Atch 1 - PWS - 26 Feb 10.pdf

PERFORMANCE WORK STATEMENT

CIVIL ENGINEER FACILITY AND EQUIPMENT SUPPORT

TO INTELLIGENCE AND RESEARCH AND

DEVELOPMENT ACTIVITIES

FA8601-10-R-0038

(Originally FA8601-09-R-0012)

Attachment 1

WRIGHT-PATTERSON AIR FORCE BASE, OHIO

26 FEBRUARY 2010

FA8601-10-R-0038, Attachment 1 Page 1

TABLE OF CONTENTS

SECTION NUMBER & TITLE PAGE

I. Description of Services/General Information 03

1.1. Administration 03

1.2. Base Compliance 06

1.3. Maintenance 07

1.4. Equipment Repair/Replacement 12

1.5. Material Inventories 14

1.6. Equipment Labels 14

1.7. Environmental Requirements 14

1.8. Contractor Personnel 24

1.9. Quality Control 26

1.10. Reserved 27

1.11. Hours of Operation 27

1.12. Reserved 27

1.13. Records 27

1.14. Government Observations 28

1.15. Safety and Occupational Health Requirements 28

1.16. Fire Protection, Welding and Cutting 29

1.17. Material Disposal 30

1.18. Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis Per DoD Instruction (DoDI) 3020.37 30

II. Services Summary 31

III. Government-Furnished Property and Services 32

3.1. Property 32

3.2. Services 33

3.3 Contractor Furnished Items and Services. 33

FA8601-10-R-0038, Attachment 1 Page 2

V. Appendices 35

A. Workload Estimates 35

B. Maps and Work Area Layout 36

C. Government Furnished Property Listing 37

D. Contract Data Requirements List 38

E. Applicable Publications and Forms 58

F. Acronyms and Definitions 65

G. Required Reports 70

H. Site Specific Spill Plan 71

FA8601-10-R-0038, Attachment 1 Page 3

PERFORMANCE WORK STATEMENT

FOR

CIVIL ENGINEER (CE) FACILITY AND EQUIPMENT SUPPORT

TO

INTELLIGENCE AND RESEARCH AND DEVELOPMENT ACTIVITIES

I. DESCRIPTION OF SERVICES/GENERAL INFORMATION

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services to perform civil engineering support and maintenance/repair/replacement of government equipment as defined in this Performance Work Statement (PWS), (except as specified in Section III as Government Furnished Property and services), for organizations located at Wright-Patterson Air Force Base (WPAFB), Ohio. These organizations include, but are not limited to, Air Force Institute of Technology (AFIT), Air Force Research Laboratories, 88th Air Base Wing (ABW) organizations, National Air and Space Intelligence Center (NASIC), and their successors. Additional organizations may be included subject to the approval of the Contracting Officer (CO). The contractor shall perform to the standards in this contract. Services fall into the categories of equipment maintenance, equipment repair, equipment replacement, and obtaining the services of subcontractors for specialized work beyond the capability of on-base contractor personnel. The contractor shall accomplish services using limited plans, drawings, specifications, or sketches. The contractor shall provide recurring preventive maintenance, repair, replacement, and minor upgrades to equipment. The contractor shall provide water treatment and analysis.

1.1. ADMINISTRATION

1.1.1. Supply System. The contractor shall provide administrative tasks of ordering, receiving, verifying, tracking, inventorying, delivery to work site, and securing of materials and parts bought under this contract. This control shall apply to items in stock and on order. The controlled stock of items shall be maintained and accounted for by the contractor using a Management Information System (MIS) which is Microsoft 2007 software compatible. The contractor shall maintain an accurate and up-to-date inventory of all materials and parts on-hand or furnished by the government.

1.1.2. Purchasing Plan. For the purchase of items not included on the Parts and Materials List (PML) (Contract Exhibit C), the contractor shall establish and maintain a Purchasing Plan to ensure the requirements of the contract are provided as specified. A finalized version of the Purchasing Plan shall be provided to the government. (Appendix D, Data Item No.

A001). The Purchasing Plan is subject to non-acceptance by the CO and revision required by the contractor at no additional cost to the government to ensure quality service. Contractor compliance with the Purchasing Plan will be monitored by the government.

1.1.2.1. The monthly fixed price for recurring maintenance shall include the cost of all labor, parts, materials, equipment, etc. for recurring maintenance and water treatment and analysis. For repair and replacement work requests, the contractor shall provide all labor as well as all parts and materials required. If required parts and materials are listed on the PML (Contract Exhibit C), they will be provided at those prices. If required parts, materials and subcontractor services are not listed in the PML, contractor shall follow its Purchasing Plan to obtain the required items/services at fair and reasonable pricing. When requirements for several Task Orders (TOs) are grouped together, invoices shall be prepared to itemize changes for each TO. Competitive quotes shall not be required for items with a unit price of less than $2,500 as long as the price is determined to be fair and reasonable by the Civil Engineering Primary Quality Assurance Person (CEPQAP) and the CO. Contractor shall submit justification for fair and reasonable pricing if requested. All purchase orders for parts, materials or subcontracted services, without exception, shall be approved through the CO or CEPQAP.

An approved maintenance Work Authorization (WA) does not constitute authorized approval for ordering parts, materials or subcontracted service.

1.1.2.2. Unit purchases in excess of $2,500 must be coordinated by appropriate Quality Assurance Personnel (QAP) and be approved in advance by the CO. Parts, materials, equipment rental, and subcontractor services not considered part of recurring maintenance or on the pre-priced item list, shall have a minimum of three (3) quotes are required on unit purchases exceeding $2,500 for services and $3,000 for commodities. If three (3) quotes cannot be obtained, evidence

FA8601-10-R-0038, Attachment 1 Page 4 of the reasonableness of the price shall be documented and submitted to CEPQAP. In the case of a "no quote" source, the contractor shall provide the name of manufacturer’s representative, company name; date contacted, and telephone number. Sole source, single source, and brand name purchases require a letter of justification, approved by the CEPQAP and the CO. Specific item requests require a letter of justification from the user, approved by the CEPQAP and the CO. This requirement does not apply to unit purchases on tasks costing $10,000.00 or greater as referenced in paragraph 1.4.8.2.

1.1.2.3. All purchase orders submitted to the government for approval shall include a copy for government retention.

1.1.3. Records. The contractor shall maintain electronic (Microsoft 2007 compatible) records of all material, supplies, tools, and equipment used on this contract. Records shall identify the supplier, price, and the individual receiving the item, and the Task Order (TO), Blanket Delivery Order (BDO), Work Authorization (WA), Equipment Item Number (EIN), or bench stock. The contractor shall provide the source documents for an audit trail for all expenditures under this contract, including original vendor invoices. The records shall be available for review and reproduction by the government at any time.

1.1.3.1. An electronic or manual written record of any maintenance/repair/replacement action that alters any portion of a facility shall be kept in applicable Field Maintenance Offices (ref appendix C) and become government property. These records shall include pertinent data which includes drawings and wiring diagrams.

1.1.4. Submittal Procedures.

1.1.4.1. Prior to purchasing any new equipment item exceeding $5,000.00 or as requested by the CO, the contractor shall submit for approval to the CO, the manufacturer’s current technical data (e.g., catalog cuts or brochures). All submittals required by paragraph 1.7, Environmental Requirements, shall be submitted to the CO for approval. A completed AF Form 3000 shall accompany all technical and environmental submittals. Submit four (4) copies of submittal package to the CO for approval. All separate items forming parts of any submittal shall be clearly marked to indicate the specific submittal requirement to which they apply. Unmarked submittals will be returned disapproved.

1.1.4.2. The contractor shall provide manufacturer’s equipment specification literature, operating manuals, and warranty information for all equipment installed under this contract exceeding $5,000.00 in cost or as requested by the CO. A copy maintained by the contractor shall be available for government inspection. (Appendix D, Data Item No. A002)

1.1.4.3. The contractor shall provide to the government required material submittal packages for emergency work authorizations within 3 days of the initiation of the work. (See Para. 1.4.2.)

1.1.4.4. The contractor shall provide to the government required material submittal packages for urgent work authorizations within 5 days of the initiation of the work. (See Para. 1.4.3.)

1.1.4.5. The contractor shall provide to the government required material submittal packages for routine work authorizations within 10 days of the initiation of the work. (See Para. 1.4.4.)

1.1.5. Warranty/Guarantee. The contractor shall guarantee their work (including labor and material) and equipment for a period of one (1) year after acceptance by the government. All manufacturers’ warranties shall be exercised and enforced by the contractor before committing any labor or materials on an affected equipment item. The contractor shall check with equipment manufacturers to ensure any adjustment or repair action does not void warranties. The contractor shall make adjustments and repairs during this period at no charge to the government. The contractor shall obtain, on behalf of the government, a manufacturer’s warranty that begins at start-up of equipment and not the purchase date.

The contractor shall maintain originals and provide a copy of all warranty/guarantees to the Primary Quality Assurance Person (CEPQAP) or designee.

1.1.6. Work Control. The contractor shall meet all the requirements of this contract, control schedule, and avoid excessive delays in transportation, waiting for material/supplies, etc.

FA8601-10-R-0038, Attachment 1 Page 5

1.1.6.1. Throughout the contract, the government-provided equipment list may be modified to delete equipment from the contract, to add equipment to the contract, or make changes to the equipment. Changes consist of (1) modifying the equipment’s nomenclature/documentation, (2) annotating the equipment to receive maintenance & repair activities or strictly repair work as requested (3332 items on equipment list), and (3) changes to Maintenance Action Sheets (MAS) schedule. The contractor shall maintain and update the equipment list as changes occur.

1.1.7. Reporting System. The contractor shall provide all required reports to the government, using the contractor-furnished Management Information System (MIS). All required reports shall be in Microsoft 2007 compatible format with a minimum font size of 10. The system shall provide control over all work from inception to completion. The system shall integrate the functions of work generation, work control, work completed, reports, and invoices. All costs for services, materials, equipment or other costs associated with the preparation and distribution of required reports shall be included as part of direct contract cost. The reports shall be delivered to the government by paper copy, electronically to a community web page or electronically via e-mail. (See Appendix D for delivery type of individual reports (e.g. electronic e-mail, electronic community web page or, paper)

1.1.8. Funds Status Reports for Repair/Replacement. The contractor shall provide a funds status report for repair/replacement activities. This report shall be segregated by customer (e.g. Lab). The funds status report shall be at a minimum concurrent with the obligated dollars and expenditures within 3 working days of the report date. Segregated reports shall be provided for distribution to the individual Lab QAPs. The reports shall detail: (Appendix D, Data Item No. A004)

1.1.8.1. Task order obligated funds.

1.1.8.2. Labor expenses.

1.1.8.3. Parts and material expenses. .

1.1.8.4. Subcontracting costs.

1.1.8.5. Equipment rental costs.

1.1.8.6. Total costs to date.

1.1.8.7. Balance of obligated funds.

1.1.8.8. Percent of funds expended.

1.1.9. Manning Reports for Repair/Replacement. The contractor shall provide manning reports for repair/replacement work showing all direct labor. The report shall show individual’s name, trade, the TO, building number, work authorization number and the man-hours charged. The report shall show a 7 day week time frame with the current day’s man-hours being forecasted and any previous days of the week being actual man-hours. A final report for each week shall be submitted with the following week’s first day forecast. (Appendix D, Data Item No. A005)

1.1.10. Man-Hour Report. The contractor shall provide the total man-hours with labor category for maintenance work and repair/replacement work. The report shall also provide a breakdown of overtime hours by trade and man hours that received a Davis-Bacon Wage Rate. The report shall be for the periods 1 July to 31 Dec. and 1 Jan. to 30 June (six month periods can be approximated to the nearest week ending date). (Appendix D, Data Item No. A006)

1.1.11. Equipment Maintenance Plan. The contractor shall provide an Equipment Maintenance Plan for each Lab.

The plan shall be a listing of equipment under maintenance and the type of maintenance (monthly, quarterly, semi-annual, or annual) scheduled for each month as required by paragraph 1.3.2. The plan shall detail the building number, EIN, type of equipment, equipment description, equipment location, and maintenance schedule. An addendum to the plan shall be issued for changes within five (5) workdays of approval. Changes shall be added to the contractor’s MIS when the addendum is prepared. (Appendix D, Data Item A007)

FA8601-10-R-0038, Attachment 1 Page 6

1.1.12. Summary of Completed Maintenance Work. The contractor shall provide a summary of maintenance work accomplished for each Lab. The summary shall detail the building number, EIN, type of equipment, equipment description, equipment location, for each individual piece of equipment during the previous month, or whether the work is overdue. (Appendix D, Data Item No. A008)

1.1.13. Work Authorization Status Report for Repair/Replacement Activities. The contractor shall provide a weekly status report showing the current open work authorization activity for each lab. (Appendix D, Data Item No. A009)

1.1.14. Open/Closed Work Authorization (WA) Report for Repair/Replacement. The contractor shall provide an open/closed WA report for each Lab. The report shall be a record of all WA’s in an open status and WA’s closed during the previous month. The report shall detail the WA number, dates received and closed, building number, EIN, type of equipment, equipment description, equipment location, priority rating, and description of work to be performed. The report on closed WA’s shall detail TO number, building number, labor hours and cost by trade, and cumulative labor hours, labor cost, material costs, subcontractor costs, rental costs, and a total cost. (Appendix D, Data Item No. A010)

1.1.15. Inventory Report. The contractor shall provide an accurate and current inventory report for all government inventories provided to the contractor for use on this contract. The inventory report shall include the description of item, quantity, and location. The report shall document any item used, the date the item was used, and the EIN of the equipment the item was used on. (Appendix D, Data Item No. A011)

1.1.16. Project Closeout. The contractor shall provide completed DD Form 250, Material Inspection and Receiving Report, for each individual TO to the CO within 90 days of final invoice being paid to contractor. The contractor shall process of all vendor bills to facilitate project closeout requirements. (Appendix D, Data Item No. A012)

1.1.17. Equipment Listing. The Equipment Listing is the government equipment the contractor is responsible for on this contract. The contractor shall maintain and provide a monthly updated equipment list in a Microsoft Excel 2007 compatible format with a minimum font size of 10 that incorporates all additions, deletions, and changes of the past month. The equipment listing shall display lab number, building number, equipment classification number, item number, location, description of the item as real property or user’s equipment, manufacturer’s name, model number, and serial number. The listing shall be sorted in numerical order by the Customer Property (Item) Number for each piece of equipment. (Appendix D, Data Item No.A013)

1.1.17.1. The Equipment Listing includes some facility utility systems such as steam and condensate piping, compressed air piping, liquid nitrogen piping, etc. Where such systems are listed the contractor is responsible for the entire system. If the utility is not internal to the facility and is fed from an outside source, the contractor is responsible for the system from the service valve to the facility inward. In cases where the utility system is not on the Equipment Listing but a piece of equipment fed from the utility is, the contractor is responsible for the utility from the equipment back to the first shut off valve.

1.1.17.1.2. Steam & Condensate Piping Systems. The contractor shall be responsible for pressure regulating stations in the piping systems, to include the pressure regulating stations where the utility enters the facility and converts high pressure steam to low pressure.

1.1.17.1.2.1. Steam Traps. The Maintenance Action Sheets (MAS) require servicing steam traps. The contractor shall also complete a steam trap survey at the end of each calendar year. The survey will require the contractor to annotate all traps checked and specify any repairs or replacements. The survey shall be on a website provided by the government and include a complete log of existing steam traps. A manual containing the steam trap listing and locations will be provided to the successful offeror.

1.2. BASE COMPLIANCE

1.2.1. All work accomplished under this contract shall be in compliance with the Base Facility Standard.

FA8601-10-R-0038, Attachment 1 Page 7

1.2.2. All HVAC control systems replaced under this contract shall be in compliance with the Base Facility Standard and WPAFB Specification 230923.

1.3. MAINTENANCE.

1.3.1. General. The contractor shall provide all labor, supervision, equipment, tools, materials, and all other services required for maintenance activities and water treatment and analysis.

1.3.2. Maintenance. The government shall provide an initial list of equipment for maintenance and service to the contractor. The list shall distinguish which equipment is to receive maintenance and which equipment is to receive service only. The contractor shall use this list to prepare the Equipment Maintenance Plan as required by paragraph

1.1.11. (Appendix D, Data Item No. A007). Types of work to be performed within the maintenance category include, but are not limited to, the following:

1.3.3. Recurring Maintenance. The contractor shall perform recurring maintenance in accordance with government-provided Maintenance Action Sheets (MAS) and/or manufacturers specifications. This maintenance is required on a periodic basis and includes tasks such as replacing filters and belts, greasing bearings, making oil changes, circuit breaker testing, checking alignment of components, and various other maintenance actions as identified in the MAS. This maintenance is also seasonal, such as winterizing cooling towers. Maintenance shall be identified on the government-provided MAS as monthly, quarterly, semi-annual, or annual requirements. After contract award, the contractor shall submit their proposed maintenance plan for accomplishing MAS requirements to CO for approval. CO approval authorizes the contractor to perform maintenance in accordance with the proposed plan. The MAS are subject to revisions, and CO approval must be secured for each revision. When a change to the MAS is initiated by the government, the contractor shall prepare revised MAS for CO approval within five (5) workdays. (Appendix D, Data Item No. A014)

1.3.3.1. Generators. The contractor shall maintain and service generators in compliance with AFI 32-1062, “ Electrical Power Plants and Generators” and AFI 32-1063, “Electrical Power Systems”. The contractor shall complete AF Form 487, “Emergency Generator Operating Log” each time the generator is operated. , The contractor shall complete AF Form 719, “Historical Record –Diesel-Electric Generator & System” each time the generator is inspected or receives service. . The contractor shall maintain and manage the forms per the AFIs.

1.3.3.2. Materials and Supplies. The contractor shall provide all materials and supplies associated with maintenance and consumables required to keep the equipment on this contract functioning properly. These materials include, but are not limited to, filters (air, water, & oil), belts, oils, grease, softener salt, and chemical tanks for de-ionization systems.

1.3.4. Water Analysis and Treatment. Furnish all labor, equipment, devices, appliances, and materials, and perform analysis and all other operations necessary to chemically treat condenser water systems in connection with the operation and maintenance of the following existing equipment and any new equipment added at a later date:

LAB BLDG EQUIPMENT NO REMARKS

3 20837 20837 20248 20838

1630-001 1630-002 1631-003 1631-001

6 20045 20065 20146 20145

1631-001 1630-001 1631-004 1630-001

7 20651 20654 20655

1630-003 1630-002 1630-004

FA8601-10-R-0038, Attachment 1 Page 8

8 20018 20018H 20018H 20071D 20450B 20450B 20451 20451 20490C 20490C 20490C

1631-003 1631-001 1630-002 1631-002 1630-001 1630-002 1630-004 1630-005 1631-004 1631-005 1631-006

Cells 1, 2, 3, 4

9 20620 20620 20620

1630-002 1630-003 1630-004

1.3.4.1. As part of the preventive maintenance program, the contractor shall provide water treatment and analysis.

1.3.4.2. Test and change chemical drums (using manufactures specifications) to insure adequate supply of treatment chemicals.

1.3.4.3. Maintenance and operation of all chemical feed pumps, controllers, strainers, water meters, bleed valves, flow switches, test coupons, test racks, and pH meters shall be checked in accordance with manufacturers specifications.

1.3.4.4. Clean baskets in supply line strainers at least once per month.

1.3.4.5. Inspect water distribution pans weekly. Clean and remove scale from holes in bottom of pan to insure uniform water flow over tower fill.

1.3.4.6, Check the nozzles in the spray distribution tower weekly. Report the number of nozzles not operating properly in writing to the QAP, on the Water Treatment Report (Para. 1.3.9) and return the nozzles to operating condition.

1.3.4.7. Control the water level in tower sumps so that they do not overflow and the total dissolved solids (TDS) are controlled by the system bleed valve.

1.3.4.8. Insure operation of all cooling tower make-up water float valves and liquid level control assemblies.

1.3.4.9. Ensure operation of, and maintain (using manufactures specifications) condenser water pumps, cooling tower fans, fan motors, gearboxes, louvers, and other equipment related to chemical water treatment. Identify potential condenser water equipment operational problems, and notify the CEPQAP and the Lab QAP.

1.3.4.10. Maintain corrosion and scaling limitations, per requirements identified in paragraphs 1.3.7.1 and 1.3.7.2.

1.3.4.11. Remove salt or precipitate that collects on the outside edges of closed packed plastic sheet fill towers, screens, or mist eliminators, and blocks airflow. The contractor shall provide a suction device for removing precipitate.

1.3.4.12. The contractor shall deactivate and clean cooling towers that do not operate continuously at the end of the cooling season. The cleaning operation shall consist of removing all precipitate from the tower surfaces. The contractor shall report all damage to the CEPQAP/QAP, within one (1) day of occurrence.

1.3.4.13. The contractor shall perform all seasonal maintenance, per manufacturer specifications, during the period of inactivity for those cooling towers that do not operate continuously. The contractor shall activate the cooling towers commensurate with seasonal load conditions or as required by the mission of each Lab.

1.3.5. Equipment.

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1.3.5.1. The contractor shall ensure the condenser water systems have been operating with chemical treatment and have chemical controls, water meters, bleed valves, pumps, strainers, flow switches, and flow regulators already installed. The contractor shall inspect all existing equipment for proper operation within one (1) month after starting maintenance responsibilities.

1.3.5.2. All condenser water treatment equipment installed by the contractor, other than government furnished equipment, shall be new and from a manufacturer regularly engaged in the manufacture of condenser water treatment equipment.

1.3.5.3. The contractor shall inspect cooling tower circulating water systems and provide automatic control of the bleed and chemical treatment based on the actual requirements of the cooling tower and in accordance with specified limits and dosage. Systems shall provide visual indication of chemical feed and bleed off.

1.3.5.4. Existing systems shall have a solid state controller, conductivity cell, water meter, electrical contact head, electrically controlled bleed valve, strainer, chemical feed pumps, flow switches, pH meter with electrical contacts where acid feed is required, and flow regulators as described below:

1.3.5.4.1. Chemical feed shall be controlled independently of bleed off by the controller. The chemical feed pumps shall require no lubrication, be easily calibrated, have no exposed moving parts, be of unit design construction, incorporate cartridge valve for easy priming, have variable stroke length, operate on 120/60/1 power, have isolated mechanical parts to prevent solution contamination, and be sized in accordance with the respective condenser water system.

1.3.5.4.2. The controller shall contain a conductivity cell constructed of material impervious to all water treatment chemicals. The cell shall contain temperature-compensating elements, which, in conjunction with the control circuits that will maintain constant water Total Dissolved Solids (TDS) regardless of temperature fluctuations. A removable clean-out plug shall be provided in the bottom of the cell. The cell shall withstand a pressure of 125 psi, have a characteristic pressure drop of 10-15 psi, and operate on 120/60/1 power.

1.3.5.4.3. The flow switch shall be installed to energize and de-energize the controller based on condenser water flow.

1.3.5.4.4. The pH meter shall have solid-state circuitry and have a capacity to control the hydrogen ion concentration between pH limits of 6 and 10. The meter shall have adjustable electrical contacts to start a feed pump motor at a high pH level and shut the feed pump motor off at a low pH level. A control light shall indicate when acid is being fed to the condenser water system. Reference limits above, per specifications, for high/low levels.

1.3.6. Treatment Chemicals.

1.3.6.1. The contractor shall furnish all chemicals required for water treatment on all condenser water systems covered by the contract. The contractor shall change chemical drums or fill tanks as required to insure continued chemical feed to all condenser water systems. All containers shall have secondary containment and be managed in accordance with paragraph 1.7. Environmental Requirements.

1.3.6.2. The contractor shall ensure chemicals are capable of inhibiting scale and corrosion and comply with Environmental Protection Agency (EPA) requirements. No heavy metals, chromates, sulfonates, lignin, or tannins shall be used. In addition, no molybdate-based corrosion inhibitors shall be used for cooling towers discharging to the sanitary sewer system.

1.3.6.3. The contractor shall ensure that the inhibitors control corrosion on the aqueous surfaces of ferrous and non-ferrous metals. The chemical supplier must supply data to demonstrate corrosion rate of 3.0 mils per year or less and corrosion pits of no more than 5.0 mils per year on mild steel. On copper, corrosion shall be limited to 0.5 mils per year and corrosion pits no deeper than 1.0 mil per year. Data should include actual rate tests using American Society of Testing and Material (ASTM) methods.

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1.3.6.4. The contractor shall ensure that the biocides provided for bio-fouling organism control can be 10% methylene bis (thiocyanate) alternated with sodium hypochlorite.

1.3.6.5. The contractor shall ensure that the inhibitor systems shall be compatible with chlorine or non-oxidizing biocides for control of algae in accordance with manufacturer’s specifications. An iron inhibitor containing a first generation polymer to control iron deposition throughout the condenser water system shall be used.

1.3.6.6. If an acid treatment is required, the contractor shall ensure acids (muriatic or sulphuric) used control the hydrogen ion concentrations between pH level of 7.2 and 7.8. The use of acid will not relax the corrosion requirements of paragraph 1.3.7.1.

1.3.6.7. The contractor shall purchase water treatment chemicals per paragraph 1.1.2.1. All chemical suppliers considered shall submit technical data sheets and description of the chemicals proposed. The contractor’s proposed selection of the chemical supplier shall be approved by the CO, based upon competitive pricing. The contractor shall obtain, track, maintain and update, as changes occur, all Material Safety Data Sheets (MSDS).

1.3.7. Performance Criteria.

1.3.7.1. Corrosion Rates. The contractor shall insure that the corrosion rate of all copper surfaces in contact with treated condenser water shall not exceed 0.5 mils per year and that the corrosion rate of all mild steel surfaces in contact with the treated condenser water shall not exceed 3.0 mils per year. The contractor shall demonstrate that these performance criteria have been satisfied on at least 85% of all the condenser water systems tested under the provision of this contract via results obtained through coupon testing as specified by paragraph 1.3.10. and performed in accordance with ASTM Standard No. D2688-05,”Standard Test Methods for Corrosivity of Water in the Absence of Heat Transfer (Weight Loss Methods) www.astm.org.

1.3.7.2. Scale. All condenser water cooling towers shall be maintained to less than 1/4" sludge/scale in the bottom of the cold water reservoir. The contractor shall insure that no appreciable sludge/scale shall accumulate within the condenser tubes as per chiller manufacturer recommendations.

1.3.7.3. Algae. The condenser water systems maintained shall be free from visible accumulation of algae.

1.3.7.4. Pitting. The degree of pitting shall be evaluated in accordance with ASTM standards.

1.3.7.5. Control Ranges and Test Cycles. The contractor shall perform key tests, which are: pH, total alkalinity and calcium for corrosion and scale control; and conductivity and chlorides for blowdown control. The tests shall confirm the suitability of the formulation. The required ingredients and the approximate ratio (or multiple thereof) of each are total inorganic phosphate, total organic phosphate, and 2% for total polymeric dispersants, total polymeric antiscalants, and copper corrosion inhibitor. Molybdate corrosion inhibitors shall not be used for cooling towers. All tests shall be documented and submitted to the government as indicated in the following table for review: (Appendix D, Data Item No.

A015).

PARAMETER LIMITS DAILY WEEKLY MONTHLY

Calcium Hardness 1 1/2 times makeup CaH X Total Alkalinity -600pm CaCO3 X Chloride 1 1/2 times makeup Cl X Conductivity 1 1/2 times micromhos X Total Hardness 1 1/2 times makeup as TH X

1.3.8. Operation and Maintenance. The contractor shall provide complete maintenance and operation of the condenser water and chemical treatment systems, including acid feed and pH control equipment as specified herein.

Acid shall be fed to tower basin to assure complete dilution prior to metal contact. This includes, but is not be limited to:

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1.3.9. Water Treatment Reports. The contractor shall maintain records detailing all chemical analyses performed, personnel performing tests, and the date and time performed. The contractor shall provide reports that include the following: (Appendix D, Data Item No.A015)

1.3.9.1. Chemical determinations of circulating condenser water and make-up water.

1.3.9.2. Concentration of total dissolved solids.

1.3.9.3. Concentration of treatment chemical.

1.3.9.4. Documentation of algae formation and corresponding action.

1.3.9.5. pH of all condenser water systems and its calcium content (if an acid treatment is used).

1.3.9.6. The bicarbonate and carbonate alkalinity.

1.3.9.7. Documentation of condition of overall condenser water system.

1.3.9.8. Test coupon data required by paragraph 1.3.10.4.1-11.

1.3.10. Corrosion Controls.

1.3.10.1. The contractor shall provide copper and mild steel test coupons in accordance with the directives established in ASTM Standard No. D2688-05 . The contractor shall install two (2) copper and two (2) mild steel test coupons in accordance with ASTM Standard No. D2688-05 , in separate test coupon assemblies on all condenser water systems maintained under provisions of this contract. If any system is not presently per ASTM standards, the contractor shall notify the CO and CEPQAP. The mild steel test coupon assembly shall precede the copper test coupon assembly in the direction of condenser water flow.

1.3.10.2. Pipe used in fabricating or manufacturing the various corrosion coupon assemblies shall be chlorinated polyvinyl chloride (CPVC) or fiberglass reinforced plastic (FRP) pipe. All corrosion coupon assemblies shall be manufactured-fabricated in accordance with ASTM Standard No. D2688-05 The corrosion coupon assemblies shall be installed across the respective condenser water circulating pumps and incorporate globe or gate valves before and after the test coupons in the direction of water flow. The corrosion coupon assemblies also incorporate a flow-regulating device to facilitate adjustment of the condenser water flow rate across the test coupons. The condenser water flow rate shall thereby be established for each and every corrosion coupon assembly commensurate with the flow rate through the respective condenser tubes as specified by ASTM Standard No. D2688-05.

1.3.10.3. The contractor shall follow the methods and procedures regarding corrosion testing described in ASTM Standard No. D2688-05.

1.3.10.4. The contractor shall initiate and maintain accurate update records detailing all coupons, testing, preparation, and operational procedures employed. The records shall include data with the water treatment report required by paragraph 1.3.7. The data shall be submitted to the CEPQAP and include, but not be limited to:

1.3.10.4.1. Coupon material, number, and installation location.

1.3.10.4.2. Coupon weight before installation.

1.3.10.4.3. Coupon weight after use.

1.3.10.4.4. Date coupon weighed.

1.3.10.4.5. Certifying laboratory approved by the Government.

FA8601-10-R-0038, Attachment 1 Page 12

1.3.10.4.6. Date coupon installed.

1.3.10.4.7. Date coupon removed.

1.3.10.4.8. Number of days coupon exposed.

1.3.10.4.9. Coupon corrosion rate.

1.3.10.4.10. Corrosion description.

1.3.10.4.11. Coupon maximum pit depth.

1.3.10.5. Prior to installing any test coupons, the contractor shall have an independent laboratory certify each individual test coupon’s weight and material with corresponding test coupon identification number. Coupons shall be installed within one (1) month of contractor maintenance starting.

1.3.10.6. After approximately sixty days exposure, the contractor shall remove the one (1) copper test coupon and one

(1) mild steel test coupon from each corrosion coupon assembly installed. The coupons shall immediately be replaced with properly identified new and different coupons. The contractor shall insure that the corrosion rates and degree of pitting derived for each test coupon are formulated in accordance with ASTM Standard No. D2688-05 The results shall be certified by the independent testing laboratory, and tabulated by individual system and building number and submitted to the government. The contractor shall take necessary precautions as stated by ASTM Standard No. D2688- 05 to ensure the integrity of test coupons used during all phases of operation.

1.3.10.7. The contractor shall insure that one (1) copper test coupon and mild steel test coupon shall remain in each corrosion coupon assembly undisturbed for the duration of the cooling season or for six months for those air conditioning systems, which operate continuously. After the completion of the cooling season, or every six months, whichever is appropriate, the contractor shall remove these test coupons. The contractor shall submit these coupons to the government from independent laboratory showing certification that the various corrosion rates and associated degree of pitting for each test coupon are established in accordance with ASTM Standard No. D2688-05. The contractor shall take all-necessary precautions as described by ASTM Standard No. D2688-05 to insure the integrity of all test coupons used during all phases of operations.

1.3.10.8. The CO reserves the option to independently evaluate, at no cost to the contractor, any or all of the test coupons after use on a random basis. The contractor shall be required to store all used test coupons for one (1) year after use. The contractor shall take all necessary precautions as described in ASTM Standard No. D2688-05 to insure the integrity of all test coupons during the period of storage following use.

1.3.10.9. As part of the preventive maintenance program, the contractor shall control corrosion, to include, but not limited to: application of protective coatings, maintenance of cathodic protection systems, consideration of corrosion problems when purchasing and installing replacement equipment and materials, and making recommendations for system modification to reduce corrosion problems and maintenance costs. Particular emphasis should be placed on galvanic corrosion resulting from dissimilar metals.

1.3.11. Identification of Impending Equipment Failure. During recurring maintenance inspections and actions, contractor personnel may encounter systems requiring repair/replacement. Such conditions shall be identified within two working days to the Lab QAP via written notification.

1.4. EQUIPMENT REPAIR/REPLACEMENT

1.4.1. General. The contractor shall provide all labor, supervision, equipment, tools, materials, and all other services required for the execution and completion of WAs (e.g. task). The contractor shall bill the government for the labor trade appropriate for the task being performed. The contractor is required to provide repair, replacement, and minor upgrades

FA8601-10-R-0038, Attachment 1 Page 13 to equipment. The contractor shall perform restoration of equipment or components to a condition that the equipment may be used effectively for its designated purpose. Restoration includes overhaul, replacement, reprocessing, or replacement of constituent parts or materials that have deteriorated by the action of the elements or wear and tear and which cannot be corrected through maintenance. The requirement for equipment repair may be identified by the contractor. The contractor shall then notify the applicable QAP and Lab QAP that repairs need to be made within two working days. The contractor shall prepare a WA, and the CO signature on the WA shall constitute approval for the contractor to proceed. Repair requirements may also be identified by government personnel. Personnel who are approved to place calls against the contract by the CO, will notify the contractor of the requirement. Again, the contractor shall prepare a WA, and the CO signature on the WA shall constitute approval for the contractor to proceed. Repair actions are classified as follows:

1.4.2. Emergency Work Request. A work request is an emergency when a piece of equipment, deemed as essential to the user’s mission, needs service due to failure. The contractor shall respond to emergency work requests within two

(2) hours of verbal approval by the CO. For emergency work requested by Lab QAPs during non-duty hours, verbal approval must be given by authorized personnel listed on a roster to be supplied by the CO. The contractor shall furnish the CO a list of personnel authorized to respond to emergency service calls and their phone numbers within five (5) workdays after contract start and update listing as required by contractor personnel changes. The contractor shall submit a WA request to the CO the next workday.

1.4.3. Urgent Work Request. A work request is urgent when a piece of equipment, deemed as critical to the user’s mission, needs service due to failure. The contractor shall respond to urgent work requests within 24 hours of verbal approval by CO. For urgent requests during non-duty hours, the contractor shall submit a WA request to the CO the next workday.

1.4.4. Routine Work Request. A work request is routine when a piece of equipment, deemed non- critical to the user’s mission, needs service due to failure. The contractor shall respond to routine work requests within three (3) workdays of a WA being approved by the CO.

1.4.5. Work Request Suspense. Emergency WA repairs shall be completed within 7 calendar days. Urgent WA repairs shall be completed within 15 calendar days. Routine WA repairs shall be completed within 30 calendar days. CO approval must be obtained for work authorizations taking additional time. Typical reasons additional time would be approved are; (1) material delivery (2) access to the equipment was delayed due to user’s schedule, (3) the work is extensive and to be accomplished on an on-going basis as determined by the government.

1.4.6. Repair vs. Replacement. Repairs costing in excess of seventy-five (75%) percent of the replacement cost of the individual item of equipment or repairs that the contractor determines are uneconomical shall be referred to the CO for determination of what action is to be taken. The CO shall request the contractor repair, replace, or take no action on the equipment.

1.4.6.1. The government may choose to replace equipment when repairs cost less than seventy-five (75%) percent of the repair cost. Under such circumstances, the CO will request the contractor to replace the equipment in lieu of making repairs.

1.4.7. Minor Repairs/Replacements Costing Less than $10,000.00. Minor repairs/replacements are defined as work requests costing less than $10,000.00. The Lab QAP will request the contractor prepare a WA for these requirements.

The CO must approve the WA. If the contractor determines a particular WA for minor repairs involves real property and meets the criteria specified in DFARS 222.402-70, the contractor may request Davis-Bacon Wage Rates by submitting a written proposal and cost estimate for the work to the CEPQAP. The CEPQAP shall review the request and forward it to the CO with recommendations. The CO shall make a determination if the criteria specified in DFARS 222.402-70 are met and Davis-Bacon wages apply.

1.4.7.1. For any WA that was originally estimated to cost less than $10,000.00 but ends up exceeding that amount, the contractor shall provide an estimate to the government for the completion cost of the project. After review of the estimate, it will be at the government’s discretion whether to complete the project at that time. The government is only

FA8601-10-R-0038, Attachment 1 Page 14 liable to the contractor up to $9,999.99 without approval from the CO to complete the project at the contractor’s revised estimated price.

1.4.8. Major Repairs/Replacements Costing $10,000.00 or More. Major repairs/replacements costing $10,000.00 or greater shall be fixed price tasks. The contractor shall make an initial survey of the work and provide a proposal and cost estimate to the government. The contractor’s time and effort in providing the proposal and estimate shall not be charged to the government. The government will review the proposal and cost estimate and the CO will determine if the task is to be approved. If approved, the task will be awarded as a separate fixed price task order with a fixed scope and cost.

Submittals for equipment costing $5,000.00 or greater will be required per paragraph 1.1.4. Major Repair/Replacement requirements will be requested by the Lab QAPs. The contractor shall prepare a WA. If the work involves real property and the contractor determines a particular WA for major repairs meets the criteria specified in DFARS 222.402-70, the contractor may propose Davis-Bacon Wage Rates in their written proposal.

1.5. MATERIAL INVENTORIES.

1.5.1. Bench Stock and Critical Spare Parts. The contractor shall be provided at the onset of the contract an inventory of bench stock and critical spare parts for use on the contract. The contractor and a QAP will accomplish a joint inventory of all government provided materials after the start of the contract and at the end of the contract. The contractor shall provide an accurate and current inventory report as required in paragraph 1.1.15. Any stock, parts or materials remaining at the end of the contract will remain the property of the government.

1.5.2. Bench Stock. Any stock the contractor needs for maintenance work, beyond the stock, parts and materials noted in paragraph 1.5.1., is the responsibility of the contractor. The contractor shall maintain a bench stock of common use maintenance items for each trade. The contractor shall maintain a bench stock of common use repair / replacement items for each trade to prevent work stoppages for incidental items such as electrical tape, wire nuts, sheet metal screws, etc. Contractor bench stock items used for repair/replacement work can be charged against the appropriate work authorization.

1.5.3. Critical Spare Parts. Critical spare parts is defined as parts whose failure may cause the shutdown of a facility or laboratory or parts for critical systems (e.g., cooling systems for animal holding areas, cooling systems for computer areas, fuel systems for gun range, etc). If parts can be obtained within one (1) day, spare parts should not be stocked except where deemed necessary. The contractor shall maintain a minimum stock of spare parts for critical equipment.

The government will furnish an initial stock of such items, as described in paragraph 1.5.1. The contractor can submit purchase orders to the government for critical spare parts. An approved maintenance WA does not constitute authorized approval for ordering parts or materials. The CO will approve all purchase orders for parts or materials without exception.

The contractor shall recommend stock changes (changes in stock levels or changes in items stocked), as necessary.

The critical spare parts shall be maintained in the contractor secured areas of the facilities listed in Appendix C. All stocking of critical spare parts must be approved by CO. The contractor shall maintain an accurate and current inventory of all critical spare parts.

1.6. EQUIPMENT LABELS. The contractor shall provide equipment identification labels for each piece of equipment that is identified by the Government to receive maintenance. These labels shall include Lab number, EIN, nomenclature, last date maintenance was performed, next date preventive maintenance is due and contractor phone number for both duty and after duty hours.

1.7. ENVIRONMENTAL REQUIREMENTS

1.7.1. General. The contractor shall comply with all federal, state, local, Air Force, and Wright-Patterson Air Force Base (WPAFB) laws, regulations, and requirements regarding environmental protection. In the event environmental laws or regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO.

1.7.1.1. Base Environmental Authority.

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The Environmental Management Division (88 ABW/CEV) establishes environmental compliance policy, administers environmental programs, and coordinates environment protection requirements for Wright-Patterson Air Force Base. 88 ABW/CEV is the designated spokesperson for WPAFB and is the only office authorized to interface with environmental regulatory agencies.

1.7.1.2. Environmental Coordinator (EC).

The contractor shall appoint and identify to the CO within 15 days after the start of the contract a representative and alternate. Updates shall be provided when personnel changes occur. The EC manages all environmental activities performed by the contractor and coordinate with the 88 ABW Civil Engineer Unit Environmental Coordinator. The EC shall serve as the liaison to 88 ABW/CEV for issues concerning the management of Hazardous Material/Hazardous Waste (HM/HW), water quality, air quality, tanks, Polychlorinated Biphenyls (PCBs), mercury lamps, natural resources, used oil, and Environmental Impact Analysis Program. The EC shall attend the installation Hazardous Substance Steering Committee (HSSC) meetings to provide feedback from the meeting and implement any changes introduced there.