SOW Repair Cadet Chapel USAFA 04 Oct 17.pdf

FA8903-17-R-0071

Attachment 1 04 Oct 2017

STATEMENT OF WORK

CONSTRUCTION SERVICES FOR

REPAIR CADET CHAPEL, UNITED

STATES AIR FORCE ACADEMY

(USAFA), CO

FOR PROJECT NUMBER:

XQPZ 130110

04 Oct 2017

1.0 SCOPE

This Contract Statement of Work (SOW) defines the scope of a full range of construction activities necessary to complete the design-bid-build (DBB) construction requirements for Repair Cadet Chapel, USAFA, CO. The Contractor is to provide the Government with a complete construction and warranty in accordance with FAR 52.246-21.

All work shall be accomplished in accordance with (IAW) the contract specifications, drawings, and as directed by the Contracting Officer (CO).

Listed below are Options that may be selected by the Government at the time of contract award or at a later date after award as specified by the CO:

Option 1 – Restoration of the Protestant Organ Option 2 – Restoration of the Protestant Pews Option 3 – Restoration of the Catholic Organ Option 4 – Catholic Organ Removal, Storage, and Reinstallation Option 5 – Catholic Pew Removal, Storage, and Reinstallation This SOW encompasses the full range of methods, technologies, and supporting activities necessary to conduct project construction at USAFA in accordance with technical and regulatory requirements.

The Contractor shall function as an integral team member in support of the Air Force and other customer missions, to include sharing information with other Contractors and cooperation with communities and other Government entities.

Requirements include efficient management including, but not limited to, the submission of accurate, on-time, quality contract deliverables and timely identification and solution of impediments to successful project execution. The Government will rely on the Contractor’s expertise in recognizing and addressing problematic issues and successful execution of this TO.

The Contractor must perform all work in accordance with federal, state, and local statutes and regulations.

2.0 APPLICABLE DOCUMENTS

Identify and comply with all applicable federal, state, and local laws; statutes; Executive Orders;

Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies and includes all changes and amendments in effect on the date of issuance of this contract. Comply with the National Institute of Building Sciences’ Whole Building Design Guide, Construction Criteria Base (CCB), Unified Facility Criteria (UFC) and all of the related libraries. It is the Contractor’s responsibility to identify and comply with all applicable requirements.

In addition, refer to and comply with the current versions of the Department of Defense Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing and base-specific documents identified herein.

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3.0 GOVERNMENT PROPERTY INCLUDING GOVERNMENT FURNISHED

INFORMATION, EQUIPMENT, AND PROPERTY (GFI, GFE, GFP)

FAR 52.245-01 defines Government Property and the procedures for accounting for and disposition of property.

To the extent it is available, the Government will provide information in the form of available plans, reports, maps, drawings, and as-built drawings as necessary to facilitate accomplishment of the work required for Repair Cadet Chapel, USAFA, Colorado. However, these GFIs show conditions as they existed at the completion of the 100% design. Appendix G contains a total of twelve (12) original 1960s drawing, shop drawings and specifications for reference only. The Contractor must verify (by field investigation) information shown on all GFIs (relevant to the project) for accuracy to ensure a quality project.

The Contractor shall review the following for specifics provided:

Appendix A – Hunter HazMat 1989 Report Appendix B – Maxim HazMat 2004 Report Appendix C – Empirical HazMat 2015 Report Appendix D – USAFA Environmental Standards Appendix E – Design Drawings for Repair Cadet Chapel, USAFA, Colorado Appendix F – Construction Specifications for Repair Cadet Chapel, USAFA, Colorado Appendix G – Historical Cadet Chapel Drawings and Specifications

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

Implement a full range of construction activities as specified in Appendices E and F, and in accordance with all applicable compliance documents. Supply all labor, equipment, and materials necessary to accomplish the work. Perform management and planning functions, including performance measurement and status reporting to effectively secure and monitor prime and sub-contract work, as required.

4.1. Work Breakdown Structure (WBS)

Provide a WBS consistent with the Construction Specifications Institute (CSI) current format for construction activities, and deliver in .xer format with the Project Schedule, consistent with Specification Section 01 32 01.00 10.

4.2. Schedule and Planning Requirements

Provide schedules for tracking work progress.

4.2.1. Integrated Master Schedule (IMS)

Within 15 calendar days after contract award, submit the Preliminary IMS and AF Forms 3064/3065 for approval or as otherwise directed by the CO for Government review, evaluation, and approval on an AF Form 3000. The IMS shall be prepared and submitted in Primavera P6 and .pdf formats and shall be based on the schedule presented in the Contractor’s accepted

04 Oct 2017 proposal. Compliance with contract Specification Section 01 32 01.00 10 PROJECT SCHEDULE is required. The AF Form 3064/3065 shall be derived from the IMS and be structured by major CSI divisions and assigned appropriate value in relationship to overall work and contract value. Within 42 calendar days after contract award submit the Initial Project Schedule for approval. The Initial IMS shall include an advanced level of detail and include all necessary activities, tasks, and subtasks to reflect all remaining construction activities that may have been omitted or highly summarized in the Preliminary IMS. The Initial IMS, and revised AF Form 3064/3065 shall be provided on an AF Form 3000 and approved by the Government before a full Notice to Proceed (NTP) will be issued by the CO.

The project schedule calendar must reflect the anticipated adverse weather delays and weather sensitive activities. Weather information is provided, for informational purposes only, in the chart below regarding average temperature and rainfall for Colorado Springs, CO.

Average Daily Temperatures, Rainfall and Snowfall Colorado Springs, CO.

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Avg. High (°F) 43 45 52 60 69 79 85 82 74 63 51 42 Avg. Low (°F) 18 20 26 33 43 51 57 56 47 36 25 17 Avg. Rainfall (Inches)

0.31 0.35 0.98 1.42 2.05 2.52 2.83 3.35 1.18 0.83 0.39 0.35

Avg. Snowfall (Inches)

6 5 8 5 1 0 0 0 0 3 5 6

Source: http://www.usclimatedata.com/climate/colorado-springs/colorado/united-states/usco0078

4.3. Status Reporting

4.3.1. Reporting Requirements for Firm Fixed Price (FFP)

Firm Fixed Price contracts are limited to status reports, project schedules, and invoices unless otherwise stated in the Specifications.

4.3.1.1. Contractor’s Progress, Status, and Management Report (CPSMR)

Prepare and submit a CPSMR. The CPSMR will be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. Prepare the report in a format coordinated with the COR. Include in the CPSMR a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues.

4.4. Meeting and Conference Requirements

4.4.1. Meeting/Teleconference Support

Attend meetings necessary to support the construction activities, etc. Attend and support weekly meetings and/or teleconferences. Prepare and maintain the weekly meeting report which include the record of new and old discussion of technical issues, weekly earned value progress showing percent complete actual versus plan, tabular report of late tasks derived from the progress

04 Oct 2017 updated project schedule, a three week look ahead, and tabular report for RFIs and submittals (open and upcoming).

Prepare, and submit for review presentation materials and an agenda three (3) work days prior to scheduled meetings. Prepare minutes for all meetings attended, including teleconferences, and Red Zone Meetings, and distribute meeting minutes to attendees within two (2) work days following meetings.

4.4.2. Red Zone Meeting

Support “Red Zone Meetings” as part of the closeout of the project. The “Red Zone” shall commence at 80-percent of construction completion. At this meeting, the Contractor and the project stakeholders shall discuss, define, and achieve consensus on actions necessary to complete construction and support user occupancy.

4.5. Contractor Documentation

Create and maintain a Master Document List (MDL) that includes all documents, whether the document is a deliverable or not, which are prepared during the course of the contract. This includes, but is not limited to correspondence, requests for information, material submittals, schedule submittals, status reports, schedule updates, etc. The MDL will include the dispatch/receipt date, any suspense for each document, and the final disposition of those suspense’s. The MDL and its documents shall be maintained in libraries readily available for submittal to the Government.

4.6. Notification Requirements

Notify the CO and COR of critical issues that may affect the contract performance and/or human health and the environment. Immediately implement the appropriate safety precautions. Field activities shall not continue until clearance is received from the CO. On critical issues, verbal notification should be made immediately, followed by written notification within 48 hours.

4.7. Permits

Develop, coordinate, and, apply for and obtain all applicable permits, access (including off-base easements and leases), agreements, licenses, and certificates required to perform and complete the effort as specified. Maintain a library of these documents at the Contractor’s site office as well as the corporate facility. Comply with all applicable permit conditions, and keep all permits “current” until construction is 100% complete. Provide the permits to the Government as required.

4.8. Photo Documentation

Prepare digital photo documentation, including site(s) and building(s) under construction, field activities, and sample locations if applicable. Digital photos will be submitted in accordance with specification 01 30 00. Provide an index for each set of photographs submitted, identifying the base or facility, project number, Contractor, and a brief description. Photography of any kind

04 Oct 2017 must be coordinated through the installation, customer, or facility POC. Load photo documentation to the project website.

4.9. Site Access Badges

Obtain and monitor assigned security badges or passes (used by both Contractor and subcontractor personnel) for the duration of this contract. All security badges or passes shall be returned to the base POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer necessary (e.g., upon removal of Contractor personnel from specific projects).

4.10. Worksite Activities and Coordination

4.10.1. Coordination of Activities

The Contractor is responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment, avoiding work interruptions and complying with Occupational Safety and Health Administration (OSHA) safety and local safety office requirements. Perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. Maintain documentation supporting training records on site and have written Health and Safety Plans on site and available for workers and/or regulatory review. Provide the CO copies of any OSHA report(s), regarding a project site, submitted during the duration of the contract. For areas not covered by OSHA, comply with regulations regarding safety and health and the current edition of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1.

Record and report promptly (within 1 hour) by telephone, email or other direct means to the CO, COR, the base POC, and to the military installation’s Safety Office, all available facts relating to each instance of damage to Government property or third party property or injury to either Contractor, Government, or third party personnel. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to Emergency Services using the most expedient communication means (e.g., dialing 911 in the United States).

If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in conducting the investigation until it is completed.

The Contractor agrees that all personnel and equipment are subject to safety inspections by Government personnel while on federal property.

4.10.2. Hazardous Material and Hazardous Waste Permitting and Reporting

Sample and handle all hazardous materials and waste that is a requirement for construction of the project in accordance with applicable federal, state, and local requirements. Provide all hazardous materials use and hazardous waste disposal documentation to the Base Environmental Office or Installation Hazardous Waste Program Manager, and register with the Hazardous Materials Pharmacy program (if available) at the installation to ensure appropriate and efficient

04 Oct 2017 tracking of the Contractor’s hazardous material purchases, inventories, use, and releases such as required by the Emergency Planning and Community Right-to-Know Act (EPCRA), Executive Orders, or any installation reporting requirements.

Comply with federal, state, and local requirements for any task involving the transportation of hazardous wastes and/or contaminated materials to off-site treatment, storage and/or disposal facilities. The Contractor is responsible for the disposition of all Hazardous Material and Waste produced by activities directly involved in the construction related operations. This includes 40 CFR 260, 49 CFR 172, 173, 178, 179 and all other applicable local, state, and federal transportation regulations.

The Government has provided a report of all known hazardous waste materials for Repair Cadet Chapel, USAFA, Colorado (Appendix C). Asbestos/Lead-Based Paint Abatement - Quantities for these items will be determined from the percentage of survey results needed per the EPA standards. The report presents hazardous waste materials and test locations. The Contractor must reasonably associate the results to determine affected areas and interpret the report to define quantities within a variance of 15% above or below actual conditions. Ensure that all personnel involved in handling and packaging the hazardous waste are trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures and spills. Provide handling and personnel protective equipment to ensure safe handling of the hazardous/asbestos waste. The Contractor agrees that all personnel and equipment are subject to safety inspections by Government personnel while on federal property.

4.11. Project Data/Project Deliverables

Project data and deliverables must be provided to Government personnel by the Contractor to support multiple projects with real-time or near real-time access.

4.11.1. Protecting Unclassified DoD Data

All DOD and Government data that is shared, stored or created on non-DOD information systems must be protected and any breach or loss of that data must be reported. Comply with the security requirements defined in DoD Instruction 8582.01.

4.11.2. Security Breach Notification

Comply with all applicable laws that require the notification of individuals in the event of unauthorized release of personally identifiable information or other event requiring notification.

In the event of a breach of any of Contractor’s security obligations, or other event requiring notification under applicable law, Contractor agrees to:

a. Notify CO by telephone and e-mail of such an event within 24 hours of discovery,

b. Notify the US-CERT of such an event within 24 hours of discovery,

c. Assume responsibility for informing all such individuals in accordance with applicable law, and

04 Oct 2017

d. Indemnify, hold harmless and defend the United States, its trustees, officers, enlisted, and employees from and against any claims, damages, or other harm related to such event.

4.11.3. Data Collaboration Site

Establish a Data Collaboration Site with real-time worldwide access available to Government personnel. The site must be compliant with Section 508 of the Rehabilitation Act or must offer another method for disabled individuals to obtain information. The Collaboration Site must include at a minimum, the submittal register, submittals, a comprehensive Request for Information (RFI) log, a change order tracker, a photo log, project schedule record, quality control reports, daily reports with complete record of activities and on-site personnel, and other relevant project correspondence. RFI log shall include a tabular report of all RFIs both historical and expected containing, no., subject title, authority routing, and routing dates to include 'need-by' dates. This RFI log must be kept up-to-date, reviewed at weekly meetings, and kept on project website. The site must be demonstrated to the Government. Tailor the site to this project and close-out documentation must include an electronic copy of the site documentation, provided in electronic format – digital video disc (DVD) for historical information. Data Collaboration Site data shall be in accordance with 4.12.1 Protecting Unclassified DOD Data.

4.12. Health and Safety Plan (HSP)

Prepare and execute a written Accident Prevention Plan (APP) in accordance with EM 385-1-1 to include Activity Hazard Analysis (AHA). Submit the APP to the CO for acceptance fifteen

(15) calendar days prior to date of the pre-construction conference.

4.13. Contractor Quality Control (CQC) Plan

Submit no later than 30 calendar days after contract award a CQC Plan compliant with the requirements in the contract Specification Section 01 45 00.00 10, QUALITY CONTROL.

Prepare, for Government review and acceptance, a site-specific CQC that consists of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements. The CQC shall cover all definable features of work (construction operations, both onsite and offsite) and be keyed to the construction sequence.

Within the CQCP, clearly present the credentials of each person to show that each possesses the following qualifications; submit for CO approval, the qualifications of the following key personnel including a project organization chart illustrating lines of authority.

1) The Project Manager must have a minimum ten (10) years’ experience as a Project Manager on construction projects of similar size, scope, and complexity as this project. The Project Manager must be an employee of Prime Contractor.

2) The Construction/Site Superintendent must have a minimum of ten (10) years’ experience with five (5) of those years on projects of similar complexity managing multiple trades and subcontractors on construction projects of similar size, scope, and complexity as this project. The Construction/Site Superintendent must be an employee of Prime Contractor, maintain a physical presence at the site at all times

04 Oct 2017 and is responsible for all construction and related activities at the site, except as otherwise acceptable to the Contracting Officer.

3) The Contractor Quality Control (CQC) Systems Manager is required to have a Bachelor’s degree in one of the three (3) fields: Engineer, Architect, or a Construction Management, with a minimum of ten (10) years construction experience performing as a CQC on construction projects of similar size, scope, and complexity as this project. The CQC Manager must meet the experience requirements listed in Specifications 01 45 00.00 10. The CQC Manager must be an employee of Prime Contractor. The Contractor's CQC must maintain a presence at the site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure Contract compliance. The CQC Manager cannot be the Site Superintendent.

4) The Site Safety and Health Officer (SSHO) must have a minimum of five (5) years of continuous construction industry safety experience in supervising/managing general construction OR five (5) years industry experience in managing safety programs/processes OR possess a 3rd-party nationally accredited SOH-related certification with four (4) years of experience. The SSHO shall meet the experience requirements listed in Specification 01 35 26, Section 1.6.1.1. The SSHO Manager must be an employee of Prime Contractor. The Contractor's SSHO must maintain a presence at the site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure Contract compliance. The SSHO cannot be the Site Superintendent.

5) The Scheduler must have a minimum of five (5) years’ experience within the last ten

(10) years to include two (2) years working in Primavera and two (2) years in construction scheduling experience scheduling construction projects similar in size and nature to this project.

6) The Historical Treatment Specialist (HTS) must have completed a minimum of three

(3) projects within the last ten (10) years involving a historical facility that is of similar size, magnitude and complexity as this project. “Historic” is defined as buildings in the National Register of Historic Places or possessing a National Historic Landmark designation. The HTS shall be on project site during times that historic preservation work is in progress. (For the HTS project experience, submit name, address of building, description of work performed, cost of work, and the name/number of a reference)

4.14. Technical Plans and Reports

Provide submittals in accordance with the specifications.

4.14.1. Construction Work Plan

Provide submittals in accordance with the specifications.

4.14.2. Technical Reports

Provide submittals in accordance with the specifications.

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5.0 PROSECUTING THE WORK

5.1. Site Work

Perform site preparation, incidental characterization and field investigation, conservation, and demolition of sites as required.

5.1.1. Conservation

Activities shall be planned and implemented in a manner that protects existing site utilities, structures, surface features, service operations, monitoring and other types of wells, and the general site environment. This includes the protection of trees, shrubs and other vegetation not in the affected zone from dust damage, soil compaction, and physical contact with machines and equipment. If appropriate, the Contractor shall conserve uncontaminated topsoil by removal, storage, or redistribution. All reasonable measures shall be taken to minimize and suppress fugitive emissions of dust, vapors, and other site materials during site work. All fill materials shall be uncontaminated. Conduct all operations and activities with the intent of reducing the amount of pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water. During site work, plan, construct, operate, maintain, optimize, and decommission systems necessary to control storm water run-on and run-off; and transport surface water drainage to a treatment plant, discharge location, or any other appropriate destination for discharge in accordance with local environmental regulations.

5.1.2. Site Preparation

Perform site work as necessary to prepare sites for construction activities. Security and access controls shall be implemented to prevent unauthorized entry to sites and to protect wildlife from site exposure. Survey existing utilities to determine adequacy and need for modifications to support site activities. Obtain appropriate approvals and construct connections or new systems for electrical power, water, sewer, gas distribution, telephone, and other utilities, as required, to accomplish the activities specified.

5.1.3. Demolition

Demolish facilities, systems, and other improvements in accordance with Specification Section 01 74 19, CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT, Section 02 41 00 DEMOLITION AND DECONSTRUCTION, and Section 02 42 91REMOVAL AND

SALVAGE OF HISTORIC CONSTRUCTION MATERIALS. .

5.2. Construction Operation Services

Perform a full range of activities to meet all requirements of the plans and specifications.

5.2.1. Construction

Upon issuance of construction Notice to Proceed (NTP) by the CO, the Contractor may commence on-site construction activities.

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Provide the manpower, equipment, material, services, and transportation necessary to review, plan, develop and implement quality control and oversight services during the construction phase of this project. Details regarding construction management requirements, inspection and testing, construction facilities and temporary controls, environmental protection, quality control system, construction quality control, and project closeout are provided in the project specifications.

5.2.2. Inspections

It is the Contractor’s responsibility to perform proper QC inspections throughout the project to ensure a quality product. The Government inspector is responsible for adequate Quality Assurance (QA) for the work accomplished. It is not the role of the Government to perform the Contractor’s QC for the project, especially during inspections. The Contractor shall comply with the standard three phase Contractor Quality Control (CQC) inspection process, referring to contract Specification Section 45 00.00 10.

5.2.2.1. Pre-Final Inspection

Conduct a punch-out inspection as per Specification Section 01 45 00.00 10, COMPLETION INSPECTION. Prepare and include in the QCQ documentation a punch list of items which do not conform to approved drawing and specifications. Once all punch list deficiencies have been corrected, notify the Government that the facility is ready for the pre-final inspection. The Government will perform the pre-final inspection; a pre-final punch list may be developed as a result of this inspection. Ensure that all items on this list have been corrected before notifying the Government that a final inspection can be scheduled.

5.2.2.2. Final Inspection

Conduct a final acceptance inspection as per Specification Section 01 45 00.00 10, COMPLETION INSPECTION. The inspection must concentrate on the items identified at the punch-out inspection and recorded in the punch-out Inspection report. The final inspection report must: (1) certify that all items of the design have been implemented and that the construction is complete, and (2) include a record of “signed and sealed” as-built drawings and specifications verifying that all development standards have been met. A minimum of 60 days prior to the final acceptance inspection, provide the Interim DD Form 1354 for the transfer and acceptance of Real Property. At the final acceptance inspection present a completed DD Form 1354 for signature and acceptance. Refer to UFC 1-300-08 for instruction on completing the DD Form 1354. For information purposes, a blank fillable PDF DD Form 1354 may be obtained at the following: http://www.dtic.mil/whs/directives/forms/eforms/dd1354.pdf. Submit the completed Checklist for DD Form1354 of Installed Building Equipment items. Attach this list to the updated DD Form 1354.

5.2.3. Delivery and Warranty

Complete punch-out inspection and commissioning requirements prior to pre-final inspection.

Submit copies of the project operation and maintenance manuals prior to testing the system involved. For final approval, update and resubmit data as per Specification Section 01 78 00, CONFIGURATION, prior to contract completion. At least 30 days before the planned pre-warranty conference, deliver to the CO for approval a Warranty Management Plan as per http://www.dtic.mil/whs/directives/forms/eforms/dd1354.pdf

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Specification Section 01 78 00, WARRANTY MANAGEMENT. Issue the warranty in accordance with FAR 52.246-21 (Warranty of Construction). Perform training, instruction and cleanup in accordance with Specification Section 01 78 00, videotape training future use by Government organizations.

5.3. Demobilization

Demobilize facilities as necessary, and restore the site. Remove any temporary facilities and implement erosion control measures such as seeding, mulching, sodding, and erosion control fabrics; restore roads, structures, and utilities. Perform training, instruction and cleanup in accordance with Specification Section UFGS 01 78 00.

5.4. As-Built Documentation

Include project record documents compliant with Specification Section 01 78 00, CLOSEOUT SUBMITTALS. Include in as-built drawing documentation a record of as-built drawings and specifications verifying that all development standards have been met. Deliver as-built documentation prior to final payment. Submit As-Built Drawings in CADD, BIM and PDF formats in accordance with A/E/C (Architectural / Engineering / Construction) Standards. One copy of the drawing files shall be provided on CD-RW (Compact Disk-Rewritable) with every submittal to include both PDF and CADD formats.

6.0 POINTS OF CONTACT (POCs)

Points of contact will be provided at the preconstruction meeting.