Amendment_0004_CTIMR_Work_Area_3_FINAL_Questions_and_Responses_9-2-15_(3).docx

.Question (Page #)

Please reference attachment 12 and 13 and the requirement to submit by Alicia Williams via email.

Please clarify when the submittal should be made (for examples: prior to submittal of offer; after submittal of offer; after notice of intent to award.

Amendment 0004 provides 16 September 2015 as due date.

Please clarify the delivery address for the submittal of hardcopies of our offer (original and copies) as detailed in box #13 of the AF – 1449. Note that box #8 is left blank

Amendment 0004 provides address in block 8 and corrected block 7.

P&P bonds are issued for the entire term of the contract.

Is that part of the CTIMR 3 contract, and if so can we get the quantities of the SF/ T1 type fencing per each section/sector?

The specific types of fence and quantity for each type of fence included under this contract are contained in the SOW under Table 3.1.1-2.

However, offerors are reminded that the fence types, quantities, and number of activities that are required to be priced (and included in the cost proposal) are stated in Attachment 3 (Sample Work Plan Request).

Fence and Gates - Type of Damage. Pg. 16

However, offerors are reminded that the specific activities (including fence repairs and breaches) that are required to be priced (and included in the cost proposal) are stated in Attachment 3 (Sample Work Plan Request).

Pg. 27 CBP has developed a web site that shows the most current and up-to-date information available regarding the existing assets as well as documentation regarding the CTIMR requirements. The information is located in the section titled “Comprehensive Tactical Infrastructure Maintenance and Repair (CTIMR) Overview” on the Website (http://cbp.gov/xp/cgov/border_security/ti).

Using the link provided, the “Can’t Find Needed Content?” is presented. Is there another link that should be used?

The website is not currently operational, therefore the RFP has been revised to remove this from the SOW.

Offerors are reminded to review the SOW, Attachment 10 (CBP TI Standards Design), and the Sample Work Plan Request for information regarding CBP’s TI assets in Work Area 3.

Period of Performance Pg. 33

The proposals shall be submitted as Volumes I and II, electronically to, Primary Point of Contact: Alicia Williams and Rochelle Allen, Senior Contract Specialists at the following e-mail addresses, Alicia.Williams@cbp.dhs.gov and Rochelle.A.Allen@cbp.dhs.gov (telephone contact information are: (202) 325-5711 and (202) 325-3887 respectfully. The Contracting Officer is Kerri Bishop: at the following e-mail address Kerri.Bishop@cbp.dhs.gov.: Ph. (202) 344-1173. The proposals shall also be submitted in two complete CD-ROM copies (one Technical Vol. I and one Cost Vol. II) to the individual designated to receive proposals in the solicitation.

Should proposals also be sent to Kerri Bishop?

No proposals should be sent to Kerri Bishop.

Proposals shall be sent Alicia Williams and Rochelle Allen as instructed by solicitation.

Pg. 79

Section L.12.B.a states:

How the offeror’s technical approach will benefit the CTIMR Work Area 4 Program, in terms of capability, timeliness, and the ability to meet routine or urgent M&R requirements (as needed);

Can we assume that it should be Work Area 3?

Yes. Solicitation will be corrected to state Work Area 3

Requirements state that back-up documentation shall include detailed cost/price amounts of all resources required to accomplish each work requirement (i.e., labor categories, labor hours, number of employees for each labor category, labor rates, specific equipment proposed and its usage, proposed quantities of materials and supplies, travel, proposed specific support items and their estimated costs, and a total cost breakdown (to include a summary total for each cost component, e.g., labor, overhead, or G&A), and the proposed fee..

Since this data is provided in RFP Attachment 5, does Attachment 5 satisfy this requirements with the exception of detailed buildup of the travel and materials/other direct costs (ODC) which is not in Attachment 5?

Attachment 5 does not satisfy all back-up documentation required for cost reimbursable costs. We need adequate support or basis of estimates for your labor categories, labor rates, hours, indirect rates, material rates, equipment rates, and ODC. Basically, what is the rational or support for your estimates?

Pg. 3 Job Visit did not visit any of the types of fence listed in 3.1.1 El Paso Fences Item 2, Legacy Secondary-PF, Item 3, Legacy Tertiary –PF and Item 4 Legacy Tertiary -PF

There are several types of fence repair specified in the work plan for chain link fences. 1 X 9 Gauge, 2 X 9 Gauge, 2X6 Gauge, none of these fences were visited on the site tour.

Since all of these are Legacy fence design the Specification Standards are not addressed for example the secondary fence requires ½” mesh. Can pictures, dimensions description height width, etc. or sketches be provided?

The majority of the fence types included under the CTIMR Work Area 3 contract are outlined in Attachment 10 (CBP TI Standards Design).

For Legacy fence types (including Legacy Secondary-PF, Legacy Tertiary –PF, and Legacy Tertiary –PF), pictures of these fence types have been included in the Amendment to assist offerors with correlating the fence types to the requirements stated in the SOW and Sample Work Plan Request.

However, offerors are reminded that the specific activities (including the specific repairs for these fence types) that are required to be priced (and included in the cost proposal) are stated in Attachment 3 (Sample Work Plan Request).

Section L Pg.78 Amendment 1 states in box 13, item A. specifies that the proposal … THE WORK REQUIRED ARE DUE AT THE PLACE SPECIFIED IN ITEM 8 …Box 8 is blank, should we use the address in Section L.12, pg. 78 of the solicitation?

See response to Question # 2 above.

Should the subcontractor’s labor rates be fully burdened through Fee to be included in the Prime’s submission given that the G&A is proprietary to the subcontractor and will be included in the subcontractors sealed package?

Where in the Cost Template, should the Prime apply the Prime’s loadings to the subcontractors fully burdened costs?

Yes, the subcontractor’s labor rates should be fully burdened with fee in the subcontractor worksheets in Attachment 5. The subcontractor’s total costs and hours are linked to the applicable summary tabs. The prime’s G&A and profit/fee rates would be applied in the “Summary Total Contract” tab in Attachment 5. The subcontractor should send any proprietary information or data showing the breakdown of cost elements of the fully burdened labor rates with fee as well as support for their indirect rates in a sealed package to the Government. Also note, that the prime’s labor rates in Attachment 5 should be burdened with any fringe and overhead with no G&A and fee. The prime G&A and fee rates would be applied in the “Summary Total Contract” tab in Attachment 5.

Amendment 0004 adds Wage Determination Information for New Mexico.

There are no Limitation of Liability clauses provided within the RFP. Would the Government please consider including FAR clauses 52.228-7 and 52.246-25?

Offeror are advised that the Solicitation includes clause 52.236-7 Permits and Responsibilities which applies.

Clause 52.243-2 Changes-Cost-Reimbursement (Aug 1987) Alternate III (Apr 1984) is included however since there is a Firm Fixed Price CLIN, should Clause 52.243-4 Changes also be included?

Amendment 0004 adds clause, I-70 -Change clause 52.243-4 which applies to the Firm Fixed Price CLIN.

Same response as number 17.

Pg. 20

Pg. 20

Pg. 27

Offerors are reminded to review the SOW, Attachment 10 (CBP TI Standards Design), and the Sample Work Plan Request for information regarding CBP’s TI assets in Work Area 3.

Additionally, as noted in Section 3.1.1 of Attachment 3 (Sample Work Plan Request), PF stands for “pedestrian fence”.

Pg. 20

The specific requirements for vegetation control within each Sector will be identified by the COR after award.

Volume II Cost/Price Proposal Section 4 – Financial Capability states, “specify the financial capacity, working capital and other financial resources availability to perform the contract.”

Is the Offeror to include a statement and provide additional documentation (Bank Letter, Letters of Good Standing)? Please clarify.

Yes. Additional documentation (e. g., Projected Business expected, Current and Future cash flow, Lines of Credit, Bank Letter and Letters of Good Standing, etc.)

The Offeror shall incorporate information described in Section M, Paragraph M.4, Factor 4.

The Offeror shall also incorporate the information required as part of Attachment 3 into this Section.

Attachment 3 is the Sample Work Plan. Could the government please clarify what information should be incorporated into this section?

Amendment 0004 revised language in Section L. Volume II Cost/Price Proposal. Section 2 Solicitation, Offer, and Award- Pg. 84.