ATTACH 15 Site Visit Notice_WA_3_Recompete HSBP1015R0040.docx

Comprehensive Tactical Infrastructure Maintenance & Repair (CTIMR) Pre-Proposal Site Visits

Solicitation Number: HSBP1015R0040 The purpose of this announcement is to notify offerors of the dates and other specifics for the pre-proposal visit for the CTIMR Requests for Proposal (RFP) for contract Work Area 3 (El Paso and Big Bend Sectors).

Because access to tactical infrastructure (TI) sites is restricted, there will be only one two-day Government-approved site visit and offerors are urged to participate. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Locations will be visited to give offerors a reasonable idea of the nature of the TI in each Sector, including TI described in the RFP Statement of Work and Sample Work Plan Request.

Offerors will need to provide a four-wheeled drive vehicle capable of traversing rough border terrain. Each offeror will be limited to one vehicle. All vehicles will proceed to TI locations in a convoy escorted by local Border Patrol agents.

Questions will be collected on index cards during the site visit.

Please fill out the site visit registration form and e-mail it as an attachment to Ms Rochelle A. Allen, email: rochelle.a.allen@cbp.dhs.gov by August 5, 2015 3:00 P.M. EST. Attendance is limited to one (1) vehicle and four (4) attendees from each company. The site visit registration form must be provides in advance in order to ensure access to the sites.

Area 3 Site Visit The site visit will start at a designated rendezvous location and will end at a different location along the border. Route maps will be distributed at the rendezvous location:

Day One (El Paso – August 11, 2015):

Meet at 7:30 AM local time for an Area 3 RFP review at:

Phone: (915) 238-1870 3779 Mattox St El Paso, Texas 79925

*Immediately following the RFP review, Will take a 1 hour lunch, then depart on the Area 3 tour covering Big Bend will commence.

Day Two (New Mexico & Texas AOR– August 12, 2015):

Meet at 8:00 AM at rendezvous location:

Rudy’s Parking Lot 6401 S Desert Blvd El Paso, Texas 79932

Day 3 (El Paso AOR– August 13, 2015)

Meet at 8:00 AM at rendezvous location:

Chevrons Parking Lot 6710 S Gateway Blvd East El Paso, Texas

Points of Contact:

Kerri Bishop Contracting Officer Phone: (202) 344-1173

Alicia Williams Contract Specialist Phone: (202) 325-5711

Note: Please do not contact the Border Patrol Sectors or Stations. Any calls wrongfully placed to the Border Patrol Sectors or Stations will be re-routed to the Contracting Officer and Contract Specialist.

We appreciate this cooperation in order to help the Government communicate with industry effectively.

Site Visit Registration Form

If you would like to attend the site visit, please fill out this form and e-mail it as an attachment to CTIMR@cbp.dhs.gov

Company Name

Company street address

City

Name and title of person(s) who will attend the site visit or pre-proposal conference

Telephone (including area code)

Fax (including area code)

E-mail

Please fill out the attached Pre-Proposal Site Visit Agreement and e-mail it with this registration form

Pre-Proposal Site Visit Agreement

This agreement (hereinafter called the “Agreement”) is hereby made between the U.S. Customs and Border Protection (hereinafter called the “Government”) and ________________________________ (hereinafter called the “Vendor”).

The purpose of these site visits is to allow participating Vendors the opportunity to see varying types of Tactical Infrastructure deployed by the Government along the Southwest Border that the Government is seeking to maintain and repair.

The Vendor acknowledges that the Government hereby makes no commitment, expressed or implied, to the Vendor, or agrees to give the Vendor any special consideration for the current or any future acquisition in which the Vendor may submit a proposal.

LIMITATION OF LIABILITY. In no event will the Government be held responsible for any loss or any direct, indirect, actual, compensatory, continuing, special or consequential damages as a result of this site visit.

To the fullest extent permitted by law, the Vendor shall indemnify, defend and hold harmless the Government, its agencies, and all officials, agents, employees and assigns from and against all claims arising out of or resulting from the site visit agreement, The Vendor’s obligation above includes any claim(s) by the Vendor’s agents or representatives. Further, the Vendor’s obligation and agreement to indemnify, defend, release, and hold harmless the Government shall not be eliminated or reduced by any actual or alleged concurrent negligence of the Government or its agencies, agents, employees, officials, and assigns.

The document contains the entire Agreement between the parties with respect to the site visits. This Agreement can only be modified in writing with the signatures of the parties’ authorized representatives. For the Government, the only authorized representative is the Contracting Officer.

FOR THE VENDOR

FOR THE GOVERNMENT

Name: Kerri Bishop Position: Contracting Officer

image1.png image2.png image3.png