HDTRA1-16-R-0027_CTRIC_III_Logistics-Bidder_Library_Local_DID_CT-14-01__TOP-QPAR_CTR_CDRL.pdf

DATA ITEM DESCRIPTION

Title: Cooperative Threat Reduction (CTR) Technical Aid (TA) Transfer of Property

(TOP) Ownership and Accountability Reports

Number: CT-14-01 Approval Date: 9/24/14

AMSC Number: N/A Limitation: N/A

DTIC Applicable: No GIDEP Applicable: No

Office of Primary Responsibility:

Applicable Forms: N/A

Use/relationship:

The Data Item Description (DID) contains formatting and content preparation instructions for the Technical Aid Property Accountability Plan (TAPAP) data product, generated by the task requirement as delineated in a contract.

The TAPAP details the tasks and reporting elements of property accountability requirements and documentation to control and maintain CTR funded equipment procurements under such a contract.

This DID is applicable to all contracts that require custodial records for procurement or construction and delivery of Contractor Acquired Property, Equipment, Materials or

Services as Technical Aid to CTR Collaborative Partners as delineated in a contract.

Requirements:

Reference Documents:

1. Transfer of Property Ownership Cover Letter (MSWord) Template

2. TOP Equipment Inventory Spreadsheet (MS Excel) Template

3. Quarterly Property Activity Report (MS Excel) Template

Format. The contractor shall follow the aforementioned reference templates.

Content. Following are the Transfer of Property Ownership Cover Letter instructions.

1. Item – Transfer of Property Ownership Cover Letter Template:

a) CTR Partner Country to receive TA

b) Unique Contractor TOP Number

c) CTR Contractor Name

d) Intermediate Consignee (as needed)

e) CTR Program/Project

f) Oversight entity (as needed)

g) Group/personnel/agency (ultimate consignee)

h) Site/Location of Ultimate Consignee

i) Transfer date

j) CTR Authority

i. Contracting Officer (KO)

ii. Program Manager (PM)

iii. Contracting Officer’s Representative (COR)

iv. Project Officer

k) Name and Title of Integrator Employee, Signature and Date (as needed)

l) Name and Title of Intermediate Consignee, Signature and Date (as needed)

m) Name and Title of Ultimate Consignee and Signature and Date

n) Country and CTR Stamps (as needed)

2. Item – Equipment Inventory Spreadsheet Template

a) Transfer of Property Number

b) Contractor Name

c) Contractor Point of Contact (POC)

d) Contractor POC Phone

e) Contractor POC Email

f) Ultimate Consignee Name

g) Consignee Ministry/Agency

h) Consignee Country

i) Consignee Location/Site

j) CTR Program Representative/COR/KO

k) Intermediate Consignee

l) Intermediate Consignee POC Name

m) DTRA/SCC-WMD Contract/Task Order Number

n) CTR Program Name

o) CTR Project Name

p) Bill of Lading/Shipment Number

q) Item Unique Identifier (IUID)

r) Item Short Description

s) Item Short Description (Translation as needed)

t) Item Long Description

u) Quantity

v) Unit of Measure

w) National Stock Number (NSN)

x) Item Cost

y) Line Cost

z) Vendor Name

aa) Vendor Part Number

bb) Requisition Number

cc) Requisition Date

dd) Manufacturer

ee) Manufacturer Part Number

ff) Model Number

gg) Serial Number

hh) Item Condition

ii) Item Type

i. E - Equipment

ii. C - Consumable

iii. S - Spares Sub Component

iv. F - Facility

v. T - Special Tool

jj) Property Category

kk) Useful Life (Years)

ll) Current Depreciated Value mm)Export Licensing Restrictions

nn) Export License Expiration Date

oo) Temporary Export Number

pp) Remarks

qq) Inventory Date

3. Item – Quarterly Property Activity Report

a) Contractor Name

b) Period of Performance

c) Contract/Task Order Number

d) CTR Program Name

e) CTR Project Name

f) CTR Representative Name

g) Ultimate Consignee Agency

h) Ultimate Consignee Name

i) Controlling Ministry

j) Country

k) Consignee Location/Site

l) Bill of Lading/Shipment Number

m) Item Unique Item Identifier

n) Item Short Description (Name)

o) Item Short Description (Translation as needed)

p) Item Long Description

q) Quantity

r) Unit of Measure

s) NSN

t) Item Cost

u) Line Cost

v) Vendor Name

w) Vendor Part Number

x) Requisition Number

y) Requisition Date

z) Manufacturer

aa) Manufacturer Part Number

bb) Model Number

cc) Serial Number

dd) Item Condition

ee) Item Type

i. E - Equipment

ii. C - Consumable

iii. S - Spares Sub Component

iv. F - Facility

v. T - Special Tool

ff) Property Category

i. Government Property (GP)

ii. Technical Aid (TA)

gg) Useful Life

hh) Current Depreciated Value

ii) Export Licensing Restrictions

jj) Export License Expiration Date

kk) Temporary Export Number

ll) TOP Number mm)TOP Date

nn) Equipment Condition

oo) Disposition Date

pp) Disposition Method

ii. Scrapped

iii. Donated

iv. Abandoned

v. Reutilized

vi. Non-Applicable

vii. Transferred

qq) Remarks

4. End of DID