Section L Step 2 ITO Award 10 Oct 2017.pdf

Step 2 - Section L – Instructions, Notices, and Conditions to Offerors – Request for Proposal Repair Cadet Chapel, FA8903-17-R-0071

REQUEST FOR PROPOSAL

CONSTRUCTION SERVICES FOR

REPAIR USAFA CADET CHAPEL,

UNITED STATES AIR FORCE

ACADEMY, CO

SOLICITATION NO. FA8903-17-R-0071

STEP TWO

SECTION L

INSTRUCTIONS, NOTICES, AND

CONDITIONS TO OFFERORS (ITO)

1.0 Program Structure and Objectives

(a) This solicitation is for Construction Services for the Repair of the USAFA Cadet Chapel for the United States Air Force (referred hereafter as “Repair Cadet Chapel”).

(b) The Government will utilize a two-step evaluation process to award a single contract to the Offeror who provides the best value to the Government considering price and non-price factors.

(1) Step 1 will be a prequalification of sources in accordance with DFARS 236.272.

In Step 1, the Government will ask for qualifications/past performance in order to evaluate and prequalify sources to perform the Repair Cadet Chapel. Price will not be evaluated as part of Step 1. The Government will shortlist up to five (5) of the most competitive Step 1 Offerors to compete for contract award in Step 2.

(2) In Step 2 of the two-step selection procedure, the Offerors that were prequalified in Step 1 will receive an Amendment to the RFP. The Amendment will request the prequalified Offerors to submit proposals that include technical and price information. In Step 2, the Procuring Contracting Officer will award one contract to the Offeror who is deemed responsible in accordance with the FAR, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and who is judged, based on the evaluation factors to represent the best value to the Government. This may result in an award to a higher rated, higher priced Offeror, where the decision is consistent with the evaluation factors, and the Source Selection Authority (SSA) reasonably determines that the technical and/or overall business approach of the higher price Offeror outweighs the price difference. Step 2 will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 15, Defense Federal Acquisition Regulation Supplement (DFARS) Source Selection Procedures, Guidance and Information Subpart 215.3, and Air Force Federal Acquisition Supplement (AFFARS) Subpart 5315.3.

1.1 Budget/Funding Information

In accordance with DFARS 236.203, the magnitude of construction for this project is between $25,000,000 and $100,000,000.

2.0 General Instructions

(a) The Offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The offer must be compliant with the requirements as stated in the Statement of Work (SOW), Contract Data Requirements List (CDRL), Specifications, and Drawings. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal must be clear, concise, and must include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather must provide convincing rationale to address how the Offeror intends to meet these requirements.

Offerors must assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1 Point of Contact

The Procuring Contracting Officer (PCO) is the sole point of contact for this acquisition.

Address any questions or concerns you may have to the PCO. Written requests for clarification may be sent to the PCO at the address located in Section A of the model contract/solicitation.

The PCO for this acquisition is as follows:

Procuring Contracting Officer:

Mrs. Sally Kite Phone (210) 395-8049 Email: sally.kite@us.af.mil

2.1.2 Notifications/Debriefings

2.1.2.1 Step 2 Request for Proposal

The PCO will promptly notify Offerors of any decision to exclude them from the competitive range during Step 2; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The PCO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror must immediately notify the PCO in writing with supporting rationale as well as the remedies the Offeror is asking the PCO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15505 file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15506 http://www.fedbizopps.gov/

2.1.5 Communications

Exchanges of source selection information between Government and Offerors will be controlled by the PCO. Email may be used to transmit such information to Offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, hardcopy letters will be transmitted to the Offeror(s) as required.

2.1.6 Joint Ventures/Teaming Arrangements and/or Letters of Intent A Joint Venture (JV) will be considered a sole business entity. A Teaming Arrangement (TA) and/or Letter of Intent (LOI) must commit the parties to perform under this contract. Signed JV/TA/LOI documentation must be provided in Volume I, Contract Documentation, and Volume II, Technical. Submit a signed copies of the Joint Venture agreement/Teaming Arrangement and/or LOI indicating the proposed participation of each team member. Failure to submit the required Joint Venture Agreement/Teaming Arrangement and/or Letter of Intent will be considered unacceptable.

2.2 Organization/Number of Copies/Page Limits

The Offeror must prepare the proposal as set forth in the Proposal Organization Table (Table 1/Step2 below). The titles and contents of the volumes must be as defined in this table, all of which must be within the required page limits and with the number of copies as specified in Table 1/Step 2. The attachments identified in the table must be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc#T2101 file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b3104

Table 1/Step 2 - Proposal Organization ITO Paragraph Number 2.3.3 2.3.9.2 2.3.9.3 2.3.9.4

VOLUME

ITO

PARAGRAPH

NUMBER TITLE

PAGE

LIMIT

ORIGINAL

UNBOUND

HARD

COPIES

E-

COPIES

I

VOLUME I – STEP 2 - CONTRACT

DOCUMENTATION

NA 1 2 2

3.1 Standard Proposal Information

3.2 Validity Statement

3.3 Contact Information

3.5 Financial Responsibility/Bonding

3.6 Exceptions to Solicitation Requirements

3.7 Contract Award Document & Model Contract

3.7.1 Representations and Certifications

3.8 Administrative and Advisory Access to Proprietary Information 2 1 2 1

3.9 Subcontracting Plan (if required by

FAR 19.7) NA 1 2 1

II

VOLUME II - STEP 2 -

TECHNICAL

4.3.1 Standard Proposal Information NA

4.3.2 Technical Factor 1 - Project Management Approach 10 1 2 1

4.3 Technical Factor 2 - Schedule and Time Management Plan

4.3 (b) Schedule NA

4.3 (c) Narrative 3 1 2 1

4.3.4 Technical Factor 3 - Organizational and Communications Plan 3 1 2 1

III

VOLUME III - STEP 2 - SMALL

BUSINESS

5.2 Standard Proposal Information NA 1 2 1

5.3

Factor 4 - Small Business Participation Commitment Document 5 1 2 1

IV

VOLUME IV - STEP 2 - PRICE

PROPOSAL

6.4 Standard Proposal Information NA

6.5

Factor 5 – Total Evaluated Proposal (TEP) Summary Sheet

Ref Atch L2-2 1 2 1

2.3 PROPOSAL FORMAT

2.3.1 Guidance

(a) This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal.

(b) The Offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions.

(c) All the requirements specified in this solicitation are mandatory.

(d) You are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal.

(e) These instructions are intended to elicit brief and specific responses. However, simply stating that the Offeror understands and intends to comply with this effort or paraphrasing statements in the solicitation is inadequate.

(f) The offer must comply with the requirements as stated in the solicitation.

2.3.2 Sufficient Detail

(a) The proposal must be clear, concise, and must include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

(b) The proposal should not simply rephrase or restate the Government's requirements, but rather must provide convincing rationale to address how the Offeror intends to meet these requirements.

(c) Offeror(s) must assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation solely on the information presented in the Offeror's proposal.

2.3.3 Page Limitations

Page limitations must be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be destroyed unless return of copies is specifically requested by the Offeror. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. Each page must be counted except the following:

(a) Cover pages

(b) Table of contents

(c) List of tables and figures

(d) Glossaries

(e) Tabs

(f) Dividers

(g) Blank pages (Must be identified as “Left blank intentionally”)

(h) Bonding Surety Letters

(i) Certifications/Reports

(j) All Section L Attachments (L2-1 thru L2-3 – As Referenced)

2.3.3.1 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Page size must be 8.5 x 11 inches, not including foldouts. Pages must be single spaced with 1.5 line spacing. Except for the reproduced sections of the solicitation document, the text size must be no less than 10 point. Tracking, kerning, and leading values must not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages must be numbered sequentially by volume. These page size and format restrictions must apply to responses to ENs. These limitation shall apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures must be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays must be uncomplicated, legible, and must not exceed 11 by 17 inches in size. Foldout pages must fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text must be no smaller than 10 point.

These limitation shall apply to both electronic and hard copy proposals.

2.3.4 Pricing Information

All pricing information shall be addressed ONLY in the Price Proposal Volume (Volume IV – Step 2). The Offeror shall provide the proposed total amount of construction for each CLIN. In addition, the Offeror shall include a brief description of construction activities (by Construction Specification Index (CSI)) associated with each CLIN. CLIN construction amounts and bonding fee amounts shall be totaled and provided for evaluation of bonding requirements. Reference Attachment L2-2 for submission format.

2.3.5 No Cross-Referencing

(a) Each factor must be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other factors in the proposal.

(b) Information required for proposal evaluation, which is not found in its designated factor, will be assumed to have been omitted from the proposal.

(c) Each response to each factor must be self-contained. No cross-referencing between factor responses is allowed.

2.3.6 Indexing and Table of Contents

(a) Tab indexing must be used to identify sections within each volume. Tabs for items identified in the Title column of Table 1/Step 2 Proposal Organization must be utilized.

Tabs do not count against the page limitations for the respective volumes (Note: DO NOT include proposal information on tabs.)

(b) Each volume must contain a more detailed Table of Contents to delineate the subparagraphs within that volume.

(c) Master Table of Contents.

i. Volume I, Contract Documentation, must contain a consolidation of the individual

Tables of Contents for all Volumes (I through IV).

ii. A separate e-file of the Master Table of Contents must be provided in accordance with Electronic Copy requirements in paragraph 2.3.9.4.

(d) Tab indexing and Table of Contents will not count against the page limitations for their respective volumes.

2.3.7 Glossary of Abbreviations and Acronyms

Each volume must contain a Glossary of all Abbreviations and Acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.3.8 List of Tables and Figures

(a) Each volume must contain a list of all tables and figures within that volume.

(b) The list of tables and figures will not count against the page limitations for their respective volumes.

2.3.9 Binding and Labeling

2.3.9.1 Proposal Copies

(a) All copies of an Offeror’s proposal must be submitted together.

(b) All Prime and Team Member(s) information must be incorporated into one coherent submittal.

(c) Staples must not be used.

(d) Be sure to apply all appropriate markings including those prescribed in accordance with

FAR 52.215-01(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Offeror Bid or Proposal Information and Source Selection Information.

2.3.9.2 Original Unbound Proposal

One hardcopy of each volume must be clearly identified as “ORIGINAL”. The “ORIGINAL” must be formatted as follows:

(a) Clearly marked as “ORIGINAL”

(b) Unbound

(c) Hole-punched with a standard 2-hole punch at the top of each page

(d) Printed head-to-foot so that each page can be read when placed in a standard 2-hole file folder

(e) Each volume must have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror's name, solicitation title, and solicitation number.

2.3.9.3 Hard Copies

(a) Each hard copy volume of the proposal must be separately bound in a three-ring loose-leaf binder, which must permit the volume to lie flat when open.

(b) A cover sheet must be bound in each book, clearly marked as to volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(c) A Label must be placed in the front cover of each binder clearly identifying volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(d) A Label must be placed in the spine of each binder clearly identifying volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(e) All unclassified document binders must have a color other than red or other applicable security designation colors.

(f) Each volume of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples must not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the Offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders must have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-01(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.3.9.4 Electronic Offers - Electronic Copies (E-Copies) – Compact Disc (CD): General Requirements

(a) The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the Offeror’s name, volume number, and solicitation number and title. Use separate files to permit rapid location of all portions, including factors, exhibits, annexes, and attachments, if any. All electronic copies must be submitted on CD-ROM in a flexible plastic protective sleeve. Protective sleeves must be hole-punched with a standard 2-hole punch at the top of each sleeve.

(1) Electronic file directory titles and organization must reflect the titles and organization of these instructions.

(2) Each directory must contain a Microsoft Word file with the Master Table of Contents for that directory.

(3) A PDF electronic version of the proposal must be included on the CD-ROM. The PDF of the proposal must be an exact duplicate of the “original” paper proposal.

The CD-ROMs will be used for proposal evaluation. The Government will not perform a word-by-word check of the “original” vs. the PDF version. However, if discrepancies are identified between the electronic proposal and the “ORIGINAL” paper proposal, the paper proposal must prevail.

(4) Offerors must ensure electronic copies on CD-ROMs are virus free.

(5) The maximum electronic file size for any single file is limited to 200 Mb.

file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR52.215.doc#b522151 file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b31044

(6) Electronic copies of each volume must be compatible with the following available Government equipment and software products:

(i) Windows compatible PCs

(ii) Adobe Acrobat Reader 9.0

(iii) Microsoft Office 2013

(iv) Microsoft Project 2010

(v) Primavera P6

(vi) Sound or video (e.g. MPEG) files must not be embedded into the proposal files.

(vii) A separate CD-ROM must be used for each volume.

(b) Master copy CD-ROM requirements. Complete electronic copies of all volumes must be submitted in Adobe Acrobat Portable Document File (PDF) searchable and selectable text format.

(1) A separate CD-ROM must be used for each volume.

(2) Each CD-ROM and protective sleeve must be clearly marked as to volume number, Offeror’s name, solicitation title, and solicitation number.

2.4 Distribution

The "ORIGINAL" proposal must be identified. Proposals must be addressed to the PCO and mailed or hand carried to:

Regular Mail Courier Courier

772 ESS/PKA 772 ESS/PKA

ATTN: Sally Kite ATTN: Sally Kite 2261 Hughes Ave, Suite 163 3515 S General McMullen, Rm 3026 JBSA Lackland, TX 78236-9853 San Antonio, TX 78226-2018

2.5 Definitions

(a) Best Value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. See FAR 2.101.

(b) Clarifications are limited exchanges between the Government and Offerors that may occur when prequalification decision and/or award without discussion is contemplated.

See FAR 15.306(a)(1).

(c) Communications are exchanges, between the Government and Offerors, after receipt of proposals, leading to establishment of the competitive range. See FAR 15.306(b).

(d) Competitive Range - See FAR 15.306(c).

(e) Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

(f) Discussions are exchanges (i.e., negotiations) in a competitive environment that are undertaken with the intent of allowing the Offeror to revise its proposal. Discussions take place after establishment of the competitive range. See FAR 15.306(d).

(g) Evaluation Notice (EN) is the PCO’s written notification to the Offeror for purposes of clarifications, communications, or discussions.

(h) Risk, as it pertains to source selection, is the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an Offeror’s proposed approach to achieving the technical factor or factor may involve risk of disruption of schedule or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

(i) Significant Weakness in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

(j) Strength is an aspect of an Offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

(k) Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

VOLUME I - CONTRACT DOCUMENTATION

3.0 Volume I - Organization

(a) Master Table of Contents for entire proposal (all Volumes)

(b) Table of Contents for Volume I per ITO paragraph 2.3.6

(c) Glossary of Abbreviations and Acronyms for Volume I per ITO paragraph 2.3.7

(d) List of Tables and Figures for Volume I per ITO paragraph 2.3.8

(e) Validity Statement

(f) Contact Information (Attachment L2-1)

(g) Financial Responsibility/Bonding

(h) Exceptions to Terms and Conditions

(i) Contract Award Document & Model Contract

(j) Representations and Certifications

(k) Administrative and Advisory Access to Proprietary Information (Attachment L2-3)

(l) Subcontracting Plan (if required by FAR 19.7)

(m) Electronic Copy (e.g. CD) of Volume I Documentation

3.1 Standard Proposal Information

Provide a Master Table of Contents (all Volumes), a Table of Contents for Volume I, a list of table and figures for Volume I, and a Glossary of Abbreviations and Acronyms for Volume I.

3.2 Validity Statement

(a) The proposal acceptance period is specified in the SF 33, Page 1, Block 12 (Section A of

A-K).

(b) The Offeror must make a clear statement that the proposal is valid for 240 days from proposal receipt in Volume I, Contract Documentation.

(c) Be sure to use appropriate markings such as the legend at FAR 52.215-01(e), Restriction on Disclosure and Use of Data.

3.3 Contact Information

Offeror must complete and print out Attachment L2-1, Contact Information and include in Volume 1.

3.4 Joint Ventures, Teaming Arrangements, and/or Letters of Intent Provided in Step 1.

3.5 Financial Responsibility/Bonding

Prime must provide updated proof of bonding capacity to support this contract.

(a) To be considered, the Offeror must have a letter from a surety on surety letterhead that says the Offeror has a relationship with the company and required bonding capacity has been obtained. If proposing as a Joint Venture, the entity must meet minimum bonding requirements.

(b) To be considered, the Offeror must provide aggregate bonding for 100% of the proposed contract price for this contract.

(c) Provide proof of bonding capacity with bonding capability letters from an approved surety listed with the Department of Treasury. The list of approved sureties can be found at http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm Letters must be notarized and signed by someone who can represent the surety. Letter shall be dated within thirty days of proposal submission date. Letters signed by agents are unacceptable unless accompanied by a Power of Attorney granting proper authority to the agent.

(d) Financial responsibility will not be evaluated as a separate Factor. However, it is a basic contract requirement with a pass/fail determination. To be eligible for award, an Offeror must be deemed responsible in accordance with the FAR.

3.6 Exceptions to Terms and Conditions

(a) Exceptions to Terms and Conditions of the model contract are strongly discouraged and may result in the Offeror being removed from consideration for award. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

(b) Exceptions taken to terms and conditions of the model contract, to any of its formal attachments, or to other parts of the solicitation must be identified.

(c) Each exception must be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

(d) Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation.

(e) This information must be provided in the format and content of Table 2/Step 2.

TABLE 2/STEP 2. SOLICITATION EXCEPTIONS

SOLICITATION

DOCUMENT

PARAGRAPH/

PAGE

REQUIREMENT/

PORTION

RATIONALE

Contract Clause, RFP paragraph, Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Justify why the requirement will not be met

3.7 Contract Award Document & Model Contract

(a) The Contract Award Document consists of Sections A through F and the Attachments listed under paragraph 3.8.4 – Attachments to the Awarded Contract.

(b) The Model Contract consists of Sections A through F. The Offeror must submit the

“original” signed copy of the Model Contract. Signature by the Offeror on the Standard Form (SF) 33 constitutes an offer.

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

3.7.1 Representations and Certifications

The Offeror's must submit a signed copy of the Representations and Certifications from the System for Awards Management (SAM) website (https://www.sam.gov/) as well as copies of those Representations and Certifications specifically required under this solicitation.

3.7.2 Contractor Compliance/Responsibility

In accordance with FAR 9.103(b), prior to being eligible for award, the PCO must make an affirmative determination of responsibility for potential awardees. The information requested in this volume is necessary to establish contractor responsibility. Information will not be evaluated in accordance with FAR 15.101-02, but will be used solely for the purpose of determining contractor compliance/responsibility.

3.7.3 Base Support Requirements

Base Support is identified in the Construction Specifications, Division 01.

3.7.4 Attachments to the Awarded Contract

The following is a list of attachments or appendices, which will be made part of Contract upon award. Attachments 1 and 2 are standard requirements document and no submission is required.

The Government will utilize Offeror submitted information for Attachments 3 and 4.

(a) Attachment 1 – Statement of Work

(b) Attachment 2 – General Decision Number: CO170032

(c) Attachment 3 – Key Personnel, Specialty Scope Subcontractors, Proposed Betterments

(d) Attachment 4 – Subcontracting Plan (if applicable)

(e) Appendix A – Hunter HazMat 1989 Report

(f) Appendix B – Maxim HazMat 2004 Report

(g) Appendix C – Empirical Hazmat 2015 Report

(h) Appendix D – USAFA Environmental Standards

(i) Appendix E – Design Drawings, Repair Cadet Chapel

(j) Appendix F – Specifications, Repair Cadet Chapel

(k) Appendix G – Historical Cadet Chapel Drawings and Specifications

3.8 Administrative and Advisor Access to Proprietary Information

(a) The Government has contracted for various business and staff support services, some of which require contractor personnel to obtain administrative access or act as advisors to proprietary information submitted by other contractors. These individuals will be used for clerical duties such as developing checklists, assembling briefings, etc. which are not directly connected to proposal evaluation and analysis. Administrative access is defined as "handling or having physical control over information for the sole purpose of accomplishing the administrative functions specified in this contract or order, which do not require the review, reading, or comprehension of the content of the information on the part of non-technical professionals assigned to accomplish the specified administrative tasks."

(b) In addition, Offerors are advised that technical and price data submitted to the government in response to this solicitation may be released to non-government advisors for review and analysis. These nongovernment personnel will not have access to any past performance information and will only view those items necessary to assist the government in evaluation.

(c) The Offeror's will submit Attachment L2-3 with this volume demonstrating their consent and/or objections to the use of non-government personnel.

3.9 Subcontracting Plan (if required by FAR 19.7) (NOT APPLICABLE TO SMALL BUSINESS)

(a) The Offerors’ Small Business Subcontracting Plan shall be assessed in accordance with FAR 52.219-09 and DFARS 252.219-7003 and satisfies all of the requirements of FAR 19.704, DFARS 219.704, and AFFARS 5319.704(a)(1) in order to be determined compliant by the PCO. Goals provided by the apparent successful Offeror will be incorporated into and become a part of the contract. The Subcontracting Plan is materiel requirement of the solicitation and any resultant contract. A Small Business Subcontracting Plan deemed as noncompliant may preclude an Offeror from being eligible for award. The Offeror’s proposed approach will be assessed on whether it sets forth achievable subcontracting goals. The proposal will be assessed for the commitment to use Small Business (SB), Small Disadvantaged Business (SDB), Women Owned Small Business (WOSB), HUBZONE, and Service Disabled Veteran Owned Small Business (SDVOSB). In order to be found compliant, an Offeror’s subcontracting plan must provide achievable goals.

(b) Below are the proposed subcontracting goals for this solicitation:

Description Goals Small Business 34.5% of total awarded dollars Small Disadvantaged Business 5% of total subcontracting dollars Woman Owned Small Business 5% of total subcontracting dollars HUBZONE Small Business 3% of total subcontracting dollars Service Disabled Veteran Owned Small Business 3% of total subcontracting dollars

VOLUME II –TECHNICAL VOLUME (STEP 2 TECHNICAL FACTORS 1, 2, AND 3)

4.0 Volume II - Technical Volume

4.1 General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical factors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Technical

In the technical volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical factor.

4.3 Volume II Organization

The Technical volume must be organized according to the following general outline:

(a) Table of Contents for Volume II per ITO paragraph 2.3.6

(b) List of Table and Figures for Volume II per ITO paragraph 2.3.7

(c) Glossary of Abbreviations and Acronyms for Volume II per ITO para 2.3.8

(d) Technical Factor 1 – Project Management Approach

(e) Technical Factor 2 – Schedule and Time Management Plan

(f) Technical Factor 3 - Organizational and Communications Plan

4.3.1 Standard Proposal Information

Provide a Master Table of Contents (all Volumes), a Table of Contents for Volume II, a list of table and figures for Volume II, and a Glossary of Abbreviations and Acronyms for Volume II.

4.3.2 Technical Factor 1 - Project Management Approach

Provide a narrative, not to exceed ten (10) pages, that describes your vision for constructing and managing this project from a holistic perspective starting with turnover of the chapel to the Offeror and concluding with return of a historically accurate facility which has successfully implemented Section 106 regulations of the National Historic Preservation Act. The project management approach should include unique aspects/specialized scope elements. The project management approach should address Offeror’s processes (e.g. procedures, techniques, methods) to include protection of historic structures, fabrication and submittal of replaced in kind historical components, construction access approach, quality control, change management, and risk management.

(a) Protection of Historic Structures: Offerors shall explain their methodology for working within and adjacent to historic structures and features. The Offeror must explain their understanding of the key management approaches, polices, and procedure to include protection required for this historically significant building. The Offeror explains how they will perform selective demolition such that existing building structure and other elements to remain are protected from damage.

(b) Fabrication and Submittal of Replaced in Kind Historical Components: Describe your approach to fabrication or restoration of aesthetically matched historical components (e.g. exterior metal panels, glazing, plaster, lighting, ornamental metal hardware, stairs, and doors) including coordination between subcontractors, Section 106 consulting parties, facility users, and the Government. Describe your submittal development and approval process to produce components meeting performance requirements and matching existing component aesthetics to the satisfaction of the Government and consulting parties.

(c) Construction Access Approach: Describe the means of access to all work areas for equipment, labor, and materials. Identify lift handling equipment as planned for elevated access above grade (i.e. building envelope). Provide site layout for load handling equipment and scaffolding or other aerial work platforms. The narrative should discuss the unique challenges of this project as you understand them and how the Offeror will overcome the risks associated with these challenges.

(d) Quality Control: Discuss the approach to construction coordination and construction quality control including submittal reviews, compliance with contract documents, construction completion, testing, inspections, tracking deficiencies, reporting procedures, commissioning, documentation, and implementation of the 3-phase quality control system required for this project.

(e) Change Management: Describe your management protocols and experience with keeping the quantity of change orders – regardless of price – to a minimum, and how these protocols are implemented so as to mitigate the impact of change orders on the overall success of the project.

(f) Risk Management: Address the Offeror’s approach to managing and mitigating significant risks associated with this project to include without limitation: (1) working on a secured site with restricted access and limited staging; (2) maintaining access and continuity of operations adjacent and within occupied, functional buildings; (3) working within a historic structure; and (4) protecting in-place operating utility systems throughout the duration of the project and (5) any other risks that are identified by the Offeror as significant. Offerors are encouraged to describe their successful management of similar risks to include proactive problem solving, lessons learned evaluations, and other techniques used.

4.3.3 Technical Factor 2 - Schedule and Time Management Plan

Provide a notional project schedule depicting the Offeror’s plans to complete all work within the proposed overall contract duration. The schedule shall clearly identify the Offeror’s proposed Period of Performance (POP) in number of calendar days (not work days) to be awarded for the contract, this proposed duration will be evaluated by the Government and must comply with the overall required POP. Every scheduled activity must include sufficient identifying detail (i.e., activity name, duration, start/finish dates, critical path, and total float). [A notional award date for purposes of providing this schedule will be provided as part of the RFP amendment for step 2.]

(a) The proposed project schedule must be delivered in both Primavera P6 and Portable Document Format (PDF) and organized by the CSI structure of the Final Specifications (Appendix F - 100% Design Specifications).

(b) The proposed project schedule should reflect the proposed contract duration and show the following tasks as a minimum (use calendar days):

(1) all major pre-construction submissions and activities required to receive construction Notice to Proceed (NTP);

(2) preparatory activities prior to commencement of demolition activities (e.g.

establishing site security, cataloging and documenting existing conditions, and implementation of site and building protective measures and removal and storage of existing components and items);

(3) major construction submittals (e.g. mockups, samples, long lead-time items, complex shop drawings);

(4) major demolition/construction tasks and phasing including inspections, reinstallation of restored or stored components;

(5) activities requiring Section 106 consulting party review including durations of expected review periods; and

(6) project close out activities

(c) Provide a narrative, not to exceed three (3) pages, explaining the Offeror’s planned approach for completing this project to meet or exceed all contract requirements. The narrative should describe any unique scheduling to meet construction duration as shown in the proposed project schedule. Narrative should address the capability and flexibility to plan and control the schedule to successfully complete the project within the period of performance. Identify any constraints on the schedule presented (i.e., labor or material availability, holidays, weather, etc.). Describe the plan that addresses sequencing of removal and replacement of existing features / components such that removed items and items to remain are protected. On time completion is mandatory. The personnel and/or services normally conducted at the USAFA Cadet Chapel have been relocated to temporary locations during this project at considerable cost and expense to the Government. Narrative must identify the Offerors plan to recover schedule from construction delays, describing techniques to be utilized to ensure timely completion.

4.3.4 Technical Factor 3 - Organizational and Communications Plan

(a) Provide a simple organizational matrix, illustrating the overall organizational structure in hierarchical form, for all team elements, prime and consultants/subcontractors; clearly depict all critical staff and key management positions, including the names of the individuals, their firm affiliations and job locations. The Offeror shall describe the roles and responsibilities for each position and interrelationships. The Offeror shall explain why the structure was selected, the relationship between the structure proposed and the perceived project risks, and how the structure addresses safety, budget, schedule, quality, team working, and project success. Identify the critical tasks for each stage of the project, and designate in the organizational matrix the individuals who will lead each of the tasks.

Limited to three (3) pages.

(b) Provide the communications protocols that will be used to maximize the efficiency of communications between the Offeror and the Government, and between the prime and subsidiary components on the offering team. In addition, describe the protocols that will be used to handle inquiries from outside organizations such as the press, media outlets, and the general public articulating how the Offeror would integrate/coordinate with the Government prior to any responses.

5.0 Volume III – Small Business Participation Commitment Document

5.1 Volume Organization

(a) Provide a Table of Contents for Volume III per ITO paragraph 2.3.6.

(b) Provide a List of Tables and Figures for Volume III per ITO paragraph 2.3.7.

(c) Provide a Glossary of Abbreviations and Acronyms for Volume III per ITO paragraph

2.3.8.

(d) Small Business Participation Commitment Document (all Offerors)

(e) Electronic copy (e.g. CD) of Volume III documentation

5.2 Standard Proposal Information

Provide a Master Table of Contents (all Volumes), a Table of Contents for Volume III, a list of table and figures for Volume III, and a Glossary of Abbreviations and Acronyms for Volume III

5.3 Factor 4 - Small Business Participation Commitment Document

(a) All Offerors (both other than small businesses and small businesses) shall provide a

Small Business Participation Commitment Document (SBPCD) in response to the solicitation small business participation requirements which shall be evaluated in accordance with Section M of this solicitation. Small business concerns that qualify in more than one socioeconomic category may be counted in each category for which they qualify. The SBPCD shall demonstrate the Offeror’s commitment to the utilization of Small Businesses, including subcategories, throughout the life of the contract. Reference DFARS 215.304(c)(i).

(b) As a minimum, the SBPCD must address the following elements:

(1) List by name the subcontractors to be used and the products/services they are to provide.

(2) Describe the extent of the Corporate level commitment to use small business (for example, what types of commitments (if any) are in place for this specific acquisition either – letters of intent, written contract, verbal, enforceable, non-enforceable, Joint Ventures, Mentor-Protégé, etc.). Please provide any supporting documents.

(3) Describe the complexity and variety of the work small businesses are to perform.

(4) For other than Small Business, submit a narrative of your approach to meet the proposed goals for subcontracting in the following table. For Small Businesses, submit a narrative of your approach for subcontracted efforts.

Description Goals Small Business 34.5% of total awarded dollars Small Disadvantaged Business 5% of total subcontracting dollars Woman Owned Small Business 5% of total subcontracting dollars HUBZONE Small Business 3% of total subcontracting dollars Service Disabled Veteran Owned Small Business 3% of total subcontracting dollars

(c) For other than small businesses, if the Offeror is unable to meet the RFP Small Business

Participation goals for any of the socioeconomic categories (e.g. HUBZONE, WOSB, etc.), the Offeror must provide an explanation as to why the proposed goal(s) and targets cannot by met.

(d) Small business Offerors may include their own efforts when addressing the names, products and/or services and estimated total dollars planned to be provided by small business concerns. These requirements apply at the Prime contract and first tier subcontract levels.

(e) The successful Offeror’s proposed SBPCD will be incorporated into the contract at contract award. Small business goals specifically identified in proposals must be consistent across the individual Subcontracting Plan (if applicable), and the SBPCD.

6.0 VOLUME IV - PRICE

6.1 Volume Organization

(a) Table of Contents for Volume IV per ITO paragraph 2.3.6.

(b) Glossary of Abbreviations and Acronyms for Volume IV per ITO paragraph 2.3.7

(c) List of Tables and Figures for Volume IV per ITO paragraph 2.38.

(d) Exceptions, Assumptions, and Rationale

(e) Total Evaluated Price (TEP) Summary Sheet (Attachment L2-2)

6.2 General Instructions

(a) This section is to assist Offeror in submitting price information.

(b) Compliance with these requirements is mandatory.

(c) Failure to comply may result in rejection of your proposal.

(d) Note that unreasonably high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has submitted an unreasonable proposal.

(e) Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal.

(f) Offers should be sufficiently detailed to demonstrate their reasonableness, balance, and completeness. The burden of proof for credibility of proposed prices rests with the Offeror

(g) All information relating to the proposed price must be included in the section of the proposal designated as the price volume.

(h) The Offeror shall propose prices on a FFP basis in accordance with the proposed Contract Line Item (CLIN) structure. The TEP proposed shall be inclusive of all options.

(i) Offerors shall identify any exceptions taken to the pricing requirements stated in this solicitation. Provide complete rationale for each exception.

(j) Offerors shall identify any assumptions made in the preparation of the pricing information. Provide complete rationale for each assumption.

6.3 Standard Proposal Information

Provide a Master Table of Contents (all Volumes), a Table of Contents for Volume IV, a list of table and figures for Volume IV, and a Glossary of Abbreviations and Acronyms for Volume IV.

6.4 Factor 5 - Submission of Price Proposal Schedule

Offerors shall submit the TEP Summary Sheet during Step 2 (Reference Attachment L2-2).

Proposed prices must be entered for all elements of the TEP. Prices for the base and option years must be rounded to the nearest dollar and the TEP must be exact addition of these rounded prices (also rounded to the nearest dollar).

6.5 Price Data

Data beyond that required by this instruction must not be submitted, unless you consider it essential to document or support Offeror’s price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances is this data and documentation to be included elsewhere in the proposal.

6.5.1 Pricing Data Requirements

Adequate price competition is anticipated and therefore at this time Offerors are not required to submit Certified Cost or Pricing Data in accordance with FAR 15.403-01(c). If, after receipt of proposals, the PCO determines that there is insufficient data to determine price reasonableness or adequate price competition is not established and none of the exceptions in FAR 15.403-01 apply, Offerors may be required to submit additional data in accordance with FAR 15.403-03 or FAR 15.403-04, respectively.

6.5.2 Rounding

All dollar amounts provided shall be rounded to the nearest dollar. Prices for the base and option years must be rounded to the nearest dollar and the TEP must be exact addition of these rounded prices (also rounded to the nearest dollar).