Final_RFP_LM_WEC_17_Mar_15.docx

SECTION L

1.0 PROPOSAL PREPARATION INSTRUCTIONS AND INFORMATION TO OFFEROR(S) (ITO)

This section provides general guidance, as well as specific instructions on format and content, for preparing proposals. The Offeror's proposal must include all information requested and must be submitted in accordance with these instructions. Compliance with these instructions is mandatory and failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and may eliminate the Offeror from further consideration for award. It is the Offeror's responsibility to ensure the completeness of the proposal submitted. With respect to Price proposals, the burden of proof for credibility rests with each Offeror. Evaluation of a proposal will be conducted solely on the basis of the information contained within it and the Government will not assume that an Offeror possesses any capabilities not specified. Inconsistencies among the parts of each proposal shall be explained. Any unexplained inconsistency may raise a fundamental question of the Offeror's understanding of the requirement and/or ability to perform. Offerors are advised that their proposals are presumed to represent their best efforts and most complete responses to this solicitation. Proposals that simply reiterate the contents of this solicitation, or contain only superficial responses, may be considered unacceptable. Evidence of experience, capability, and qualifications that clearly demonstrate and support the Offeror’s claims are essential. The absence of such evidence will adversely influence the evaluation of the proposal.

The Government intends to execute a multiple award indefinite delivery, indefinite quantity (IDIQ), firm fixed price (FFP) and cost plus fixed fee (CPFF) contract to obtain Worldwide Engineering and Construction (WE&C) services. The Government intends to select approximately eleven to fifteen (11-15) contractors for the WE&C contract and award without discussions (except clarifications as described in FAR 15.306(a), but reserves the right to hold discussions if in the best interest of the Government). The ordering period is five (5) years base period with three (3) one year option periods. Each task order will specify its own period of performance, but all performance must be completed within three (3) years of the expiration of the ordering period.

The Government intends to make Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) contracts under this solicitation using an unrestricted Full and Open (F&O) competition nine to eleven (9-11) awards, reserves for Small Business (SB) one to two (1-2) awards and 8 (a) one to two (1-2) awards. As indicated on Awarding Orders under Multiple Award Contracts, set asides at task order level are not anticipated and will only be accomplished for 8(a) in certain instances.

All offerors shall indicate in Attachment L-8 (i.e. check box) the elected competition pool(s).

DEFINITIONS. Contractors shall use the following definitions while preparing proposals for this acquisition. These definitions are applicable to Sections L & M. Throughout the document terms are italicized for reference to indicate there is a definition.

ADVERSE PAST PERFORMANCE. Past performance information that supports a less than satisfactory rating on any evaluation aspect or any unfavorable comment received from any source in which the offeror has not previously had an opportunity to respond.

CONSTRUCTION PROJECTS

A full range of methods and technologies to support design and construction of new facilities and infrastructure, as well as remodel, and upgrade existing facilities and infrastructure.

Typical projects - airfields, drainage/sewer system, utility systems, fuels, MILCON, community development projects, emerging requirements and Military Family Housing projects.

The construction, rehabilitation, alteration, conversion, extension, demolition, or repair of buildings, highways, or other changes or improvements to real property, including facilities providing utility service. Also includes the supervision, inspection, and other on-site functions incidental to the actual construction.

CONCURRENT PROJECTS. Projects which have at least seven calendar days of overlap in actual construction work activities (Not design or closeout/warranty).

CONUS. Continental United States meaning the 48 contiguous states and the District of Columbia.

CONUS TIME ZONES. Standard CONUS time zones to include Eastern, Central, Mountain, and Pacific.

EMERGING REQUIREMENTS. Emerging requirements are as yet un-programmed projects indicated by broad policy statements but not yet quantified. (Examples of emerging requirements include Pacific Rebalancing, Africa Command (AFRICOM) initiatives, and troop drawdowns).

HISTORIC BUILDING RENOVATIONS. Renovation work in a facility registered as an historic landmark, designated by the Air Force as an historic landmark, or within an historic district.

JOINT VENTURE (JV) – A business arrangement wherein two or more companies agree to form a partnership to perform a specific function. The JV is a discrete business entity separate from each of its component participants. The Joint Venture Agreement is the controlling document concerning what responsibilities each participant will contribute to the JV. This is different from a teaming agreement in that each participant in a teaming agreement maintains its separate identity and responsibilities.

KEY PERSONNEL. Key personnel include the Program Manager, Program Construction Manager, Program Security Manager, Program QA/QC Manager, Program Health and Safety Manager, Project Manager, Project Design Manager, Project Site Superintendent, Project QA/QC Manager, Project Health and Safety Manager. Minimum qualifications for personnel fulfilling these roles are contained in Attachment L-1.

MANAGEMENT APPROACH. A management approach must clearly document (1) how the contractor intends to assign, execute, manage personnel and resources for task orders under a WE&C contract; (2) the method for identifying and mitigating management issues; (3) the method for communicating, distributing responsibilities between the Prime and various team members.

OCONUS. Outside the Continental United States and the District of Columbia; meaning the 48 contiguous states and the District of Columbia.

OUTLYING AREAS. (1) Commonwealths.

(i) Puerto Rico.

(ii) The Northern Mariana Islands;

(2) Territories.

(i) American Samoa.

(ii) Guam.

(iii) U.S. Virgin Islands; and

(3) Minor outlying islands.

(i) Baker Island.

(ii) Howland Island.

(iii) Jarvis Island.

(iv) Johnston Atoll.

(v) Kingman Reef.

(vi) Midway Islands.

(vii) Navassa Island

PLAN. A plan is the set of specific procedures used to implement a management approach in a particular area of interest within the overall execution of the Statement of Work. A plan may be incorporated into the contract and will be enforceable on any task orders solicited under this IDIQ contract.

PROJECTS. Projects shall consist of individual task orders issued under an IDIQ contract or a stand-alone project for government or commercial clients.

REMOTE AND/OR AUSTERE LOCATIONS. Any location where commercial availability of basic logistical support is difficult or absent can be considered remote and/or austere.

SIGNIFICANT WEAKNESS. In accordance with FAR 15.001 a significant weakness is a flaw in the proposal that appreciably increases the risk or unsuccessful contract performance.

STRENGTH. An aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

TEAM/TEAM MEMBER(S)/TEAMING PARTNER(S). The Government will consider the Offeror and all subcontractors a “team” when evidence of a signed Teaming Arrangement (TA) or Letter of Intent (LOI) is provided. This RFP will refer to the Offeror and all identified teaming subcontractors as a “team.” This RFP will refer to all identified teaming subcontractors as “team members” or “teaming partners.”

TEAMING ARRANGEMENT (TA) OR LETTER OF INTENT (LOI). To be valid under this solicitation, a Teaming Arrangement (TA) or Letter of Intent (LOI) must commit the parties to performance under this contract.

UXO PROJECTS. Projects involving Unexploded Ordnance (UXO). UXO is explosive ordnance which has been primed, fused, armed or otherwise prepared for action, and which has been dropped, fired, launched, projected, or placed in such a manner as to constitute a potential hazard to operations, installations, personnel or equipment and may remain unexploded either by malfunction or design or for any other cause.

WEAKNESS. In accordance with FAR 15.001, a flaw in the proposal that increases the risk of unsuccessful contract performance.

WE&C EMAIL. The WE&C email is: afcec.we_c.contract@us.af.mil Program Structure and Objectives

The Government intends to select approximately eleven to fifteen (11-15) contractors for the WE&C contract. The Government intends to evaluate proposals and award contracts without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a technical and a price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary or in the best interest of the Government.

All questions, concerns, or clarifications shall be addressed to the Contracting Officer listed below. All inquiries must be made in writing and submitted electronically to the Contracting Officer and the Contract Specialist at afcec.we_c.contract@us.af.mil. Offerors will receive a notice of receipt, but if they do not, it is their responsibility to follow-up by contacting the addresses listed below.

Contracting Officer Ms. Beatrice B Torres

772 ESS/PKA

(210) 395-8137

Contracting Specialist Ms. Danielle Johnson

772 ESS/PKA

(210) 395-8131

2.1.2 Notifications/Debriefings

a. Notifications

(i) Contractors who are eliminated from further consideration for award will receive a notification with a basis of the determination only.

b. Debriefings

(i) All Offeror(s) who are evaluated may request debriefings by providing a written request to the CO.

(ii) The CO will notify Offeror(s) of the source selection decision within 3 calendar days after award.

(iii) Offeror(s) desiring debriefing must request in writing within 3 calendar days after the CO notification.

(iv) To the maximum extent practicable, debriefings will be conducted within 5 days after the Offeror(s) request.

2.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the CO in writing with supporting rationale immediately, but no later than 10 days after release of the RFP.

2.1.4 Teaming

a. All team members must have a signed TA or LOI.

(i) If any first-tier subcontractor is projected to perform more than 20% of all work construction on the contract, then a signed TA or LOI shall be provided for that subcontractor. The Government does not expect nor require A-E design firms to be teaming partners.

(ii) First-tier subcontractors projected to perform less than 20% of all construction work on the contract may be included as team members at the Prime’s discretion to ensure coverage of SOW scope. If included as a team member, a signed TA or LOI shall be provided for that subcontractor. The Government does not expect nor require A-E design firms to be teaming partners.

b. A subcontractor without a TA or LOI with the Offeror is NOT considered as part of the “team” and will not be evaluated as such.

c. Past Performance Information (PPI) submitted for subcontractors without a TA or LOI will not be evaluated.

d. The Government will consider the Offeror and all subcontractors a “team” when a signed TA or LOI is provided in Volume I, Contract Documentation.

e. A Joint Venture (JV) will be considered a sole business entity.

f. Mentor-Protégé (M-P) is a relationship and not a business entity. M-Ps require formal TAs or LOIs to qualify for consideration as a team member.

g. Primes can team with no more than five (5) partners to meet requirements of the RFP (Specialty UXO and Fuels teaming partner will be excluded from this limit, i.e., a Prime may potentially have a maximum of seven (7) teaming partners if a specialty UXO company and a specialty Fuels construction company are included in the teaming partners); Proposals will be evaluated based on the team, not just the Prime.

h. A Prime can submit only one proposal and only one contract may be awarded to an Offeror as a Prime.

i. Offerors who propose as a Joint Venture (JV) are not permitted to submit a separate proposal independent of the JV.

j. Offerors are limited to one offer as a Prime contractor and one additional teaming arrangement; excludes specialty team partners (UXO and Fuels).

k. An offeror who does not submit as a Prime can serve as a teaming partner for two primes; excludes specialty team partners (UXO and Fuels).

l. The proposal shall present a complete, coherent presentation of team abilities as applicable.

2.2 Organization/Distribution/Number of Copies/Page Limits

a. Table 2.2 Proposal Organization

(i) The Offeror shall prepare the proposal as set forth in Table 2.2 below.

(ii) The titles and contents of the volumes shall be as defined in Table 2.2 below.

(iii) All titles and contents shall be within the required page limits and with the number of copies as specified.

(iv) All Proposal volumes (original unbound, hard copies, e-copies) identified shall be delivered to the address specified in Block 8 of the SF 33 by the date and time specified in FBO posting.

b. Specific format requirements are identified in paragraph 2.3. Proposal Format.

c. The contents of each proposal volume are described in the Information to Offeror(s) (ITO) paragraph as noted in the table below.

d. In the event that this table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

e. In compliance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra hard copies of such unsuccessful proposals.

Table 2.2 Proposal Organization

I

VOLUME I CONTRACT DOCUMENTATION

II

VOLUME II TECHNICAL MANAGEMENT EFFECTIVENESS AND CAPABILITIES

III

VOLUME III PAST PERFORMANCE

(PPI) Forms (Attachment L-3 and PPI Tool Generated Reports) Unlimited

IV

VOLUME IV PRICE

1 Joint Venture Agreement Summary only – full Joint Venture Agreement should be provided in Volume I only.

2 Subdivisions of Section 5.3: individual page allocations not mandated, total of Section 5.3 shall not exceed 10 pages.

3 If applicable 4Applies only to Large Businesses; and IAW FAR 19.702 (b) (3) applies to work performed in the United States and its outlying areas only.

a. This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal.

b. The Offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions.

c. All the requirements specified in this solicitation are mandatory.

d. You are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal.

e. These instructions are intended to elicit brief and specific responses. However, simply stating that the Offeror understands and intends to comply with this effort or paraphrasing statements in the RFP is inadequate.

f. The offer shall be compliant with the requirements as stated in the RFP. SUBMITTAL OF ANY INFORMATION THAT DOES NOT COMPLY WITH THE FORMAT SPECIFICATIONS STATED IN SECTION 2.3 MAY NOT BE EVALUATED, RESULTING IN A PROPOSAL THAT IS UNAWARDABLE.

2.3.2 Sufficient Detail

a. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

b. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

c. Offeror(s) shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposal.

2.3.3 Elaborate Presentations Not Desired

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.3.4 Price Information

All cost or pricing information shall be addressed in the Price Proposal Volume. Cost or pricing information shall not be included in Volumes I through III.

2.3.5 No Cross-Referencing

a. Each volume shall be written on a standalone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

b. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

c. Each response to each Subfactor shall be self-contained. No cross-referencing between Subfactor responses is allowed.

2.3.6 Tab Indexing

a. Tab indexing shall be used to identify sections within each Volume, but shall not be used to present other information.

b. Tabs for items identified in the Title column of Table 2.2 Proposal Organization shall be utilized. For Small Businesses and 8(a) businesses, the tab in the table for 4.5 is not required because a subcontracting plan is not required for a small business.

c. Tabs do not count against the page limitations for their respective volumes.

2.3.7 Table of Contents

a. Table of Contents.

(i) Each volume shall contain detailed table of contents to delineate the subparagraphs within that volume.

b. Master Table of Contents.

(i) Volume I, Contract Documentation, shall contain a consolidation of the individual Table of Contents for all Volumes (I thorough IV).

(ii) A separate e-file of the Master Table of Contents shall be provided in accordance with Electronic Copies (E-Copies) requirements in paragraph 2.3.10.3.

c. The Table of Contents will not count against the page limitations for their respective volumes.

2.3.8 List of Tables and Figures

a. Each volume shall contain a list of all tables and figures within that volume.

b. The List of Tables and Figures will not count against the page limitations for their respective volumes.

2.3.9 Glossary of Abbreviations and Acronyms

a. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

b. One glossary may be developed for the entire proposal and provided in each volume.

c. Glossaries do not count against the page limitations for their respective volumes.

2.3.10 Proposal Copies

a. All copies of an Offeror’s proposal must be submitted together.

b. All Prime and team member information must be incorporated into one coherent submittal.

c. Staples shall not be used.

d. Be sure to use appropriate markings such as the legend at FAR 52.215-1(e), Restriction on disclosure and use of data.

2.3.10.1 “Original” Unbound Proposal

One hardcopy of each volume shall be clearly identified as “original.” The “original” shall be formatted as follows:

a. Clearly marked as “Original.”

b. Unbound.

c. Hole-punched with a standard 2-hole punch at the top of each page.

d. Printed head-to-foot so that each page can be read when placed in a standard 2-hole file folder.

e. Each volume shall have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror's name, solicitation title, and solicitation number.

f. The original copy takes precedence over all electronic copies and all other hard paper copies.

2.3.10.2 Hard Copies

a. Each hard copy volume of the proposal shall be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open.

b. A cover sheet shall be bound in each book, clearly marked as to volume number, copy number, Offeror's name, solicitation title, and solicitation number.

c. A label should be placed on the front cover of each binder clearly identifying volume number, copy number, Offeror's name, solicitation title, and solicitation number.

d. A label shall be placed in the spine of each binder clearly identifying volume number, copy number, Offeror's name, solicitation title, and solicitation number.

e. All document binders shall have a color other than red or other applicable security designation colors (orange, yellow, blue or green).

2.3.10.3 Electronic Copies (E-Copies)

a. General requirements

(i) All electronic copies shall be submitted on CD-ROM in a protective sleeve.

(ii) Electronic file directory titles and organization shall reflect the titles and organization of these instructions.

(iii) Each directory shall contain a Microsoft Word file with the Master Table of Contents for that directory.

(iv) The searchable Adobe Acrobat Portable Document File (pdf) copy of the proposal shall be an exact duplicate of the “original” paper proposal. The CD-ROMs will be used for proposal evaluation. The Government will not perform a word-by-word check of the “original” vs. the electronic version. However, if discrepancies are identified between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

(v) Offerors shall ensure electronic copies on CD-ROM are virus free.

(vi) Electronic copies of each volume shall be compatible with the following available Government equipment and software products:

Pentium Class PCs Adobe Acrobat Reader Microsoft Office 2010

(vii) Sound or video (e.g. MPEG) files shall not be embedded into the proposal files.

b. Master copy CD-ROM requirements

(i) Complete electronic copies of all Volumes shall be submitted in pdf searchable text format, zip files will not be accepted. Each volume CD-ROM shall contain one complete electronic PDF file for entire volume and not separate PDF files for each volume section.

(ii) A separate CD-ROM shall be used for each Volume and number of electronic copies shall be IAW Table 2.2 above.

(iii) Each CD-ROM shall be clearly marked as to volume number, Offeror's name, solicitation title, and solicitation number.

(iv) Attachments L-11, Labor Rate Tables and L-12, Pricing Model shall be submitted in Microsoft Excel format. Do not password protect any Price Proposal Microsoft Excel spreadsheets.

2.3.11 Page Format Restrictions and Limitations

2.3.11.1 Page Format

a. All pages shall be printed double-sided on recycled paper as much as practical (for example, original letters are exempted from the double-sided requirement).

b. Pages shall be 8.5 x 11 inches, not including foldouts.

c. Text pages shall be portrait oriented. Graphics and tables may be landscape oriented if required to properly present the information.

d. Pages shall be typed with at least single line spacing.

e. No condensed fonts allowed. Times New Roman, Arial, or similar font preferred. The font size shall be no less than 12 point except for the following:

(1) The reproduced sections of the solicitation document shall be as reproduced.

(2) The font for tables, charts, graphs and figures shall be no smaller than 8 point.

(3) For Section L Attachments, font and font size shall correspond with format provided in each attachment.

f. Margins on all four edges of each sheet shall be at least one inch.

· For Section L Attachments, margins shall correspond with format provided in each attachment.

g. Proprietary statements, security markings, and page numbers can fall within the defined margin area and shall be no smaller than 8 font size.

h. Each required section within a volume shall be numbered consecutively.

i. These page format restrictions shall also apply to responses to Evaluation Notices (ENs).

2.3.11.2 Foldouts

a. Foldout pages may only be used for large tables, charts, graphs, drawings, diagrams and schematics.

b. Foldout pages may not be used for pages of text.

c. Legible tables, charts, graphs, drawings, diagrams, schematics and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc.

d. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size.

e. Each printed side of a foldout will count as two pages.

f. For tables, charts, graphs and figures, the font shall be no smaller than 8 point. For Drawings only, the font may be as small as 6 point.

g. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area (margins on all four edges of each sheet shall be at least one inch).

h. Foldout pages shall fold so that the Government can read and evaluate them without removal from proposal binder.

i. Foldout pages shall fold entirely within the volume.

2.3.11.3 Page Limitations

a. Page limitations shall be treated as maximums.

b. All Section L Attachments will be exempt from page limitations

c. Each side of each 8 ½ x 11 inch sheet that displays printed material shall be counted as one (1) page for page limitation purposes.

d. Each side of each 11 x 17 inch sheet that displays printed material shall be counted as two (2) pages for page limitation purposes.

e. Compliance with page count limits shall be verified via the hardcopy.

f. If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

g. Page limitations shall be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offeror(s).

2.3.11.4 Pages Counted

Each page shall be counted except the following:

a. Cover pages

b. Table of contents

c. List of figures

d. Glossaries

e. Tabs

f. Dividers

g. Blank pages (Shall be identified as “Left blank intentionally”)

h. Bonding Surety Letters

i. All Section L Attachments

VOLUME I - CONTRACT DOCUMENTATION

3.0 Volume Organization

a. Executive Summary

b. Master Table of Contents

c. Table of Contents

d. List of Tables and Figures

e. Glossary of Abbreviations and Acronyms

f. Choice of Competition

g. Validity Statement

h. Contact Information

i. Joint Ventures, Teaming Arrangements, and/or Letters of Intent

j. Bonding

k. Exceptions to Terms and Conditions

l. Contract Award Document & Model Contract

m. Representations and Certifications

n. Accounting System

o. Financial Responsibility

3.1 Executive Summary

The Executive Summary is a concise narrative summary of the proposal, including significant risks, and a highlight of any key or unique features, excluding price. The summary shall address subcontractors or teaming arrangements, including any critical subcontractors whose support is relied upon for a successful effort, show the delivery schedule or period of performance including schedules for the basic and all options. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Standard Proposal Information

a. Provide a Master Table of Contents for the entire proposal (all Volumes).

b. Provide a Table of Contents for Volume I per ITO paragraph 2.3.7.

c. Provide a List of Tables and Figures for Volume I per ITO paragraph 2.3.8.

d. Provide a Glossary of Abbreviations and Acronyms for Volume I per ITO paragraph 2.3.9.

3.3 Choice of Competition

a. Complete the Choice of Competition form provided at Attachment L-8.

b. Include the completed form in your proposal.

3.4 Validity Statement

a. The proposal acceptance period is specified in the SF 33, Page 1, Block 12 (Section A of A-K).

b. The Offeror shall acknowledge receipt of all RFP Amendment(s) in the proposal and SF 33, Page 1, Block 14.

c. The Offeror shall make a clear statement that the proposal is valid until this date in Volume I, Contract Documentation.

d. Be sure to use appropriate markings such as the legend at FAR 52.215-1(e), Restriction on Disclosure and Use of Data.

3.5 Contact Information

a. Offeror shall complete and print out Attachment L-14, Contractor Data Sheet and include in Volume 1.

b. Once the contract is awarded, all successful contractors will be added into a database and will receive an email with further directions for updating contractor and/or teaming partner’s information.

3.6 Joint Ventures, Teaming Arrangements, and/or Letters of Intent

Provide all Joint Venture Agreements, Teaming Arrangements and Letters of Intent for first-tier subcontractors to receive credit for performing as a team.

3.7 Bonding

Prime must provide proof of bonding capacity to support a worldwide construction program for this contract.

a. To be considered, the contractor must have a letter from a surety on surety letterhead that says the contractor has a relationship with the company and required bonding capacity has been obtained.

b. To be considered, the contractor must provide aggregate bonding of at least $100 million for this contract.

c. Provide proof of bonding capacity with bonding capability letters from an approved surety listed with the Department of Treasury. The list of approved sureties can be found at http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm Letters must be notarized and signed by someone who can represent the surety. Letters signed by agents are unacceptable unless accompanied by a Power of Attorney granting proper authority to the agent.

3.8 Exceptions to Terms and Conditions

a. Exceptions to Terms and Conditions of the model contract are strongly discouraged and may result in the Offeror being removed from consideration for award. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

b. Exceptions taken to terms and conditions of the model contract, to any of its formal attachments, or to other parts of the solicitation shall be identified.

c. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

d. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

e. This information shall be provided in the format and content of Table 3.8.

Table 3.8 – Solicitation Exceptions

SOLICITATION

Document

Portion

Rationale

Page and Paragraph Numbers

why the requirement will not be met

3.9 Contract Award Document & Model Contract

a. The Contract Award Document consists of Sections A through J and the attachments listed under paragraph 3.9.1.1 – Attachments to the Awarded Contract.

b. The Model Contract consists of Sections A through J. The offeror shall submit the “original” signed copy of the Model Contract. Signature by the offeror on the Standard Form (SF) 33 constitutes an offer.

3.9.1 Representations and Certifications

The Offeror's shall submit a signed copy of the Representations and Certifications from the System for Awards Management (SAM) website as well as copies of those Representations and Certifications specifically required under this solicitation.

3.9.1.1 Attachments to the Awarded Contract (All Attachments will be enforceable at the task order level)

The following is a list of attachments or exhibits, which will be made part of each WE&C Contract upon award. Exhibits A, B & C and Attachments 1 & 2 are requirements documents and will be standardized for all awardees, no submission is required. The Government will utilize offeror submitted information for Attachments 3, 4 & 5, no duplicate copies required.

a. Exhibits A & B – Contract Data Requirements List (CDRL)

b. Attachment 1 – Statement of Work

c. Attachment 2 – Key Personnel Qualifications

d. Attachment 3 – Technical Management Plan

e. Attachment 4 – Firm-Fixed-Price Labor Rates

f. Attachment 5 – Subcontracting Plan (if applicable)

3.9.2 Accounting System

a. Per Federal Acquisition Regulation (FAR) 16.301-3(a)(3) - A cost-reimbursement contract may be used only when the contractor’s accounting system is adequate for determining costs applicable to the contract. The acceptability of an accounting system is determined based upon a pre-award survey.

b. It is anticipated that Cost Plus Fixed Fee type task orders will be awarded under any resulting contract and Prime contractors must have an accounting system that has been determined adequate by DCAA for accumulating and reporting incurred costs under cost type contracts in order to receive an award.

c. The Offeror shall provide evidence of an adequate accounting system as determined by the DCAA.

d. All offerors should complete the Preaward Survey of Prospective Contractor Accounting System Checklist located at http://www.dcaa.mil under checklist and tools to ensure you understand the requirements and to ensure you are ready for DCAA to come in and perform an audit if not yet approved.

e. Information concerning DCAA may be found at http://www.dcaa.mil. Specific information concerning requirements for an acceptable accounting system may be found under the menu titled Guidance, Audit Process Overview,“Information for Contractors.”

f. Offerors without an approved accounting system should contact the Contracting Officer to initiate an accounting system review by DCAA. This request shall be submitted immediately upon receipt of the RFP but no later than 10 days after release of the RFP. Offerors are encouraged to initiate this process immediately.

g. An adequate accounting system is not an evaluation criterion. It is a regulatory requirement with a pass/fail determination. A contract may only be awarded to the Offerors who are determined to have an adequate accounting system.

(1) Joint Ventures

(i) Each firm making up the Joint Venture shall accomplish a Pre-Award Audit Registration,

(ii) Identify which firm’s accounting system will be used for the recording of costs or

(iii) Indicate if a new accounting system will be created for the joint venture. (If a new accounting system is being created for the Joint Venture, a Pre-Award Audit Registration shall be accomplished in addition to each firm making up the Joint Venture.)

3.9.3 Financial Responsibility

a. The CO is required to make a determination of responsibility IAW FAR 9.1. As part of this determination, the CO will request a Financial Capabilities Assessment from the cognizant Defense Contract Management Agency (DCMA) office. In addition, the Offeror shall be required to provide three (3) years of financial statements directly to DCMA upon their request.

b. A Financial Capabilities Assessment is only conducted on the prime because they're ultimately responsible. The prime shall complete the Financial Capability Risk Assessment Pre-Review Form, Attachment L-13. If another contractor or entity will be responsible for the financial capability, they are also required to complete a form indicating as such.

c. DCMA will be requested to provide a financial analysis evaluation and report. Financial responsibility is not an evaluation criterion. However, it is a basic contract requirement. A contract may only be awarded to the offerors who are deemed responsible in accordance with the Federal Acquisition Regulation (FAR).

3.9.4 Contractor Responsibility

In accordance with FAR 9.103(b), prior to being eligible for award, the CO must make an affirmative determination of responsibility for potential awardees. The information requested in this volume is necessary to establish contractor responsibility. Information will not be evaluated in accordance with FAR 15.101-2, but will be used solely for the purpose of determining contractor responsibility.

VOLUME II – FACTOR 1 - TECHNICAL MANAGEMENT EFFECTIVENESS AND CAPABILITIES

4.0 Volume Organization

a. Executive Summary

b. Table of Contents

c. List of Tables and Figures

d. Glossary

e. Management Effectiveness and Capabilities

f. Technical Risk

4.1 Executive Summary

The executive summary should at a minimum addresses the offeror’s key technical, performance and management features. The purpose of this section is to provide the Government evaluators with a clear and concise introduction to the content and structure of the Technical proposal. This should be a "big picture" explanation and provide the Offeror’s overall approach and supporting rationale for the technical performance/management of the WE&C requirements.

4.2 Standard Proposal Information

a. Provide a Table of Contents for Volume II per ITO paragraph 2.3.7.

b. Provide a List of Tables and Figures for Volume II per ITO paragraph 2.3.8.

c. Provide a Glossary of Abbreviations and Acronyms for Volume II per ITO paragraph 2.3.9.

4.3 General

a. The Technical Volume shall be specific and complete.

b. Marketing presentations are not desired and will not be evaluated. Hard evidence of capabilities is required to receive credit for evaluation Subfactors.

c. Legibility, clarity, and coherence are very important.

d. The proposal shall address the Technical Subfactors in the sequence outlined in Section L. Your responses will be evaluated against the Criteria defined in Section M, Evaluation Factors for Award.

e. In the technical volume, address your technical management approach for accomplishing the performance of the WE&C SOW requirements.

f. All the requirements specified in the solicitation are mandatory. Through proposal submission, the Offeror represents that it will fulfill the requirements specified in the solicitation; therefore, it is not necessary or desirable for an Offeror to state this in the proposal. The proposal should not simply rephrase or restate the Government’s requirements. The Offeror shall cite directly applicable past or present activities where such activities clarify how proposed technical approach satisfies requirements.

4.4 Subfactor 1.1 - Management Effectiveness & Capabilities

The Offeror shall submit a management plan that applies to all geographical locations included in AFCEC’s mission for the entire scope of the SOW over the period of performance for this contract. The plan shall include:

a. An organizational chart and narrative delineating the key functional areas within the Prime Contractor’s corporate structure and their relationships and interactions between the headquarters staff, and key field staff personnel as well as all teaming partners, and subcontractors that depicts a systematic approach to manage all of the requirements in the SOW.

b. Technical approach for managing the following types of delivery circumstances and/or methods:

(i) Design-build requirements

(ii) Sustainable Facility Construction

(iii) Construction requirements in remote, austere and/or hostile environments

(iv) Construction requirements in a foreign country

c. Technical approach for managing the following critical areas of specialized construction:

(i) Aircraft Fuel Storage and Hydrant Systems

(ii) Airfield Pavements and associated equipment installation

(iii) Historic Building Renovations

(iv) Construction of Classified/Highly Secure (Restricted Access) facilities including sophisticated telecommunications systems

d. Technical approach for managing concurrent projects during contract performance. Approach shall be based on concurrent (at least 7 days of construction operations overlap) projects that are similar to WE&C scope and magnitude (>$2M).

4.5 Technical Risk

Offeror shall provide a discussion of how often and on what projects these management approaches or plans have been previously executed. Describe the problems encountered in their execution, and how those problems were solved. Explain how that experience may have been leveraged to modify the plans or processes to ensure successful execution of the requirements in this IDIQ. Concurrent projects information as described in 4.4(d) above shall be submitted in accordance with the format provided in Attachment L-9.

Offeror shall also address Technical Risk associated with those aspects of your proposed technical approach you consider to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance.

Classify each risk in accordance with Table 2, Technical Risk Rating. Provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (for example: SOW or specification requirements), whether or not those requirements are identified as subfactors.

Propose a realistic "work around" or risk mitigations for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by such risk mitigation.

4.6 Subfactor 1.2

Subfactor 1.2 Small Business Participation (Technical Management Effectiveness and Capabilities) (Applies ONLY to Large Businesses; and IAW FAR 19.702 (b (3) applies to work performed in the United States AND ITS OUTLYING AREAS ONLY) The Offeror shall include all information concerning Extent of Small Business Participation, if applicable.

If a subcontracting plan is required by FAR 19.7; The Offeror’s proposal shall provide a narrative describing the Prime’s corporate commitment in providing subcontracting opportunities for small business, small disadvantaged business, women-owned small business, HUBZone small business, and service disabled veteran-owned small business. Describe the strength and specificity of each corporate commitment (i.e., what type of commitment, how binding is the commitment, how specific is the commitment to this proposed effort, and what types of tasks are included in these subcontracting opportunities).

A narrative describing the proposed goals and targets for subcontracting to the following:

(i) For Small Business Participation, the Offeror must demonstrate adherence to the goals established in Section L, 4.5 (i) for Subfactor 1.2 (Attachment L-15 Small Business Subcontracting Plan Checklist).

(ii) Describe how specific subcontracting percentage goal and targets will be met for the WE&C contract expressed in dollars and in percentages of the total subcontracting dollars for subcontracting to each socio-economic small business category listed above. The subcontracting goals and other targets may be met by any combination of subcontracts, other business teaming arrangements or vendor purchases and should make use of small businesses to the maximum extent practicable.

(iii) These goals are not applicable to work performed in foreign countries.

VOLUME III – FACTOR 2 – PAST PERFORMANCE

5.0 Volume Organization

a. Executive Summary

b. Standard Proposal Information

(i) Table of Contents

(ii) List of Tables and Figures

(iii) Glossary of Abbreviations and Acronyms

c. General

(i) Narrative

1. Past Performance Summary

(ii) Present/Past Performance Documents

1. Organization Structure Change History

2. Present/Past Performance Information Forms (PPI) (Attachment L-3)

3. Business Relationships Report (Generated in PPI Tool)

4. Past Performance Report (Generated in PPI Tool)

5. Interim (if applicable) and/or final Contractor Performance Assessment Reporting System (CPARS) report(s)

6. PPQ POC Summary Sheet

(iii) Consent Letters (Attachment L-6)

(iv) Client Authorization Letters (Attachment L-7)

5.1 Executive Summary

This executive summary shall describe the role and efforts to be performed by the Prime Offeror and each subcontractor/teaming partner/joint venture partner for which past performance information is provided.

5.2 Standard Proposal Information

a. Provide a Table of Contents for Volume III per ITO paragraph 2.3.7.

b. Provide a List of Tables and Figures for Volume III per ITO paragraph 2.3.8.

c. Provide a Glossary of Abbreviations and Acronyms for Volume III per ITO paragraph 2.3.9.

5.3 General

The below information is required for all proposals and is limited to a total of ten (10) pages

5.3.1 Past Performance Summary

This summary shall describe the role and efforts to be performed by the Offeror and each subcontractor/teaming partner/joint venture partner for which past performance information is provided.

a. Describe the role of the Prime and each teaming partner that will potentially perform on the WE&C contract. The Government will consider only work performed by those teaming partners proposed with signed TA/LOIs to perform work on the WE&C contract and at least 20 percent of all construction work on the contract, or those that perform aspects of the effort that are critical to overall successful performance. Separately list by company name any teaming partners that will perform less than 20 percent of the proposed effort and identify the proposed critical function.

b. This information is to assist the evaluators in determining relevancy of projects submitted for past performance evaluation by confirming the role of the team member compared to the scope of the projects submitted for evaluation. Relevancy is defined in Section M – Table 4.

5.3.1.1 Organization Structure Change History

a. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition.

b. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes within the last six (6) years in the organization of your company and teaming partners.

c. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment.

d. Since the government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror(s), your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

5.3.2 Present/Past Performance Documents

a. Offerors are cautioned that the Government will use data provided by the teaming partners (reference Section 2.1.4 for teaming partners limitations) as well as data obtained from other sources in the evaluation of present/past performance (see Attachment L-4, Present/Past Performance Questionnaire, for an example of the type of information requested from other sources).

b. The Government will only consider performance on a project effort completed within the last six (6) years prior to the publication date of this solicitation, or if the project is currently active, at least one (1) year of construction duration must have been accomplished from the date of award of the project to the publication date of this solicitation. For a currently active project, only construction in place will be considered for past performance; anticipated or scheduled activities will not be considered.

c. The Government will consider only those portions of projects which submit information on contracts relevant in demonstrating their ability to perform comparable requirements of the statement of work and magnitude.

5.3.2.1 Present/Past Performance Information (PPI) Forms (Attachment L-3)

a. The offeror shall fill out Past Performance Information (PPI) on all projects to be considered for this Factor using the PPI tool (See instructions on its use in Attachment L-5 PPI Tool). The offeror shall also provide copies of the PPI Forms, Attachment L-3 (Required Format) and copies of two (2) reports generated from PPI Tool under Past Performance as part of the submission for this Factor. In accordance with Attachment L-5 instructions, offeror shall submit an electronic copy of the saved PPI database file with your proposal as part of Volume III CD.

b. Projects must demonstrate relevant experience in that projects submitted are of a nature similar to the efforts addressed under this solicitation in terms of…