Vendor_Industry_Day_Slides_for_10_Apr_17.pdf

24 May, 2017

Business and

Enterprise

Systems

VID

9th Annual BES (AFLCMC)

Save the Dates in the

Montgomery Information Technology SummitMITS

Renaissance Montgomery Hotel & Spa at the Convention Center

23 – 24 May, 2017

MPAC Theatre Renaissance Montgomery Hotel & Spa at the Convention Center

Montgomery Chapter

AFITC

Renaissance Montgomery Hotel & Spa at the Convention Center

Air Force Information Technology & Cyberpower Conference

28 – 30 August, 2017 Hosted by

Air University and BES

(immediately following MITS)Vendor Industry Day

Hope to see you there!

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

B r e a k i n g B a r r i e r s … S i n c e 1 9 4 7

Business & Enterprise Systems

Small Business Enterprise

Application Solutions

(SBEAS)

2nd Industry Day

10 April 17

EMAIL QUESTIONS TO AFLCMC.BES.SB_IDIQ_RFP@US.AF.MIL

Welcome

Ms. Shaneka Brown, Contracting Officer

Ms. Audra Pfannkuche, Program Manager

Industry & Government Communication is Key to SBEAS Success!

Agenda

Administrative Remarks

Office of Special Investigations (OSI) Briefing

Program Overview

Program Schedule

Purpose and Desired Outcomes

Draft RFP Discussions

Closing

When asking questions or making comments, please raise your hand and wait for a microphone

OR

Email: AFLCMC.BES.SB_IDIQ_RFP@us.af.mil

Allows those on-line and in overflow rooms to hear all of the discussion!

Administrative Remarks

Emergency Exits

Restrooms: Rear of auditorium and main corridor of adjacent building

This event is being recorded!

Cell phones on silent

Todays Schedule

Breaks: Every ~75 minutes

Lunch: Targeted for 1200-1300

Food truck behind auditorium (0700~1530); cash and debit/credit cards

Breakfast: Breakfast sandwiches, burritos, coffee and bottled drinks

Lunch: BBQ, burgers, chips and bottled drinks

Cannot bring food or uncovered drinks into the auditorium

One-on-one rooms: In corridor directly across from auditorium entrance

Industry & Government Communication is Key to Success!

OSI Briefing

E y e s o f t h e E a g l e

Air Force Office of Special Investigations

SA Jeremiah Patka

Procurement Fraud Detachment 5 OL-B

Eglin AFB, FL

Overview

The Mission of AFOSI Procurement Fraud

Impact of Fraud on Contractors

Indicators

Reporting Venues

Contacts

Expectations

Resources

Who is AFOSI?

The Mission of AFOSI Procurement Fraud

Deliver fraud-investigative capability to maximize the effect of Air Force major acquisitions and sustainment integrity

Ensure safety and reliability of Air Force equipment, operations, programs and weapons systems

Protect the Air Force from losses due to fraudulent schemes, diversion, and misuse of Air

Force monies

Who is AFOSI?

The Mission of AFOSI Procurement Fraud

Deliver fraud-investigative capability to maximize the effect of Air Force major acquisitions and sustainment integrity

Ensure safety and reliability of Air Force equipment, operations, programs and weapons systems

Protect the Air Force from losses due to fraudulent schemes, diversion, and misuse of Air Force monies

How does fraud impact Contractors?

Mission degradation

Safety of the war fighter

Public trust

Undermines the procurement process

No level playing field

DoD FY 2014 Budget: $487 billion

Loss to fraud?

Fraud Affecting Contractors

Public corruption

Conflict of Interest

Procurement Integrity Act Violations

Anti-trust/collusion

Fraud Indicators Public Corruption

Bribery

Anything of value provided, solicited, or demanded directly or indirectly by or to any Government employee, to influence any official act, to influence such employee to commit or aid in committing a fraud against the United States, or to omit to do any act in violation of the lawful duty of such employee.

Fraud Indicators Public Corruption

An offer to employees of something of value to

(a) do something they should not do, or

(b) fail to do something they should do, in their official duties.

The something of value need not be money, it can be anything of value.

Fraud Indicators:

Conflicts of Interest

“Personal conflict of interest” means a situation in which a covered employee has a financial interest, personal activity, or relationship that could impair the employee’s ability to act impartially and in the best interest of the Government when performing under the contract.

Examples:

Contracting Officer handling contract has spouse working for bidding contractor

Procurement Integrity Act Violations

Knowingly disclosing or contractors from knowingly obtaining

“contractor bid or proposal information or source selection information before the award of a federal contract to which the information relates.

Examples:

Source Selection Team member releasing information

Anti-Trust/Collusion

Signs:

Qualified bidders fail to bid

Certain bidders bid against each other or never do

Successful bidder always subs to higher bidder

Patterns of low bidding (every so often, area-specific)

Joint venture bids when the contractors could have bid as separate companies

What can I do?

TELL SOMEONE!

AFOSI PF Det 5 (850) 883-6122 or DSN 857-2711

What Happens Next?

Continue normal contract management duties

Cooperate with investigators

Do not discuss a pending investigation with any contracting personnel

Some information related to investigations may only be shared with certain individuals and only on a need-to-know basis

What Can I Do?

OSI PF Offices

Questions?

Program Overview

Using Organization:

• Primary: Business and Enterprise Systems Directorate (AFLCMC/HI)

• Other AF agencies will be authorized to place orders after receiving training

• Decentralized ordering through control number process

Contract Details:

• Approach: Competitive FAR Part 15 Source Selection as modified by Sec. 825 of the 2017 National

Defense Authorization Act - Exception to Requirement to Include Cost or Price to the Government as a

Factor in the Evaluation of Proposals for Certain Multiple-Award Task or Delivery Order Contacts; Total

Small Business Set-Aside

• NAICS Code 541511: Custom Computer Programming Services, $27.5M

• Contract Type: Multiple Award ID/IQ

• *Projected PoP: 15-year (2018-2033) 10-yr ordering; additional 5-yr performance only

• *Ceiling Estimate: $13.368B

* Approval Pending

NDAA and

Price/Cost Evaluations

IAW NDAA 2017, Section. 825. (a)(C)(i), signed 23 Dec 16:

If the head of an agency issues a solicitation for multiple task or delivery order contracts under section 2304a(d)(1)(B) of this title for the same or similar services and intends to make a contract award to each qualifying offeror—

Cost or price to the Federal Government need not, at the Government’s discretion, be considered as an evaluation factor for the contract award

‘Qualifying offeror’ means an offeror that---is determined to be a responsible source; submits a proposal that conforms to the requirements of the solicitation; and the contracting officer has no reason to believe would likely offer other than fair and reasonable pricing.

SBEAS will not consider price as an evaluation factor for this contract award

Program Schedule

Task Projected Completion

Draft RFP Release 23 Mar 17

Industry Day #2 10 Apr 17

Draft RFP Comments Due 14 Apr 17

Intent to Bid Requested 14 Apr 17

RFP Release Mid Jul 17

Proposals Due 30 days past RFP release

Mid Jul 17

Award 1QFY18 – 3QFY18 *

*Government Intends to award without discussions but reserves the right to conduct them if the PCO deems necessary

Purpose &

Desired Outcomes

Purpose: Answer Industry Questions on SBEAS Draft RFP

Section L

Section M

Attachments

– SOO

– CDRL A001 or CDRL A002

– Cross-Reference Matrix (CRM)

– Definition of Terms

– Technical Experience Factor Specific:

» Self-Scoring Worksheet

» Technical Verification Form (TVF)

– Past Performance Factor Specific: Questionnaire

Outcome: Government Gains Insights to Make the Final RFP clearer;

Industry Partners Leave with Clear Understanding of RFP

Solicitation No:

FA8771-17-R-1000

One Note on

Terminology Change

“Sustainment” is not used

Life-cycle software services

“Regular”

Joint Ventures (JVs) Key Points

SBA only approves JV’s with 8a companies for 8a set-aside contracts

(SBEAS is NOT an 8a set aside)

Non 8a JVs must be approved or determined acceptable by the

Contracting Officer

JV acceptability criteria for SBEAS will be incorporated into the Final Request for

Proposal

Rule of 2 applies to all JVs; a JV can only be awarded 3 contracts every 2 years; this does not apply to task/delivery orders

The JV itself must certify as small business under the SBEAS NAICS code

In addition, each company forming the JV must certify as a small business under the

SBEAS NAICS

All Small Protégé Program –

Joint Venture

Small companies seeking a mentor must go to SBA for an approved

Mentor Protégé Agreement (MPA).

SBA approves the Agreements only, not the JV, unless 8a

MPAs must be in good standing for the Mentor Protégés

MPAs must be renewed every 12-months

The Protégé must certify as a small business under the SBEAS NAICS

The Protégé must own 51 percent of the JV entity

References:

13 CFR 124.513(c); 13 CFR 125.9; and www.sba.gov

Popular Questions/

PMO Emphasis

1. CMMI-Dev Level 2 (at a minimum)

2. Your Contract References

Maximum of 6

Those used for technical experience points must also be used for past performance

TVF--one contract per form

Past Performance Narrative (PPN)– one contract per entry

CRM should identify the contract references used for both the

Technical and Past Performance Volumes

Popular Questions/

PMO Emphasis

3. Past Performance Questionnaires

Offeror shall send questionnaires to the customer requesting that the customer send the completed questionnaire to the SBEAS

POC by the required date (L. 4.3.2)

EMAIL QUESTIONS TO AFLCMC.BES.SB_IDIQ_RFP@US.AF.MIL 32

Section L

Expected Changes

Past Performance Information (PPI) Tool provides a secure method for electronic submission of offerors' past performance information

Past performance filled out in the AF’s PPI Tool (Microsoft Access

Database)

PPI tool instructions will be included in RFP as Section L attachment

What is described as Past Performance Narratives (PPN) within Section L 4.2.1;

4.3 will now be required to be

Delivered in the PPI tool (soft copy)

Printed from the PPI tool

Page limit will be adjusted based on the use of the PPI tool

Both the PPI tool and hardcopy required for submission

EMAIL QUESTIONS TO AFLCMC.BES.SB_IDIQ_RFP@US.AF.MIL 33

Expected Change—PPI Tool Use

PPI Tool (Microsoft Access Database)

EMAIL QUESTIONS TO AFLCMC.BES.SB_IDIQ_RFP@US.AF.MIL 34

Expected Change—PPI Tool Use

PPI Tool (Microsoft Access Database)

What questions do you have?

THANK YOU

For Your Participation!