Draft_Section_L_Small_Munition_Trailers.doc

DRAFT

RFP FA8532-18-R-0003

ATTACHMENT 3

SECTION L PROVISION – INSTRUCTIONS TO OFFERORS

L-900. Proposal Requirements I. Proposal Format

A. General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the Request for Proposal (RFP) may cause their proposal to be determined to be noncompliant and therefore not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Offerors shall submit only one proposal for the Small Munitions Trailers as the Government will review only one proposal per offeror. No additional proposals (i.e., one (1) offeror submitting two (2) proposals based on differing approaches) shall be submitted. Proposals must be received by AFLCMC/WNKAA 235 Byron St. Ste. 19A, BLDG 300CML, Robins AFB, GA 31098, Attention: Erica Carter, erica.carter.3@us.af.mil , Janeka Jones, janeka.jones.1@us.af.mil, and Lenora Elliott, lenora.elliott@us.af.mil, no later than the date and time specified in Block 8 on the face page of the RFP.

B. Communications: Exchanges of source selection information after submission of the initial proposal packages between the Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted via direct mailing. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Contract Specialist or PCO indicated on the face page of the solicitation prior to your first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information).

NOTE: If an offeror’s computer system cannot support encryption technology, the offeror shall send the PCO correspondence stating that it accepts the risk of sending and receiving unencrypted electronic mail if it chooses to utilize unencrypted email as a channel of communication.

II. Volume Organization A. General: Proposals shall be submitted to the Government in four separate volumes as set forth below:

Written Technical Proposal

III

*Technical, Price, and Past Performance proposal information shall be submitted in both (written) form and electronic form [CD-R or DVD-R (write once/read only)]. Eight (8) written copies of the Technical and Past Performance volumes and three (3) written copies of the Price volume shall be submitted Two (2) electronic copies via CD-R or DVD-R (write once/read only) of each volume that is “closed” so that no further writes can be made to the media. CD-R/W or DVD-R/W media types are not acceptable. Media must be virus scanned by the offeror prior to submitting to the Government . Offerors shall use the instructions set forth in the RFP Attachment 6, Instruction for Offerors -Past Performance Information (PPI), to electronically submit the Past Performance information into the PPI Tool. The link to the PPI Tool is attached, as a link, to the solicitation posting. The offeror is also required to submit a Past Performance Volume III, that includes an RFP Attachment 7, Past Performance Relevancy Table.

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

1. The sealed package used to submit the proposal package must show the time and date specified for receipt. Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, III, etc. Proposals shall be in the English language and all monies shall be proposed in United States dollars.

2. Print shall be no smaller than a font size of 12 and in Times New Roman. Paper size shall be 8 1/2” x 11,” excluding any drawings, diagrams, and/or supporting illustrations, spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets shall not be greater than 11” x 17.” Charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets may be on fold-out pages, but most fold within the page size specified and will count as one (1) page. Each volume within the proposal notebook shall be separately tabbed and identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, color presentations are not desired or required. In order to verify the font size and margins utilized, the offeror shall provide an electronic copy of the technical proposal in Word format.

3. The page limitation for Volume II, Written Technical Proposal is 40 pages. The page limitations include any cover page, charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any table of contents or list of acronyms (if utilized). A “page” is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Offerors are cautioned that any pages that exceed the page limitations shall not be read, but shall be removed and either retained in the contract file without being considered in the evaluation, or sent back to the offeror.

4. Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

5. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, an evaluation notice (EN) will be issued.

6. Each page containing proprietary information shall be so marked and each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION - SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

7. Submission of the initial proposal packages via electronic mail will not be accepted. Initial proposal packages shall either be mailed or hand-delivered. Offerors are cautioned that Warner Robins Air Logistics Complex has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticipated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office PRIOR to the time specified for receipt of proposals.

B. Volume I, Completed RFP

1. General: Volume I, Completed RFP shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined noncompliant and therefore not considered eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

C. Volume II, Written Technical Proposal

1. General: The written technical proposal shall be clear, concise, and include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s technical proposal. Each portion/section of the technical proposal shall be clearly delineated between the MHU-110V2 and the MHU-141V2 trailer. For example, Subfactor 1, Trailer Design, shall be clearly delineated by the offeror to segregate MHU-110V2 content from MHU-141V2 content.

2. Format and Specific Content: The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability in accordance with Section M-900, Evaluation Basis for Award. The written technical proposal shall address each of following subfactors to describe the offerors proposed approach to performing the requirements set forth in the PD and SOW.

Subfactor 1: Trailer Design.

The standard for Subfactor 1 is met when the detailed narrative included in the technical proposal provides a sound engineering approach to be used for the design of each trailer and demonstrates through accurate supporting explanations, calculations, and conceptual layout drawings that the design approach meets the requirements mandated in sections 3.5 (all), 3.8.1, 3.8.3, 3.8.5, 3.8.6, 3.8.9, and 3.8.14 (all) of PD15WRWNZEA05. The conceptual drawings sufficiently outline the completed trailer assembly from all sides, to include top and bottom views. The layout sufficiently details the proposed location of main components such as axles, suspension, brake components, drawbar, etc. Sufficient estimated center of gravity calculations for the complete (empty) trailer are provided. Sufficient wheel/tire/hub manufacturer’s data sheet(s) with offeror‘s supporting analysis for weight rating are provided. Sufficient spring/shackle/shock data with offeror‘s supporting analysis for weight rating are provided. Sufficient design data indicating the trailer design is capable of supporting the required static and dynamic loads over the required terrains at the required speeds is provided.

Subfactor 2: Service Brake Design.

The standard for Subfactor 2 is met when the detailed narrative included in the technical proposal provides a sound engineering approach to be used for the design of the trailer and demonstrates through accurate supporting explanations, calculations, and conceptual layout drawings that the design approach meets the requirements mandated in sections 3.8.3.1, 3.8.4, 3.8.7, and 3.8.7.2 of PD15WRWNZEA05. Additionally, the narrative shall sufficiently detail the rotor/caliper/master cylinder design criteria (as it pertains to stopping ability of the gross vehicle weight rating of the trailer); includes sufficient manufacturer’s data sheets for selected components; and sufficiently details that the selected service braking system is compatible with the required hub/wheel/tire package.

Subfactor 3: Human Factors Design.

The standard for Subfactor 3 is met when the detailed narrative included in the technical proposal provides a sound engineering approach to be used for the design of the trailer and demonstrates through accurate supporting explanations, calculations, and conceptual layout drawings that the design approach meets the requirements mandated in section 3.7.4 and 3.8.7 of PD15WRWNZEA05. Sufficient design details of the component selection as it pertains to the “push-ability” of the trailer design regardless of the environmental conditions defined in section 3.4 (all) of PD15WRWNZEA05 are provided.

Subfactor 4: Technical Services.

The standard for Subfactor 4 is met when the detailed narrative provided in the technical proposal provides a sound engineering approach to be used for technical design services encompassed with building the trailer and through accurate supporting explanations, calculations, and conceptual layout drawings that the approach meets the requirements mandated in sections 3.3.6, 3.3.7, 3.3.8, and 3.6.4.1 of the SOW. Sufficient details regarding the contractors approach to meeting the finite element analysis, finite element analysis correlation, fatigue analysis, and modernized technical data package (3D iPDFs) mandated in the statement of work are provided.

D. Volume III, Past Performance

1. General: The offeror shall submit Past Performance Information (PPI) Tool in order to submit Volume III, Past Performance. The offeror shall submit Past Performance Information for itself and any joint venture member, in accordance with the format contained in the PPI Tool, RFP Attachment 7, Past Performance Relevancy Table, and the following paragraphs. The evaluation of the offeror’s/joint venture member’s present/past performance WILL NOT include the present/past performance of any subcontractor(s) even though they may perform major or critical aspects of this requirement.

2. Past Performance Format: The requested past performance information shall be provided in a separate volume (i.e., 3-ring binder) labeled "Volume III - Past Performance". A summary page shall be provided for this acquisition, describing the proposed role of the offeror, any joint venture member (nature of work, the relevancy category(s) to which they apply, and percentage of overall work. Each offeror/joint venture member shall utilize the PPI Tool to complete information of four (4) active or completed efforts (with at least one year of performance history) in the past eight (8) years from the issuance date of the RFP, that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. If the total number of such efforts exceeds four (4) (within the last eight (8) years), each offeror/joint venture member shall address its four (4) most recent and relevant contracts. Please note that the offeror/joint venture member shall be the party to submit all performance information in the PPI Tool. The offeror's/joint venture member’s past performance information will not include data on efforts performed by other predecessor companies, affiliates, other divisions or corporate management if such was provided for evaluation and if the offeror’s past performance volume demonstrates the company, affiliate, or division will provide the offeror with resources for the instant proposed effort, such as workforce, management, facilities, or other capabilities demonstrating direct and meaningful involvement in the performance of the instant proposed effort. The information in the PPI Tool shall clearly indicate the division or corporate organization that performed or is presently performing the contract. Contracts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers.

3. Ordering Type Contracts Submission: If the contract you are submitting is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Given this, an individual order (or series of orders) under the basic ordering contract shall be submitted, in lieu of just the basic ordering contract itself. All information provided to the Government, for an ordering type contractual vehicle, shall be at the order level (i.e. a delivery/task order).

When submitting an individual order (or series of orders) under an ordering type contractual vehicle, it is important that the offeror’s past performance information be submitted in the correct format. There are specific places for submission of this information in the PPI Tool and the RFP Attachment 7, Past Performance Relevancy Table. Please ensure the information submitted, in the PPI Tool and the RFP Attachment 7, Past Performance Relevancy Table, is for each order (or series of orders), in lieu of just the basic ordering contract itself. This includes but is not limited to information such as the dollar value and period of performance.

When determining what order (or series of orders) to submit for evaluation, please reference Section M, Paragraph II.D for details on how the Government will evaluate each effort for recency, relevancy, and quality. If the information is not submitted in the correct format, the Government will not be able to evaluate the recency, relevancy, and quality for the effort.

Caution: All orders within the series of orders, being submitted, should be for the same continuous technical scope demonstrating relevancy to the instant acquisition. The Government reserves the right to request additional information from the offeror or Points of Contacts provided to verify that the series of orders is for the same continuous technical scope.

4. Key Personnel: The evaluation of the offeror’s/joint venture member’s past performance, WILL NOT include the past performance of any key personnel, even though they may perform major or critical aspects of this requirement.

5. Subcontractor/Teaming Member Consent Form: In addition to the information provided in the PPI Tool and the RFP Attachment 7, Past Performance Relevancy Table or each entity as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. A sample Subcontractor/Teaming Partner Consent Form, see RFP Attachment 8. The consent form should be completed by the team member(s) identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume III.

6. Small Business Compliance in Past Performance Efforts: On the four (4) contracts submitted in Volume III, Past Performance, include relevant information in the PPI Tool concerning the offeror’s/joint venture member’s compliance with FAR 52.219-8, Utilization of Small Business Concerns. When subcontracting possibilities existed on the contracts submitted by the offeror/joint venture member, address whether or not the offeror/joint venture member awarded subcontracts to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance. If none of the submitted contracts included these clauses, whenever subcontracting possibilities existed in the performance of these contracts, address whether or not it was the offeror/joint venture member policy to utilize small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance.

7. PPI Tool and Past Performance Relevancy Table Attachment: The offeror/joint venture member, (if applicable), must submit information for each past performance effort in the PPI Tool and the RFP Attachment 7, Past Performance Relevancy Table. The offeror/joint venture member (if applicable) shall focus its responses in the PPI Tool and RFP Attachment 7, Past Performance Relevancy Table so that they clearly correlate past performance with the requirements of this RFP. The information must clearly describe the relevance of the effort to the work proposed. Provide the most current information for the Points of Contact (POCs) identified in the PPI Tool. At least two of the following (in descending order of availability) should be identified as current POCs in the PPI Tool:

a) Procuring Contracting Officer/Contract Negotiator or equivalent

b) Program/Project Manager, or equivalent

c) Administrative Contracting Officer/Contract Administrator or equivalent

d) Other (As specified in the PPI Tool)

If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and actions taken to resolve those causes in the information provided in the PPI Tool for each contract identified for evaluation. Problems not addressed in the PPI Tool, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

8. Past Performance Questionnaire: The Past Performance Questionnaire (see RFP Attachment 11) will be one means used by the Government to obtain past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s). The offeror shall send out – and track the completion of - the Past Performance Questionnaires (See RFP Attachment 11) to each of the offeror’s, joint venture members’ (i.e., each entity’s) Points of Contact (POCs) identified in the PPI Tool. The responsibility to send out and track the completion of the Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity. The Transmittal Letter (see RFP Attachment 10) shall be used by the offeror in sending out the Past Performance Questionnaires. Exert your best effort to ensure that at least two POCs per relevant contract submit a completed Past Performance Questionnaire directly to the Government not later than the date established in the RFP for receipt of proposals. POCs may submit their completed Past Performance Questionnaire either electronically or by mail. If sending electronically, follow the procedures outlined in paragraph I.B. Communications above, and email to: Attention: Lenora Elliott, lenora.elliott@us.af.mil, Erica Carter, erica.carter.3@us.af.miljaneka.jones.1@us.af.mil and Janeka Jones, . If mailing, the POCs may return the completed questionnaires via mail directly to:

AFLCMC/WNKAA

ATTN: Lenora Elliott, Janeka Jones and Erica Carter

235 Byron St., Ste. 19A

Robins AFB, GA 31098 Reference RFP: FA8532-18-R-0000 If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

POCs may send the completed questionnaires via email. Please have your POCs call Lenora Elliott at (478) 227-1942, Janeka Jones at (478) 222-1859 or Erica Carter at (478) 222-1948 before emailing their response.

Once the Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror/joint venture member and its own POCs in regards to comments made on the questionnaire is not permitted.

9. Client Authorization Letter: In the event that commercial contracts are presented as past performance sources of information, a client authorization letter shall be issued to those commercial POCs requesting/authorizing them to complete a Past Performance Questionnaire. A sample client authorization letter is attached to this RFP (RFP Attachment 9). The offeror is required to send the client authorization letter(s) with the Past Performance Questionnaire(s) to each POC on commercial contracts. A separate copy of client authorization letter(s) for each commercial contract shall be included in the offeror’s Past Performance submission for the Government’s use in case additional questionnaires need to be sent by the Government after the RFP due date.

10. Follow-up Discussions: The Government may conduct follow-up discussions with any of the people identified in the PPI Tool or in the offeror’s Past Performance Volume. Pursuant to FAR 15.305(a)(2)(ii), the Government may obtain other information by sending out additional questionnaires and through other sources, other than those listed in the PPI Tool.

11. RFP Attachment Legend: RFP Attachments 7 and 11 (Past Performance Relevancy Table and Past Performance Questionnaire) must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION –

See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

E. Volume IV, Price

1. General Instructions

a. The offeror shall submit pricing information in Volume IV - Price. The offeror will complete the RFP Attachment 5 ‘Small Munitions Pricing Model’ in addition to Schedule B in the RFP. If discrepancies between RFP Attachment 5 and Schedule B arise, the prices in the RFP Attachment 5 will take precedence.

i. Firm Fixed Price (FFP):

CLINs x001 – x002 (MHU 110 and MHU 141 Production Units), CLIN 0004 (Data, Technical Manual), CLIN 0005 (Data, Product Drawings), sub-CLIN 0006AA (Logistics Product Data), and sub-CLIN 0006AB (Engineering Data for Provisioning): Offerors shall propose a fixed unit price and an extended (CLIN) price.

ii. Not Separately Priced (NSP):

CLINs 0003 Data (CDRLs): Offerors shall not proposed cost or fee for these CLINs.

b. Proposed unit/CLIN prices shall be rounded to the nearest whole dollar. If any proposed unit/CLIN price does not meet the required rounding, the Government will round that unit/CLIN price to the nearest whole dollar. The Government adjusted unit/CLIN price will become the offeror’s proposed amount.

c. Data beyond that required by this instruction shall not be submitted. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

d. Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal.

e. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

RFP (FA8532-18-R-0003)

Attachment 6 Instructions to Offerors

Past Performance Information (PPI) for Offerors

Offerors must use the PPI Tool (Use latest version from FBO.gov) in order to electronically submit the PPI portion of the Past Performance Volume in accordance with the RFP.

Downloading the PPI Tool The PPI Tool can be downloaded by performing the following steps (if you are unable to download the Tool, contact the contracting officer for assistance):

1. Access the FedBizOpps (https://www.fbo.gov/) website.

2. Find the solicitation posting.

3. Locate the “ppi tool” link from the “All Files” column on the solicitation’s “Notice Details” tab .

4. Select the link and save the “ppi tool” to your computer. Name the file as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

Note: PPI Tools saved in Microsoft Office versions 2007 and greater will be saved with “.accdb” file extension.

Entering information in the PPI Tool

After selecting and saving the tool, enter information by performing the following steps:

1. Open the saved PPI Tool.

2. Select the “Options” button from the “Security Warning” banner, if applicable

3. The “Security Alert” pop-up screen displays.

Figure 1: Security Alert Pop-up

Note:

· Files saved using Microsoft Office 2010 will have the “Enable Content” button on the “Security Warning” banner and therefore will not get a Security Alert pop-up.

· If a "read only" file is opened, in order to populate data in the file, click "Save As" in the "Read-Only" message bar. Enter the filename as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

4. Select the radio button “Enable this content” and then click “OK.” A setup pop-up screen displays.

Figure 2: Setup Pop-Up

5. Select the “Start” button. The “Application Setup” screen displays.

Figure 3: Application Setup Screen

Note: Once the Offeror’s Name and RFP Number have been entered they can be edited by selecting the “Edit Offeror And RFP Number” button from the “Contractor’s Menu”

6. Enter the Offeror’s Name and RFP Number and then click the “Next” button. The application setup continues.

Figure 4: Continue the Application Setup

7. Choose the appropriate option by selecting the corresponding radio button and then click the “Next” button. The “Contractor’s Menu” displays.

Figure 5: Contractor’s Menu

8. Click the “Step 1: Set up Business Relationships” button to create a business relationship, if applicable, for each business entity before proceeding throughout the PPI Tool (refer to Section L of the RFP for detailed instructions). Identify all prime and sub-prime organizations and categorize them according to the appropriate role in the proposed acquisition. The “Business Relationships” screen displays.

Figure 6: Business Relationships

9. Click the “New” button to create a business relationship for the proposed acquisition. An additional “Business Relationships” screen displays.

Figure 7: Enter New Business Relationship

10. Complete the fields as follows (fields marked on the screen with an asterisk ‘*’ are required):

· Contractor’s Name: Self-explanatory

· Role in Proposed Acquisition: Choose one of the four options – Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

· Place of Work: Location where contractor will perform work.

· Percentage of Work: Identify percentage of work contributed by specified business entity

· Responsibilities: Detail proposed responsibilities of specified business entity.

11. Select one of the buttons at the bottom of the screen.

· Add – Saves the current business relationship and allows for the addition of a new one.

· Close – Cancels the current business relationship without saving.

Note: In order to edit or delete an existing business relationship in the list, double-click on it.

12. Select the “Close” button on the “Business Relationships” screen after all of the business relationships has been added.

13. Click the “Step 2: Enter Past Performance Information (PPI)” buttonto enter the Past Performance Information. The “Past Performance” screen displays.

Figure 8: Past Performance

14. Click the “New” button to enter Past Performance Information for the proposed acquisition. An additional “Past Performance” screen displays.

Figure 9: Enter Past Performance Information

15. Complete the fields on each of the tabs as follows (fields on the screen marked with an asterisk ‘*’ are required):

· Contract Information Tab

· Contractor: Select from the dropdown the appropriate business entity.

· Cage Code: Self-explanatory.

· Contract Number: If you don’t have a contract number, enter “N/A.”

· If submitting an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Input the ordering type contract number in the Contract Number PPI TOOL FIELD and the Task/Call/Delivery/Purchase Order. Thoroughly read Section L. Paragraph II. D. 3 and Section M. Paragraph II.D.3. before entering the Contract Number into the PPI Tool.

Example: FA8562-05-D-0005

· Program Title: Enter full name of program.

· Contr Agency/Customer: Enter servicing contracting agency and customer (office symbols suffice).

· DUNS Number: Self-explanatory

· Delivery Task/Order:

· If submitting a series of orders, in the Delivery Task/Order PPI TOOL FIELD, list the range of orders being submitted.

Two examples:

Orders 0001-0003

Or

Orders: FA8562-15-F-0001, FA8562-16-F-0002, FA8562-17-F-0003 (New FAR Numbering System)

** Include a list of the series of orders in the Program Description PPI TOOL FIELD. If your series of orders consists of more than 5 individual orders include the information in a separate attachment.

· If submitting a single, stand-alone task/call/delivery/purchase order, enter the individual order number.

· Contract Type: Enter Firm-Fixed-Price (FFP), Cost Plus Fixed-Fee (CPFF), Indefinite Delivery/Indefinite Quantity (ID/IQ), LH, Blanket Purchase Agreement (BPA), Cost Plus Incentive-Fee (CPIF), Cost Plus Award Fee (CPAF), etc. For additional clarification, click the question mark button.

· Short Program Title (i.e. Acronym): Enter abbreviated title for the program or enter “N/A.”

· Contract Dollar Value:

NOTE: If submitting an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Therefore, the “Contract Dollar Value” submitted here should be for the order (or series of orders), the offeror has performed under this ordering type contractual vehicle. Thoroughly read Section L. Paragraph II. D. 3 and Section M. Paragraph II.D.4. before entering the Contract Dollar Value into the PPI Tool. ** Include a list of the series of orders in the program description tab section of the PPI Tool as well. List the original and current total dollar value for each order. If your series of orders consists of more than 5 individual orders include the information in a separate attachment.

· Original: Input total contract dollar value, with all options if applicable. This is the amount originally awarded, on the referenced contract.

· If BPA, provide total ceiling.

· If submitting a stand-alone contract or purchase order, provide the amount originally awarded, on the referenced contract.

· If submitting an Ordering Type Contract - series of orders, IN THIS PPI FIELD, include the sum of the original total dollar value for each individual order.

· If submitting an Ordering Type Contract - single stand-alone task/call/delivery order, IN THIS PPI FIELD, provide the original total dollar value of the individual task/call/delivery order.

· Current: Input total contract dollar value, with all options if applicable, as the contract stands at time of PPI submission. This is the amount, as of the date of proposal submission, on the referenced contract.

· If submitting a stand-alone contract or purchase order, provide the amount originally awarded, on the referenced contract.

· If BPA, provide total ceiling.

· If submitting an Ordering Type Contract, series of orders, IN THIS PPI FIELD, include the sum of the current total dollar value for each individual order.

· If submitting an Ordering Type Contract, single stand-alone task/call/delivery order, IN THIS PPI FIELD, provide the current total dollar value of the individual order.

· Explain the differences in Contract Value, if applicable: Enter an explanation of the difference between the original total dollar value and the current total dollar value as of the time of PPI submission.

· Period of Performance (mm/dd/yy)

NOTE: If the contract being submitted is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. The “Period of Performance” submitted here should be for the order (or series of orders), the offeror has performed under this ordering type contractual vehicle. If a series of orders is being submitted, the offeror should include the period of performance (of all the orders, in the series) together to get the “Period of Performance.” If the Period of Performances on the individual order or orders, within the series of orders has changed, these changes would need to be reflected in the “Current End Date” Section below. See Section L-900 Paragraph II. D for more information on proposal submission and Section M-900 Paragraph II. D.4 for evaluation information. ** Include a list of the series of orders in the program description tab section of the PPI Tool as well. List the Start Date, Original End Date and Current End Date for each order. If your series of orders consists of more than 5 individual orders include the information in a separate attachment.

· Start Date: Input start date of contract/order/series of orders.

· Original End Date: Input original end date of contract/order/series of orders based on award.

· Current End Date (if changed): Input end date, as the contract/order/series of orders stands at time of PPI submission.

· Explain the differences in Period of Performance, if applicable: Enter an explanation of the difference between “Original End Date” and “Current End Date.”

· Program Details Tab

· Brief Description of Effort as:

· Select Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

· Provide a brief description of the service provided and actual work performed under this contract reference.

· If proposing a series of orders under an ordering type contractual vehicle, provide a list of the orders in this series with the total dollar amount per order, the period of performance start date and end date per order. If more than 5 orders are in the series of orders, include the information in a separate attachment.

· Include the quantity produced/repaired for each contract/order/series of orders. If more than 5 orders are in the series of orders, include the information in a separate attachment.

· Include the type and complexities of data deliverables for each contract/order/series or orders. If more than 5 orders are in the series of orders, include the information in a separate attachment.

· ****If applicable: Provide information on performance problems encountered on the identified contracts. At a minimum, briefly describe the problem experienced, actions taken to alleviate the problem, and whether or not the problem was satisfactorily overcome.****

· Explain how your performance on this contract is relevant for each applicable factor or subfactor, as instructed under Past Performance in Section M of the RFP. Include any unique aspects that demonstrate relevancy in this effort. Provide evidence to support such relevance to the requirements as described in the RFP.

· Include relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting, if applicable.

· Identify whether a subcontracting plan was required for the contract you are submitting. If one was required, identify in percentage terms the planned versus achieved goals during contract performance. Explain why goals were not met, if applicable:

· POC & Key Individuals Tab

· Key Individuals: Click the “New” button to specify any key individual or individuals who participated in this program or who may support the proposed acquisition. Also indicate their roles for both acquisitions, previous and current. To edit or delete an existing key individual, double-click an item from the list.

Note: In accordance with FAR 15.305(a)(2)(iii), relevant contract efforts performed by from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, select the “New” button for each individual and fill out the necessary information.

· Customer Points of Contact: Click the “Program/Site Manager,” “Contracting Officer” or “Admin POC” button for the point of contact that you would like to add, edit, or delete.

Note: For government contracts provide current information on Program Manager, Contracting Officer, and Admin POC, if available.

For commercial contracts provide points of contact fulfilling these same roles, if available.

16. Select from the buttons at the bottom of the Past Performance screen:

· Save – Saves the Past Performance Information and displays the “Contract Information” tab on the Past Performance screen.

· Close – Closes the Past Performance screen. If there were any updates, a pop-up window displays asking to save before closing.

· Delete – Deletes the current PPI record. A pop-up window displays, select “Yes” to delete the record or “No” to close the window without deleting the record.

Note: In order to edit or delete an existing PPI record in the list, double-click on it.

17. Select the “Close” button on the “Past Performance Information” screen after all of the PPI records have been added.

Printing Reports and Submitting PPI Tool

In order to print the Business Relationships and PPI reports, perform the following steps:

1. Click the “Step 3: Print Report” button . A pop-up displays asking which report to print.

Figure 10: Select Report to Print

2. Select separately each of the two options, “Business Relationships” or “Past Performance.” The Business Relationships and Past Performance documents will print separately; combine the two to create your Past Performance Volume.

In order to submit the Business Relationships and PPI, perform the following steps:

3. Click the “Step 4: Submit” button . The “Submission Instructions” screen displays.

Figure 11: Submission Instructions

4. Follow the submission instructions. Hard copies of the pages generated from this tool shall be used in the hard copy of the past performance volume subject to the limitations outlined in this RFP and should be Tab 1 of the past performance volume.

Note:

· Submit an electronic copy (e.g. CD) of the saved PPI database file with your proposal. If a prime contractor is submitting the file enter the filename as:

· prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb)

If a subcontractor is submitting the file enter the filename as:

· subcontractor + RFP number + file extension (e.g. ABCCompanyFA861710R6158.accdb)

· Once the file is saved to a CD or any location that is marked as “Read-only,” it must first be saved to the desktop in order to read/edit the file.

Editing Offeror and RFP Number In order to edit the Offeror name and/or the RFP number identified during start-up, perform the following steps:

1. Click the “Edit Offeror and RFP Number” button . The “Application Setup” screen displays.

Figure 12: Change Name and RFP Number - Application Setup

2. Update the Offeror’s name and/or RFP number.

Click the “Next” button twice to return to the “Contractor’s Menu”.

RFP FA8532-18-R-0003

ATTACHMENT 7

PAST PERFORMANCE RELEVANCY TABLE

(To be Completed by Offeror/Joint Venture Member)

(Complete for each effort identified for evaluation in the PPI Tool)

Request the offeror/joint venture member (as applicable) complete a separate Relevancy Table for each effort identified for evaluation in the PPI Tool. This table, in addition to the information provided by the offeror in the PPI Tool, will assist the PCO in evaluating the relevancy of the proposed effort to the instant requirements. Offerors/joint venture members shall only complete column three. Offerors’/joint venture members’ answers are applicable only to the efforts identified in the PPI Tool, not the offeror’s proposed solutions to the instant effort. Please be as specific as possible with the fill-in information provided.

Contractor:

Cage Code:

Contract Number:

Program Title:

Contractor Agency/Customer:

Complete all rows that apply to the effort identified above.

(DO NOT CHANGE)

Fill-in for the Effort Identified Above (Offeror/joint venture member/critical subcontractor completes)

The effort above required:

Rod 4043 or 5356 per AWS A5.10

Was this contract effort (as identified above) submitted as a past performance source of data for a previous Robins AFB procurement. Yes No . If yes, identify the buyer and/or contracting officer, their phone number and office symbol and solicitation number of the procurement for which this effort was submitted.

RFP FA8532-18-R-0003

ATTACHMENT 8

Consent Form

NOTE TO OFFERORS: Past performance information concerning critical subcontractors, teaming contractors, and/or joint venture members cannot be disclosed to a private party without the critical subcontractor's or joint venture member’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing critical subcontractor/joint venture partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Team in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the joint venture members/critical subcontractors/teaming contractors identified in your proposal. The completed consent forms shall be submitted as part of your Past Performance Volume.

FOR OFFICIAL USE ONLY

JOINT VENTURE/TEAMING CONTRACTOR CONSENT FORM FOR THE RELEASE OF PAST PERFORMANCE INFORMATION TO THE PRIME CONTRACTOR

Dear (Contracting Officer)

We are currently participating as a (joint venture partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, (location) Request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

FOR OFFICIAL USE ONLY

RFP FA8532-18-R-0003

ATTACHMENT 9

Client Authorization Letter NOTE TO OFFERORS: This procurement could be similar to commercial supplies/services. Therefore, to assist the Government’s Past Performance Team in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume. Should you propose to use critical subcontractors and/or joint venture members, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the Present/Past Performance Questionnaire to your own POCs and to those of your critical subcontractors and/or joint venture members and include a copy in your past performance volume.

FOR OFFICIAL USE ONLY

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Dear (Client):

We are currently responding to the Department of the Air Force (AF), Warner Robins Air Logistics Complex, and Request for Proposal (RFP) fill in for the procurement of the fill a brief program description/title.

As you know past performance has become an element of increased emphasis in the AF’s acquisitions. They are requesting that clients of companies who submit proposals in response to their RFP for the fill in your program’s name Program be contacted, and that their participation in the validation process be requested. We, therefore, respectfully request and hereby authorize you to complete the attached Questionnaire with regards to work we have performed for you, and submit it either electronically, by fax or by mail. If sending electronically, the following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent and encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Email to: erica.carter.3janeka.jones.1@us.af.mil@us.af.mil, and lenora.elliott@us.af.mil.

If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaire should be contained in a second envelope marked with the mailing address and the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Mail directly to:

Insert Office Symbol

ATTN:

List PCO and/or Buyer’s names Street Address Robins AFB, GA 31098-fill in the 4-digit # Reference: RFP: (fill in the #) We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to: [NAME, PHONE NUMBER, FAX NUMBER FOR THE OFFEROR’S POINT OF CONTACT]

Si…