CTIMR_WA3_Contract_Site_Visit_Slide_Information_13_August_2015_RA.pptx

Comprehensive Tactical Infrastructure Maintenance and Repair (CTIMR) Area 3

Pre-Proposal Site Visit

HSBP1015R0040

Sectors

EL PASO/ BIG BEND, TX

11-13 AUGUST 2015

Potential Offerors

Senior Contract Specialists

Alicia Williams/ Rochelle Allen

Program Manager/COR

Abel Anderson/Harry Hart

WELCOME

Government Points of Contact

Government Procurement Team

Senior Contract Specialist – ALICIA WILLIAMS Phone: 202-325-2711 E-mail: alicia.williams@cbp.dhs.gov Senior Contract Specialist – ROCHELLE ALLEN Phone: 202-325-3887 E-mail: rochelle.a.allen@cbp.dhs.gov

Contracting Officer – KERRI A. BISHOP Phone: 202-344-1193 E-mail: kerri.a.bishop@cbp.dhs.gov

Acquisition Strategy

Total of nine (9) CLINs in the Base Period and each Option Period CPFF CLINs Fence/Gates Roads/Bridges Drainage/Grates Lighting/Electrical Vegetation Control/Debris Removal G&A Fee Improvement Activity (Optional)

FFP CLIN

Program Management Support Section B CLIN Structure

Key personnel under the contract include:

Program Manager (1) Supervisor (Sector) (1/per Sector, total of 2) Program Analyst (1/per Sector, total of 2) Roles and responsibilities of key personnel are stated in the RFP Before removing or replacing key personnel, the Contractor shall:

Notify the Contracting Officer, in writing Receive approval of change from Contracting Officer Section H Key Personnel

Proposal shall be submitted in two separate volumes Volume I – Technical Proposal Volume II – Cost/Price Proposal Proposal Due Date: September 16, 2015 5:00PM EST Proposals shall be submitted both:

Electronically via e-mail to alicia.williams@cbp.dhs.gov and rochelle.a.allen@cbp.dhs.gov In hard copy to the stated address in the RFP Any proposal that is not in compliance with Section L instructions will not be given further consideration.

Section L Proposal Submission Requirements

Technical Proposal Format Limited to 50 pages Proposal Sections:

Section 1 - Transmittal Letter Section 2 - Executive Summary and Table of Contents Section 3 - Management/Technical Tab A: Management Approach If teaming arrangements are proposed, copies of Teaming Agreements or Letters of Commitment are required Tab B: Technical Capabilities Tab C: Past Performance Submit past performance for maximum of three (3) contracts performed within the last 3 years preceding RFP issuance date If teaming arrangement proposed, prime offeror must submit past performance for a minimum of two (2) of the three (3) contracts Past Performance Questionnaires are due by AUGUST 26, 2015, by 5:00PM EST

Technical Proposal Format (Cont’d) Proposal Sections (Cont’d) Section 3 - Management/Technical (Cont’d) Tab D: Sample Work Plan Based on Sample Work Plan Request (Attachment 3 to the RFP) Sample Work Plan format and requirements stated in RFP Hours, materials and equipment for Program Management should be included separately under the Program Management CLIN Tab E: Assumptions, Exceptions, and Deviations

Cost/Price Proposal Format Cost proposal submitted using cost model (Attachment 5 to the RFP) Cost model and basis of estimate must be in Excel 2010 (or later) format only Proposal Sections:

Section 1 – Executive Summary and Table of Contents Section 2 – Solicitation, Offer, and Award Section 3 – Exceptions Section 4 – Financial Capability Section 5 – Cost or Pricing Data Tab A: Cost/Price Supporting Information Summary schedule based on Sample Work Plan Request (Attachment 3) that includes estimated Total, Not-To-Exceed Amount Full back-up documentation for each work category and Program Management CLIN is required Back-up documentation requirements and level of detail required are stated in RFP

Cost/Price Proposal Format (Cont’d) Proposal Sections (Cont’d) Section 5 – Cost or Pricing Data (Cont’d) Tab B: Subcontractor Supporting Information Supporting cost/price documentation shall be provided in the same format for each subcontractor Subcontractors should submit proprietary data directly to CO in separate, sealed envelope Tab C: Assumptions Tab D: Written Statement on Approved Purchasing System Tab E: Written Statement on Estimating System Tab F: Written Statement on Approved Accounting System Section 6 – Offeror’s Addendum

Evaluation Factors Factor 1: Management/Technical (Non-Cost) SubFactor 1(a): Management Approach SubFactor 1(b): Technical Capabilities Factor 2: Past Performance (Non-Cost) Factor 3: Sample Work Plan (Non-Cost) Factor 4: Cost/Price Section M Evaluation Criteria

Evaluation Criteria The adjectival ratings below will be assigned to:

Factor 1 (Management/Technical) Subfactor 1(a): Management Approach Subfactor 1(b): Technical Capabilities Factor 3: Sample Work Plan

Factor 4 (Cost/Price) will be evaluated for:

Cost/Price Realism to determine if proposed cost/prices are:

Realistic for work to be performed Reflect a clear understanding of requirements Are consistent with various elements of proposal Government will calculate most probable cost for use in analysis of realism

Evaluation Criteria

Questions?

All offerors are advised that questions pertaining to this solicitation or site visit held in El Paso, Texas on 11-13 August 2015 shall be submitted in writing to: Rochelle Allen, via email rochelle.a.allen@cbp.dhs.gov not later than 21 August 2015 5:00pm eastern standard time. Any questions submitted after the due date will not be accepted.

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