SAOSS_-_CDRLS_A001_-_A003.pdf

Contract Data Requirements List (CDRL) Space and Missile Systems Center (SMC) Specialized Acquisitions & Operations Security Support (SAOSS)

FOR

Space and Missile Systems Center (SMC)

SPECIALIZED ACQUISITIONS & OPERATIONS

SECURITY SUPPORT (SAOSS)

27 SEP 2017

LOS ANGELES AIR FORCE BASE

EL SEGUNDO, CALIFORNIA

Space and Missile Systems Center (SMC) Specialized Acquisitions & Operations Security Support (SAOSS)

1.0 SCOPE

1.1 This instruction establishes the requirements for the data to be delivered by the contractor for the submittal, inspection, approval, acceptance and distribution requirements of all the CDRL items contained within Exhibit A.

2.0 GENERAL

2.1 Data Item Descriptions (DIDs) referenced in Block 4 of the CDRL line items are listed in the Acquisition Streamlining and Standardization Information System (ASSIST) (http://quicksearch.dla.mil/ ). Only unique DIDs or attachments will be included in the applicable exhibit.

2.2 This document and the Exhibit A listed in Paragraph 1.0 consolidate all contract data items and requirements associated with deliverable data.

2.3 EXPLANATION OF TERMS:

This paragraph explains the data fields of the DD Form 1423-1, which is used to document contract data requirements as direct by DoD 5010.12-M, Procedures for the Acquisition and Management of Technical Data.

Block 1: Data Item Number (DIN): Four characters are used: first character separates CDRL types, second through fourth characters are a sequence number (001-999).

Block 2: Title: Title as it appears on the Data Item Description (DID) DD Form 1664.

Block 3: Subtitle: Further identification of data item (optional entry).

Block 4: Authority (Data Acquisition Document No.): The DID number which prescribes the preparation instructions or requirements for the data.

Block 5: Contract Reference: The contract terms and conditions or Statement of Work task, which requires or generates subject data.

Block 6: Requiring Office: The Office of Primary Responsibility (OPR) and technical authority of the CDRL.

Block 7: DD Form 250: Designates source or destination of Government inspection and acceptance. LT indicates a Letter of Transmittal (LT) only.

Block 8: Approval Code: “A” designates government approval is required. “N/A” indicates government approval is not required.

Block 9: Distribution Statement Required: If a distribution statement is required, the statements are defined as follows:

“DISTRIBUTION STATEMENT A. Approved for public release.”

“DISTRIBUTION STATEMENT B. Distribution authorized to U.S. Government agencies only (fill in reason) (date of determination). Other requests for this document shall be referred to (insert controlling DoD office).”

“DISTRIBUTION STATEMENT C. Distribution authorized to U.S. Government agencies and their contractors (fill in reason) (date of determination). Other requests for this document shall be referred to (insert controlling DoD office).”

“DISTRIBUTION STATEMENT D. Distribution authorized to the Department of Defense and U.S. DoD contractors only (fill in reason) (date of determination). Other requests shall be referred to (insert controlling DoD office).”

“DISTRIBUTION STATEMENT E. Distribution authorized to DoD Components only (fill in reason) (date of determination). Other requests shall be referred to (insert controlling DoD office).”

Space and Missile Systems Center (SMC) Specialized Acquisitions & Operations Security Support (SAOSS)

EXPORT CONTROL WARNING. All printed and electronic, including digital, technical documents that are determined to contain export-controlled technical data shall be marked as shown in Figure 1. When it is technically infeasible to use the entire statement, an abbreviated marking may be used, and a copy of the full statement added to the “Notice To Accompany Release of Export-Controlled Data” required by Reference (e).

Block 10: Frequency: Denotes fixed reporting intervals (monthly, one-time, as required, and one-time with revisions)

Block 11: As of Date: Denotes closing period for recurring reports (end of month, end of the quarter) or cutoff date for a one-time report, where applicable.

Block 12: Date of First Submission: Establishes due date for first report (i.e., DAC + 30 CDs or EOM + 20 CDs).

Block 13: Date of Subsequent Submission: Due date for recurring reports, e.g., EOM + 20 CDs or ASREQ. Include explanation in Block 16, e.g., “As required by Procuring Contracting Officer (PCO)”.

Blocks 14 & 15: See Data Delivery instructions in Section 2 below.

Block 16: Use for additional/clarifying information for Items 1 through 15.

3.0 DISTRIBUTION STATEMENT

3.1 The designation “D” in Block 9 indicates that the following distribution statement shall be annotated on each data item IAW DoDD 5230.24.

UNCLASSIFIED DISTRIBUTION STATEMENT D:

Distribution authorized to DoD and US DoD contractors: due to the sensitive information (as defined in DoD 5230.24) associated with the SAOSS effort. Other requests for this document shall be referred to SMC/SYK through SMC/SYS.

DESTRUCTION NOTICE

For this document, destroy by any method that will prevent disclosure of contents or reconstruction of material.

CLASSIFIED DISTRIBUTION STATEMENT D:

Distribution authorized to DoD and US DoD contractors only, due to the sensitive information (as defined in DoD 5200.1-R) associated with the STS-2 effort. Other requests for this document shall be referred to SMC/PKE through SMC/PIC.

DESTRUCTION NOTICE

For this document, follow the procedures in DoD 5200.1-R, Information Security Program (ISP) or DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). In addition to the above statements, the following notice will be used on all documents:

WARNING

INFORMATION SUBJECT TO EXPORT CONTROL LAWS

This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C. 2571 et seq.) or Executive Order 12470. Violators of these export laws are subject to severe criminal penalties. Dissemination of this document is controlled under DoD Directive 5230.24.

Space and Missile Systems Center (SMC) Specialized Acquisitions & Operations Security Support (SAOSS)

4.0 GENERAL INSTRUCTIONS FOR DATA DELIVERY AND APPROVAL

4.1 Delivery Requirements

4.1.1 Letters of Transmittal (Block 7). Delivery of CDRL items shall be in electronic format. This delivery shall include an electronic version of the signed Letter of Transmittal (LT). The contractor shall provide notification to the government Data Manager via electronic mail at the time of delivery of the data item (either draft or final copy). When electronic submittal is not available to the government, the contractor shall provide a hard copy to the government Data Manager (SMC/SYS). Hard copy deliveries shall be pre-coordinated between the government data manager and the contractor data manager.

4.1.2 A separate transmittal letter shall be included for each CDRL item and shall include (as a minimum) contract number, CDRL sequence number, document title/subtitle, and identification of approval required. Each letter shall be assigned a contractor program unique number.

4.1.3 All data delivered with the Letter of Transmittal (LT) shall be collectively accounted for under the Material Inspection and Receiving Report (DD Form 250). The period of performance shall be 1 January through 31 December of each year. The DD Form 250 shall be prepared and submitted by the contractor to the government Data Manager (SMCSYS) 30 Calendar Days (CD) after respective period of performance. Unless otherwise stated in the contract.

4.1.3.1 The DD Form 250 shall list and account for all data that has been delivered to the government during contractual period of performance.

Data items that require government approval shall not be listed until receipt of contracting officer approval.

4.1.3.2 This listing will identify CDRL sequence number, document title, document number, contractor transmittal letter number, date of delivery, approval method, and approval disposition for each delivery item. The contractor’s computerized printout, in lieu of DD Form 250 continuation sheets may be used.

4.1.4 Electronic Delivery / Distribution Changes. The contractor shall immediately notify the contracting officer of any request that the contractor feels increases the contract price, and will not comply with the request until directed by the contracting officer.

5.0 APPROVAL INFORMATION

5.1 Submittal for Approval. Approval will be sent to the contractor from the contracting officer. Approval indicates agreement or concurrence with the contractor’s furnished data only and shall not be construed as changing any of the terms or conditions of the subject contract. Unless indicated otherwise in the specific CDRL item, the government approval cycle will not be more than thirty

(30) CD. The contractor will be notified should the government require additional

Space and Missile Systems Center (SMC) Specialized Acquisitions & Operations Security Support (SAOSS) time.

5.2 Documents will be considered approved only after “Approval” or “Approved with comments” notification is received from the contracting officer.

5.2.1 Approved. No further action. The document (identified with effective date of approval) becomes part of the historical CDRL data.

5.2.2 Approved with comments. The contractor shall revise the data in accordance with specific comments provided by the contracting officer. The revised data shall be incorporated into the final document. Unless otherwise notified, no additional delivery or subsequent review/approval cycle is required.

The document is considered approved when the updates are incorporated.

5.3 Documents will be considered disapproved only after “Disapproval” or “Disapproval with comments” notification is received from the contracting officer.

5.3.1 Disapproved/Disapproved with comments. The contractor shall revise the data in accordance with specific comments provided by the contracting officer and resubmit the document for approval 30 CD after the receipt of the contracting officer notification of disapproval unless otherwise specified.

5.4 When an “A” is not indicated in Block 8 of the CDRL form, no formal approval is required. Unless indicated otherwise in the specific CDRL item, the review cycle for the government for all non-approval submittals will be thirty (30) CD. The government reserves the right to submit comments and/or reject any data submittal. After thirty (30) CD, if the contractor does not receive comments and/or a letter of rejection from the contracting officer, then acceptance may be assumed.

6.0 SUPPLEMENTAL REQUIREMENTS

6.1 All data shall be delivered/deposited no later than 4:00 pm at the end of the business day for a specified due date. The contractor is considered delinquent when a Letter of Transmittal (LT) is not received by SMC/PIC before the dates specified in blocks 12, 13, and/or 16 of the CDRL Form. If the due date falls on a weekend or government holiday, then the delivery date becomes the first government business day following the weekend and/or holiday.

6.2 Within 30 CD after contract award the contract shall, as a minimum, be required to support electronic delivery. External addressees will have access to unclassified deliverable data via a contractor generated web page. Classified data shall be provided via a CD, or hard copy using a Mutually Agreeable Commercial Software (MACS) format.

6.3 Management, administrative and product descriptive data shall be developed in MACS such as PDF, Raster, TIF, Microsoft Word, etc. Test-based data documents including analyses, plans and reports should be generated in a commonly used word processing format. Ancillary graphics spreadsheets, and associated data files should be developed in common business software. On-line delivery is encouraged for all data types. Very large files that would overburden the system/network are recommended for

Space and Missile Systems Center (SMC) Specialized Acquisitions & Operations Security Support (SAOSS) delivery via physical media, e.g., magnetic tape, CD etc., in accordance with MIL-STD- 1840C.

6.4 The contractor may not construe acceptance of a document by the government as relief from contractual requirements should the document not meet those requirements.

The government does not assume responsibility for errors contained in contractor submitted documents.

6.5 Unless directed otherwise, contractor format is acceptable. The intent of the DID Instruction(s) will be met when contractor format is used.

6.6 Changes to data items may be a complete reissue of the data item in its entirety, or change pages, when the use of the change pages does not affect the readability and understanding of the data item. Change pages shall have the revised information identified and shall be accompanied by a remove and replace listing of the affected pages.

Updates to data items shall be a complete reissue of the data item in its entirety.

6.7 The contractor may at any time submit a request for data closeout when no further submittal of a specific data requirement is beneficial to the program.

7.0 DEFINITIONS

7.1 The following codes are used when preparing the CDRL form:

ANNLY Annually ASGEN As Generated ASREQ As Required BI-MO Each 2 months BI-WE Each two weeks CD Calendar Days DAILY Daily DAS Days after contract start DACM Days after contract modification EOC End of Contract EOM End of Month EOQ End of Quarter EOW End of Week ASGEN As Generated LT Letter of Transmittal MTHLY Monthly NLT No Later Than ONE/P One Time Preliminary Draft ONE/R One Time, and Updates OTIME One Time QRTLY Quarterly R/ASR Revisions as required SEMIA Every 6 months WD Working Days WEKLY Weekly XTIME Multiple Separate Submittals

Space and Missile Systems Center (SMC) Specialized Acquisitions & Operations Security Support (SAOSS)

Master CDRL Index

Contract #: FA8819-17-R-0010

Exhibit: A System Item: SAOSS

Contractor: TBD

CDRL Data Item Number Title and Subtitle

A001

DI-MGMT-81468 Contract Funds Status Report

A002

DI-MISC-81943 Travel Report

A003

DI-MGMT-80368A Status Report, Semi Annual Status Report

Space and Missile Systems Center (SMC) Specialized Acquisitions & Operations Security Support (SAOSS)

CDRL Distribution

Contract #: FA8819-17-R-0010

Exhibit: A System Item: SAOSS

CDRL Title and Subtitle

OPR Office

A001

Contract Funds Status Report SMC/SYS

SMC/SYK

SMC/SYP

A002

Travel Report SMC/SYS

SMC/SYP

A003

Status Report, SemiAnnual Status Report

SMC/SYS

Space and Missile Systems Center (SMC) Specialized Acquisitions & Operations Security Support (SAOSS)

Master Address List

Contract: FA8819-17-R-0010

Exhibit: A System Item: SAOSS

Office Symbol/Organization Address SMC/SYK Space Superiority Systems Directorate

Attn: SMC/SYK 483 N. Aviation Blvd El Segundo, CA 90245-2808

SMC/SYP Space Superiority Systems Directorate Attn: SMC/SYP

SMC/SYS Space Superiority Systems Directorate Attn: SMC/SYS

Space and Missile Systems Center (SMC) Specialized Acquisitions & Operations Security Support (SAOSS)