quantities of food items prepared based on student population, but the sample minimum required menu must be following for 3 meals a day, 7 days a week, 52 weeks a year unless pre-approved by the Contracting Officer.

46. Section L.7(b)(2), “Past Performance Information”. The RFP clearly indicates how the offerors should provide Past Performance information within their own volume; however, we do not find any reference to submitting Past Performance Questionnaires to the contracting officers handling those contracts. We assume this means that the Government does not expect offerors to request our customers provide the Government with performance assessment information. Question: Is our assumption correct? If offerors are expected to provide Past Performance Questionnaires to customers will the Government provide such forms? Response. You are correct in that the contractors do not need to provide questionnaires to their past customers.

47. How many windows are there at the second floor level and above that need to be cleaned and which buildings would have such windows? Response. Buildings with second floor windows are as follows: 1, 16, 46, 284, 285, 286, 304, 677, and 686. Exact number of windows is unknown.

48. Exhibit C-1 indicates that there will be contractor space in Buildings 16 and 230. How much space in terms of square footage will each of these buildings have for the contractor? Response. Estimated square feet for Building 16 is 4000 and for Building 230 is 400.

49. It is not clear how the Government is requiring the offeror to organize the part of the proposal designated 2.0, Management Plan. There are three different directions given: Section L Paragraph L.7(b)(1)c (page L-5) states “Requirements in Sections C.4 and C.5 shall be addressed in the Management Plan.” Immediately below that paragraph, in L.7(b)(1)c.1, is a description of the specific requirements for the Management Plan and Method of Operation, which requires the plan to address five specific bulleted topics in a given order, but which does not mention any of the requirements in Sections C.4 and C.5 required by the previous paragraph. Section M, Paragraph M.7(a)1, lists 11 topics to be addressed by the Management Plan and Method of Operation (items c through m), which again makes no mention of the requirements of Sections C.4 and C.5. These 11 topics do not cleanly overlap or coincide with the 5 topics cited in L.7(b)(1)c.1 (item b). All three paragraphs contradict each other at least in part. What is the Government’s intention regarding the Management Plan and Method of Operation? Please clarify. Response. Section M lays out the factors that will be evaluated under your proposal with more detail than Section L. The Performance Work Statement is Section C in totality (which includes Section C.4 and C.5). This is referenced in Section M.7(a)1(b). Section L lays out bulleted areas to be addressed, and is essentially what is required in Section M.7.

50. Section C-5.F.4(f)(2)a and C-5(f): Is the contractor required to provide laundry services to be performed off-site or at the on-site facility? If on-site is the contractor required to staff this area or is this performed by other contractor? Response. Currently laundry services are accomplished at contractor leased and staffed off-site facility. No on-site facility is available at this time.

51. Section J Attachment C-7 requires walk off mats of the appropriate size for each entrance door. Please provide size of entrance doors. Response. Single doors – 3’ and double doors – 6’.

52. Section J Attachment C-7: What size plastic drinking cups are required? Response. 8 – 10 oz.

53. Section L, paragraph L.7(b)(1)6, Property Control Plan, instructs the offeror to provide a Property Control Plan for managing GFE and GFP. One of the bullet points, however, requires the offeror to “Describe all equipment by name, function, capacity (if applicable), and whether it is owned (give age, if owned), leased, rented, or other and the estimated quantity range of each type of equipment.” This sentence clearly does not apply to GFE or GFP and presumably is meant to refer to the contractor’s equipment. Is the Property Control Plan just for GFE and GFP or is it also to include the contractor’s own property? Please clarify. Response. Property Control Plan refers to GFE/GFP. See answer #2.

54. For Charleston FLETC Southside Complex buildings, who certifies the boilers? Response. The BOSS contractor.

55. Section C-5.D.5(e)(2), Page C.5-d-10. Who provides fuel oil and gasoline for buildings and vehicles? Response. Government furnished; however, BOSS contractor personnel advise government representative when levels are low.

56. C-5.I.4(a) Is there a place to make audio/visual repairs or for storage of parts? Response. Yes.

57. Does the Government foresee any training exercises occurring at the Naval Weapons Station after the border patrol ceases training there in September? Response. Yes.

58. Is the contractor responsible for cradle to grave management of hazmat? Response. Yes.

59. Are the “Mechanics” (plumbers, electricians, and like trades) referred to in Section H.3 required to have state licenses to operate on this Federal facility? Response. No.

60. May we get a list of the number of total foodservice employees, their titles, how long they have been in their positions and current pay wages? Response. No.

61. Is there and active union? Response. No.

62. What are the current published cafeteria and catering prices? Response. Data is not published.

63. Section C-5.C.6(g), Page C-5.C-15. Sub-paragraph (g) states that the Contractor shall provide catering service to official FLETC special conference groups when requested. When catering is required outside the dining facility, will the Government or Contractor provide the catering vehicle? Response. This sub-paragraph is deleted.

64. When catering, is a separate serving uniform required? Response. This requirement is deleted.

65. Will the Contractor be required to serve alcoholic beverages during catering events? Response. This requirement is deleted.

66. PWS states that additional portions of all meals are allowed for students only, except on “Specialty Night” when Prime Rib and T-Bone steak are served. Portion sizes defined as “as desired” by customer could result in shortages of highly acceptable food items for other patrons. What is the average predicted head count for Breakfast, Lunch and Dinner, as compared to the average portions to prepare, i.e. 500 customers predicted, should contractor expect to prepare 600 portions of entrée, to allow for larger/extra portions? Response. Varies, depends on student population.

67. Section B, the current economic environment makes it difficult to project inflation rates for the next 8 years. Will the government consider adjusting proposed prices by an annual CPI marker for food services CLINs 0003A through 0003L? If not, what inflation markers will the government use to evaluate the submitted prices from one company to the next? Response. Use industry standards when pricing inflation rates.

68. Section C-5.C.1.g, Page C-5.C-2. Will the government please provide the advanced notification criteria for both driving range deliveries and Building 285 box dinner deliveries? When is the cutoff for notifying the contractor of quantities? Response. Attachment C-3 will provide these requirements. We will give 24 hours notice for deliveries. Sentence concerning dinner deliveries to Building 285 is deleted.

69. Please clarify who currently orders and pays for and uses the water softener listed on C-5.C.3.(a).(1). Response. There is no water softening equipment installed in the cafeteria. This wording is deleted from this section.

70. Section C-5.C.6.(f), Page C-5.C-14. What is the difference between (1) class party and (2) Picnics? Both paragraphs seem to be for the same service yet one requires 2 day notice and the other 3 day notice. Is (2) also a replacement meal as is (1) or is this a separate billing? Response. Class party and picnic requirements are one in the same. Sub-paragraph (2) should read 2 days notice and has been revised. Class party/picnic is a replacement meal.

71. What is the date the current contract ends? Response. December 31, 2008.

72. Question and Answer 1, handout at pre-proposal. Please give the dates of timeline for 1. Award 2. Start of phase in period, 3. Actual takeover (first day of service). Response. Anticipated award date 01 December 2008; Phase-In start 01 December 2008; performance start date anticipated either 01 Jan or 01 Feb 2009.

73. Section J, Attachment C-7. Toilet seat covers - Please provide number and location of dispensers. Response. Currently we have them in Buildings 1 and 46. Number varies in each building.

74. Section C-5.A.5(a)(5)c, Page C-5.A-9 - Please identify location and number of telephone stations. Response. Building 46 – 4 each. Building 668 – 1 each. Building 677 – 1 each. Building 284 – 3 each.

75. Section C-5.H.5(7).e, Page C-5.H-3 - Please clarify the detail information to be provided for role player service ordering. Response. See Attachment C-35. All blanks must be completed.

76. Section C-5.L, Page C-5.L-14. Reference the indoor air quality plan and requirements. None of the Government buildings are under the responsibility/control/ownership of the contractor. Please clarify. Response. Will provide answer in next amendment.

77. Section C-5.J.4(a)(9), Page C-5.J-3. Is the inclement weather requirement seven days per week or weekdays only? Response. Seven (7) days per week.

78. Section H.5, Page H-9. Cannot find any requirement in the SOW for a Word Processor position. Response. This position is deleted from this section.

79. Section B.1.1, CLIN 0003, Page B-1. How will the actual count be determined? Response. See response to question 46.

80. Section B.1.1, CLIN 0003, Page B-1. How will the applicable CLIN for billing be determined? Response. Actual Student Count at the end of each month.

81. Section B.1.1, Page B-1. Many of the incumbent staff have been on the contract for an extended period. As the amount of vacation specified by the DOL Wage Determination is based on that seniority and affects the fringe rate, how should the bidder calculate the amount of vacation he will be paying out? Response. Use current labor standards and project as we do for government estimates.

82. Section C-5.L, Page C-5.L-17. Will the Environmental Management Plan required to be submitted with the proposal count against the page count restriction? Response. No.

83. Section C-5.L, Page C-5.L-18. Will the Hazardous material Compliance Plan required to be submitted with the proposal count against the page count restriction? Response. No.

84. Section C-5.L, Page C-5.L-6. We have researched the HSMS software and it is proprietary to the DoD. We could not locate a means of commercially purchasing it, and the contacts at the various bases said the DoD is looking to replace this system. Can we substitute a commercially available software system that meets all of the FLETC requirements? Response. FLETC has a copy of the HSMS and is currently using this software on all sites and would like to keep this standard at all FLETC sites. Attachment C-18 is revised to add this software.

85. Section C-5.L, Page C-5.L-6. Does FLETC have a site license for this already, or if the contractor procures the software who owns the license? Response. Government furnished software.

86. Section L.7.6 Bullet 2, Page L-7. Please provide the necessity to address this requirement and clarify the Government's request for estimated quantity range. Response. See question #2.

87. Section C-5.L, Page C-5.L-6. States the Government will provide the equipment for the HSMS task. What all will that include and does the Government already have the equipment or when will it be provided after the award of contract (this applies no matter which software system is used). (NOTE: The HSMS will require at the contractor site at least one high end computer/small server capable of running and maintaining an Oracle database, two bar code reader/scanners, one bar code printer; other requirements would be internet access, ability for one off site access by the FLETC safety manager, and remote access for AFHC IT staff to support the software). Response. The government will provide one computer, one (1) laser printer, one (1) barcode reader, one (1) barcode printer, and labels. The computer assigned to this operation will be the server for the HSMS and its supporting software. The computer will be linked to the FLETC Server. Attachment C-18 is revised to add these items.

88. Section C-5.L, Page C-5.L-11. Is there a maximum number of satellite accumulation areas anticipated or allowed? Response. No.

89. Section C-5.L, Page C-5.L-12. The Government wants the contractor to clean up any spill between 1 and 25 gallons. First issue is it implies they will not clean up less than 1 gallon spills or are they assuming the spiller/user takes care of them. Might not be a problem unless the spill gets into the storm water system or gets into the river. This should be clarified as to any reportable spill, or a spill of a hazardous material up to 25 gallons. Response. The contractor must have an individual trained (HAZWOPER) to respond to all spills. That individual will respond to all spills up to 25 gallons. Those individuals that are not HAZWOPER trained, but FLETC trained, may clean up/respond for spills up to 1 gallon. Second issue is there are certain spills we would not be able to respond to such as a propane leak unless our folks get trained to the hazmat technician level and are properly equipped. Can we clarify that our response is to those chemicals or products that only require OSHA Level C or B protection? Response. See above response in this question.

90. Section C-5.L, Page C-5.L-18. The solicitation is asking for a Lead Compliance Plan. I did not find any tasks that call for lead abatement or removal. Response. Will provide answer in next amendment.

91. Please advise on the required background of the role players. Is it necessary that they have a law enforcement and/or military background? Are there particular physical characteristics which are advisable when hiring these individuals (reflective of the type of exercises)? Where are the current set of role players drawn from (i.e., acting community, law enforcement community, etc.)? Response. No, it is not required, but it may be helpful to understand the roles a little better. No particular physical characteristics, although some of the roles are more physically challenging than others. Certain roles may specify requirements for a male or female, age range, or the need for a bilingual (Spanish speaking) role player. Local colleges, law enforcement/fire department, etc.

92. Section L.7(a)(4), it says “The Technical Proposal shall not include any company identifying marks, emblems, logos, etc on any page or section, including the binder if any.” We interpret that as to mean only the company logos, emblems etc as stated. We did not interpret that as we had to take our company name, and our subcontractor’s names out of the proposal. Please clarify. Response. In order for the technical evaluation team to be as unbiased as possible, please do not include your company name in the Technical Proposal. Use words like "I, we, our firm, our company, etc". You may need to state your company name in the resume portion of the technical proposal, and if so, I will give this section to the team after they have completed their evaluation of the other technical factors. You can include a cover page with your company name in the Technical Proposal binder that I will not hand over to the team.

93. In each contract year there are four CLINs (0013, 0014, 0015, and 0016 in the Base Year) for which the Government provides a unit and estimated quantity and requests a unit price. However, the Government also provides a not to exceed amount in the far right column. Is the contractor to use the not to exceed amount in calculating the period total, or the product of the unit price and the estimated quantity, which may be lower? Response: Use the Not To Exceed amounts.

94. It seems that in effect, the government is putting a cap on the unit price. In the case of 0013, doing the math and rounding to whole dollars as required, the maximum hourly rate for a janitor for labor and materials is $13.00. Our experience is that that is an awfully low rate for such a service and cannot cover all of a contractor’s legitimate direct costs, let alone allow for G & A and profit. We request clarification on this item. Response: Give us your hourly rate for this CLIN. It does not have to equal the total NTE amount. The NTE amount is the annual amount that the Government feels it will need for this service. This amount may be increased, if the needs exceed the annual NTE amount.

95. In the Answers to questions in Amendment 0002, question numbers 1.c and 1.d, CLINS X003A through X003K are unclear to us. Please provide instructions on how to fill in these CLINS. Please provide an example of how to fill in these CLINS. CLINS X003A through X003K ask for a daily rate. A daily rate for what? 1 to 149 meals per day? If so, then would we multiply that rate times 31 days per month no matter how many meals per day are served within that range? If so, then how do we arrive at a minimum and maximum monthly charge? What happens if 5 days out of the month fall under a different CLIN? Please explain how we are supposed to count the meals we serve for billing purposes. Do we bill daily? If so, actual meals served under the CLIN for which the count falls? Do we divide the number of meals served by the days in the month to get an average number of meals and bill for the CLIN under which this average falls? The main confusion stems from the Description Column stating meals served/day then asking in QTY column for a daily rate. Do you want one rate no matter if we serve 1 meal or 149 meals for any particular day under CLIN X003A? Response: See Revised Section B.

96. Q&A Section of Amendment #0002. Question 1 Part G. In responding to the question, the answer states “Base your Total FFP Price to include the BOLDED SUB-CLINS from X002 and X003 for each year.” We appreciate this response, and see that in Amendment 0002, Section B, the Base Year has the following bolded sub-CLINs: 0002D (Dorm Mgmt, 401-500 students) and 0003K (Dining Hall, 1350-1499 student meals/day). The same is true for Option Year 1. However, in Option Year 2, the bolded sub-CLINs are 2002C (Dorm Mgmt, 301-400 students) and 2003H (Dining Hall, 1050-1199 student meals/day). There are no sub-CLINs available (x002D and x002E) to account for a heavier student population. Then, in Option Years 3 and 4, and Award Options 1-3, the bolded sub-CLINs include x002F (Dorm Mgmt, 601-700 students) and x003L (Dining hall, 1500 and over student meals/day). And an additional sub-CLIN is available (x002G), which, with x002F, accommodate a heavier student population. These two sub-CLINs were not available in the previous years. Question: Are these differences included by design? Does the customer expect a drop in enrollment during Option Year 2, then a marked increase in the remaining years? Response: Yes. There will not be a drop in enrollment. We lose 175 beds during the first option year; however, we expect to gain 400 additional beds in the second or third option year.

97. How many actors are needed as role players? Is there a ball-park figure to work with for an hourly rate? Rates for actors here vary greatly. How much lead time does the company get to hire the actors? Response: We used approximately 400 role players in April '08 and 600 each for May and June '08. The same role players may have been used for numerous roles. CLIN cites a 2-Hour Block session and we used approximately 700 2-hr blocks in April '08 and 1,200 for May and June '08. The prime contractor will provide their best rate for this service. Attachment C-3 provides a sample weekly requirement for these services.

98. Section C-5.B - Dormitory Management. Paragraph C-5.B.2 on page C-5.B-2 (top of the page) it states that “Dormitory Clerks will be available in Buildings 677 (with responsibility for Bldgs 677 and 668) from 4:00 p.m. until 12:00 a.m., Monday through Friday, and 8:00 a.m. to 8:00 a.m. on Saturday and Sunday. Dormitory Clerks will be available in Building 285 (with responsibility for Bldgs 284, 285 and 286) from 8:00 a.m. to 8:00 a.m. Monday through Sunday.” Page C-5.B-5 (middle of the page) it states clerks are provided from 4:00 pm until 8:00 am. Which statement is the correct one? And is 8:00am to 8:00am correct, (i.e., 24 hours)? Response: The correct hours are 4:00 pm to 8:00 am. Yes, Dorm clerks are required in Bldg 285 from 8:00am to 8:00 am (24 hours). The Definitions paragraph is revised to reflect this correction.

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