ATTACH 9 - WA3RecompeteGFM Instruc-HSBP1015R0040.docx

ATTACHMENT 9

Instructions for Completing Government Furnished Materials (GFM) Order Form

1. The form is prepared in Excel 2003 for Microsoft Office 2003.

1. There is one workbook with four worksheets. The worksheet labeled data has no fields for CTIMR contractor to input and is for workbook references only.

1. Contractor to provide data in the fields shaded in Yellow. NOTE: Contractor should begin with worksheet labeled “Truck Calculation” as many fields on this worksheet populate fields in worksheet “Truck Schedule Request”.

1. Contractor provides CTIMR Region, Contract #, Task Order #, Contractor’s Name, Address, and Point of Contact’s Name, Phone Number and Email Address. Pickup location is defaulted to El Paso, TX. (TI SCM may direct material from another location; however this will be coordinated with CTIMR contract in advance).

1. Contractor enters Order Date, i.e., the date that the form is submitted.

1. Contractor enters Order Number. Order numbers will be sequential beginning at 1. If an existing order needs revision, the order number should be maintained but revision number should be added, i.e. 1-Rev. 1, 1-Rev.-2. If Order Number will be used as tracking number for submissions.

1. Contractor goes to bill of material area and enters number of bundles requested for each type of material (default is 0). All material will be provided in whole bundles. The spreadsheet will calculate estimated number of trucks required based on trucks capable of 46,000 lb loads.

1. Contractor goes to worksheet labeled “Truck Schedule Request”, enters the date for the first day of requested material pickup (cell B7). The first day requested should be in accordance with the GFM Procedure. Requests are limited to Monday through Friday.

1. Contractor enters the number of bundles of each material requested for pickup on Distribution Day #1 (cells B9 to B28). The request may exceed one truckload and be up to the maximum permitted per the GFM Procedure instructions. The spreadsheet will calculate total weight and estimated trucks based on 46,000 lb truckload capacity. NOTE: If CTIMR contractor intends to use multiple storage locations and wants loads specifically tailored to each location, they should submit separate orders for each location. Contractor enters different requested loads for each day until they have completed entered sufficient trucks to pick up requested material.

1. Contractor goes to worksheet labeled “Mesh Schedule Request”, and follows the same procedures from number 8 and 9 above for MESH.

1. Revisions to the original submittal form can be made by changing the order number by adding “Revision-X” as required. Please highlight all changes with red font.