Alex_Bay_Industry_Day.pdf

U.S. General Services Administration

Facility-Wide Modernization and Expansion U.S. Land Port of Entry

Alexandria Bay, NY

Small Business Forum November 29, 2016

Welcome

Agenda 9:30am Check In 10:00am Welcome / Introduction / Presentation 11:00am Networking 11:45am Pre-Proposal Site Visit Presentation 12:00pm Travel to LPOE

12:30pm – 2:00pm Pre-Proposal Site Visit

• Thousand Island Bridge Authority

– Rob Horr (315) 482-2501

• Watertown Small Business Development Center

– Eric Constance (315) 782-9262

• Onondaga Small Business Development Center

– Joan Powers (315) 498-6070

• North Country Procurement Technical Assistance Center (PTAC)

– Amber Stevens (315) 788-4400

Acknowledgments

• Senator Charles Schumer

• Senator Kirsten Gillibrand

• Congresswoman Elise Stefanik

• GSA Regional Administrator Denise Pease

• GSA PBS Regional Commissioner Frank Santella

Acknowledgments

Industry Day Goals

• Provide a project overview for stakeholders and potential contractors.

• Provide an open opportunity for networking between small and large construction firms, vendors, suppliers and local businesses

• Share information on GSA small business and socio-economic goals

Alexandria Bay Land Port of Entry Modernization & Expansion

WHERE?

WHERE?

WHAT?

• Reduce / better manage traffic problem

• Increase ability of tenant agencies to perform their missions (function)

• Increase safety of traveling public and tenant agencies

• Future expandability and flexibility

• Reduce energy consumption

• No interruption to existing operations during construction

WHEN?

Tentative Schedule

• Construction Solicitation Posted – November 17th

• Pre-Proposal Site Visit – November 29th

• Proposals Due – December 19th

• Construction Award – Spring 2017

All future dates are subject to change.

HOW?

The solicitation is posted on FedBizOpps https://www.fbo.gov/ Solicitation Number GS-02-P-17-DT-C-0002

HOW?

Proposals must be submitted to Sebastian Asaro via e-mail by 10:00am on December 19th sebastian.asaro@gsa.gov

Late submissions will not be considered

Office of Small Business Utilization at GSA

While GSA’s main role in the government is to ensure our buyers have the best choices when spending tax payer dollars, we are also here to help buyers identify small businesses who can meet their requirements.

In order to ensure buyers see small businesses as a resource, we educate our vendors on GSA programs and initiatives so that they can be prepared for new opportunities.

To learn more about the resources GSA provides to small businesses, please visit www.gsa.gov/osbu.

Purpose

Increasing opportunities through partnering options:

Subcontracting

Contractor Teaming Arrangements

Joint Ventures

Mentor Protégé Program

• Review steps to successful partnering relationships

• Learn how to locate new opportunities

• Highlight tools for success

The Subcontracting Program

• Public Law 95-507:

Requires that all small businesses have the maximum practicable opportunity to participate in the performance of Federal agency contracts and subcontracts (Amended Section 8(d) of the Small Business Act)

• Drives the economy

• New job creation

What are the statutory requirements?

• Any contractor receiving a contract > SAT must agree that the following will have maximum practicable opportunity to participate in contract performance, consistent with efficient performance:

• SBs, SDBs, VOSBs, SDVOSBs, WOSBs, HUBZones

-And-

• Timely payment to subcontractors pursuant to terms of their subcontracts

GSA Agency-Wide FY 2017 Subcontracting Goals

Small Business 29.00% Small Disadvantaged Business 5.00% Women-Owned Small Business 5.00% HubZone Small Business 3.00% Service-Disabled Veteran-Owned Small Business 3.00%

Small Business Category Goal

GSA Subcontracting www.gsa.gov/subcontracting

For some businesses, subcontracting to a Prime Vendor is a great way to begin to do business with the federal government.

To help small businesses connect with prime contractors, GSA publishes a Subcontracting Directory. The directory list current GSA prime contractors who, by law, are required to establish plans and goals for subcontracting with small business firms. This means they are actively seeking for small businesses to partner with.

SBA also has a Database called SubNet visit sba.gov.

Subcontracting as a Contract Option

BENEFITS

• Large businesses require an approved plan at $700,000 or above. Construction $1.5M

• New opportunities

• Helps build a successful performance track record

• Stepping stone to learn how the government operates and what the expectations are when working with the government

CHALLENGES

• Identifying and Marketing to the prime contractor

• Contract is with prime contractor not the government

• Payment comes from prime not government directly

• Getting credit for work

GSA Schedule Contractor Team Arrangement (CTA) www.gsa.gov/cta

“Contractor team arrangement,” means an arrangement in which:

(1) Two or more companies form a partnership to act as a potential prime contractor; or

(2) A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program.

*Note, in contractor teaming arrangements under GSA Schedule contracts, all team partners must have a GSA Schedule contract.

CTA’s Under GSA Schedules

• Both serve as Prime

• Vendors decide the terms

• One solution but separate pay

• Break into new markets

• Share risks and rewards

• Focused on Total Solution

• Increased visibility

CHALLENGES

• Deciding who leads

• Agreeing on the terms and conditions of the CTA

• Knowing the rules for each type of arrangement (the differences between a Schedule CTA and a non-Schedule CTA)

• Poor performance by one of the CTA partners

• Some contracting officers may not want a CTA solution because of potential processing issues

Joint Ventures www.gsa.gov/jointventures

A joint venture is when two or more businesses enter a temporary partnership. This partnering is usually associated with a specific contract or product that is mutually beneficial to both businesses.

Partnerships may be formed for a variety of reasons:

1. A business may hold a specific patent or process that another business wants to utilize.

2. A business may have market penetration in a special area.

3. Both businesses may have complementary products.

How Does a Joint Venture Differ from Subcontracting and CTA’s?

•A Joint Venture is a new business entity between the partners

•Requires its own DUNS number

•Temporary and ends once the project is over

Joint Venture as a Contract Option

• Joint past performance

• Leverage other partners’ experience and market share

• Prep process provides better positioning

• Sharing cost

• Shared resources

CHALLENGES

• Limited partnership

• Time and effort

• Upfront and future cost

• Different rules apply for “affiliation” which is important when competing for small business set-asides

• Legal and accounting support recommended

Mentor Protégé Program www.gsa.gov/mentorprotege

Encourages GSA prime contractors to assist small businesses:

• Enhance small business capability of performing successfully on GSA contracts and subcontracts

• Foster the establishment of long-term business relationships between small businesses and GSA prime contractors

• Increase the overall number of small business entities that receive GSA contract and subcontract awards.

Mentor Protégé Program: Requirements for Participation

1. Established in GSAR subpart 519.70:

https://www.acquisition.gov/?q=/browse/gsam/519/519Small

2. Voluntary program with mentors choosing its protégés

3. Semi-annual reporting requirements

Note: GSA’s program does not compensate companies for mentoring protégés.

Mentors / Protégés

Mentors:

• GSA contract-holder

• Not on Excluded Parties List

• Can be small business or “other than small business” (OTSB)

• If OTSB, must have an approved subcontracting plan

• May have more than one protégé

Protégés:

• Must be small business

• Not on Excluded Parties List

• Limited to one GSA Mentor- Protégé Agreement

Keys to Successful Partnering Introduce Use every opportunity to meet new potential partners

Exchange Information

Never leave home without your business cards and a pen

Go to breakfast/ lunch/ dinner Set up a time within the first two weeks

Go to other things together meet at events of mutual interest

Determine value add both sides should benefit from the partnership

Put everything in writing

• Consider

- Rotating Prime Representation

- Length of Commitment

- Terms and Conditions for Exiting the Partnership

• Track FBO for Government Trends

- Veteran Owned Small Business Set-

Asides

- Sustainability Requirements

- Women Owned Small Business Set-Asides

Helpful Guidance

Resources for Successful Partnering Small Business Incubators (www.gsa.gov/mentorprotege) Designed to support small business by providing business support and other helpful resources.

OSDBU (www.osdbu.gov) Every Federal Agency has one Consulting, Project information

Small Business Administration (www.sba.gov , www.green.sba.gov) SBA provides business counseling, training and business development specialists providing free and low-cost services in your area. 1-800-U-ASK-SBA (1-800-827-5722)

The Association of Procurement Technical Assistance Centers (http://www.aptac-us.org/new) PTACs are dedicated to assisting businesses seeking to compete successfully in federal, state and local government contracting.

Minority Business Development Agency (http://www.mbda.gov) MBDA, a part of the U.S. Department of Commerce is an entrepreneurially focused organization committed to wealth creation in minority communities. The Agency's mission is to actively promote the growth and competitiveness of large, medium and small minority business enterprises (MBEs).

Contacts:

Andrew Woodring Janice Bracey

(315) 448-0928 (212) 264-1235 andrew.woodring@gsa.gov janice.bracey@gsa.gov

Travel to the Alexandria Bay Land Port of Entry

DON’T MISS THIS EXIT!!!!!

Construction Services Contract for the Facility-Wide Modernization and Expansion Project of the U.S. Land Port of Entry, Alexandria Bay, NY Pre-Proposal Conference November 29, 2016

GENERAL SERVICES ADMINISTRATION

Northeast and Caribbean Region – Region 2

Agenda Opening Remarks & Introductions

Solicitation Review

Project Overview Presentation

GSA Small Business Program

Questions

Project Team

GSA

Sebastian Asaro, Contracting Officer Lisa Zalar, Contract Specialist Andrew Woodring, Project Manager Mark Paull, Contracting Officer’s Representative

All information discussed today is “For Information Only”

- All official questions must be submitted through the Contracting Officer.

All solicitation documents are found on FBO.gov under solicitation number GS-02-P-17-DT-C-0002.

- Some documents require explicit access to the site.

- In order to retrieve these documents, sign into

FBO.gov and request access.

Last day for RFI’s is December 5, 2016 @ 2:00PM

Solicitation Review

Full and Open Competition - (NAICS) code 236220

• $36.5 million average annual receipts

Firm fixed price contract

• Estimated Construction Cost range $185M - $195M

• Includes base and all options.

Source Selection Procurement

• Selection is made using the trade-off process (best value)

Solicitation Review

Qualification Criteria:

FACTOR 1: Technical Qualifications Sub-factor 1 – Experience on Construction Projects Sub-factor 2 – Qualifications of Key Personnel Sub-factor 3 – Project Execution and Quality Control

Plan FACTOR 2: Past Performance on Relevant Construction Projects

FACTOR 3: Small Business Subcontracting Methodology

FACTOR 4: Project Labor Agreements (PLA)

FACTOR 5: Bonding Capacity

PRICE

Project Overview Discussion

Modernization and Expansion of the existing Land Port of Entry at Alexandria Bay, NY.

Project Overview Discussion Things to note:

Two Phase Construction Project:

- Phase One: Base Contract

- Phase Two: Option

Port is to remain operational throughout the construction period of performance

A/E and CMa Firms already under contract:

- A/E Designer: Morphosis Architects

- CMs Firm: Gilbane Company

Small Business Discussion

Discussion Concerning GSA’s Small Business Program

DON’T MISS THIS EXIT!!!!!