AEMSS Industry Day Sep 2020 (Small)-Final.pptx

Assessment, Exercise, and Modeling & Simulation Support (AEMSS)

Industry Day – Draft RFP Review Sep/Oct 2020

UNCLASSIFIED

Agenda Introduction House-keeping Items Conflicts of Interest – Organizational/Personal Acquisition Approach Acquisition Schedule Draft RFP Previous Contracts Feedback and Questions

House-keeping Items If we lose connection, please give us 10 minutes to try to re-connect. If we cannot re-establish connection, DTRA team will send an email to re-schedule this session.

We’re unable to accommodate one-on-one meetings. Please consider written Q&As as an alternate way to engage with us.

Please rely on written instructions or responses from the Government.

The RFP is still in draft form, and terms are subject to change.

House-keeping Items The RFP is long, but please pay attention to everything.

Section K - Representations and Certifications Prohibited Telecommunication Equipment, Combatting Trafficking In-Persons Section L – Instructions to Offerors If the Q&A period is closed, para L1.2 allows you to ask for clarification if during your proposal preparations you find a critical error or inconsistency in the RFP.

This is not to be used lightly. It is not an extension of the Q&A period, but we prefer you pose the question rather than having to deal with the inconsistency.

Pay attention to the responses – if we refer you back to a previous response, it is because we believe the question has already been answered. If we are not answering the question you think you are asking, please re-phrase the question and ask it more directly (bluntly).

Organizational Conflicts of Interest (OCI) If you hold an A&AS contract with DTRA, you may have a potential OCI issue Conflicts apply to subcontracts for A&AS support Includes 1102 contracts, finance/accounting contracts We recommend you:

Evaluate your current portfolio for any potential OCIs Submit a request for a determination to the AEMSS CO that includes:

contract number description of the scope and nature of work any potential OCIs Look for OCI clauses in your contract (e.g. DTRA Clause 252.209-9000)

Personal Conflicts of Interest Do not contact the acquisition team personally to talk about this acquisition.

Do not add us to your LinkedIn or other social media platforms.

Please send inquiries to our mailbox; we actively monitor it.

Do not ask who the SS team members are; we cannot tell you.

If you query another DTRA person, it is not deemed an official response.

Every time you make contact with us through non-official means, we have to make disclosures to our legal office.

Every team member has to make disclosures prior to or upon receiving proposals to make sure there are no conflicts.

Acquisition Approach Multiple Award IDIQ Two pools: Large Business (LB) Pool and Small Business (SB) Pool Up to 3 contractors will be selected for each pool Two distinct RFPs; two distinct competitions $850M ceiling shared among two pools NAICS code 541330 - Engineering Services $41.5M size standard for the Military and Aerospace Equipment and Military Weapons exception will apply

Acquisition Approach – SB Pool Requirements $4 million/year and under will be solicited under the SB pool AEMSS will be used if it is the best vehicle to fulfill the requirement For this RFP, contractors need to show:

Wide range of capability to fulfill entirety of the SOO Capability of performing sample task TOs may be T&M, FFP, FFP LOE, and may include CPFF or CPAF IF the contractor has acceptable accounting system Minimum order guarantee is $250K

Acquisition Approach – LB Pool Requirements over $4 million/year will be solicited under LB pool AEMSS will be used if it is the best vehicle to fulfill the requirement For this RFP, contractors need to show:

Wide range of capability to fulfill entirety of the SOO Acceptable accounting & estimating systems Commitment to small business subcontracting Capability of performing sample task TOs may be Cost, CPFF, CPAF, T&M, FFP, and/or FFP LOE Minimum order guarantee is $500K

Acquisition Approach - LB vs SB Pool

Acquisition Schedule

Dates are notional and are subject to change

Draft RFP - Sections A - F Section A - SF33 Section B - CLIN structure Section C - Descriptions and Specifications (references SOO) Section D - Packaging and Marking (instructions at TO level) Section E - Inspection and Acceptance (both at and by the Gov’t) Section F - Deliveries or Performance

Draft RFP - SF 33 Requesting 270 days validity period Each amendment to the RFP will be issued on SF30 Proposal submission must acknowledge all amendments CAGE code entered on SF33 will be the CAGE code used to verify business system statuses and facility clearances Be careful of which RFP number you submit your proposal under

Draft RFP - Sections B and F

*Requires acceptable accounting and estimating systems to have these CLINs included in your contract.

Draft RFP - Sections B and F

*Requires acceptable accounting and estimating systems to have these CLINs included in your contract.

Draft RFP - Section C Sample Task Order Procure IT HW/SW, manage life-cycles, provide AoAs on any items that are declared end-of-life or become obsolete

Future Task Orders may require Services for onsite or offsite performance

Draft RFP - Section G through K Section G - Contract Administration Data (funding at TO level) Section H - Special Contract Requirements Section I - Contract Clauses (will flow down/apply to TOs) Section J - List of Documents, Exhibits, and Other Attachments Section K – Representations, Certifications and Other Statements of Offerors Reps and Certs from sam.gov will be incorporated Reps IAW FAR 52.204-24 and 26 must be submitted with proposal

Draft RFP - Section H Ramp-on/Ramp-off Section H includes options for ramping-on and ramping-off contractors from IDIQ Based on mutual agreement, security clearances, and need to maintain a competitive environment DTRA may elect to ramp-on one (1) additional contractor from the SB Pool if a contractor no longer qualifies as small Contractor must have required security clearances and business systems RoK SOFA Flows down to all TOs unless otherwise noted

Draft RFP - Section L Submission will be via Solicitation Portal (SP) in PIEE Must register for a Proposal Manager role in PIEE - https://piee.eb.mil/piee-landing/ Final RFP will be posted on the SP and Contract Opportunities Must possess ability to obtain a Top Secret Facility Clearance Application for Top Secret Facility Clearance required for the IDIQ Sample task is unclassified, but future TOs may be TS, Secret, Controlled, or Unclassified

Draft RFP - Section L Please do not reiterate the SOO See paragraph L1.4, “[e]xtraneous, repetitious, or wordy submissions are not desired and could result in lower ratings. Do not simply rephrase or restate the Government’s requirements, but provide convincing rationale to address how the Offeror intends to meet the requirements.”

Example: SOO paragraph 2.1.1. “quickly mobilize to support DTRA projects” L3.3 The Offeror shall submit a comprehensive and detailed management approach for managing the IDIQ contract vehicle.

How can you quickly mobilize?

What do you have that puts you in a readiness posture to respond?

How will you handle all paperwork/approvals for site access or deployment?

Draft RFP - Section M Section M1.2 states, “The Government will evaluate all compliant proposals against the solicitation requirements and criteria defined by the evaluation factors and subfactors” Compliant proposals will be evaluated IAW the evaluation factors Evaluation factors and subfactors:

IDIQ Mission Capability IDIQ Management Approach IDIQ Technical Approach IDIQ Past Performance SB Pool Sample TO 02-IT HW & SW – Mission Capability SB Pool Sample TO 02-IT HW & SW – Price Factor 1 > Factor 2, 3, & 4 Factor 2 > Factor 3 & 4 Factor 3 > 4

All evaluation factors, other price, when combined, are significantly more important than price.

Within Factor 1, subfactors A and B are of equal importance.

Previous Contracts There may or may not be follow-on efforts for these contracts NO guarantee these contracts will be competed under AEMSS

When asking questions . . .

Try not to ask vague questions, e.g. “Will you clarify the scope of this requirement?”

From our perspective, we cannot tell what is confusing or unclear or which part of the SOO you would like us to expound on Instead, try asking the question this way:

“Will you provide examples to illustrate what you mean by quickly mobilize to support DTRA projects in section 2.1.1 of the SOO?”

This question requires us to provide examples or an illustration of what “quickly mobilize” means BTW, we mean that the contractor should be ready with a staffing, materials, and all required paperwork/approvals sufficient to begin the project as soon as practicable PLEASE provide references back to the paragraph/section number Questions and responses will be posted on Contract Opportunities and leaving those fields blank makes it harder for everyone to organize Leaving those fields blank will delay our responses

Conclusion Thank you for your patience so far!

Feedback/Questions?

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