Form_4_Reference_Questionnaire.pdf
PDF 309 KB Posted
- Attached to
- BEACH COMPATIBLE SAND SUPPLY (GRANT FUNDED)
- Solicitation number
- 26-8632
- Issued by
- Collier County, Florida
About this file
This is a Reference Questionnaire form used by Collier County Board of County Commissioners Procurement Services Division to evaluate bidders and key personnel for the Beach Compatible Sand Supply contract (ITB #26-8632). The form requires references to rate contractors on a 1-10 scale across ten performance criteria, including cost management, schedule adherence, work quality, professionalism, project administration, communication, risk management, contract compliance, and overall customer satisfaction. Bidders must submit one completed form for each required reference as part of their proposal package. The procurement seeks approximately 75,000 tons per year of beach-compatible sand for coastal re-nourishment and erosion control projects, with individual projects potentially requiring up to 225,000 tons. Bids are due February 26, 2026, at 3:00 PM EST, submitted electronically through the Collier County Procurement Services Division Online Bidding System. The contract term is three years with two optional one-year renewal periods, with firm pricing during the initial term and annual price increase requests permitted thereafter subject to 30-day advance notice and Procurement Director approval.
Pricing is evaluated on a per-ton unit cost basis with an adjustment factor of $0.20 per ton per mile calculated from the shortest allowable truck route from the mining operation to the delivery location at Lowdermilk Park in Naples, Florida. The procurement is grant-funded and requires compliance with extensive federal requirements including 2 CFR Part 200 and FEMA regulations. Bidders must demonstrate commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation coverage, and contracts exceeding $200,000 require Performance and Payment Bonds equal to 100 percent of the contract award amount plus a 5 percent Bid Bond. The County offers local vendor preference eligibility for Collier County and Lee County business tax receipt holders and intends to award to the lowest responsive and responsible bidder, potentially selecting multiple bidders on a line-item basis as Primary, Secondary, and Tertiary awardees. Three upland sand sources are currently approved: Stewart's Immokalike mine, Vulcan's Witherspoon mine, and CEMEX's Lake Wales mine. All bidders must be enrolled in E-Verify at bid submission and comply with Florida Department of Environmental Protection Permit JCP 0331817-001-JC requirements and the County's technical specifications, including a preferred Munsell Color Value of 8 for moist samples.
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Text version
Version 2 9.2.25
Procurement Services Division
Form 4 Reference Questionnaire
(USE ONE FORM FOR EACH REQUIRED REFERENCE – FORM MUST BE FULLY COMPLETED AND RETURNED
WITH PROPOSAL SUBMITTAL)
Solicitation:
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name:
(Evaluator completing reference questionnaire)
Company:
(Evaluator’s Company completing reference)
Email: FAX: Telephone:
Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.”
Project Description: ___________________________ Completion Date: _____________________________
Project Budget: _______________________________ Project Number of Days: _______________________
Item Criteria Score (must be completed) 1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
| Text25: 25-8632 Beach Compatible Sand Supply |
| Text26: |
| Name of Company Requesting Reference Information: |
| Text27: |
| Text28: |
| Text29: |
| Text30: |
| Text31: |
| Project Description: |
| Completion Date: |
| Project Budget: |
| Project Number of Days: |
| Score must be completedAbility to manage the project costs minimize change orders to scope: |
| Score must be completedAbility to maintain project schedule complete ontime or early: |
| Score must be completedQuality of work: |
| Score must be completedQuality of consultative advice provided on the project: |
| Score must be completedProfessionalism and ability to manage personnel: |
| Score must be completedProject administration completed documents final invoice final product turnover invoices manuals or going forward documentation etc: |
| Score must be completedAbility to verbally communicate and document information clearly and succinctly: |
| Score must be completedAbiltity to manage risks and unexpected project circumstances: |
| Score must be completedAbility to follow contract documents policies procedures rules regulations etc: |
| Score must be completedOverall comfort level with hiring the company in the future customer satisfaction: |
| Score must be completedTOTAL SCORE OF ALL ITEMS: |
File details come from the government source that posted it. Updated .