Checklist_-_Vendor_Checklist_.pdf

This is a vendor checklist issued by the Collier County Board of County Commissioners Procurement Services Division for submission with proposals and bids, specifically for the Beach Compatible Sand Supply contract (ITB #26-8632) administered on behalf of the Coastal Zone Management Division. The procurement seeks qualified bidders to supply approximately 75,000 tons per year of beach-compatible sand for coastal re-nourishment and erosion control projects in Collier County, Florida, with individual projects potentially requiring up to 225,000 tons. The sand must be delivered to Lowdermilk Park in Naples, Florida (1301 Gulfshore Boulevard) and must comply with Florida Department of Environmental Protection Permit JCP 0331817-001-JC requirements and the County's technical specifications, including a preferred Munsell Color Value of 8 for moist samples. Bids are due February 26, 2026, at 3:00 PM EST and must be submitted electronically through the Collier County Procurement Services Division Online Bidding System. The contract term is three years with two optional one-year renewal periods, with prices remaining firm during the initial term and individual price increase requests subject to 30-day advance notice and Procurement Director approval thereafter.

Bidders must submit pricing on a unit cost basis with an adjustment factor of $0.20 per ton per mile calculated from the shortest allowable truck route to the delivery location. The County intends to award to the lowest responsive and responsible bidder and may select one or more bidders on a line-item basis, establishing Primary, Secondary, and Tertiary awardees based on evaluation criteria including cost management, schedule adherence, work quality, and customer satisfaction. Local vendor preference eligibility is available for Collier County and Lee County business tax receipt holders. All bidders must be enrolled in E-Verify at submission, comply with 2 CFR Part 200 and FEMA regulations applicable to this grant-funded project, maintain commercial general liability insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, and provide performance and payment bonds equal to 100 percent of contract award value for contracts exceeding $200,000. Three upland sand sources are currently approved: Stewart's Immokalike mine, Vulcan's Witherspoon mine, and CEMEX's Lake Wales mine, with designated truck haul routes for Lee County and Collier County protecting Florida Panther habitat.