FA875126Q0013 Attachment 5 AFRL SOW-PWS Supplemental Requirements (Construction).pdf

Additional AFRL Supplemental Requirements

Version 26.1

20 March 2026

Attachment No. 5

Contract No. FA875126Q0013

1. INTRODUCTION. The following paragraphs are also considered be a part of the technical requirements and the Contractor is responsible for compliance to the same extent as the rest of the requirements.

2. PACKAGING AND MARKING.

PACKAGING AND MARKING

a. All hardware deliverable contract items shall be packaged in accordance with established commercial practices.

b. When special delivery and/or handling instructions are required, all boxes and/or crates must contain the following statement in plain sight and in bold letters:

INSTRUCTION TO RECEIVING OFFICE – DO NOT OPEN; CONTENTS ARE SENSITIVE

TO DAMAGE WHEN IMPROPERLY OPENED OR HANDLED. CONTACT THE

RESPONSIBLE TECHNICAL PROJECT OFFICER IMMEDIATELY UPON RECEIPT.

CONTACT INFORMATION: Ronald Stafford, AFRL/Det 4 SSRC; 315-330-2703

3. COMSEC MONITORING.

COMMUNICATIONS SECURITY (COMSEC) MONITORING

All communications with DoD organizations are subject to Communications Security (COMSEC) review. Contractor personnel will be aware that telecommunications networks are continually subject to interception by unfriendly intelligence organizations. The DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from or terminating at DoD organizations. Therefore, civilian Contractor personnel are advised that any time they place a call to or receive a call from a USAF organization they are subject to COMSEC procedures. The Contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

4. OMBUDSMAN.

OMBUDSMAN

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

Ombudsman: AFRL/PK Technical Director Alternate Ombudsman: AFRL/PK Deputy Director 1864 4th Street

WPAFB OH 45433

Phone: (937) 904-9700

FAX: (937) 656-7321

Email: Afrl.pk.workflow@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

5. ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS).

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

(a) Contractors shall not:

1. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or mailto:Afrl.pk.workflow@us.af.mil

a. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

2. For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

a. Halons: 1011, 1202, 1211, 1301, and 2402;

3. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC- 217, and the blends R-500, R-501, R-502, and R-503; and

a. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

6. VISIT REQUESTS.

VISIT REQUESTS

The work to be done on this project is located in and around areas that are under the scrutiny of the Department of Defense Police assigned to the AFRL/RI Information Directorate (Information Directorate).

To gain access to the area(s) to examine the work to be done for job estimation purposes, arrangements must be made through the Contracting Office. Contractor personnel will be escorted into the area(s) for the purpose of project estimation.

When it has been determined which Contractor will accomplish the project, the contractor must register at https://dbids-global-enroll.dmdc.mil. The Government sponsor will then send an email to the Visitor Control Center (VCC) at afrl.riofsp.vcc@us.af.mil indicating that they have visitors arriving. This must be accomplished prior to initial work commencement.

This information will be used to do a Local Files Check. This check will provide Driver License Info, Wants & Warrants and Protection Orders and will also provide information on Illegal Immigration and suspected terrorist affiliations. The Local Files Check will also be accomplished prior to work commencing. If the individual is not a U.S. Citizen, they will not be allowed within the complex or facilities. There will be no foreign national workers allowed on the Information Directorate site. For work at DFAS (adjacent to RI), an additional Form SF 85 must be submitted for each contractor working in the facility. Additional information regarding access to Air Force facilities and Government information technology networks:

(a) Contractor employees requiring access to U.S. Air Force bases, AFRL facilities, and/or access to U.S. Government Information Technology (IT) networks in connection with the work on this contract/order must be U.S. citizens. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship. This requirement does not apply to foreign nationals approved by the U.S. Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. Any waivers to this requirement must be granted in writing by the Contracting Officer prior to providing access. The above requirements are in addition to any other contract requirements related to obtaining a Common Access Card (CAC).

(b) If an IT network/system does not require AFRL to endorse a Contractor’s application to said network/system in order to gain access, the organization operating the IT network/system is responsible for controlling access to its system. If an IT network/system requires a U.S.

Government sponsor to endorse the application in order to gain access to the IT network/system, http://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7086/afi32-7086.pdf https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/Part-23---Environment,-Sustainable-Acquisition,-and-Material-Safety.aspx?CID=dc7c8322-d1f4-42a2-9d82-62dcc05ddf79#_msocom_2 https://dbids-global-enroll.dmdc.mil/ mailto:afrl.riofsp.vcc@us.af.mil

AFRL will only endorse the following types of applications, consistent with the requirements above:

(1) Contractor employees who are U.S. citizens performing work under this contract/order; or

(2) Contractor employees who are non-U.S. citizens and who have been granted a waiver. Any additional access restrictions established by the IT network Owner apply.

Provide the Company’s phone number and a Project Leader or Supervisor/Foremen cell-phone number is necessary for the Law Enforcement Desk Sergeant.

All buildings where performance will be conducted are entered using a magnetic media entry badge. Any personnel such as Supervisor/Foreman or Project Leader who may need building access for meetings etc. during the contract period of performance the Government sponsor can request a Defense Biometric Identification System (DBIDS) card that can be encoded for either the duration of the visit or the length of the contract. To obtain a DBIDS card the individual needs to visit the Visit Control Center (VCC), Building 3000. Upon completion of the DBIDS card creation, the individual will then be directed to Building 3 to have their card encoded. This badge will be worn at all times within the facility. These badges will be returned to the Contracting Officer’s Representative (COR) upon completion of the final inspection and Acceptance of Work.

Any badges lost during the period of work will be reported to Security as soon as possible.

Access to the Information Directorate complex is controlled by a Main Gate at 304 Brooks Rd. If the contractor doesn't possess a valid Government identification card (CAC/DBIDS) they will need to stop at the visitor control center prior to entry on the installation.

All commercial vehicles will be searched prior to entering the installation. They will be inspected at the vehicle inspection point, located prior to the gate.

All vehicles not needed for delivery of equipment or tools will be parked in the visitor parking area unless cleared through Security. There are no vehicles allowed within 25 meters (80 ft) of the Information Directorate facilities.

All personnel should be aware that the Information Directorate site is property of the United States Air Force. All personnel will follow all posted signage.

Contractor personnel will be notified by Information Directorate Police of any emergencies which would require an evacuation or work stoppage, such as an increase in the Force Protection Condition.

Building/Room Keys: If the Contractor needs access to area(s) that are locked (i.e. mechanical rooms, janitor’s closet, etc.), a request for entry of at least 2 working days prior to the need for access will be submitted to AFRL/RIOC construction representative. The area(s) will be provided on a daily basis. The area(s) will be locked down at the end of the day’s work.

Dumpsters: Per UFC 04-010-02, all construction dumpsters shall be located no less than 25 meters (80 feet) from any facility, unless otherwise approved by Information Directorate Security.

All dumpster locations will be reviewed and evaluated on a case by case basis.

The 24 hour Desk Sgt can be reached at 315-330-2961.

Photographs or slides of AFRL/RI facilities will not be taken without prior approval by AFRL/RI, base security and other approving officials. All photographic products will be the property of the government. The Contractor shall take photographs to document work and to be used by

AFRL/RI.

7. HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS.

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS

In performing work under this contract on a Government installation, the contractor shall:

1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

a. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

2. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

3. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

8. CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE INSTALLATIONS.

CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE INSTALLATIONS.

The contractor shall obtain base or installation identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base or installation. The letter will also specify the individual(s) authorized to sign for a request for base or installation identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces/Police for processing.

When reporting to the registration/security police office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program.

Upon completion or termination of the contract or expiration of the identification passes/badges, the prime contractor shall ensure that all base or installation identification passes issued to employees and subcontractor employees are returned to the issuing office.

The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

Failure to comply with these requirements may result in withholding of final payment.

9. INSURANCE CLAUSE IMPLEMENTATION.

INSURANCE CLAUSE IMPLEMENTATION

The Contractor shall obtain and maintain the minimum kinds and amounts of insurance during performance of this contract as specified by FAR 28.307-2, Liability, and contemplated by FAR 52.228-5, Insurance--Work on a Government Installation, and/or 52.228-7, Insurance--Liability to Third Persons.

10. CONTRACTOR IDENTIFICATION.

CONTRACTOR IDENTIFICATION

(a) Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this contract.

(b) Contractor-occupied facilities (on AFMC or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name https://static.e-publishing.af.mil/production/1/af_a4/publication/dafi31-101/controlled_unclassified_information.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_dafman16-1405/dodm5200.02_afman16-1405.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_dafman16-1405/dodm5200.02_afman16-1405.pdf plates, or other identification, showing that these are work areas for Contractor or subcontractor personnel.

11. INFORMATION REGARDING NON-US CITIZENS ASSIGNED TO THIS PROJECT.

INFORMATION REGARDING NON-US CITIZENS ASSIGNED TO THIS PROJECT

(a) Contractor employees requiring access to USAF bases, AFRL facilities, and/or access to U.S.

Government Information Technology (IT) networks in connection with the work on this contract must be U.S. citizens. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship. This requirement does not apply to foreign nationals approved by the U.S. Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. It also does not apply to dual citizens who possess US citizenship, to include Naturalized citizens. Any waivers to this requirement must be granted in writing by the Contracting Officer prior to providing access.

Specific format for waiver request will be provided upon request to the Contracting Officer. The above requirements are in addition to any other contract requirements related to obtaining a Common Access Card (CAC).

(b) In compliance with the REAL ID Act of 2005 and DoDM 5200.08V3_DAFMAN 31- 101V3_DAFGM 2024-01, Installation Perimeter Access Control, effective 7 May 2025, all entrants to a Department of Air Force installation will be required to present REAL ID-compliant identification

(c) For purposes of paragraph (a) above, if an IT network/system does not require AFRL to endorse a contractor’s application to said network/system in order to gain access, the organization operating the IT network/system is responsible for controlling access to its system.

If an IT network/system requires an U.S. Government sponsor to endorse the application in order for access to the IT network/system; AFRL will only endorse the following types of applications;

consistent with the requirements above:

(1) Contractor employees who are U.S. citizens performing work under this contract.

(2) Contractor employees who are non-U.S. citizens and who have been granted a waiver.

Any additional access restrictions established by the IT network/system owner apply.