Attachment L1-6 Past Performance Questionnaire

REPAIR CADET CHAPEL, FA8903-17-R-0071

ATTACHMENT L1-6, PAGE 1 OF 4

The following is a sample of the information contained within the past performance questionnaire.

DATE

TO: Contractor References

The Air Force Civil Engineering Center (AFCEC) and the 772d Enterprise Sourcing Squadron are in the process of prequalifying contractors to compete for award of a construction project to repair the Cadet Chapel at the United States Air Force Academy (USAFA), Colorado Springs, CO. The length of this contract will be a minimum of four (4) years. The Government wants to be confident that the contractors prequalified to compete will be able to successfully accomplish our requirements.

One of the ways the Government intends to evaluate each Offeror is through the verification of the Offeror's past performance on other contracts. For this, we must depend on information received from agencies such as yours, which have had first-hand experience with an Offeror.

We have tried to make our questionnaire as quick and simple to complete as possible. We ask that you complete the attached questionnaire and return it directly to the Government no later than the date set for receipt of proposals. General contract information was provided by the Offeror (Project Information Sheet). Please confirm this information and, in the space provided, identify any errors or changes you feel should be made. Then, answer the questions that follow in the Past Performance Questionnaire.

We would greatly appreciate your comments describing why you rated a particular question the way you did. For any question that you rate as above or below satisfactory, we request that you provide rationale/comments to support the basis of the assigned rating.

When finished, simply email a copy of the attached to __________ and ______________. If you have any questions or difficulty completing the questionnaire, please contact ________________ at the same email identified above.

Please do not return or e-mail the questionnaires back to the offeror or contractor. Completed questionnaires are source selection information and must be protected. They will not be released to the offeror.

Thank you for your valuable comments and time.

(Signature Block)

Attachments

1. Project Information Worksheet (PIW)

2. Past Performance Questionnaire (PPQ) mailto:__________ mailto:mathew.robey.3@us.af.mil

ATTACHMENT L1-6, PAGE 2 OF 4

PAST PERFORMANCE QUESTIONNAIRE

To Be Completed by Reference

NAME * OFFICE/COMPANY TITLE/POSITION PHONE EMAIL TIME ON

PROJECT

*PPQ POC information shall reflect the individual completing Part II of the form.

A. Confirmation of Part I Project Information: Do you concur that the project information provided by the contractor

(Reference Project Information Worksheet) accurately describes your project? If not, please explain.

Yes No

B. Please provide your opinion on the contractor’s performance for the following statements by putting a check mark in the appropriate box using the following definitions:

Exceptional – Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective. Note: An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

Very Good – Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective. Note: A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

Satisfactory – Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory. Note: A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

Marginal – Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented. Note: A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

Unsatisfactory – Performance does not meet significant contractual requirements and recovery is not likely in a timely manner.

The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective. Note: An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating. An Unsatisfactory rating should be supported by referencing the management tools used to notify the contractor of the contractual deficiencies (e.g. Notice of Noncompliance, Letter of Concern, Performance Deficiency Letter or Cure Notice).

NOT APPLICABLE - No information or did not apply to your contract. Performance in this area not applicable to the effort assessed. Note: Rating will be neither positive nor negative.

ATTACHMENT L1-6, PAGE 3 OF 4

PLEASE CIRCLE THE ADJECTIVE RATING WHIC

YOUR EVALUATION OF THE CONTRACTOR’S

H BEST REFLECTS

PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client E VG S M U N

REPAIR CADET CHAPEL

ATTACHMENT L1-6

PRESENT/PAST PERFORMANCE QUESTIONAIRE FORM (PPQ)

Repair Cadet Chapel FA8903-17-R-0071 ATTACHMENT L1-6 PAGE 1 of 1

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

C. Is there anyone else we should contact regarding the contractor’s performance on this contract?

REFERENCE NAME TITLE/ ROLE PHONE EMAIL