Section C-5.F_PT-Rec_LCS08R0001.DOC

Federal Law Enforcement Training Center Charleston SC

HSFLCS08R0001

SECTION C-5.F – PHYSICAL TRAINING/RECREATION

TABLE OF CONTENTS

No.

Title

Page No.

C-5.F.1

GENERAL REQUIREMENTS

C-5.F-1

C-5.F.2

DEFINITIONS‑TECHNICAL

C-5.F-2

C-5.F.3

CONTRACTOR FURNISHED ITEMS

C-5.F-3

C-5.F.4

MANAGEMENT

C-5.F-4

C-5.F.5

PHYSICAL TRAINING/RECREATION SERVICE

PERFORMANCE REQUIREMENTS

C-5.F-5

(a)

Janitorial Services

(b)

Clothing Storage Area

(c)

Government Furnished Uniforms/Distribution, Exchange and Returns (DE&R)

(d)

Tags and Padlock Issue/Control

(e)

Training and Recreation Equipment

(f)

Laundering, folding and storing

(g)

Sewing Services for Physical/Utility Training

Uniforms and Aids

(h)

Surveying Worn Items

(i)

Recreation Program

(j)

Pool/Water Survival Training/Recreation

ATTACHMENTS

C-24

FTC-ADM-82, Receiving Report

C-25

FTC-ADM-37, Stock Issue Authorization

C-26

FTC-ADM-51, Basic Gym Issue Form

C-27

FTC-ADM-53a, Instructor Staff Uniform Issue Record

C-28

FTC-ADM-53b, Support Staff Uniform Issue Record

C-29

FTC-ADM-50, Daily Issue Card

All provisions under this Sub-section are Firm Fixed Price and shall be priced accordingly.

C-5.F.1

GENERAL REQUIREMENTS

The Contractor shall provide all labor, supplies, supervision, tools, materials, equipment, and transportation necessary to provide services pertaining to distribution, maintenance cleaning of uniforms and accessories to students and staff receiving training in the Physical Training Complex, FLETC Charleston, SC. Section J, Attachment C-8, describes the schedule and frequency of tasks for the various janitorial services required for the training spaces in the Physical Training Complex. Prior to the Contractor assuming responsibility for the operation, a complete inventory shall be made of all items, which are being transferred into the custody of the Contractor. In addition, the Contractor shall provide all labor, supplies, supervision, tools, materials, and equipment necessary to provide services pertaining to operation, maintenance and cleaning of the pool, gym, mat rooms, shower, bathrooms, and surrounding areas located at the Physical Training Facilities. These facilities will be utilized for water survival training and recreational purposes for FLETC Charleston, SC. Section J, Attachment C-8 also describes the schedule and frequencies of tasks for the pool requirements that need to be performed.

C-5.F.2

DEFINITIONS – TECHNICAL

As used throughout this contract, the following terms shall have the meaning set forth below. Additional definitions are in the Section C-2, “DEFINITIONS - TECHNICAL.

(a) Automatic Controller. Integrated electrical/electronic equipment connected to chemical feed equipment, to continuously monitor and control the pH level and chlorine/bromine (O.R.P. method) residual of swimming pool water.

(b) Certified Pool Operator.

A person who has the qualifications and training to operate a public swimming pool and holds a valid pool operator’s certificate issued by the Department of Labor, Licensing and Regulation of the State of South Carolina.

(c) Decontaminate. To make safe by eliminating harmful substances. During the decontamination process, the Contractor shall wear protective gloves and other appropriate equipment to prevent exposure to hazardous chemicals.

(d) Disinfect. To cleanse of harmful microorganisms.

(e) Exercise Equipment. Weight benches, rowing machines, stationary bicycles, steppers, etc. provided for physical activity. Due to the high volume of student activity, this equipment will need to be cleaned, disinfected, and sanitized, minimum once daily.

(f) First Aid Kit. A water resistant, clearly labeled, latched container providing sufficient first-aid equipment to treat up to fifteen (15) people.

(g) Hours of Operation

(1) Student Center (Building 46). Student Center will be open Monday through Friday from 5:00 a.m. through 9:00 p.m., on Saturdays from 8:00 a.m. through 6:00 p.m., and on Sundays and Federal Holidays from 10:00 a.m. through 6:00 p.m.

(2) Clothing/Equipment Issue. The issue room at Building 46 will remain open Monday through Friday from 5:00 a.m. through 9:00 p.m. The issue room shall also be open on Saturdays from 8:00 a.m. through 6:00 p.m. and on Sundays and Federal Holidays from 10:00 a.m. through 6:00 p.m. Original and replacement uniforms are the responsibility of the Government, but must be requisitioned by the Contractor through Government sources using appropriate forms, and in accordance with FLETC directives.

(3) Swimming Pool (Building 59). Swimming Pool hours are Monday through Friday from 5:00 a.m. through 4:30 p.m. – Training only; Monday through Friday from 4:30 p.m. through 7:30 p.m. – recreation for students and staff only; Saturday 10:00 a.m. through 8:00 p.m. – recreation for students and staff only; Sundays and Federal Holidays from 12:00 p.m. through 8:00 p.m. – recreation for students and staff. Actual schedule of contractor staff shall fluctuate due to varying session training schedules and planned recreational events.

a. The Recreation Specialist may schedule recreational events in the Swimming Pool building during recreational hours of operation. Lifeguards must be on duty for all recreational events. Other organizations may be granted authorization to utilize the facility for training with prior approval from the Deputy Assistant Director (DAD). In such cases, the COTR or Contracting Officer will notify the contractor of approved group and dates.

(i) Lifeguard. A person having the qualifications of and possessing a current American Red Cross, YMCA, or equivalent Lifeguard Certificate, current First Aid Certificate and current CPR (which includes adult, child and infant) Certificate.

(j) Life Saving Equipment Unit. A throwing line having a length of one and one-half (1 ½) times the width of the pool up to fifty (50) feet maximum attached to a coast guard approved ring buoy at least twenty (20) inches in diameter and a life hook of the shepherd’s crook style with a minimum twelve (12) foot handle permanently attached.

(k) Manikins. Life-size representations of the human body (adult, child, and baby) used for cardiopulmonary resuscitation (CPR) training.

(l) Mat Rooms. Rooms furnished with wall to wall exercise mats used for the purpose of training exercises such as calisthenics, compliant/noncompliant roleplaying, Redman training, boxing, etc. Due to the high volume of student activity, these rooms require cleaning, disinfecting and sanitizing after each class. Each class is held approximately every two hours, between the hours of 7:30 a.m. to 11:30 a.m. and 12:30 p.m. to 4:30 p.m.

(m) Recreation Equipment. Items used in various recreational activities. These items include, but are not limited to, game balls, game racquets, eye protection, horse shoes, weight training belts, jump ropes, football and volleyball goal sets, softball gloves and bats, golf clubs, and kayaks.

(n) Sanitize. To make safe by removing filth and bacteria.

(o) Training Equipment. Items used in various training activities. These items include, but are not limited to, gun belts, pinnies, search kits, Redman suits, impact bags, batons, training guns, survival swimming clothing, cleaning towels, boxing equipment, body armor, hockey pants and law enforcement belts.

C-5.F.3

CONTRACTOR FURNISHED ITEMS

Except for items listed as Government furnished, the Contractor shall provide all, equipment, materials, supplies, and services to perform the requirements of this contract.

Note: Any Government Furnished Equipment (GFE) utilized for the performance of these requirements shall be maintained in its original condition. Any property damage or equipment failure not attributable to fair wear and tear shall be repaired or replaced by the Contractor at no cost to the Government.

(a) Materials and Supplies. Samples of all materials and supplies shall be submitted to the COTR for approval prior to start of work. New, changed, or substituted materials and supplies shall be submitted and approved prior to being used. No materials or supplies shall be used which will damage floors, floor coverings, woodwork, painted surfaces, furniture, or other items being cleaned. Materials and supplies which do not fully comply with DHS Safety Regulations, or which are of a highly caustic or toxic nature, shall not be used or permitted in any Building or areas covered by this contract.

(1) The Contractor shall supply all materials and supplies to clean, maintain, and stock the pool, restrooms, and surrounding areas. A list of all materials and supplies shall be submitted to the COTR and Contracting Officer for approval prior to start of work. New, changed, or substituted materials and supplies shall be submitted and approved prior to being used. Labels and Material Safety Data Sheets (MSDS) shall be kept on-site and made accessible for inspection by the Contracting Officer or COTR, and designated representative. No materials or supplies shall be used which will damage the pool, fixtures, floors, floor coverings, painted surfaces, furniture, or other items being cleaned. Materials and supplies which do not fully comply with FLETC Safety Regulations, or which are of a highly caustic or toxic nature, shall not be used or permitted in any Building or areas covered by this contract.

(b) Equipment, Tools and Cleaning Gear. The Contractor shall furnish everything required to perform the work prescribed within this specification, except for those items specifically stated to be Government furnished. All items are subject to inspection for compliance with all existing safety and health standards. Contractor’s equipment shall be of a size and type suitable for accomplishment of the various types of work described. At all times equipment shall be in first class operating condition as designed by the equipment manufacturer. The Contractor shall ensure that all equipment, tools and cleaning gear not in actual use are stored in designated storage areas in such a manner to ensure the safety of both Government and Contractor personnel.

(1) All vacuum cleaners and equipment used for vacuum pickup (wet and dry types) shall be equipped with air filter systems which will filter out all dust and bacteria particles in excess of three-tenths (1.3) micron in size.

(2) All Contractor’s electrically operated equipment which is used in occupied spaces shall be equipped with hospital quiet-type motors.

C-5.F.4

MANAGEMENT

The Contractor shall manage the total work effort associated with support services for the Physical Training Program, Water Survival Training Program, and Recreation Activities required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor shall provide a qualified staff of personnel with the necessary management expertise, qualifications, and certifications to assure the performance of the work on this contract meet sound and efficient management practices and to assure that the requirements are performed satisfactorily and in accordance with the time and quality standards specified herein. The Contractor shall maintain the designated uniform issue/storage area(s) in an orderly, neat and organized manner, with uniforms/garments stacked in appropriate bins by size and type or hung on clothes racks by size and type.

(a) All work shall conform to all EPA, OSHA, State DHEC, and local regulations.

(b) Qualifications of personnel under this sub-section are listed in Section H.5.

(c) The Contractor shall be responsible for ensuring that all required state license, permits, or employee certifications are ascertained prior to commencement of work. The Contractor shall be responsible for providing any required training (e.g., chemical exposure awareness, handling hazardous chemicals).

(d) Heat Stress Reading. During the months of May through September of each year, on Saturday, Sunday and Federal Holidays, the Contractor shall perform these readings from 11:00 am to 5:00 p.m. on the hour each day and mount appropriate flag in designated place. Under unusual circumstances, the Contractor may be asked to perform these duties during a normal training day due to Government Staff being unavailable. Instructions on use of the Government furnished meter, the recording of the reading, method of mounting the appropriate flag and notification of proper personnel shall be furnished by the Athletic Trainer. Readings shall be required at both locations; FLETC Charleston and the Naval Weapons Station, Goose Creek, South Carolina.

(e) Inventory. The Contractor shall furnish all labor, supervision, equipment, and materials necessary to maintain an accurate inventory of uniform items and equipment for which the Contractor is responsible. This inventory shall include items in stock, items for which a “Missing Items Invoice” has been issued, items removed from stock on a “Survey Report”, items sent off-site for cleaning or repair, and items held to replenish inventory. The inventory system shall be computerized with a manual back-up system and the Contractor is responsible for providing the hardware, software, and personnel training for the system.

(1) Shrinkage. The Contractor shall maintain proper control over Government property and is responsible for ensuring that quarterly inventory shrinkage levels do not exceed .5% of the total inventory.

(f) Administration Reports. The Contractor shall prepare all reports and documents required by this sub-section.

(1) Inventory Reports. The Contractor shall provide the government with a complete computer-generated report of all Government uniform items and accessories for which the Contractor is responsible. This report shall be submitted no later than 2:30 p.m. every Monday. In addition, the government may request that the report be provided on other occasions in which case the Contractor shall comply with that request within four (4) working hours. Each complete inventory report shall indicate the following:

Federal Stock Number

Item name and description

Quantity on hand

Unit of issue

Cost

Extended Cost (cost x quantity)

Reorder Level (with flag indicating a quantity on hand less than this amount)

Other fields (as deemed necessary)

(2) The report may be divided into individual reports for the Physical Training Complex (e.g. Storage, Open Stock, Recreation Equipment, and Training Equipment, etc.) Sizes of items will not be required on Open Stock reports; however, items shall be listed separately by color, type, purpose, etc.

a. Monthly. The Contractor shall report to the COTR or Contracting Officer all monthly transactions to include class, staff, and daily issues, exchanges (individual counts), returns, total classes scheduled/students enrolled, pounds of laundry processed on site (actual weights, not based on capacities), laundry items processed off site, itemization of invoices for lost/stolen items, transfers, and shipments received/made. The report shall be submitted no later than five (5) working days after the last day of the month.

b. Quarterly. The Contractor shall conduct a complete physical inventory of all Government uniform items and accessories for which he/she is accountable within five (5) business days before the end of each fiscal quarter. A written report of the results of this inventory, and explanation of any discrepancies, shall then be submitted to the COTR or Contracting Officer within five (5) working days following the inventory.

(3) Other Reports. The Contractor shall have the capability to provide, upon request, the COTR or Contracting Officer with computer-generated reports pertaining to:

Master Inventory - by Federal Stock Number

Master Inventory - Alphabetical

Issues - by time span

Number of Shipments and Items Received - by time span

Inventory Cost Totals

Items Surveyed - by time span

Items Lost or Stolen - by time span

Reorder requirements

(4) The Contractor shall comply with COTR and Contracting Officer requests for any or all of these reports within four (4) working hours.

C-5.F.5 PHYSICAL TRAINING/RECREATION SERVICE PERFORMANCE REQUIREMENTS

(a) Janitorial Services. As part of the janitorial services requirements for the Physical Training Building and adjacent areas, the Contractor shall manage the total work effort of these services to assure fully adequate and timely completion of the schedule/frequency of services as outlined herein. These requirements are in addition to the tasks described in Section C-5.A and in the Schedule of Services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor shall maintain all areas in the Physical Training Building scrupulously clean. Due to the high volume of student activity, the restrooms, locker rooms, mat rooms and all equipment will require cleaning after every class between 7:00 a.m. and 5:00 p.m., Monday through Friday. The Contractor shall provide an adequate staff of personnel, with the necessary janitorial expertise, to assure the performance of the work in accordance with the time and quality standards specified below.

(1) Administrative, Training, Athletic Trainer’s and Uniform Issue Areas. The Contractor shall (1) vacuum carpeted areas to remove all dirt, dust, and litter; (2) sweep uncarpeted areas with a treated sweep mop to remove all dirt, dust and litter; (3) empty wastebaskets and remove wastepaper/trash to the dumpsters; (4) dust all horizontal surfaces of furniture and other surfaces up to seven (7) feet or normal reach from floor with a treated dust cloth; and (5) replace wastebasket liners as necessary.

(2) Training Areas. The Contractor shall (1) disinfect and deodorize floor mats in the weight room and matted classrooms after each use; (2) disinfect wall panels in matted classrooms; (3) spot clean wall surfaces, doors, window frames, and sills; (4) damp mop all resilient tile and quarry tile floors with disinfectant and (5) clean and disinfect all government furnished equipment daily. The current Training Areas are as follows: Building 46, Buildings 62 – Modular Mat Rooms, Building 686, Boarding/Boat Platforms, Pier Q – Cape Chalmers, Pier Q – Conex Boxes, and Senario Based Training Area. Other training areas may be added during the life of the contract.

(3) Athletic Trainer’s Area. The Contractor shall (1) sweep floor in hydrotherapy room and scrub with fungicidal disinfectant; (2) vacuum carpet; (3) disinfect treatment tables and wipe ceramic tile walls in hydrotherapy room with fungicidal disinfectant; (4) replenish supply of treatment towels as often as necessary to maintain a continuous supply (5) polish all metal surfaces; (6) drain, disinfect, and refill whirlpool tubs and clean whirlpool floor drain traps and (7) drain and refill electrolyte solution at drink stations as often as needed, with Gatorade, Sqwincher, or equivalent product.

(4) Showers, Locker Rooms and Toilets. The Contractor shall schedule contract personnel and the work to ensure that the usage of toilet and shower rooms by students and the FLETC staff is not interrupted by the presence of contract personnel of the opposite sex. The Contractor shall sweep floors and wet mop or scrub them with disinfectant detergent. Wash water closets, seats and urinals inside and out with a disinfectant detergent. Seats shall be left in a raised position. No rust, encrustation of water rinse shall exist. Maintain traps free from odor at all times. Clean all washbasins thoroughly. Damp wipe and polish dry all mirrors, shelving, dispensers, chromium fixtures and piping. Dust ledges, grills, and toilet stall partitions. Spot clean wall surfaces, partitions, doors, window frames, sills and waste receptacles. Empty paper towel waste receptacles prior to the Building occupants’ official starting time. Police locker rooms and empty paper towel waste receptacles during all hours of Building operation as frequently as necessary to maintain a clean, tidy appearance. Scrub shower and locker room areas with disinfectant detergent containing a fungicide. Scrub shower stalls and walls with disinfectant detergent. No soap scrum shall exist. Dust lockers, including tops.

(5) Servicing of Supplies

a. Janitorial Supplies. Furnish and install supplies for paper towels, liquid hand and shower soap, toilet paper and tampon/sanitary napkin dispensers prior to Building occupant’s official starting time. The Contractor shall also service these dispensers as frequently as needed during the Building occupants’ working hours as necessary to maintain continuous supplies based on traffic demands. Soap dispensers shall be maintained in a clean condition, free of excess soap, scum, etc. If malfunction of a Government-furnished dispenser occurs, the Contractor shall report it to the COTR.

b. Water/Sqwincher. The Contractor shall drain, clean, sanitize and refill drink stations in all Training Areas as often as needed, with Water, Gatorade, Sqwincher, or equivalent product as directed by the COTR or Contracting Officer. The contractor shall furnish paper cups and clean and sanitize all coolers. The current Training Areas are as follows: Building 46, Buildings 62 – Modular Mat Rooms, Building 686, Boarding/Boat Platforms, Pier Q – Cape Chalmers, Pier Q – Conex Boxes, and Senario Based Training Area. Other training areas may be added during the life of the contract.

(6) Physical Training Floor Scrubbing. Prior to floor scrubbing, floors shall be swept/dust mopped. Floors shall be scrubbed with an approved neutral cleaning solution (pH of 7-8) to remove dirt, streaks, smears, and stains. Floor shall cleaned with a single or double brush floor scrubbing machine for larger areas and/or a deck brush for smaller areas. Use a 22 gauge flagged nylon bristle for the scrubbing machine. Scrubbing should not exceed 350 rpm. There shall be no splashes on the walls, baseboards, furniture or equipment. All furniture and other equipment moved during the scrubbing process shall be relocated upon completion of work. NOTE: Refer to Instructions for Maintenance of Endura Rubber Flooring for any other cleaning concerns.

a. Floor Scrubbing (Endura Rubber Floor). Prior to floor scrubbing, floors shall be swept/dust mopped. Floors shall be scrubbed with an approved neutral cleaning solution (pH of 7-8) to remove dirt, streaks, smears, and stains. Floors shall be cleaned with a single or double brush floor scrubbing machine for larger areas and/or a deck brush for smaller areas. There shall be no splashes on walls, baseboards, furniture or equipment. All furniture and other equipment moved during the scrubbing process shall be relocated upon completion of work. NOTE: Refer to Instructions for Maintenance of Endura Rubber Flooring for any other cleaning concerns.

(1) Floor Scrubbing Machine (Endura Rubber Floor). Machine shall be single or double brush. Scrubbing RPM should not exceed 350. Use of a 22 gauge flagged nylon bristle for the scrubbing machine shall only be used. NOTE: Refer to Instructions for Maintenance of Endura Rubber Flooring for any other cleaning concerns.

b. Spot Cleaning (Endura Rubber Floor). The Contractor shall inspect for and clean all spots as they occur. A floor that is satisfactorily spot cleaned is free of all stains, deposits, scuff marks, cleaning marks or traffic pattern and shall have a bright uniform color without disagreeable odor. After drying, furniture or other equipment moved for the spot cleaning process shall be returned to their original positions.

c. Wet Cleaning (Endura Rubber Floor). Prior to wet cleaning, floors shall be swept/dust mopped. Floors shall be wet cleaned with an approved neutral cleaning solution (pH of 7-8) to remove dirt, streaks, smears, and stains. Apply the solution with a deck brush or with an automatic scrubbing machine, with the vacuum turned off. Remove the solution with a mop or wet vac, or with a scrubbing machine with the vacuum turned on. There shall be no splashes on walls, baseboards, furniture or equipment. All furniture and other equipment moved during the sweeping process shall be relocated upon completion of work.

(7) Weight Machines and Exercise Equipment. Equipment shall be cleaned thoroughly to remove dust, dirt, and sweat. The equipment will be sanitized. There shall be no disagreeable odor at the completion of the cleaning process.

(8) Clean Clothes Washer. The clothes washer shall be cleaned both inside and outside to remove dust, dirt, residue, grease-oil, streaks, rust and stains. All hardware and bright metal work shall be cleaned and polished. The door gaskets, lint trap and under the clothes washer shall be free of trash, rubbish, dirt, dust, residue, streaks and stains. Removed items shall be returned intact and operational. The clothes washer shall present a bright, clean, lustrous appearance. There shall be no disagreeable odor at the completion of the cleaning process.

(9) Clean Clothes Dryer. The clothes dryer shall be cleaned both inside and outside to remove dust, dirt, residue, grease-oil, streaks, rust and stains. All hardware and bright metal work shall be cleaned and polished. The door gaskets, lent trap and under the clothes dryer shall be free of trash, rubbish, dirt, dust, residue, streaks and stains. The clothes dryer vent shall be clean and free of all lint, dust and dirt. The dryer vent will have lint removed after each load of clothes is completed. Removed items shall be returned intact and operational. The clothes dryer shall present a uniformly bright, clean, lustrous appearance. A complete clothes-drying cycle shall be run at the completion of the cleaning process. There shall be no disagreeable odor at the completion of the cleaning process.

(10) Clean Laundry Sink. The sink shall be cleaned both inside and outside to remove dust, dirt, residue, grease-oil, streaks, rust and stains. All hardware and bright metal work shall be cleaned and polished. The sink shall present a uniformly bright, lustrous appearance. The sink drains shall have ½ cup of bleach added to them at the completion of the cleaning process. There shall be no disagreeable odor at the completion of the cleaning process.

(11) Janitorial Services for Swimming Pool. As part of the janitorial services requirements for the pool, surrounding deck, two bathrooms, one shower, one office, the grounds and parking area surrounding the building, the Contractor shall manage the total work effort of these services to assure fully adequate and timely completion of the schedule/frequency of services as outlined in the Schedule of Services for Bldg 59. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor shall:

a) Clean the pool. It shall be vacuumed three (3) times weekly. Water and sludge picked up during vacuuming may be discharged to the pool decks, but decks and immediate area, including walkways, diving boards, ladders, etc., shall be cleaned by the Contractor when vacuuming is completed.

b) Clean the office and the restrooms as stated in the Schedule of Services.

c) Service dispensers. Toilet paper, paper towels, and soap must be available at all times the pool is open.

d) Maintain the walls and floors in a clean and sanitary condition and ensure that they are kept as dry as possible. Proper disinfectant must be applied to the floors.

e) Wipe down stainless hardware quarterly and as needed to ensure a bright appearance.

f) Police the surrounding grounds to ensure that they are kept free of trash and litter.

g) Clean and maintain outdoor furniture. It shall be the responsibility of the Contractor to store or secure the furniture to prevent damage or injury during inclement weather. The Contractor shall notify the Contract Administrator of any damaged, broken or worn out furniture.

(b) Clothing Storage Area. The Contractor shall be responsible for the following:

(1) Receiving and Storage. Receiving shall be on an on-call basis during the hours of operations listed above for all uniform items which are delivered to the Shipping and Receiving Office. The Contractor shall designate a point of contact to receive items to be stored in the Contractor’s assigned storage space in the Physical Training Building. Upon arrival of uniform items, Shipping and Receiving personnel will notify the point of contact who will remove items from Shipping and Receiving within twenty-four (24) hours. All items received shall be counted by Contractor personnel and compared to the receiving document supplied by Shipping and Receiving personnel at the time of pick-up. The Contractor shall input the information into the computerized inventory system and shall submit a Receiving Report (Section J, Attachment C-24) and other documentation, including discrepancies, to the COTR or Contracting Officer or other designated person within 24 hours following the pick-up from Shipping and Receiving. At times, items may be delivered to the Contractor without having passed through the Shipping and Receiving Office. In these instances, the Contractor shall count the items, input the information, and submit a Stock Issue Authorization Form - FTC-ADM-37 (Section J, Attachment C-25) to the COTR and Contracting Officer within twenty-four (24) hours following receipt. If previously used, the items shall be laundered before being placed on the shelves.

a. All items stored in the Physical Training Building storage area shall be neatly stacked and stored in closed, sturdy (uncrushed) containers legibly marked with the identity and quantity of the contents. Item types and sizes shall not be mixed in containers. All markings shall face to the outside for ease in counting. Aisle-ways and hallways shall be kept clear. All items not readily accessible as open stock (boxed items) shall be considered storage area stock and shall be included in the comprehensive storage area inventory report.

b. The Contractor shall maintain a sufficient supply of Issue Cards and Instruction Forms.

(2) Size Labeling. Prior to transfer from the storage area to issue stock, all shirts, pants, bras, and jackets will be labeled, using an indelible marker, noting the size of the items. Shirts and jackets shall be marked inside the collar, bras inside the back strap, on the outside of the waistband of utility pants, and on the inside of the waistband on other types of pants.

(3) Shipping. Upon receipt of a completed Stock Issue Authorization Form - FTC-ADM-37, the Contractor shall count and package inventory items, and deliver the packages to the Shipping and Receiving Office for shipment. The COTR and Contracting Officer shall provide the Contractor with instructions for shipping and pre-addressed labels.

a. Carrier Requirements. In order to meet carrier requirements, each box must be full, either of inventory items or filler material consisting of cardboard, foam, or peanut packing material. There must be no tears or holes in the box shell. All previous address labels must be voided or removed. All boxes must be sealed with a wetted gummed, reinforced paper tape from 3 inches to 4 inches wide. One strip must cover the length of the seam to secure the two flaps. Another strip must be added across the first strip in the center of the box for added strength. This is to be done to both sides needing sealing. The address label must be covered by a clear transparent tape from 3 to 4 inches wide to ensure that the label does not separate from the box.

(c) Government Furnished Uniforms/Distribution, Exchange, and Returns (DE&R)

(1) DE&R of physical training uniforms shall be on a continuous basis during the hours of operation as listed above. Exchanges of dirty uniform items for clean ones will be on a one-for-one basis and the Contractor is responsible for ensuring that no item is dispensed without first having been collected. The Contractor shall ensure that sufficient personnel are assigned to the DE&R to facilitate exchanges for each class within five (5) minutes, not to exceed fifteen (15) minutes total processing time for multiple class activity.

(2) Items submitted for exchange, which are damaged beyond normal (for the program) wear and tear or which the bearer admits were damaged outside the scope of his/her employment shall be brought to the attention of Physical Training Branch (PTB) personnel prior to the exchange being made.

(3) Items submitted for exchange which contain hazardous materials (lead, chemicals, etc.) shall be immediately placed into a plastic bag and submitted, with a Survey Report - FTC-ADM-44 (Section J, Attachment C-5), to the FLETC Safety / Environmental Manager through the COTR or Contracting Officer. Items which are saturated with blood shall be immediately placed into a red medical waste bag and submitted, with a Survey Report, to the FLETC Safety/Environmental Manager through the COTR or Contracting Officer for disposal.

(4) Uniform distribution for large groups will be pre-arranged by the Physical Training Branch and notification of scheduled student orientations and issue times shall be supplied by the Government to the Contractor on a weekly basis. It is the responsibility of the Contractor to notify the COTR and Contracting Officer in the event that the schedule for a particular week has not been received by the previous Thursday. The Contractor shall assign personnel to attend each student orientation session in order to assist the students with completion of the Basic Gym Issue Form - FTC-ADM-51 (Section J, Attachment C-26). Immediately following the orientation session, Contractor personnel shall assemble complete uniform allotments for each student as per the preferences listed on the forms and have those rolls, padlocks w/combinations, and locker assignments, awaiting pick-up by the students during the PTD Orientation session. At the time of pick-up, the Contractor shall provide the student with the top copy of the “Basic Gym Issue Form” and will retain the bottom copy for inventory records. Uniform distribution and locker assignment for staff members shall be on an upon request basis and handled at the distribution window. The Contractor shall assist the individual with completion of the “Basic Gym Issue Form” and divide the copies as above. Issue and return of staff classroom instructional uniform items shall be performed using the Instructor Staff Uniform Issue Record - FTC-ADM-53a (Section J, Attachment C-27) or the Support Staff Uniform Issue Record - FTC-ADM-53b (Section J, Attachment C-28).

(5) When the student or staff member departs the Facility, the Contractor shall, after verifying that all items have been returned, provide that person with the bottom copy of the “Basic Gym Issue” form as a receipt confirming the return. This includes collecting all utility training and physical training uniforms from students before unscheduled departures; verifying the number of returned uniforms per student as correct. Report any discrepancies to the COTR or Contracting Officer, utilizing a numbered receipt FLETC Missing Item Invoice - FTC-ADM-38 (Section J, Attachment C-14) to the cognizant student/staff members, provide a copy to the COTR or Contracting Officer, and direct the individual to the appropriate payment office in order to pay for the item.

(6) The Contractor shall also issue additional physical training uniforms, upon receipt of a completed Daily Issue Card - FTC-ADM-50 (Section J, Attachment C-29). The Daily Issue Card is used in conjunction with the Facility Identification Badge. Students are required to surrender their badge to the Contractor during the physical training activity period. It is then returned to the student when the uniform items are turned in to the Contractor. Staff members are required only to show their badge at the time of uniform check out. Upon the return of the uniform items, the Daily Issue Card shall be given to the staff member as proof of return. The Physical Training Branch Issue Card will be used for authorized guests and partner agency staff. The contractor will monitor all cardio and weight training areas every hour to ensure that only authorized personnel in DHS issued attire are using equipment and facilities.

(7) The Contractor shall submit stock replenishment data as often as required (minimum once each month, on the last workday of the month) to the COTR or Contracting Officer.

(8) Between the hours of 6:00 am and 6:30 am on alternating days twice per week, the Contractor shall inspect the student locker rooms to confirm that all “daily” lockers are empty and unlocked. The Contractor shall maintain a log of these inspections. Any “daily” locker found to be locked and/or contain property should be reported to the Physical Training Branch Coordinator.

(9) The Contractor shall ensure that at least three (3) dozen Government furnished towels are clean and available at all times in order to make bulk exchanges with the PTD Trainer’s Office. Trainer’s Office personnel will be responsible for transporting the towels to and from the uniform issue area.

(d) Tags and Padlock Issue/Control. The Contractor shall maintain the combination tags and record charts for all padlocks in a secure area and restrict access to the information to only those employees with who have a legitimate need to know.

(e) Training and Recreation Equipment. In addition to physical training uniforms, the Contractor shall be responsible for DE&R of training equipment (including, but not limited to, gun belts, pinnies, search kits, Redman suits, impact bags, batons, training guns, survival swimming clothing, cleaning towels, and boxing equipment) and recreation equipment (including, but not limited to game balls, game racquets, eye protection, horseshoes, weight training belts, jump ropes, football and volleyball goal sets, softball gloves and bats, kayaks, and golf clubs).

(1) Distribution of training equipment, except survival swimming clothing, to staff shall be made at the Uniform Issue Counter, or designated location per class schedule by means of a log or card system developed by the Physical Techniques Department. A signature of the staff member is required for equipment check out. Following the return of the equipment items, the Contractor shall examine the items for cleanliness and damage and ensure that all parts are present. Damaged parts shall be replaced from stock and submitted for survey as outlined in Section (g)(1) below. Dirty and missing items shall be immediately brought to the attention of the COTR.

(2) Distribution of recreation equipment shall be made at the Uniform Issue Window, or designated scheduled location upon receipt of a completed Daily Issue Card - FTC-ADM-50, which will be returned to the borrower upon return of the item(s). In the event that the student or staff member does not turn in the same number of items as that which they had originally been issued, the Contractor shall issue a FLETC Missing Items Invoice - FTC-ADM-38 and direct the person to the appropriate payment office in order to pay for the item. (Replacement price is based on purchase price for item).

(3) Racking of Weight Equipment. The Contractor shall ensure that all “free weights” have been properly stored on the plate trees provided throughout the weight rooms. All barbells shall be cleared of weights at the close of each business day to prevent damage.

(3) Maintenance and Disinfection of Equipment. The Contractor shall supply all labor, supervision, and materials to inspect, clean, and disinfect all training and recreation equipment as follows. Except as noted, the Contractor shall employ cleaners, solvents, preservatives, and lubricants of his/her own derivations subject to the review and approval of the Contracting Officer (with input from FLETC Charleston Environmental Safety Manager) prior to use. The Government will provide the initial and all update training pertaining to the care, maintenance, and disinfection of all applicable equipment. Logs pertaining to the maintenance and disinfection of all training and recreation equipment items will be maintained by the Contractor.

a. Care of Gas Masks. Following each use, gas masks shall be hung on pegs and air-dried prior to storage.

b. Cleaning of Gun Belts/Handcuffs Once per week, all handcuffs shall be treated with a light lubricant. Every three months, all handcuffs and training guns shall be cleaned with a multipurpose solvent/cleaner designed to remove all grime and excess oils. All metal products shall be lightly lubricated following the cleaning process. Upon return, all belts shall be inspected for serviceability. All loose screws shall be tightened and missing screws replaced. Gun belts returned wet shall be air dried prior to re-use or storage.

c. Care of Manikins. Placement, inspection, cleaning, and disinfection of manikins shall be performed during the hours listed herein. The Contractor shall be responsible for checking the weekly schedule which will be provided by the Government in order to determine when and where the manikins will be needed. The Contractor shall ensure that the appropriate number of manikins are transported to and set up in the classroom no less than fifteen (15) minutes prior to the start of class. Manikins shall then be removed from the classroom no more than thirty (30) minutes following the conclusion of class. All manikins shall be inspected and those which indicate use shall be disassembled, cleaned of all interior/exterior contaminates, sanitized and decontaminated with a process and solution as recommended by the manufacturer (Laerdal Instruction Manuals) and all lungs, airways, and other government-furnished related components shall be replaced to maintain acceptable sanitary levels. The Contractor shall reassemble the manikins with no mechanical defects related to the reassembly process. The data output monitors of all used manikins shall be WIPED clean daily with a mild soap solution and all view screens shall be free from smudges. Manikin clothing shall be laundered monthly or more often if visibly soiled. Contractor shall maintain a service log documenting the dates, times, numbers, and types of manikins or manikin clothing cleaned. The process of manikin cleaning and disinfection shall be completed within two hours following the completion of each class. Cleaning and disinfection of manikins utilized after 7:00 p.m. shall be completed prior to 7:30 am the following morning.

(1) Manikins which have been repaired shall be cleaned and reassembled as per the above specifications within five working days following repair. Following cleaning, the repaired manikins shall be placed on the “On-Line” shelf in the supply room.

(2) Decontamination Practices. tc "C.1.6.2.

Decontamination Practices" \l 3The Contractor shall ensure that workers wear protective gloves and other appropriate equipment to prevent exposure to hazardous chemicals (e.g., bleach) during disinfection of manikins.

(3) Contractor shall provide a technician, who has been manufacturer trained, to repair any damaged or broken manikins. All repairs to manikins will be affected within 24 hours of breakdown, excluding weekends and holidays. Record services rendered to each manikin by serial number.

(f) Launder, Fold, and Store

(1) Laundry: The Contractor shall furnish all labor, supervision, materials, and equipment (except as noted) to wash, dry, and sort, and fold all used student training uniforms, physical training uniforms, staff uniforms returned for re-issue, and towels. The Contractor shall launder all Government issued tennis shoes, survival swimming clothing, and cleaning towels following use. Due to bleach exposure, cleaning towels shall be segregated and washed separately from other laundry items. The Government will provide equipment as set forth in Section J, Attachment C-4. If laundry requirements exceed the GFE capabilities, this shall not relieve the Contractor of performing tasks as specified. The Contractor is expected to accomplish the work in the optimum manner that will ensure maximum efficiency and quality. During the period of this contract, the COTR or Contracting Officer may, at his/her discretion, elect to supply test pieces to be processed by a testing laboratory to determine average tensile strength loss, whiteness, and chemical retention. The Contractor shall take corrective action whenever laboratory analysis reflects deficiencies. The Contractor shall ensure that an amount, sufficient to cover need, of physical training uniforms are clean and stacked on the shelves in the Physical Training Building distribution area at all times and that all other uniforms are laundered within four (4) business hours following return or exchange.

a. Laundry Practices. tc "C.1.6.1.

Laundry Practices" \l 3The Contractor shall ensure that laundry workers wear protective gloves and other appropriate personal protective equipment to prevent exposure to blood or other potentially infectious materials during handling and sorting of soiled uniforms.

b. Washing. The Contractor shall employ wash formulas of his/her own derivations subject to review and approval by the Contract Administrator prior to their use. A complete written proposal of all wash formulas shall be furnished to the Contracting Officer thirty (30) calendar days from the date of the award. The Contracting Officer will review and accept or reject the proposal prior to the Contractor take over. The formulas shall be sufficient to remove most stains and all odors.

c. Pre-spot. The Contractor shall pre-spot all items requiring such treatment and segregate all work and wash like items on a per load basis per machine and use professional techniques in processing to ensure proper water temperature to prevent shrinkage, fading, and/or graying of whites. Bras and belts will be laundered in nylon mesh bags furnished by the Contractor. All work shall be weighed and properly balanced. Equipment shall be run only with full loads. Shower shoes shall be dipped in disinfectant solution, scrubbed as necessary, and air-dried.

d. Acidity and Alkalinity Control. The Contractor shall utilize a washroom control kit to control the acidity and alkalinity of the wash formula. Proper souring will be checked to assure that the workload has been neutralized. The Contractor shall maintain a written record of all checks conducted. The COTR and Contracting Officer will review the records of these checks as part of the quality assurance.

e. Tumble Drying: The Contractor shall ensure that items of Perma or Dura Press nature are dried at temperatures not to exceed 120 degrees Fahrenheit and are cooled prior to removal from the tumbler. All other items may be tumble dried as long as needed. Equipment shall be run only with full loads. The Contractor shall clean the lint filters on all Government-furnished laundry equipment according to the manufacturer’s instructions on a frequency that will ensure efficient operation.

f. Finishing. All clothing items shall be turned right side out prior to folding or hanging. All jackets and uniform items shall be immediately placed on hangers to ensure a wrinkle free finish. All other items shall be finished so that surfaces are smooth and free of wrinkles. Items shall be hand or machine folded, sorted by size, and stacked on shelves in the appropriate distribution area (except bras, belts, and athletic supporters which may be hung on hooks or placed in bins.) Items found to be damaged or badly worn should be surveyed or set aside for evaluation by sewing services personnel.

g. Laundry Truck Care. Following each load of dirty laundry, polyethylene, coated cloth, and vinyl laundry trucks shall be washed with disinfecting solution and dried or rinsed with water, dried, and sprayed with disinfectant. Canvas and cloth trucks shall be shaken out and sprayed with disinfectant. Removable canvas and cloth liners shall be machine washed weekly.

(g) Sewing Services for Physical/Utility Training Uniforms and Aids. The Contractor shall furnish all supervision, labor, and supplies (including but not limited to, buttons, thread, needles, hem gauges, seam binding, scissors, etc.) and equipment to perform maintenance and sewing services. Note: “uniform” refers only to those items which are stocked and/or issued by the Contractor. Maintenance and sewing services includes the following:

1.

Hem trouser legs and alter waist sizes of agency and basic training uniforms.

2.

Sew identifying logo patches to agency, basic training, and staff service uniforms.

3.

Replace drawstrings in warm-up clothing, work jackets, and swimming suits.

4.

Replace elastic bands at ankles of warm-up pants and wrist cuffs of work jackets.

5.

Replace buttons and snaps on all uniforms.

6.

Mend damaged and torn uniforms that are repairable.

7.

Backlog of required repairs shall not exceed twenty-five pieces at any one time.

8.

Perform other uniform mending, alterations or construct of minor training aids, as requested by the COTR or Contracting Officer.

(h) Surveys. Each week, items that are heavily worn, permanently stained, or damaged and not repairable shall be counted by size/type and reported on a Survey Report - FTC-ADM-44 to the COTR or Contracting Officer. Following Government approval of the Survey Report, the Contractor shall destroy and dispose of all items as instructed by the COTR or Contracting Officer. Note: The Contractor shall survey all broken, torn, or otherwise unserviceable equipment in the same manner as specified above.

(i) Recreation Program. A student activities program is required for evening and weekend participation by students and staff. At a minimum, the Recreation Specialist shall staff the recreation office and be available to the students from 11:30 a.m. to 12:30 p.m. and from 4:30 p.m. to 7:00 p.m. Monday through Friday except Federal holidays. Exceptions are: (1) the Recreation Specialist shall be in Building 43, Dining Hall, from 4:30 p.m. to 6:30 p.m.