CRM_-_SAOSS_Draft_RFP.docx

ITEM #

STANDARDIZED COMMENT MATRIX PRIMER

The matrix below is a Word document table to be used as a template for submitting comments on draft publications and draft program directives. Except as noted below, an entry is required in each of the columns. To facilitate consolidating matrixes from various sources, do not adjust the column widths.

Column 1 – ITEM # Numeric order of comments. Accomplish when all comments from all sources are entered and sorted. To number the matrix rows, highlight this column only and then select the numbering ICON on the formatting tool bar. Please add more lines as you see fit.

NOTE: Do not use the auto numbering feature or these numbers will change when matrices are merged.

Column 2 – OFFICE Insert office symbol. For Air Staff, please include “AF/” or “SAF/” in front of office symbol (i.e. AF/A3O-Q or SAF/IAP). For MAJCOMs, please place MAJCOM name in front of office symbol (i.e. AFSOC/A8X”)

Column 3 – POC Point of contact of person making comment (include name and phone)

Column 4 – TYPE C – Critical (Contentious issue that will cause non-concurrence of your office/organization with publication if not satisfactorily resolved) S – Substantive (Factually incorrect material) A – Administrative (grammar, punctuation, style, etc.)

Column 5 – PAGE Use page number where comment applies at bottom of page.

Column 6 – LINE Use line number where comment applies on left of page. If commenting on a footnote, refer to footnote in question (i.e., “Footnote 1”)

Column 7 – COMMENT Provide comments using line-in-line-out format according to JSM 5711.01A, Joint Staff Correspondence Preparation (Examples are provided in CJCSI 5120.02, Joint Doctrine Development System. To facilitate adjudication of comments, copy and insert complete sentences into the matrix. This makes it unnecessary to refer back to the publication to understand the rationale for the change. Do not use Tools, Track Changes mode to edit the comments in the matrix. Include deleted material in the comment in the strike through mode. Add material in the comment with underlining. Do not combine separate comments into one long comment in the matrix, (i.e. 5 comments rolled up into one).

General comments not pertaining to particular language in the document and/or that do not recommend specific language to address the concern will likely be rejected.

Column 8 - RATIONALE Provide concise, objective explanation of the rationale for the comment (and cite any sources required to justify the comment).

Column 9 – DECISION (FOR OPR USE ONLY) A - Accept R – Reject (Rationale required for rejection.)

M - Accept with modification (Rationale required for modification.)

NOTE: No rationale required for accepted items. Rationale for rejection is placed in the rationale comment box and highlighted for clarity. For modifications, the complete modified language will be placed (and annotated) as the bottom entry for that item in the “Comments” column and the rationale for the modification placed in the rationale comment box and highlighted for clarity.

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