USAFA_Cadet_Chapel_-_Draft_Section_L_Step_1_-_11AUG2017.pdf

Draft 8-11-2017

Step 1 - Section L – Instructions, Conditions and Notices to Offerors – Prequalification of Sources Repair Cadet Chapel, USAFA, FA8903-17-R-0071

REQUEST FOR PROPOSAL

CONSTRUCTION SERVICES FOR REPAIR

USAFA CADET CHAPEL, UNITED STATES AIR

FORCE ACADEMY, CO

SOLICITATION NO. FA8903-17-R-0071

STEP ONE

PREQUALIFICATION OF SOURCES

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES

TO OFFERORS

1.0 Program Structure and Objectives

(a) This solicitation is for Construction Services for Repair Cadet Chapel for the United States Air Force

Academy (USAFA), Colorado Springs, Colorado.

(b) The Government will utilize a two-step evaluation process to award a single contract to the Offeror who provides the best value to the Government considering cost and non-cost factors.

(1) Step 1 will be a prequalification of sources in accordance with DFARS 236.272. In Step 1, the Government will ask for qualifications/past performance in order to evaluate and prequalify sources to perform the Repair Cadet Chapel. Price will not be evaluated as part of Step 1. The Government will shortlist up to five of the most competitive Step 1 Offerors to compete for contract award in Step 2.

(2) Step 2: In Step 2 of the two step selection procedure, the Offerors that were prequalified in Step 1 will receive an Amendment to the RFP. The Amendment will request the prequalified offerors to submit proposals that include technical and price information. In Step 2, the Contracting Officer will award one contract to the Offeror who is deemed responsible in accordance with the FAR, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and who is judged, based on the evaluation factors to represent the best value to the Government. This may result in an award to a higher rated, higher priced Offeror, where the decision is consistent with the evaluation factors, and the Source Selection Authority (SSA) reasonably determines that the technical and/or overall business approach of the higher price Offeror outweighs the cost difference. Step 2 will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 15, Defense Federal Acquisition Regulation Supplement (DFARS) Source Selection Procedures, Guidance and Information Subpart 215.3, and Air Force Federal Acquisition Supplement (AFFARS) Subpart 5315.3.

1.1 Budget/Funding Information

In accordance with DFARs 236.203, the magnitude of construction for this project is between $25,000,000 and $100,000,000.

2.0 General Instructions

(a) The Offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The offer must be compliant with the requirements as stated in the Statement of Work (SOW), Contract Data Requirements List (CDRL), Specifications, and Drawings. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal must be clear, concise, and must include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather must provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors must assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Section A of the model contract/solicitation. The Offeror must make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1 Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/solicitation. The PCO for this acquisition is as follows:

Procuring Contracting Officer: Mrs. Sally Kite Phone (210) 395-8049 Email: sally.kite@us.af.mil

2.1.2 Notifications/Debriefings

2.1.2.1 Step 1 Prequalification of Sources (DFARs 236.272)

This is a prequalification process only. The CO will promptly notify Offerors not selected to move on to Step 2; such notice will include a written prequalification debriefing. This will be the only debriefing given to Offerors not selected for Step 2. The CO has determined that there is a need to expeditiously address issues related to an Offeror not being selected to move to Step 2 to avoid unduly disrupting or delaying the procurement process. Resolving any concerns related to an offeror being excluded from Step 2 prior to starting the Step 2 evaluation would avoid duplication of evaluation effort and delay of the acquisition process. This is fair considering that Step 1 and Step 2 have separate evaluation processes and criteria and that Step 1 criteria will not be part of the subjective tradeoff in Step 2. At a minimum, the pre-award debriefing will include --

(a) The agency’s evaluation of significant elements in the Offeror’s proposal;

(b) A summary of the rationale for Offeror not being selected for Step 2; and

(c) Reasonable responses to relevant questions about whether prequalification procedures contained in the solicitation, applicable regulations, and other applicable authorities were followed in the process of eliminating the Offeror from the Step 2 competition.

2.1.3. Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror must immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to make a prequalification selection for this effort based on the initial proposal, as received, without interchanges. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5 Communications

Interchanges between Government and Offerors will be controlled by the CO. During the prequalification process (Step 1), interchanges with industry may be conducted. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Offerors that may address any aspect of the prequalification proposal. The Government intends to make a prequalification decision based on the initial proposal submissions without http://www.fedbizopps.gov/ conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a technical standpoint. Offeror responses to interchanges will be considered in making the prequalification decision. The Government is not required to conduct interchanges with any or all Offerors responding to the prequalification RFP. Interchanges with industry may be in written format via password-protected or encrypted email, and/or U.S. Postal delivery or facsimile and controls to preserve the integrity of the competitive process, as described herein.

2.1.6 Joint Ventures

A Joint Venture (JV) will be considered a sole business entity. Signed JV documentation must be provided in Volume I, Contract Documentation, and Volume II, Technical. Submit a signed copy of the Joint Venture agreement indicating the proposed participation of each Joint Venture member. Failure to submit the required Joint Venture Agreement will be considered unacceptable.

2.2 Organization/Number of Copies/Page Limits

The Offeror must prepare the proposal as set forth in the Proposal Organization Table (Table 1/Step 1 below).

The titles and contents of the volumes must be as defined in this table, all of which must be within the required page limits and with the number of copies as specified in Table 1/Step 1. The attachments identified in the table must be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the Table 1 below:

Table 1/Step 1 - Proposal Organization ITO Paragraph Number 2.3.3 2.3.9.2 2.3.9.3 2.3.9.4

VOLUME

ITO

PARAGRAPH

NUMBER TITLE

PAGE

LIMIT

ORIGINAL

UNBOUND

HARD

COPIES

E-

COPIES

I

VOLUME I - CONTRACT

DOCUMENTATION

Unlimited 1 2 1

3.1 Standard Proposal Information

3.2 Validity Statement

3.3 Contact Information

3.4

Joint Venture, Teaming Arrangements, and/or Letters of Intent Documentation (if applicable)

3.5 Organizational Conflict of Interest (OCI and Mitigation Plan

3.6 Financial Responsibility/Bonding

3.7 Exceptions to Solicitation Requirements

II

VOLUME II - STEP 1 -TECHNICAL

4.3.1 Standard Proposal Information 2 1 2 1

4.3.2 Factor 1 - Prime Contractor Corporate Experience

Ref Atch L-X* 1 2 1

4.3.3 Factor 2 - Team Experience for Specialized Scope

Ref Atch L-X 1 2 1

4.3.4

Factor 4 - Staffing Plan/Experience and Qualifications of Key Personnel

Ref Atch L-X 1 2 1

4.3.5 Factor 5 - Safety 2 1 2 1

III

VOLUME III - STEP 1 -PAST

PERFORMANCE

5.2 Standard Proposal Information

Unlimited

1 2 1

5.3 (a) Past Performance Information Sheets 1 2 1

5.3 (b) Past Performance Questionnaires 1 2 1

5.4 Organizational Structure Change History 1 2 1

5.5 Consent Letters 1 2 1

5.6 Client Authorization Letters 1 2 1

*See note under paragraph 4.3.2 regarding teaming arrangements/joint ventures

2.3 PROPOSAL FORMAT

2.3.1. Guidance

(a) This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal.

(b) The Offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions.

(c) All the requirements specified in this solicitation are mandatory.

(d) You are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal.

(e) These instructions are intended to elicit brief and specific responses. However, simply stating that the Offeror understands and intends to comply with this effort or paraphrasing statements in the solicitation is inadequate.

(f) The offer must comply with the requirements as stated in the solicitation.

2.3.2. Sufficient Detail

(a) The proposal must be clear, concise, and must include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

(b) The proposal should not simply rephrase or restate the Government's requirements, but rather must provide convincing rationale to address how the Offeror intends to meet these requirements.

(c) Offeror(s) must assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation solely on the information presented in the Offeror's proposal.

2.3.3 Page Limitations

Page limitations must be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the Offeror as soon as practicable.

Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. Each page must be counted except the following:

(a) Cover pages

(b) Table of contents

(c) List of tables and figures

(d) Glossaries

(e) Tabs

(f) Dividers

(g) Blank pages (Must be identified as “Left blank intentionally”)

(h) Bonding Surety Letters

(i) Certifications/Reports

(j) All Section L attachments

2.3.3.1 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it must be counted as two pages. Page size must be 8.5 x 11 inches, not including foldouts. Pages must be single spaced with 1.5 line spacing. Except for the reproduced sections of the solicitation document, the text size must be no less than 10 point. Tracking, kerning, and leading values must not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages must be numbered sequentially by volume. These page size and format restrictions must apply to responses to ENs. These limitation must apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures must be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays must be uncomplicated, legible, and must not exceed 11 by 17 inches in size. Foldout pages must fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text must be no smaller than 10 point. These limitation must apply to both electronic and hard copy proposals.

2.3.4 Pricing Information

Pricing information will not be requested in Step 1 - Prequalification of Sources.

2.3.5 No Cross-Referencing

(a) Each volume must be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

(b) Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

(c) Each response to each Factor must be self-contained. No cross-referencing between Factor responses is allowed.

2.3.6 Indexing and Table of Contents

(a) Tab indexing must be used to identify sections within each volume. Tabs for items identified in the Title column of Table 1/Step 1 Proposal Organization must be utilized. Tabs do not count against the page limitations for the respective volumes (Note: DO NOT include proposal information on tabs.)

(b) Each volume must contain a more detailed table of contents to delineate the subparagraphs within that volume.

(c) Master Table of Contents.

i. Volume I, Contract Documentation, must contain a consolidation of the individual Tables of Contents for all Volumes (I through V).

ii. A separate e-file of the Master Table of Contents must be provided in accordance with Electronic Copy requirements in paragraph 2.3.9.4.

(d) Tab indexing and Table of Contents will not count against the page limitations for their respective volumes.

2.3.7 Glossary of Abbreviations and Acronyms

Each volume must contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

2.3.8 List of Tables and Figures

(a) Each volume must contain a list of all tables and figures within that volume.

(b) The list of tables and figures will not count against the page limitations for their respective volumes.

2.3.9 Binding and Labeling

2.3.9.1 Proposal Copies

(a) All copies of an Offeror’s proposal must be submitted together.

(b) All Prime and Team Member(s) information must be incorporated into one coherent submittal.

(c) Staples must not be used.

(d) Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215- 1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information.

2.3.9.2 Original Unbound Proposal

One hardcopy of each volume must be clearly identified as “original”. The “original” must be formatted as follows:

(a) Clearly marked as “Original”

(b) Unbound

(c) Hole-punched with a standard 2-hole punch at the top of each page

(d) Printed head-to-foot so that each page can be read when placed in a standard 2-hole file folder

(e) Each volume must have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror's name, solicitation title, and solicitation number.

2.3.9.3 Hard Copies

(a) Each hard copy volume of the proposal must be separately bound in a three-ring loose-leaf binder, which must permit the volume to lie flat when open.

(b) A cover sheet must be bound in each book, clearly marked as to volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(c) A label must be placed in the front cover of each binder clearly identifying volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(d) A label must be placed in the spine of each binder clearly identifying volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(e) All unclassified document binders must have a color other than red or other applicable security designation colors.

(f) Each volume of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples must not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the Offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders must have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information.

2.3.9.4 Electronic Offers - Electronic Copies (E-Copies) – Compact Disc (CD): General Requirements

(a) The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the Offeror’s name, volume number, and solicitation number and title. Use separate files to permit rapid location of all portions, including factors, exhibits, annexes, and attachments, if any. All electronic copies must be submitted on CD-ROM in a flexible plastic protective sleeve. Protective sleeves must be hole-punched with a standard 2-hole punch at the top of each sleeve.

(1) Electronic file directory titles and organization must reflect the titles and organization of these instructions.

(2) Each directory must contain a Microsoft Word file with the Master Table of Contents for that directory.

(3) A PDF electronic version of the proposal must be included on the CD-ROM. The PDF of the proposal must be an exact duplicate of the “original” paper proposal. The CD-ROMs will be used for proposal evaluation. The Government will not perform a word-by-word check of the “original” vs. the PDF version. However, if discrepancies are identified between the electronic proposal and the “original” paper proposal, the paper proposal must prevail.

(4) Offerors must ensure electronic copies on CD-ROMs are virus free.

(5) The maximum electronic file size for any single file is limited to 200 Mb.

(6) Electronic copies of each volume must be compatible with the following available Government equipment and software products:

i. Windows compatible PCs

ii. Adobe Acrobat Reader 9.0

iii. Microsoft Office 2013

iv. Microsoft Project 2010

v. Primavera P6

vi. Sound or video (e.g. MPEG) files must not be embedded into the proposal files.

vii. A separate CD-ROM must be used for each volume.

file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR52.215.doc#b522151 file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b31044

(b) Master copy CD-ROM requirements 1. Complete electronic copies of all volumes must be submitted in Adobe Acrobat Portable Document File (PDF) searchable and selectable text format.

(1) A separate CD-ROM must be used for each volume.

(2) Each CD-ROM and protective sleeve must be clearly marked as to volume number, Offerer’s name, solicitation title, and solicitation number.

2.4 Distribution

The "original" proposal must be identified. Proposals must be addressed to the CO and mailed or hand carried to:

Regular Mail Courier Courier Sally Kite 772 ESS/PKA 772 ESS/PKA ATTN: Sally Kite 2261 Hughes Ave, Suite 163 3515 S General McMullen, Rm 3026 JBSA Lackland, TX 78236-9853 San Antonio, TX 78226-2018

2.5 Definitions

(a) Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

(b) Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Offerors that may address any aspect of the Offeror’s proposal.

(c) Performance Confidence Assessment is an evaluation of the likelihood (or Government’s confidence) that the offeror will successfully perform the solicitation’s requirements; the evaluation is based upon past performance information.

(d) Recency, as it pertains to past performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is generally expressed as a time period during which past performance references are considered relevant.

(e) Relevancy, as it pertains to past performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

(f) Risk is the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an offeror’s proposed approach to achieving the technical factor may involve risk of disruption of schedule, degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

(g) Significant Weakness in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

(h) Strength is an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

(i) Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance.

VOLUME I - CONTRACT DOCUMENTATION

3.0 Volume I Organization

(a) Master Table of Contents (all Volumes)

(b) Table of Contents (per ITO paragraph 2.3.6)

(c) List of Tables and Figures (per ITO para 2.3.7)

(d) Glossary of Abbreviations and Acronyms (per ITO paragraph 2.3.8)

(e) Validity Statement

(f) Contact Information

(g) Joint Ventures, Teaming Arrangements, and/or Letters of Intent

(h) Financial Responsibility/Bonding

(i) Exceptions to Terms and Conditions

(j) Contract Award Document & Model Contract

(k) Representations and Certifications

(l) Electronic copy (e.g. CD) of Volume I documentation

3.1 Standard Proposal Information

Provide a Master Table of Contents (all Volumes), a Table of Contents for Volume I, a list of table and figures for Volume I, and a glossary of abbreviations and acronyms for Volume I.

3.2 Validity Statement

(a) The Offeror must make a clear statement that the Step 1 proposal is valid until the estimated award date of 4 January 2019.

(b) Be sure to use appropriate markings such as the legend at FAR 52.215-1(e), Restriction on Disclosure and Use of Data.

3.3 Contact Information

(a) Offeror must complete and print out Attachment L-1, Contractor Data Sheet and include in Volume 1.

3.4 Joint Ventures, Teaming Arrangements, and/or Letters of Intent Provide all Joint Venture (JV) Agreements and Letters of Intent (LOI) for specialty scope subcontractors.

Failure to submit the required JV Agreement and/or LOI may result in an unacceptable proposal. Specialty scope subcontractors (Factor 2) are not restricted from forming teams with multiple Offerors.

3.5 Organizational Conflict of Interest (OCI) Analysis and Mitigation Plan

(a) The Offeror shall identify any potential OCI issues or appearance of any potential OCI your company, (including all Teaming Partners, subcontractors, subsidiaries and legacy companies) may have with respect to the scope of effort as outlined in this solicitation. OCIs may exist at least in the following three ways:

• Unequal access to information – access to non-public information that gives a contractor an unfair competitive advantage.

• Biased ground rules – when a contractor has in some sense set the ground rules for another procurement action creating the potential that the contractor may have tilted the playing field in the new competition (usually toward its own strengths and away from its weaknesses).

• Impaired objectivity – when the contract requires exercise of judgment and the independence of its judgment may be affected (e.g., when the contractor may be required to evaluate its own work in a way that could be adverse to its economic interests).

(b) If your company does identify a potential OCI or appearance of any potential OCI, a mitigation plan shall be submitted in Volume 1, Contract Documentation Volume to show how your company will either satisfactorily mitigate or eliminate any potential OCI issues or appearance of any potential OCI. If your firm, including all Teaming Partners, subcontractors, subsidiaries, and legacy companies, has not identified any OCIs or appearance of OCIs, then the Offeror must so state.

(c) Any submitted OCI analysis and plan will not be evaluated unless the Offeror is considered the apparent successful Offeror under the evaluation Factors listed in this RFP. OCI determination will be included as part of the responsibility determination conducted prior to award. The Government will determine if an OCI exists and whether adequate mitigation is proposed. If adequate mitigation is not proposed, the Government may engage in exchanges with the apparent successful Offeror to determine if the problems with the mitigation plan may be resolved. If an OCI exists that cannot be adequately mitigated, the Government may seek waiver of the OCI issue or may award to another Offeror who does not have an OCI, or who has an OCI and has submitted a mitigation plan that is adequate or may be made so after exchanges between the Government and the Offeror.

3.6 Financial Responsibility/Bonding

Prime must provide proof of bonding capacity to support this contract.

(a) To be considered, the Offeror must have a letter from a surety on surety letterhead that says the Offeror has a relationship with the company and required bonding capacity is available.

(b) To be considered, the Offeror must provide aggregate bonding of at least $100 million for this contract.

(c) Provide proof of bonding capacity with bonding capability letters from an approved surety listed with the Department of Treasury. The list of approved sureties can be found at http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm. Letters must be notarized and signed by someone who can represent the surety. Letter should be dated within 30 days of Step 1 proposal submission date. Letters signed by agents are unacceptable unless accompanied by a Power of Attorney granting proper authority to the agent.

(d) Financial responsibility will not be evaluated as a separate Factor. However, it is a basic contract requirement with a pass/fail determination that will be evaluated during the prequalification process. An Offeror may only be shortlisted if they are deemed responsible in accordance with the FAR.

3.7 Exceptions to Terms and Conditions

(a) Exceptions to Terms and Conditions of the model contract are strongly discouraged and may result in the Offeror being removed from consideration for prequalification. Failure to comply with the terms http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm and conditions of the solicitation may result in the Offeror being removed from consideration for prequalification.

(b) Exceptions taken to terms and conditions of the model contract, to any of its formal attachments, or to other parts of the solicitation must be identified.

(c) Each exception must be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

(d) Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

(e) This information must be provided in the format and content of Table 2.

TABLE 2/STEP 1. SOLICITATION EXCEPTIONS

SOLICITATION

Document Paragraph/ Page Requirement/

Portion

Rationale

Contract Clause, RFP paragraph, Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Justify why the requirement will not be met

3.8 Contract Award Document & Model Contract

(a) The Contract Award Document consists of Sections A through J and the attachments listed under paragraph 3.8.4 – Attachments to the Awarded Contract. The Contract Award Document will be finalized after completion of the Step 2 evaluation process.

(b) The Model Contract consists of Sections A through J. Signature by the Offeror on the Standard Form (SF) 33 will be required if the Offeror is prequalified under Step 1 evaluation and continues in the proposal process under Step 2.

3.8.1 Representations and Certifications

The Offeror's will submit a signed copy of the Representations and Certifications if the Offeror is prequalified under Step 1 evaluation and continues in the proposal process under Step 2. This documentation will include the signed Representations and Certifications from the System for Awards Management (SAM) website.

3.8.2 Contractor Compliance/Responsibility

Information requested in Volume I will not be rated or scored, but will be used solely for the purpose of determining contractor compliance/responsibility. All Offerors that are shortlisted under Step 1 must be determined to be responsible in accordance with FAR 9 in order to receive the Amendment for Step 2.

3.8.3 Base Support Requirements

The Government plans to provide the items listed in Attachment 2 of the solicitation as Base Support.

3.8.4 Attachments to the Awarded Contract

The following is a list of attachments or appendices, which will be made part of Contract upon award.

Attachments 1, and 2 are standard requirements documents and no submission is required. The Government will utilize Offeror submitted information for Attachments 3 & 4.

(a) Attachment 1 – Statement of Work

(b) Attachment 2 – Base Support Letter,

(c) Attachment 3 – Subcontracting Plan (if applicable), and

(d) Attachment 4 – Key Personnel, Specialty Scope Subcontractors, Proposed Betterments

(e) Appendix A – Hunter HazMat 1989 Report

(f) Appendix B – Maxim HazMat 2004 Report

(g) Appendix C – Empirical Hazmat 2015 Report

(h) Appendix D – USAFA Environmental Standards

(i) Appendix E – Design Drawings, Repair Cadet Chapel

(j) Appendix F – Specifications, Repair Cadet Chapel

VOLUME II – TECHNICAL

4.0 Volume II - Technical Volume

4.1 General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important.

Your responses will be evaluated against the Technical factors defined in Section M, Evaluation Factors for Prequalification. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Technical

In the technical volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical factor.

4.3 Volume II Organization

The Technical volume must be organized according to the following general outline:

(a) Table of Contents for Volume II per ITO paragraph 2.3.7

(b) List of Table and Figures for Volume II per ITO paragraph 2.3.8

(c) Glossary of Abbreviations and Acronyms for Volume II per ITO paragraph 2.3.9

(d) Technical Factor 1 - Prime Contractor Corporate Experience

(e) Technical Factor 2 - Team Experience for Specialized Scope

(f) Technical Factor 4 - Staffing Plan/Experience and Qualifications of Key Personnel

(g) Technical Factor 5 – Safety

(h) Electronic copy (e.g. CD) of Volume II documentation

4.3.1 Standard Proposal Information

Provide a Master Table of Contents (all Volumes), a Table of Contents for Volume II, a list of table and figures for Volume II, and a glossary of abbreviations and acronyms for Volume II.

4.3.2 Technical Factor 1, Prime Contractor Corporate Experience The Offeror will submit documentation demonstrating relevant construction experience. For purposes of this requirement, relevant experience is defined as Construction Services performed by a Prime Contractor for the renovation, restoration, or alteration of existing facilities where the Prime Contractor utilized in-house resources to perform the roles of the full time onsite key personnel (with the exception of the Historic Treatment Specialist (HTS)).

Submit a project portfolio of not more than five (5) relevant projects having achieved substantial completion (defined as owner occupied) within the last ten (10) years of the date of release of this solicitation. Project submissions must describe the project and demonstrate how they are similarly complex in scope and size to the Repair Cadet Chapel project. Offeror’s shall submit each project on a Project Information Worksheet (PIW) (Attachment L-X) and attach photographs with appropriate captions to describe each photo. Each project is limited to the PIW and three (3) pages of photographs.

(a) Provide at least three (3) projects of a final construction value no less than $25,000,000.

(b) Provide at least two (2) projects which include renovation or restoration of historic facilities with a final construction value no less than $15,000,000. “Historic” is defined as buildings in the National Register of Historic Places or possessing a National Historic Landmark designation.

*Note: If the Offeror is proposing as part of a Teaming Arrangement and/or Joint Venture (JV), each entity of the team/JV must submit a total of five (5) relevant projects meeting the same Prime contractor corporate experience submission factors. A project demonstrating experience for the JV (provided JV is same as proposed under this solicitation) may be submitted under both entities of the JV counting toward the total of five (5) projects. Submit a signed copy of the JV agreement indicating the proposed participation of each JV member. Failure to submit the required JV Agreement may be considered unacceptable.

4.3.3 Technical Factor 2, Team Experience for Specialized Scope Offeror will submit documentation to demonstrate sufficient experience to perform construction of specialized project scope elements.

(a) For purposes of this requirement, experience is defined as construction or fabrication services performed by the Offerors team. Submitted projects must demonstrate direct experience not experience as a general contractor.

(b) Submit a portfolio of projects having achieved substantial completion (defined as owner occupied) within the last ten (10) years of the date of release of this solicitation unless otherwise specified below.

Detailed project submissions must describe the project and demonstrate expertise in each specialized scope element. Each detailed project submission must be provided on a Specialized Scope Information Worksheet (SSIW) (Attachment L1-XX) and is limited to the SSIW form and two (2) pages of photographs. Any required certifications/reports are not part of page count. In addition, for each specialized scope element listed below, the Offeror may elect to supplement detailed project submissions with a list of other relevant projects completed within ten (10) years of the date of release of this solicitation. The Supplement Detailed Project (SDP) submission (Attachment L1-XX).

(1) Submit two (2) project submissions for team member responsible for custom fabrication (not installer or prime contractor) of exterior metal envelope described in Specification 07 42 13. Exterior metal envelope includes both the Cladding Panels and Trim, Weather-Resistant Panel System and Pipe Anchors described in Specification 07 42 13.

The Offeror may submit team member’s experience in the custom extrusion of aluminum profiles and assemblies used for load transfer and support of exterior wall panels to demonstrate experience in fabrication of the Pipe Anchors defined in Specification 07 42 13 Section 1.3.2.1. A single teaming member will be responsible for each of these three (3) types of elements, but a single teaming member may be responsible for fabrication of more than one or all of these elements. All fabrication of each specific element must be performed by one teaming member (Offeror may not have two teaming members fabricating the same element, i.e. all cladding panels and trim will be manufactured by same teaming member). If more than one teaming member will be responsible for fabrication of these elements, submit two (2) project submissions for each teaming member, documenting a project relevant to the scope the teaming member will be responsible for in this project.

(2) Submit five (5) project descriptions for teaming member (not prime contractor) responsible for plaster installation work described in Specifications 09 22 00, 09 22 36 and 09 23 00.

(3) Submit five (5) project descriptions having achieved substantial completion within the last fifteen (15) years of the date of release of this solicitation for teaming member (not prime contractor) responsible for fabrication of stained glass dalles de verre windows (not leaded stained glass) in facilities as described in Specifications 08 01 80. Submit documentation that the studio holds an accredited professional membership in the Stained Glass Association of America and that the studio has been a member in good standing for a minimum of 10 years as of the date of the solicitation. Offeror must also submit documentation that the craftsman responsible for the work holds an accreditation as a professional artist/designer with the Stained Glass Association of America.

(4) Submit two (2) project descriptions for teaming member (not prime contractor) responsible for fabrication of custom storefront glazing in facilities as described in Specifications 08 41 18, 08 44 00, and 08 81 00.

(5) Submit three (3) projects descriptions for teaming member or prime contractor responsible for selective demolition and building protection as described in Specification 02 41 00, 02 42 91 and 01 76 00.

(6) The Repair Cadet Chapel scope of work includes two organs, one with more than 2,000 pipes and one with more than 4,000 pipes as described in Specification 02 41 00, 02 42 91 and 01 76 00. The offer may elect to use one or two teaming members for dismantling, protection, restoration, and installation of both organs. For one teaming member, submit two (2) project descriptions for this scope of work with organs of 4,000 pipes or more that follow the Organ Historical Society’s (OHS) Conservation Guidelines. If using a second teaming member for the smaller organ, submit for the second teaming member, two (2) project descriptions for this scope of work with organs of 2,000 pipes or more that follow the OHS Conservation Guidelines in addition to the two (2) 4,000 pipe projects. Submit documentation of past conservation report.

(7) The Repair Cadet Chapel scope of work includes the removal, storage, restoration, and reinstallation of ALL historic wooden pews located in the protestant and catholic chapels as described in Specifications (under development). Submit three projects for team member responsible for this work demonstrating expertise in woodwork restoration including but not limited to cleaning to conserve an existing finish, refinishing or replicating an historic wood finish, and patching or repair of damaged antique wood furniture or architectural woodwork.

4.3.4 Technical Factor 4, Experience and Qualifications of Key Personnel

(a) Staffing Plan. Include a staffing plan narrative, not to exceed five (5) pages, that addresses organizational management. Provide a simple organizational matrix, illustrating the overall organizational structure in hierarchical form, for all team elements, prime and consultants/subcontractors; clearly depict all critical staff and key management positions. The Offeror must describe the roles and responsibilities for each position and interrelationships. The Offeror shall explain why the structure was selected, the relationship between the structure proposed and the perceived project risks, and how the structure addresses safety, budget, schedule, quality, team working, and customer satisfaction. Identify the critical tasks for each stage of the project, and designate in the organizational matrix the individuals who will lead each of the tasks. Provide the communications protocols that will be used to maximize the efficiency of communications between the Offeror and the Government, and between the prime and subsidiary components on the offering team.

(b) For purposes of this evaluation factor, “key personnel” is defined as the Project Manager, Construction/Site Superintendent, Contractor Quality Control (CQC) Manager, Site Safety and Health Officer (SSHO), Scheduler, and Historic Treatment Specialist (HTS).

(1) Offeror shall provide a narrative for key personnel; including team members, which demonstrate the qualifications necessary for this project, which includes proposed role, relevant education and training; and previous relevant experience in similar type work, to manage, control and perform construction. Narrative shall include detailed experience in proposed role, relevant education & training, total relevant experience, and experience in projects referenced in corporate experience.

Narrative for each key personnel should be limited to 1 page.

(2) Submit data that showing that each person identified as key personnel has progressive experience performing the work that such key personnel is proposed to perform under this contract as follows:

i. The Project Manager must have a minimum 10 years’ experience as a Project Manager or Superintendent on construction projects of similar size, scope, and complexity as this project. The Project Manager must be an employee of Prime Contractor.

ii. The Construction/Site Superintendent must have a minimum of ten (10) years’ experience with five (5) of those years on projects of similar complexity managing multiple trades and subcontractors on construction projects of similar size, scope, and complexity as this project. The Construction/Site Superintendent must be an employee of Prime Contractor, maintain a physical presence at the site at all times and is responsible for all construction and related activities at the site, except as otherwise acceptable to the Contracting Officer.

iii. The Contractor Quality Control (CQC) Systems Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of ten (10) years construction experience performing as a CQC on construction projects of similar size, scope, and complexity as this project. The CQC Manager must meet the experience requirements listed in Specifications 01 45 00.00 10. The CQC Manager must be an employee of Prime Contractor. The Contractor's CQC must maintain a presence at the site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure Contract compliance. The CQC Manager cannot be the Site Superintendent.

iv. The Site Safety and Health Officer (SSHO) must have a minimum of five (5) years of continuous construction industry safety experience in supervising/managing general construction OR five (5) years industry experience in managing safety programs/processes OR possess a 3rd-party nationally accredited SOH-related certification with four (4) years of experience. The SSHO shall meet the experience requirements listed in Specification 01 35 26, Section 1.6.1.1. The SSHO Manager must be an employee of Prime Contractor. The Contractor's SSHO must maintain a presence at the site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure Contract compliance. The SSHO cannot be the Site Superintendent.

v. The Scheduler must have a minimum of five (5) years’ experience within the last ten (10) years to include two (2) years working in Primavera and two (2) years in construction scheduling experience scheduling construction projects similar in size and nature to this project.

vi. The Historical Treatment Specialist (HTS) must have completed a minimum of three (3) projects within the last ten (10) years involving a historical facility that is of similar size, magnitude and complexity as this project. Historic facility is defined as a building that is included on the local, state, or national register of historic properties. The HTS shall be on project site during times that historic preservation work is in progress. (For the HTS project experience, submit name, address of building, description of work performed, cost of work, and the name/number of a reference)

(3) Offeror may submit data showing the extent to which proposed key personnel have worked previously in similar roles individually or as a team. Data that demonstrates key personnel have worked previously in similar roles individually or as a team on similarly complex projects may receive greater consideration. Not to exceed one (1) page.

(4) Submit a letter on corporate letterhead showing the availability and corporate commitment of key personnel. Not to exceed one (1) page.

4.3.5 Technical Factor 5, Safety

(a) The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture;

however, only one technical approach narrative is required. EMR and DART Rates shall not be submitted for subcontractors.)

(1) Experience Modification Rate (EMR): For the three (3) previous complete calendar years, submit your EMR (which compares your company’s annual losses in insurance claims against its policy premiums over a three (3) year period). If you have no EMR, affirmatively state so and explain why. Any extenuating circumstances that affected the EMR and upward or downward trends should be addressed as part of this element. Lower EMRs may be given greater consideration in the evaluation.

(2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate: For the three (3) previous complete calendar years, submit your OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate, as defined by the U.S. Department of Labor, Occupational Safety and Health Administration. If you cannot submit an OSHA DART Rate, affirmatively state so, and explain why. Any extenuating circumstances that affected the OSHA DART Rate data and upward or downward trends should be addressed as part of this element. Lower OSHA DART Rates may be given greater consideration in the evaluation.

(3) Technical Approach for Safety: Describe the plan that the Offeror will implement to evaluate safety performance of potential subcontractors, as a part of the selection process for all levels of subcontractors. Also, describe any innovative methods that the Offeror will employ to ensure and monitor safe work practices at all subcontractor levels. The safety narrative including EMR, DART, and technical approach shall be limited to two pages.

5.0 Volume III - Past Performance

5.1 General

(a) If proposing as a joint venture, along with the information required in this paragraph, the Offeror must submit a consent letter executed by each joint venture partner authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror must also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

5.2 Volume III Organization

The Past Performance volume must be organized according to the following general outline:

(a) Provide a Table of Contents for Volume III per ITO paragraph 2.3.7

(b) Provide a List of Tables and Figures for Volume III per ITO paragraph 2.3.8

(c) Provide a Glossary of Abbreviations and Acronyms for Volume III per ITO paragraph 2.3.9

(d) Provide copies of Project Information Worksheets (PIW)

(e) Past Performance Questionnaires/CPARS Reports/CCASS Reports

(f) Organizational Structure Change History

(g) Consent Letters

(h) Client Authorization Letters

(i) Electronic Copy (e.g. CD) of Volume III documentation including saved…