15-R-0023_BECSRC_West__Basic_SOW_08182015.pdf

FA8903-15-R-0023

Attachment 1

STATEMENT OF WORK

BRAC ENVIRONMENTAL CONSTRUCTION and SERVICES REQUIREMENTS

CONTRACT (BECSRC)

AT

AIR FORCE CIVIL ENGINEER CENTER (AFCEC)

BRAC WESTERN REGION INSTALLATIONS

CONTRACT NO.: FA8903-15-R-0023

18 August 2015

Attachment 1

BECSRC STATEMENT OF WORK

TABLE OF CONTENTS

Section/Paragraph Page

PART A - GENERAL REQUIREMENTS

1.0 SCOPE

1.1 Introduction

1.2 Policy and Requirement Statements

2.0 APPLICABLE DOCUMENTS

3.0 ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

3.1 Deliverables and Contractor Data Upload Tool (CDUT)

3.2 Coordination with Other Government Offices

3.3 Regulatory Interface

3.4 Coordination with Other Contractors

3.5 Special Notification

3.6 Laboratories

3.7 Work Site Requirements

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

4.1 Post Award Meeting/Teleconference

4.2 Progress Meetings

4.3 Presentation Materials

4.4 Training

4.5 Work Breakdown Structure

4.6 Integrated Master Schedule (IMS)/Project Planning Chart

4.7 Contractor’s Progress, Status, and Management Report

4.8 Performance and Cost Report

4.9 Funds and Man-Hour Expenditure Report

4.10 Plans

4.11 Technical Project Reports

4.12 Environmental Resources Program Information Management System (ERPIMS) Data Management

4.13 Quality Control Program

4.14 Hazardous Materials

4.15 Pollution Prevention

4.16 Site Visits/Survey

4.17 Recordkeeping

4.18 Mishap Reporting

4.19 Spatial Data (Map) Requirements

PART B – CONSTRUCTION AND ENVIRONMENTAL CONSTRUCTION

5.0 CONSTRUCTION AND ENVIRONMENTAL CONSTRUCTION

5.1 Environmental Construction Scope

PART C – OPERATIONS AND SERVICES

TABLE OF CONTENTS

Section/Paragraph Page

6.0 DESCRIPTION OF SERVICES

6.1 Air Quality

6.2 Hazardous Material

6.3 Hazardous Waste Management

6.4 Pollution Prevention

6.5 Sustainable Development and Operations Support

6.6 Sampling, Testing, Analysis, and Monitoring

6.7 Integrated Solid Waste Management

6.8 Storage Tank Management

6.9 Polychlorinated Biphenyls (PCB)

6.10 Asbestos

6.11 Lead-Based Paint and Lead

6.12 Waste Water and Storm Water

6.13 Ordnance Removal and Disposal

6.14 Community Involvement Program

6.15 Warranty of Installed Equipment and/or Systems

6.16 CERCLA and RCRA Activities

PART D - MISCELLANEOUS DELIVERABLES

7.0 MISCELLANEOUS

7.1 Photo Documentation

7.2 Data Management

7.3 Government-Furnished Property and Services

7.4 Government Points of Contact

Statement of Work (SOW) For

BRAC Environmental Construction and Services Requirements Contract (BECSRC)

The purpose of this Basic Requirements Contract SOW is to define the general scope of the contract and describes how the contractor shall carry out work assignment(s) issued as task orders (TO) under this contract.

The contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision and other requirements necessary for, or incidental to, the performance of work set forth herein; furthermore, the contractor shall assure any and all program and/or project related costing information (regardless of its stage in development) is secured, as directed by the Contracting Officer (CO); and be responsible for safeguarding proprietary, classified, and other sensitive information. The contractor shall be immediately capable of addressing and interpreting all aspects of environmental law and regulation.

PART A - GENERAL REQUIREMENTS

1.0 SCOPE

1.1 Introduction

This basic Requirements SOW defines the scope of the requirements which includes a range of environmental, minor construction, operations and service activities required by the Air Force (AF) to address “pop-up” activities at Base Realignment and Closure (BRAC) installations. This SOW describes the interim requirements necessary to ensure timely and complete response to issues that are determined to be outside the scope of active performance-based remediation (PBR) efforts or other contracted environmental remediation efforts. This document will be tailored to identify specific activities required to address identified issues at the TO level.

This SOW includes the provision of all materials, travel, labor, reports, and other requirements necessary to accomplish BRAC Environmental Construction and Services within the Installation Restoration Program (IRP), the Military Munitions Response Program (MMRP) and at all compliance sites as required to perform the work.

Additionally, activities shall be conducted in accordance with AF policy taking into account the Local Reuse Authority (LRA) and other applicable stakeholder’s concerns as necessary. This may include, but is not limited to, the following requirements: License, Lease, and Sales agreement provisions with utility companies and current/prospective property owners, and Public conveyance property recipients. Unless otherwise approved, these interim response remedies/removals shall conform to environmental permits, decision documents, or other legal requirements including characterization, removal, and disposition of contaminated soil, and soils management that is consistent with the Federal Facilities Agreements (FFAs) for each installation, the Resource Conservation and Recovery Act (RCRA) and the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), and respective local and state leaking underground storage tank (LUST) requirements. Technical requirements include early involvement in the process along with quick response to allow for the resolution of any identified environmental issues or concerns and ensuring development of the most technically sound solutions. AFCEC will rely on the contractor’s expertise in recognizing and addressing problematic issues necessary for quick execution of TOs.

This SOW encompasses a range of methods, technologies, and supporting activities necessary to conduct interim rapid response. Interim rapid response is defined as the ability to mobilize onsite within 48 hours after Notice to Proceed, in support of environmental restoration/remediation, operations and services efforts at thirteen (13) AF BRAC Western Region installations in accordance with technical and regulatory requirements, and a limited range of quick turnaround construction and ancillary services as required in support of “pop-up” efforts as addressed herein.

Requirements under this contract will primarily support environmental restoration/remediation, operations and services efforts; but requirements may also include traditional minor construction, demolition, and repair.

Requirements shall be carried out as specified TOs at any of the following AF BRAC Western Region installations (Table 1).

Table 1 Air Force BRAC Western Region Installations

Western Region Castle, CA Galena FOL, AK Norton, CA Kulis, AK Mather, CA Four Lakes, WA George, CA Williams, AZ Onizuka, CA AFRL Mesa, AZ McClellan, CA Ontario, CA March, CA

1.2 Policy and Requirement Statements

It is the policy of the AF to use innovative and sustainable approaches for environmental management and technology to accomplish its mission. Sustainable projects do not deplete resources, cause environmental degradation, or negatively impact human health and may reduce the burden of compliance for the AF. Mission requirements are met while balancing cost and environmental responsibility. The contractor shall incorporate pollution prevention and sustainability initiatives into all aspects of each TO.

The contractor shall fully collaborate in support of the Air Force Civil Engineer Center (AFCEC) mission, to include sharing of information with other AFCEC contractors, and cooperation with communities, regulators, and other government entities.

This SOW emphasizes the efficient management of TOs including, but not limited to, the submission of accurate, on-time, quality contract deliverables and timely identification and solution of impediments to successful project execution. Technical requirements include early involvement in the process to allow for the development of the most cost-effective and technically sound solutions. AFCEC will rely on the contractor’s expertise in recognizing and addressing problematic issues and successful execution of each TO. The contractor shall perform all work in accordance with federal, state, and local statutes and regulations.

Remedies shall conform to environmental permits, decision document requirements, and other legal requirements.

2.0 APPLICABLE DOCUMENTS

The contractor shall identify and comply with all applicable federal, state, and local statutes; AF/Military instructions, manuals, handbooks, regulations, guidance, and policy letters; Executive Orders (EOs); American Petroleum Institute (API) Codes; National Association of Corrosion Engineers (NACE); National Fire Protection Agency (NFPA); Steel Structures and Painting Counsel (SSPC); National Electrical Code (NEC);

Uniform Fire Code (UFC); International Building Code (IBC); Department of Defense (DoD) Explosive Safety Board Guidance Technical Paper 18 including all changes and amendments in effect on the date of issuance of each TO. It is the contractor’s responsibility to identify and comply with all applicable requirements. In addition, the contractor shall refer to the current versions of the Department of Defense Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing and The United States AF Construction Management Implementation Guide. Installation-specific documents shall be identified in each TO.

It is the contractor’s responsibility to identify and comply with all applicable and relevant requirements.

I. Relevant Documentation for Contract Performance

a) 10 Code of Federal Regulations (CFR), Part 20, Energy

b) 29 CFR 1910.120, Hazardous Waste Site Operations and Emergency Response (HAZWOPER)

c) 40 CFR, Chapters I and V, Protection of Environment

d) 40 CFR, Part 61, Subparts A and M, National Emission Standards for Hazardous Air Pollutants, United States Environmental Protection Agency (USEPA)

e) 40 CFR 300, National Oil & Hazardous Substances Contingency Plan (NCP)

f) 40 CFR, Part 763, Subparts G and E, Asbestos Standards, USEPA

g) A Compendium of Superfund Field Operation Methods (USEPA/540/P-87/00l)

h) Clean Air Act (CAA)

i) Clean Water Act (CWA)

j) CERCLA, as amended by the Superfund Amendments and Reauthorization Act (SARA)

k) RCRA of 1976, as amended (RCRA), 42 USC 6901, et seq

l) Defense Environmental Quality Program Policy Memorandum 818-5

m) Department of Transportation Regulations

n) Endangered Species Act (ESA)

o) Engineer Manual (EM) 200-1-3, Sampling and Analysis Protocols, Chapter 4, 1 Feb. 01

p) Executive Order (EO) 12088, Federal Compliance with Pollution Control

q) EO 12316, Response to Environmental Damage

r) Food & Drug Administration (FDA)

s) Hazardous and Solid Waste Amendments (HSWA)

t) National Environmental Policy Act (NEPA)

u) National Fire Protection Association Standards

v) Occupational Safety and Health Administration (OSHA) Regulations

w) Safe Drinking Water Act (SDWA)

x) Section 313(a) of the Federal Water Pollution Control Act (FWPCA) as amended by the CWA of

1977, Public Law 95-2 17, et seq., requires federal agencies to comply with all federal, state, interstate, and local requirements respecting the control and abatement of water pollution

y) Toxic Substances Control Act (TSCA)

z) AF Policy and Guidance on Lead-Based Paint in Facilities, Department of the AF, Chief of Staff, HQ

USAF/CC, 24 May 1993.

aa) Uniform Building Code, latest edition, California Transportation Requirements for Runoff

bb) 40 CFR Part 261, Hazardous Waste Identification Rule

cc) 40 CFR Part 268, Land Disposal Restrictions

dd) U.S. DOT Hazardous Material Regulation 181

II. Guidance Documents

a) Data Quality Objectives for Remedial Response Activities

b) Guidance for Conducting Remedial Investigations and Feasibility Studies Under CERCLA (OSWER

Directive 9335.3-Ol), 1988

c) Guidance for Oversight of Remedial Designs and Remedial Actions Performed by Potentially

Responsible Parties, Interim Final U.S. Environmental Protection Agency (EPA) 15401G-901001;

EPA Office of Solid Waste and Emergency Response (OSWER) Directive 9355.5 -01, Apr. 1990

d) Comprehensive Five Year Review Guidance, (EPA) 540-R-01-007, OSWER 9355.7-03B-P, June

e) Guidance on Remedial Investigations Conducted Under CERCLA

f) Guidelines and Specifications for Preparing UFP Quality Assurance Project Plans

g) National Standard Plumbing Code

h) Pre-remedial Activities at Federal Facilities, Memorandum

i) QA/QC Requirements for Reviewing the Data Generated by Responsible Parties

j) Risk Assessment Guidance and Superfund, Volume 1, Human Health Evaluation Manual (Part A), Interim Final (EPA/540/l-89/002), 1991

k) Superfund Public Health Evaluation Manual

l) Test Methods for Evaluating Solid Waste, Physical/Chemical Methods, USEPA, Jan 7, 2003

m) Uniform Building Code

n) Uniform Plumbing Code

Installation specific documentation will be provided as required at the TO level. Historical installation specific documentation can be accessed through the AFCEC administrative record online at: http://afcec.publicadmin-record.us.af.mil/Search.aspx.

3.0 ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

The contractor shall perform management and planning functions, as well as performance measurement and cost status reporting, during the course of this effort as specified in each TO.

3.1 Deliverables and Contractor Data Upload Tool (CDUT)

AFCEC will distribute instructions and guidance to allow contractors to deliver data, upload and archive documents electronically for deliverables related to all AFCEC contracts and TOs.

Other web references include:

• Environmental Resources Program Information Management System (ERPIMS) at http://www.afcec.af.mil/resources/restoration/ERPIMS/index.asp

• Spatial Data Standards for Facilities, Infrastructure, and Environment at http://www.sdsfieonline.org

• Quality Systems Manual (QSM) and the Uniform Federal Policy - Quality Assurance Project Plan

(UFP-QAPP) format at http://www.navylabs.navy.mil

• Quality Systems Manual (QSM) and the Quality Assurance Project Plan (UFP-QAPP) format at http://www.navylabs.navy.mil

3.2 Coordination with Other Government Offices

The contractor shall be responsible for day-to-day interface with other government work offices to include, but not limited to, civil engineering, transportation, communications, legal, operations, police/security forces, safety and public affairs. Topics for interface include, but are not limited to: minor design and construction, environmental compliance, and systems maintenance.

http://afcec.publicadmin-record.us.af.mil/Search.aspx http://afcec.publicadmin-record.us.af.mil/Search.aspx http://www.afcec.af.mil/resources/restoration/ERPIMS/index.asp http://www.sdsfieonline.org/ http://www.navylabs.navy.mil/

3.3 Regulatory Interface

The contractor shall assist in the application of general and site-specific regulatory requirements that pertain to assigned AFCEC projects and maintain current with changing Department of Defense (DoD) regulations and Federal, State, and local statutes and regulations as follows:

The contractor is not an employee of the government and shall not represent the government in an official or unofficial capacity without the express prior written permission from the CO. In the event that any regulatory representative approaches the contractor with a stated intent to inspect the activities of the contractor without the previous direction of the CO or Contracting Officer Representative (COR), the contractor shall respectfully decline the inspection until a COR is present or other direction is issued by the CO/COR. If this is not possible, due to project constraints, the contractor shall notify the CO, COR and installation point of contact (POC) at the earliest possible time following the inspection.

The contractor shall assist with verbal/written interaction with interested parties related to the project. Forums may include administrative proceedings, judicial proceedings, formal meetings, or informal meetings.

Requirements include, but are not limited to, presentation materials, agendas, minutes, publications, news releases, public notices, and the maintenance of mailing list(s). Assume teleconference meetings per state regulator as required.

The contractor shall assist in project technical review, analysis, and discussions to integrate comments from interested parties on programs and related data and studies. Contractor shall participate in program management reviews (PMRs) when required by the AF and as specified in individual TOs, and develop options for responses and prepare report(s) to communicate government priorities to regulatory agencies and other interested parties.

The contractor shall assist with the review and interpretation of new and proposed statutory and regulatory requirements and make recommendations as it applies to the assigned project.

The contractor may provide recommendations to the government in order to negotiate the Regulatory Approach and Technical Approach with Regulatory Agencies. The CO, COR, or Installation POC will be present for all meetings with the Regulatory Agencies and will be included in the review of all documents or other materials that may be presented to the Regulatory Agencies prior to submittal to the Regulatory Agencies.

3.4 Coordination with Other Contractors

The contractor shall cooperate fully with other contractors and government employees. The contractor shall not commit any act that will interfere with the performance of work by any other contractor or government employee. The CO will resolve work schedule conflicts between this contract and other contracts. The CO will provide written direction to the contractor to reschedule work when required.

3.5 Special Notification

3.5.1 Health Risks

The contractor shall immediately report to the CO and the COR, verbal telephone or e-mail notification pursuant to the TO, any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel, the public at large or the environment. Following the verbal or e-mail notification, a written notice with supporting documentation, to include photographic documentation whenever appropriate, shall be prepared and delivered within three (3) working days to the CO. Upon request of the CO, or the COR, the contractor shall provide pertinent raw laboratory data immediately (not to exceed two [2] weeks) via e-mail or tele-facsimile, and then provide final results and laboratory quality data via standard mail as soon as possible.

(Contract Data Requirement List [CDRL C001])

3.5.2 Identification and Change of Critical Contractor Personnel

The contractor shall submit an organizational chart displaying critical personnel (i.e. Project Manager, QA Manager, Project Chemist, Contracts Manager and critical sub-contractor personnel) involved in the effort and their respective labor categories as specified in each TO. The contractor shall immediately notify the CO and COR in writing or email of any changes in critical contractor personnel. The contractor shall obtain CO and COR approval of any proposed changes in project personnel along with the steps taken/proposed to ensure there are no impacts to the schedule or costs associated with individual tasks. The contractor shall identify to the CO and COR all subcontractors to be used under TOs issued pursuant to this Western Region SOW, prior to signing any subcontract or initiating any work. Provide subcontractor qualifications to the CO and COR prior to subcontractor utilization. (CDRL C001)

3.5.3 Unexploded Ordnance (UXO)

If the potential for UXO exists, the contractor shall ensure the work site has been cleared of all UXOs prior to commencement of field activities. If UXOs are discovered during field activities, the contractor shall halt work immediately and report the discovery to the installation POC and COR via telephone. Additionally, the contractor shall take action to secure the work site and prevent unauthorized entry. Such action may include but is not limited to notification of the LRA, COR, CO, local fire department and local police department.

Once work has been halted due to the presence or suspected presence of UXO; work shall not commence until notified by the CO after clearance by authorized Explosive Ordnance Disposal personnel. Note: Read in conjunction with paragraph 6.13.

3.6 Laboratories

The contractor shall select a laboratory that complies with the requirements of the current version of the DoD QSM. The current version of the QSM can be found at the following website: http://www.navylabs.navy.mil.

The laboratory must also have analytical capabilities sufficient for the methods specified in the Uniform Federal Policy for Quality Assurance Project Plans (UFP QAPP) and adequate throughput capacity to handle the project’s analytical workload during all field activities. The contractor shall ensure that the selected laboratory meets all state and federal requirements including state and federal certification/accreditation programs where appropriate.

The contractor shall perform a laboratory subcontract pre-award audit at the beginning of this contract and before the laboratory receives project samples. Where applicable, the contractor shall use only qualified laboratories that have been audited and approved by the appropriate regulatory agencies in which the TO is performed. In addition, a follow-up audit shall be performed at the direction of the COR that focuses on TO specific requirements. All audit reports shall be made available to AFCEC personnel upon request. (CDRL B001)

3.6.1 General

The contractor shall develop installation specific Data Quality Objectives (DQOs) consistent with the project’s Remedial Action Objectives (RAOs) and designed to ensure data of adequate quality are collected to support project decisions. DQOs shall be developed in consensus with the restoration project team and in accordance with UFP-QAPP (UFP-QAPP is a set of consensus documents prepared by the Intergovernmental Data Quality Task Force [IDQTF]) to provide instructions for preparing QAPPs for any environmental data collection operation) and USEPA QA/G4, Guidance for the Data Quality Objective Process (most recent version) and documented in the project Sampling and Analysis Plan (SAP). The contractor quality assurance (QA) POC shall review all DQOs and work with the field team and the laboratory to ensure that the DQOs are met.

Analytical problems that the laboratory and the contractor QA POC cannot resolve shall be brought to the attention of the contractor’s project manager, the AFCEC COR, and the restoration team as needed for resolution. Laboratories may be subject to on-site AFCEC audits of their Quality Assurance/Quality Control (QA/QC) protocols and procedures. All laboratories shall meet DQOs specified in the TOs project site-specific SAPs. The laboratories shall perform QA/QC requirements as specified in the project/site specific SAP. The analytical capabilities of the laboratory shall be sufficient for the methods specified in the SAP, and the laboratory shall have sufficient through-put capacity to handle the necessary analytical work-load during all field activities. The contractor shall develop an overarching QAPP and utilize existing installation-specific UFP-QAPPs to the maximum extent practicable. (CDRL B001)

3.6.2 Other Requirements

The contractor shall identify a Project Chemist as one of the critical personnel in the project SAP. The Project Chemist will act as a POC on all chemistry related issues and shall be responsible for ensuring that all DQOs are met.

Requests for variations to the established QAPP shall be submitted in writing to the AFCEC COR and appropriate parties. Approved variances shall be included in the updated documentation. Samples shall not be submitted for analysis until the SAP is approved by the restoration team and AFCEC.

The contractor shall ensure that all requirements specified in the project SAP are met. If not met, the contractor may be required to re-accomplish sampling at the Contractor’s expense based on the CO’s determination. The contractor shall conduct audits, administer a proficiency testing program, verify and validate data, and perform corrective actions in accordance with the project SAP. (CDRL B001)

The contractor shall ensure that all hard copy and electronic data deliverables supplied by the laboratory are complete and adequate to support the quality and usability of the data. Raw data packages shall be submitted to AFCEC upon request. Data packages shall include all information required to re-create the analysis, including correspondence with the laboratory regarding QA/QC exceedance(s) and documentation of corrective actions.

3.7 Work Site Requirements

3.7.1 Safety Requirements

The contractor shall be responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment; avoiding work interruptions; and complying with Occupational Safety and Health Administration (OSHA) regulations and installation safety office requirements. For areas not covered by OSHA, the contractor shall comply with regulations regarding safety and health and the U.S. Army Corps of Engineers Safety and Health Requirements Manuals, EM 385-1-

1. The contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract. The contractor shall maintain training records on site and have written Health and Safety Plans (HSPs) on site and available for workers and/or regulatory review. The contractor shall provide the CO copies of any OSHA report(s) regarding a project site, submitted during the duration of the TO. (CDRLs B001, C001)

The contractor shall record and report promptly (within 1 hour) by telephone, facsimile or other direct means to the CO or COR, and the installation POC, all available facts relating to each instance of damage to Government property or injury to a person. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to the local fire department at 911. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of an investigation until said investigation is completed. The contractor agrees that their personnel and equipment are subject to safety inspections by government personnel while performing federal work under individual TOs.

3.7.2 Fire Prevention and Protection

The contractor and his employees shall comply with the military installation’s regulations, and AF Occupational and Environmental Safety, Fire Prevention and Health (AFOSH) Program, as applicable.

3.7.3 Work-Site Maintenance

The contractor shall maintain the work site to prevent the spread of contamination, provide for the integrity of the samples obtained, provide for the safety of all individuals in the vicinity of the work site areas, and prevent exposure to the general public from onsite contamination and prevent the release of any contamination to the environment. The work site shall be well marked to prevent inadvertent entry into all work areas. Access to work areas shall be monitored and thoroughly controlled. Standard work zones and access points for controlled operations shall be established and maintained as the site conditions warrant. The contractor shall ensure compliance with any federal, state, and local regulations and QA/QC protocols and procedures for decontaminating tools, equipment, or other materials, as required. The contractor shall keep the work area free from accumulation of waste and non-essential hazardous materials. The contractor shall remove non-essential equipment from the work site when not in use. The work site shall be maintained to present an orderly appearance and to maximize work efficiency. Before completing the work at each work location, the contractor shall remove from the work premises any rubbish, tools, equipment, and materials that are not the property of the government. The contractor shall properly dispose of all construction debris, investigation derived waste, and other waste(s). Upon completing the work, the contractor shall leave the area clean, neat, orderly, and return the work site(s) to the condition as specified under the individual TO.

3.7.4 Minimize Impacts to Existing Operations

The contractor shall use Global Positioning System (GPS) at all field locations to mark all points of the field investigation. GPS data will be recorded in a format compatible with the installation’s Geographical Information System (GIS). The installation POC and the COR shall be consulted to properly position sampling locations (wells, borings, soil gas probes, excavation limits, etc.) with respect to site locations, to minimize the disruption of installation activities, to minimize disruption of natural and cultural resources, and to avoid penetrating underground utilities. The contractor shall coordinate all field survey operations with installation personnel to attain these objectives. The contractor shall provide for the detection of underground utilities utilizing geophysical or other techniques. All necessary permits and coordination shall be completed prior to commencement of individual sampling operations. (CDRLs A001, A004)

3.7.5 Storage

The contractor shall be responsible for security and weatherproofing of stored material and equipment.

Equipment or materials used in the work, requiring storage on the installation, shall be placed at site(s) designated by the installation POC. At the completion of the work, the contractor shall remove all temporary fences and structures (used to protect materials and equipment) from the installation unless otherwise directed by the CO. The contractor shall clean the storage area of all debris and material and perform repairs as required to return the site to its pre-project condition unless otherwise directed by the COR. The contractor shall be responsible for safeguarding all government property provided for contractor use. The contractor shall maintain an inventory of government property, a copy of government property control procedures at the site, and dispose of government property as directed by the CO. All hazardous materials shall be handled, stored, labeled, and transferred in accordance with RCRA and OSHA regulations.

3.7.6 Site Access/Badges

The contractor shall obtain site access rights or access badges as required by the property owner/occupant.

The contractor can anticipate different requirements to gain site access across the Western Region installations.

The AF can assist the contractor in obtaining site access whether in the form of badges, written or verbal agreements and or initiate direct contact with various property owners/occupants. Damage to property or equipment caused by the contractor will held financially responsible with various property owners/occupants.

3.7.7 Key Control

The contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. Keys issued shall not be duplicated. The contractor shall limit access to locked areas to contractor’s employees only.

The contractor shall report the occurrences of a lost key to the CO or COR as soon as known. The contractor shall be required, upon direction of the CO, to re-key or replace the affected lock(s). However, the government, at its option, may replace the affected lock(s) or perform the re-keying itself.

3.7.8 Permits

The contractor shall be responsible for coordinating and obtaining the required permits to implement a site-specific project. (CDRL A004)

The contractor shall develop and coordinate the obtaining of all federal, state, local, and other applicable permits, access (including off-base easements, leases, and building), agreements, licenses, and certificates required to perform and complete this effort. The contractor shall “close out” environmental permits when appropriate. The contractor shall maintain a library of these documents at the contractor’s local site office, as well as the corporate facility handling this effort. The contractor shall contact local utility notification services and prepare permits, including but not limited to, encroachment permits, dig permits, and clearance permits, for approval by the AF POC. As required, the contractor shall provide a copy of the permits to COR. The contractor shall comply with all applicable permit conditions.

Permits shall include but not be limited to storm water pollution prevention permits, erosion control permits, air permits, dig permits, encroachment permits, wetland permits, UXO/MMRP permits, National Pollution Discharge Elimination System permits, RCRA permits, etc.

3.7.9 Coordination with Property Owners/Occupants

The contractor shall cooperate fully with property owners/occupants. The COR will assist the contractor in coordinating access to the property. The contractor can assume if site access is needed they must obtain permission. The AF can assist the contractor in obtaining that permission. The contractor shall be held financially liable for property damage caused while on the property of a 3rd party. The contractor shall minimize disruption to site activities to the maximum extent practicable.

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The contractor shall supply all labor, equipment, and materials necessary to accomplish the work assigned unless otherwise specified in individual TOs. The contractor shall perform management and planning functions, including performance measurement and fund status reporting, through the course of this effort.

The contractor shall plan project activities, including the development, implementation, and maintenance of project schedules, events, status of resources, report(s) on the activities and progress toward accomplishing project objectives, and document for Government review and approval the results of the project efforts for individual TOs.

4.1 Post Award Meeting/Teleconference

After the issuance of a TO, the contractor shall attend a post award meeting/teleconference at the location specified by the COR. The purpose of the meeting shall be to become familiar with the work requirements, information, and/or site-specific data addressed under the TO. When required at the TO level, the contractor shall participate in and/or facilitate on-site meetings to develop plans and alternatives as a working initiative to proceed/formulate the work required by the TO. The contractor shall prepare and submit minutes of all conferences and meetings as directed in the accomplishment of a TO. The contractor shall review all available data from each site and subsequently determine which sites would be beneficial from a pre-environmental/remedial site visit. The contractor also shall attend and/or support meetings and monthly teleconferences to discuss technical and regulatory issues, project progress and status. (CDRL C001)

In addition, the contractor shall also conduct teleconferences with each installation BRAC Environmental Coordinator (BEC), as required, who are involved with current activities to ensure accurate management of remedial activities at applicable sites. See Section 7.4 for a list of Government Points of Contact and their respectable installations. The contractor shall prepare, and submit for review, presentation materials for meetings and an agenda.

4.2 Progress Meetings

The contractor shall attend progress meetings with the AFCEC representative(s), as specified in each TO. The contractor shall prepare and submit minutes of all conferences and meetings as directed in the accomplishment of a TO. (CDRL C001)

4.3 Presentation Materials

The contractor shall prepare and present briefing packages at meetings coordinated by the Government. As part of the presentation materials, prepare paper copies of all slides and overheads as specified in individual TOs. (CDRL C001)

4.4 Training

The contractor is responsible for the proper and timely training of contractor personnel to perform their jobs in accordance with all applicable legal, regulatory, and compliance requirements.

4.5 Work Breakdown Structure

The contractor shall prepare a contract work breakdown structure (CWBS). The breakdown structure shall be used to prepare proposals, project schedules, and financial report(s). (CDRL C001)

4.6 Integrated Master Schedule (IMS)/Project Planning Chart

The contractor shall prepare and submit an Integrated Master Schedule (IMS) or Project Planning Chart (PPC) for approval depending on the size of the effort and requirements of the AF. The IMS shall detail the project schedule and status through the use of Gantt charts, network logic diagrams, and PERT/CPM (Project Evaluation Review Technique/Critical Path Method) analyses. Scheduled activities shall be reported by the approved work breakdown structure (WBS). The PPC shall detail the project schedule and status through the use of Gantt charts, which shall depict percent complete for each task.

The current schedule shall be maintained and updated at least monthly in accordance with AF template requirements and other surveillance practices to accurately reflect program progress and provide realistic forecast projections. The contractor shall be capable of providing schedule updates at either a detail level or a summary level as agreed by the CO, COR, or Installation POC and the contractor. The submittals shall be provided in electronic and hard copy form. Electronic forms will be consistent with the format specified in this TO. Monthly schedule updates that reflect actual schedule progress can be submitted in Gantt chart format, or an alternate COR approved method, as part of the monthly progress report. (CDRL C001)

4.7 Contractor’s Progress, Status, and Management Report

The contractor shall prepare and submit a monthly Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. The CPSMR shall also include project schedule status.

(CDRL C001)

4.8 Performance and Cost Report

The contractor shall prepare and submit a Performance and Cost Report (PCR) at the direction of the AF. The PCR provides the current status and projected requirements for funds, man-hours, and work completion.

(CDRL C001)

4.9 Funds and Man-Hour Expenditure Report

The contractor shall implement and maintain a cost accounting system and prepare a Funds and Man-Hour Expenditure Report (FMER) to correlate the status of expensed funds and man-hours against the progress of the work completed. The FMER and associated graphics shall detail the current project status and identify funds and man-hours required to complete the assigned tasks. (CDRL C001)

4.10 Plans

The contractor shall prepare and submit a Work Plan describing the contractor’s plan to implement the work required in the TO. The contractor shall prepare and submit any health & safety, sampling and analysis, waste management plan, construction plan or other required plans. (CDRL B001)

Installation-specific planning documents and development requirements may be required under individual TOs. Plans must comply with the specifications, procedures, and methodologies (such as approved Federal Facilities Agreements [FFAs]) in the site/project specific plan(s). Project plans may include any of the following as appropriate to this TO. The COR shall approve (in writing) any proposed modification to, or deviation from, any activity described in these documents, following approval by the CO. The Contractor shall prepare addendums to the appropriate plans as required to address environmental requirements not covered in the existing plans.

-Quality Program Plan (QPP)

The QPP shall include the Work Plan (WP), the Health and Safety Plan (HSP) (as required by 29 Code of Federal Regulations (CFR) 1910.120). The project plans shall be based on the UFP-QAPP and as required include a Sampling and Analysis Plan (SAP), a Field Sampling Plan (FSP). The contractor can anticipate addendums to the QPP as additional information reveals change in site conditions.

Minimum QA/QC requirements identified by the current version of the DoD QSM shall be incorporated in the UFP-QAPP. The current version of the QSM and UFP-QAPP can be found at the following website: http://www.navylabs.navy.mil.

-Work Plans (WPs)

Prepare WPs to comply with DOD, AF, USEPA (epa.gov/quality), state, and local regulations regarding the proposed work effort. Prepare test plan(s), including cost estimates. Specific WPs to conduct site activities and analysis as part of future projects may also be specified. Restoration WPs to conduct project analysis and activities may require adherence to DQOs developed in conjunction with conceptual site model (CSM) and risk assessment protocols. Work plans shall include but not be limited to the following: Site Security Plan, Design Plan, Excavation Plan, Spill and Discharge

Control Plan, Asbestos/Inspection & Abatement Plan, Air Modeling and Monitoring Plan, Surface Water Management Plan, Ground Water Management Plan, Erosion Control Plan, Emissions Control Plan, Transportation Plan, Remediation Management Plan, Siting Analysis Plan, Site Preparation Plan, Demobilization Plan, Site Closure Plan, Pilot Study Work Plan, Operations and Maintenance Work Plan, Waste Management Plan, Wetlands Delineation Mitigation Plan, Radiological Safety plan, Optimization Plan etc. (CDRL B001)

-Health and Safety Plan (HSP)

Prepare a HSP to comply with AF, OSHA, USEPA, state, and local health and safety regulations regarding the proposed work effort. Utilize to the fullest extent possible any existing related HSP, tailored specifically to the current effort. Use USEPA guidelines for designating the appropriate levels of protection needed at the study site(s) as applicable. Maintain written certification that the approved HSP has been reviewed with all personnel that work at the project site prior to their mobilization. (CDRL B001)

-Sampling and Analysis Plan (SAP)

Prepare a SAP in accordance with the UFP QAPP guidance. If an installation-wide SAP has already been prepared, preparation of project/site specific addenda may be an option with regulatory and AF approval. SAPs in the restoration program shall be prepared using the UFP-QAPP, AFCEC Restoration Quality Assurance Examples and Guidance, and project DQOs as specified by the restoration team. (CDRL B001)

4.11 Technical Project Reports

The contractor shall prepare and submit Technical Project Reports that fully document the projects and the results of the work performed, as specified in individual TOs.

Technical Reports may include but are not limited to Sampling & Abatement Reports, Analytical Data Report Package, Closure Reports, Integrated Solid Waste Reports, Radiological and/or Hazardous Materials Survey/Disposal Reports, Drawings (Shop/As-Built), Inspection Reports, Site Investigation Reports, Feasibility Evaluation to include alternatives analysis, Five-Year Reviews, Short-term O&M Report, Field Summary Reports, Demolition Report, Remedial Investigation Report (includes Conceptual Site Model) Cost Estimates, Remedial Design Report, Remedial Optimization Progress Report. Operating Properly and Successfully (OPS) Determination, Technical Memoranda, Short-Term Monitoring Report, Survey Report, Soils Management Reports, Well Decommissioning Report, Soil Vapor Intrusion (SVI) Evaluation Report, Completion Reports, Cost Benefit Analysis Report, LUC/IC Inspection Report, Radiological Free Release Report, Radiological Final Status Survey Report, Environmental Baseline Survey, Wetland Delineation Report etc. (CDRLs A001, A003)

4.12 Environmental Resources Program Information Management System (ERPIMS) Data Management

The Contractor shall comply with the ERPIMS data deliverable requirements for all field-derived data/information supported by ERPIMS data structure including, but not limited to, sampling data, relevant QA/QC data, lithology, groundwater, monitoring well location, well construction, well maintenance, and/or abandonment information. After receipt of the contract, the Contractor shall submit an ERPIMS Data Submission Schedule within 30 days of award to establish the projected framework for ERPIMS data submissions. The Contractor shall record and enter field and laboratory data and submit this data as specified in the latest ERPIMS Data Loading Handbook (DLH) using the latest version of the ERPIMS software utility (ERPTools). ERPIMS data submissions are required within 90 days of sample collection unless a written waiver or extension is obtained from the CO in coordination with AFCEC Environmental Restoration Branch Chief. The AFCEC website (address provided under separate cover) offers the latest DLH, ERPTools client software, ERPIMS policy, ERPIMS Help Desk contact info, data submission requirements, ERPTools training schedules, and more. Data submissions shall be error-free, pass all validation checks and fully comply with the ERPIMS DLH. The Contractor shall ensure that any required corrections are accomplished within both this contract POP and before funding expiration. The preferred procedure is for laboratories to use ERPTools to input/submit chemistry data for initial validation, import, and submission by the Prime Contractor. ERPTools training is available to prime and laboratory contractors. All PBR milestones that include analytical sampling shall include successful ERPIMS loading of all relevant ERPMIS data elements into the production database as a minimum acceptance criterion. (CDRL A003)

4.13 Quality Control Program

The contractor shall organize, document, prepare procedures for, and implement a management-driven system to provide maximum assurance that products and services conform to specified requirements. Products and services submitted in the performance of this contract shall be according to the American National Standard Institute (ANSI)/American Society for Quality (ASQ) standards if applicable, or Best Commercial Practice, and contract requirements. All work accomplished by the contractor shall be of sufficient quality and level of acceptance by Federal, state, and local regulators or code inspectors.

The contractor shall use best efforts to develop a comprehensive, unified approach to implementing these requirements in a single quality system. The quality system shall include all functions typically defined as quality assurance, including inspection, calibration, identification and correction of discrepancies, and documentation.

During performance of work under this contract, the government reserves the right to disapprove the quality system or portions thereof when it fails to meet contractual requirements. Additionally, the government reserves the right to perform inspections, verifications, and other quality evaluations to ascertain conformance to individual TO requirements and the adequacy of the implementing procedures and processes. (CDRL B001)

4.14 Hazardous Materials

In the event the contractor purchases a product that meets the tracking requirements of the Emergency Planning and Community Right-to-Know Act (EPCRA), or its state or local equivalent, or any hazardous material, the contractor shall provide the COR with any details required by them to accomplish tracking as soon as the acquired products are brought onto a government installation.

4.15 Pollution Prevention

The contractor shall conduct all operations and activities with the intent of reducing the amount of energy used and pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water.

4.16 Site Visits/Survey

The contractor shall conduct site surveys, as needed, to enable preliminary scoping of project issues. Visit the assigned site(s) and make all preliminary studies of the site/facility locations and accessibility, number of project locations, number and type of personnel required, number and type of site(s) and supporting data desired, special or modified project capabilities, issues, and procedures required, equipment required, and type of procedures to assure that the project activities comply with applicable requirements. (CDRL A003)

4.17 Recordkeeping

The contractor shall create and maintain in one location written and electronic records sufficient to recreate each sampling, analytical, testing and monitoring event (i.e. ERPIMS Submittals). The contractor shall make these records available to the government upon request or as specified in each TO. The contractor shall maintain records of, and derived from, all activities outlined in the appropriate portion of the SAP or QPP supporting the generation of these sampling and analysis records. The contractor shall also retain written calculations using information obtained from sampling, analysis monitoring and testing activities, to include all raw data. (CDRL A003) As part of these activities the contractor shall create and maintain a Master Document List (MDL) that includes all documents, whether the document is a deliverable or not, which are prepared during the course of this TO. The MDL and its documents shall be maintained in libraries readily available for submittal to the government.