1_PWS_SbAST.doc

SbAST PWS

SbAST PWS

PERFORMANCE-BASED WORK STATEMENT

(PWS)

FOR THE

SMALL BUSINESS ACQUISITION

AND

SUSTAINMENT TOOL

(SbAST)

21 April 2009 Warner Robins Air Logistics Center (WR-ALC)

Prepared by:

WARNER ROBINS AIR LOGISTICS CENTER (WR-ALC)

ROBINS AIR FORCE BASE, GEORGIA 31098

Preparer: Russell Dukes

TABLE OF CONTENTS

1.0

DESCRIPTION OF SERVICES

1.1

SCOPE

2.0

SERVICES SUMMARY

2.1

SERVICES SUMMARY

2.2

PERFORMANCE PLAN

3.0

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1

GOVERNMENT FURNISHED INFORMATION

3.2

GOVERNMENT FURNISHED MATERIALS/EQUIPMENT & FACILITIES

4.0

GENERAL INFORMATION

4.1

CATEGORIES OF WORK

4.1.1

MODIFICATION/UPGRADES/ENHANCEMENTS (M/U/E)

4.1.2

MAINTENANCE/REPAIR

4.1.3

SERVICES

4.1.4

SPARES

4.1.5

REPAIRS

4.2

CONTRACTOR REQUIREMENTS

4.2.1

PERSONNEL QUALIFICATIONS

4.2.2

SINGLE MANAGERS

4.2.3

PROGRAM MANAGEMENT

4.2.4

TEAM MANAGEMENT

4.2.4.1 Team Management Plan (A001)

4.3

DELIVERY/TASK ORDER (D/TO) REQUIREMENTS

4.3.1 Field Representation

4.3.2 Access to Facilities and Property

4.3.3 d/to Deliverables 4.3.3.1 d/TO Data Requirements 4.4 Security

4.5 Release/Removal of Documentation

4.6 Automated Information Systems (AIS) Security

4.7 Environmental Compliance 4.7.1 environmental management system (EMS) 4.7.2 Green Procurement Program (GPP) 4.8 Safety AND ENVIRONMENTAL

4.8.1 System Safety and Health Hazards

4.8.2 Hazardous Materials

4.8.3 Pollution Prevention Program 4.8.4 Safety Plan

4.8.5

SAFETY

4.9 Quality Control Provisions 4.9.1 Aircraft Quality Control Program 4.9.2

SOFTWARE ENGINEERING

4.10 Travel Requirements

4.11

INTEGRATED DIGITAL ENVIRONMENT (IDE)

4.11.1

CONTRACTOR IDE CAPABILITIES

4.11.2

COMPUTER EQUIPMENT

4.11.3

SECURITY

4.11.4

NON-DEVELOPMENTAL ITEMS

4.11.5

CONTRACTOR FURNISHED MATERIALS AND EQUIPMENT

4.11.6

COMMERCIAL PROCESSES AND TECHNOLOGIES

4.11.7

RISK MANAGEMENT

4.12

PROGRAM MANAGEMENT

4.12.1

MULTI-FUNCTIONAL TEAMS

4.12.2 Associate Contractor Agreements (ACA) 4.12.3

PROPOSAL SUBMISSION

4.12.4

MEETINGS AND REVIEWS

4.12.4.1 Post-Award Conferences

4.12.4.2 Technical Interchange Meetings (TIMS) 4.12.4.3 Performance Reviews

4.12.5

PERFORMANCE DURING CRISIS/DEPLOYMENT

4.13

CONTRACT TASKS

4.13.1

WORK CONTROL

4.13.2

SYSTEMS ENGINEERING

4.13.2.1 Human Factors Engineering

4.13.2.2 Technology Insertion/Systems Integration

4.13.2.3 Systems Installation and Integration 4.13.2.4 Standard Items

4.13.2.5 Design Reviews/Audits

4.13.2.6 Fabrication 4.13.2.7 Producibility 4.13.2.8 Prototype/Build, Test, and Evaluation 4.13.2.9 Source Qualification 4.13.2.9.1 Requirements Traceability Matrix (A002)

4.13.2.10 Laboratory Services

4.13.2.11 Test and Evaluation

4.13.2.12 Certification

4.13.2.13 Studies and Analyses

4.13.2.14 Product Data Management

4.13.2.15 Configuration Data Management

4.13.2.16 Infrastructure and Systems Administration

4.13.3

LOGISTICS SUPPORT

4.13.3.1 Maintenance and Repair 4.13.3.2 Supply Support

4.13.3.3 Modifications/Upgrades/Enhancements (M/U/E) 4.13.3.4 Publications

4.13.3.5 Logistics Support Analyses

4.13.3.6 Packaging, Handling, Storage, Marking, and Transportation

4.13.3.7 System Orientation/Familiarization

4.13.3.7.1 Courseware Development

4.14

REPORTING

4.14.1

FUNDING ACTIONS (A003)

4.14.2

SUBCONTRACTOR PARTICIPATION (A003)

4.15

INSPECTION OF SERVICES CLAUSE

4.16

ANTRHAX INFORMATION

4.17

COMMERCIAL ASSET VISIBILITY (CAVAF) (A004)

5.0

APPENDICES

APPENDIX a

TERMS AND DEFINITIONS

APPENDIX B

ACRONYMS

APPENDIX C

REQUIREMENTS TRACEABILITY MATRIX

APPENDIX D

Warner Robins AIR LOGISTICS CENTERS’ Integrated Digital Environment (IDE) CAPABILITIES

APPENDIX E

REFERENCES

appendix f theater base clearance Acquisition instructions 1.0

DESCRIPTION OF SERVICES

1.1

SCOPE

This Performance-based Work Statement (PWS) defines the requirements for the Small Business Acquisition and Sustainment Tool (SbAST) Program. Requirements include modifications/upgrades/enhancements (M/U/E) and maintenance/repair (M/R). SbAST may include one-time spares and repairs which qualify as critical, limited, and/or contingency. In addition, services that are not reasonably severable from the modification or maintenance efforts may be included. M/U/E and/or M/R apply to existing Air Force (AF) operated systems, sub-systems, or components, not in new development. Small business categories include: small businesses, small disadvantaged businesses, veteran-owned small business, service-disabled veteran-owned small businesses, women owned small businesses, historically black colleges and universities, and HUBZone small businesses. SbAST will only be used for sole source requirements under the following two conditions:

1. To satisfy the basic contract minimum guarantee.

2. Logical follow-on to an effort that was competitively issued under SbAST.

SbAST does not include Military Construction (MILCON), Civil Engineering, Base Operating Support (BOS) or Commercial Items. In addition, SbAST will not be used for new development programs. Refer to Appendix A for definitions of these terms for purposes of the SbAST acquisition.

This PWS is generic in nature and describes general support requirements. For the purpose of this PWS, “contractor” shall mean the prime contractor (including, in the event of a joint venture prime contractor, each joint venture member) and subcontractors.

2.0

SERVICES SUMMARY

2.1

SERVICES SUMMARY (SS)

Performance

Objective

Note 1: In the event of a joint venture prime contractor, the Services Summary applies to all joint venture members.

Note 2: Additionally, a PWS and Performance Plan may be required for individual delivery/task orders (D/TOs).

2.2

PERFORMANCE PLAN

No performance plan will be required on the basic contract. Performance Plans may be required for individual D/TOs.

3.0

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1

GOVERNMENT FURNISHED INFORMATION (GFI)

To the maximum practicable extent, the Government, via integrated digital environment (IDE), will provide available information needed to support individual D/TO performance in digital format. The contractor shall provide the necessary documentation to gain access to sensitive or proprietary data.

3.2

GOVERNMENT FURNISHED MATERIALS/ EQUIPMENT AND FACILITIES

Government Furnished Material (GFM) and Government Furnished Equipment (GFE) may be provided to support individual D/TOs. In such cases, the GFM and GFE clauses of the contract will be supplemented by specific delivery and disposition instructions provided in the corresponding individual D/TOs. Additionally, if Government facilities are provided, they will be specified in individual D/TOs. The designated Government D/TO Manager will provide the contractor access to all Government furnished information, facilities, material, equipment, services, etc., as required to accomplish individual D/TOs. At the end of the contract, all Government owned property will revert to the government.

4.0

GENERAL INFORMATION

4.1

CATEGORIES OF WORK

4.1.1

Modifications/Upgrades/Enhancements (M/U/E) M/U/E shall apply when an individual D/TO requires any configuration change, to include utilizing Commercial-off-the-Shelf (COTS) and Non-Developmental Items (NDI) for replacement.

The contractor shall use a systems engineering approach in the accomplishment of design, engineering, and manufacturing efforts, which in turn shall ensure that mission objectives and weapon system requirements relating to the D/TOs are met. Important factors shall include the demonstration of clear and definable improvements in the performance, accuracy, reliability, maintainability, supportability, deployability, survivability, cost effectiveness and/or service life of the hardware and/or software item, subsystem, system, weapon, or process. New parts, software, or systems shall be designed and produced to integrate with existing system components take into account maintenance, repair, and operational support requirements, including corrosion and software if applicable. M/U/E activities shall provide Electromagnetic Compatibility (EMC), safe design, human factors engineering, standard items, and nuclear hardness to ensure lower overall life cycle costs and a design that can in turn be effectively supported.

4.1.2

Maintenance/Repair (M/R) M/R shall apply when an individual D/TO requires either aircraft and/or system level maintenance activities which may include programmed depot maintenance (PDM), unprogrammed depot-level maintenance (UDLM), inspections, and unpredictable repair maintenance requirements.

4.1.3

Services Services performed under SbAST are limited to requirements that qualify as related to M/U/E or M/R. Services include: engineering, logistics, other services (see Requirements Traceability Matrix, Appendix C) of this PWS, interim and contractor logistics support, and sustainment.

Example – Systems Engineering and Technical Assistance (SETA) acquired by or for a program office to increase the design performance capabilities of existing or new systems or where they are integral to the M/U/E, and M/R of a system or major component and/or end item of equipment essential to the operation of the system before final Government acceptance of a system.

4.1.4

Spares As used in this PWS, “Spares” denotes reserve, replacement, and repair items procured for logistics support of AF-operated systems or subsystems. For purposes of SbAST, spares are limited to the following types defined below: Standard and Non-Standard Spares for M/U/E; Contingency; Limited; and Critical.

Types:

· Standard: A normal, existing item procured for logistics support of an AF-operated system or subsystem that has been or is being modified. Standard spares for M/U/E are within the scope of SbAST.

· Non-Standard: Requires a new item be procured for logistics support of an AF-operated system or subsystem that has been or is being modified. Non-Standard spares for M/U/E are within the scope of SbAST.

· Contingency: Source for part is non-responsive; workaround source is obtained to meet near term customer requirements. Contingency spares are within the scope of SbAST.

· Limited: The need for the replenishment spares is based on a low population (number) of items and/or has a low recurrence need rate. Limited spares are within the scope of SbAST.

· Critical: A critical item is a distinct, serviceable and/or replaceable element, part, component, assembly/subassembly, or tool that performs a critical function within a system or subsystem, such that in the event of its failure or omission, the associated system/subsystem will fail to sustain its operational readiness. Critical spares are within the scope of SbAST.

4.1.5

Repairs As used in this PWS, “Repairs” denotes the restoration or replacement of parts or components of real property or equipment as necessitated by wear and tear, damage, failure of parts or the like, in order to maintain efficient operating condition. For purposes of SbAST, repairs are limited to the following types defined below: Standard and Non-Standard Repairs for M/U/E; Contingency; Limited; and Critical.

Types:

· Standard: A normal, existing, established source of repair; source of repair can be contract or organic. Standard repairs for M/U/E are within the scope of SbAST.

· Non-standard: Requires a new repair process, including such areas as expertise, parts, test equipment; a workaround repair process with an established source of repair; source of repair can be contract or organic. Non-Standard repairs for M/U/E are within the scope of SbAST.

· Contingency: Those contract repairs that are normally accomplished by an organic source of repair that cannot accomplish the repair in the time required by the customer; infrequently used. Example: The movement of an organic source of repair capability due to base realignment or relocation of contract source; if this is a high demand/highly critical workload a contingency repair contract may be established to provide coverage between the teardown time of the losing organization and the set-up time at the gaining organization. Observe the Public/Private ratio as specified in Public Law. Contingency repairs are within the scope of SbAST.

· Limited: The repair is based on a low population (number) of items and/or has a low recurrence rate. Limited repairs are within the scope of SbAST.

· Critical: Mission essential. A critical item is a distinct, serviceable and/or replaceable element, part, component, assembly/subassembly, or tool that performs a critical function within a system or subsystem, such that in the event of its failure or omission, the associated system/subsystem will fail to sustain its operational readiness. Critical repairs are within the scope of SbAST.

4.2

CONTRACTOR REQUIREMENTS

The contractor shall provide the services and supplies specified herein in accordance with this PWS and the applicable individual D/TOs. General conditions applicable to all D/TO requirements appear in paragraph 4.3. Program management specific requirements are specified in paragraph 4.2.3. Unique requirements will or shall be specified in individual D/TOs.

4.2.1

Personnel Qualifications

Upon contract award, the successful contractors’ priced labor categories will be incorporated as an attachment in Section J of their contracts. Only those priced labor categories listed in the attachment may be used for SbAST D/TOs unless a waiver has been granted prior to commencement of the individual D/TO.

4.2.2

Single Managers

In accordance with the “Key Personnel” clause found in Section H of the basic contract, the contractor shall establish a single manager point of contact (POC) for program management, and one POC for contracting, having authority and responsibility for the overall effort for all D/TOs. The intent of each single manager is to give the Government agencies one point of contact for each management area to avoid possible duplication of effort from multiple D/TOs.

4.2.3

Program Management

The contractor shall be responsible for managing all aspects of the contract and awarded D/TOs, to include cost, schedule, performance and contract management. The contractor shall act as the task integrator, assuring that all technical and program elements of a D/TO provide a fully integrated approach. The contractor shall also participate in semi-annual SbAST Program Management Reviews where performance requirements and metrics will be discussed and areas for process improvement identified.

4.2.4

Team Management

The contractor may disseminate portions of D/TOs to team members based upon areas of expertise. The contractor may subcontract with other companies to establish a strong technical capability to meet diverse D/TO requirements. The prime contractor shall be held fully responsible for all aspects of each D/TO performance and oversight, regardless of any arrangement between its subcontractors and vendors.

4.2.4.1 Team Management Plan

The contractor shall submit a Team Management Plan in accordance with CDRL A001, DI-MGMT-80368A/T.

4.3

DELIVERY/TASK ORDER REQUIREMENTS

The contractor shall perform tasks as specified by individual D/TOs.

The contractor must comply with Theater Business Clearance (TBC) for contractor performance in or delivery to Iraq and/or Afghanistan. (See Appendix F).

4.3.1

Field Representation

In some cases the complexity of system problems will warrant extended contractor representation at operational bases and repair depots. In such instances the contractor may be required to physically observe and evaluate system performance, collect data, provide on-the-spot assistance for operational problems, and perform as a liaison between Government, contractor, and/or subcontractor representatives. Requirements for field representation may be presented to the contractor and required as an integral part of problem resolution and/or task assignment. Contractor personnel assigned to field activities shall be fully qualified individuals who have knowledge of the systems related to a specific D/TO.

4.3.2

Access to Facilities and Property

Access to Government facilities and sites is limited. Therefore, the contractor shall coordinate the need, time, and personnel requiring access with the Task Order Initiator (TOI) prior to need.

Contractor clearances shall be confirmed prior to access to any restricted areas. Access to appropriate and affected data systems will be provided as authorized by the Government. All contractor personnel shall comply with facility requirements for vehicle entry and personnel identification badges before being allowed access to facilities to accomplish the tasks as specified by individual D/TOs. Any local requirements and procedures for access to Government facilities and property will be specified by the Government requirements POC for each D/TO.

4.3.3

D/TO Deliverables

The Quality Assurance Personnel (QAP) assigned at the D/TO level will be the point of contact to reject or require correction of any deficiencies found in deliverables unless otherwise defined in individual D/TOs. In the event of rejection of any deliverable, the contractor may be notified in writing by the contracting officer of the specific reasons why the deliverable was rejected.

4.3.3.1 D/TO Data Requirements

The contractor shall provide data as required on DD Forms 1423 as specified by the basic contract and individual D/TOs.

4.4

SECURITY

The contractor shall not divulge any information regarding files, data processing activities/functions, user identifications, passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to and does not have a need to know such information. Contractor personnel shall abide by all Government rules, procedures, and standards of conduct. Some D/TOs may have security requirements that exceed those of the DD Form 254 included in the basic contract. In those cases, a D/TO specific DD Form 254 will be included in the request for order proposal (RFOP) and resultant D/TO. In such an event, only those contractors who meet the proper security requirements will be considered for award of that specific D/TO.

4.5

RELEASE/REMOVAL OF DOCUMENTATION

The contractor shall not release or remove system documentation, data, or reports generated by or through the use of any Government systems. All requests for information shall be forwarded to the contracting officer who will request approval from the TOI.

4.6

AUTOMATED INFORMATION SYSTEMS (AIS) SECURITY

Contractors requiring access to Government AIS shall have background investigations and security awareness training completed prior to the start of contract performance. The TOI will be responsible to ensure the background investigation is accomplished, per local requirements. When the period of performance is complete and/or contractor personnel leave work on the project, they will have no more than five (5) days to terminate all their network user accounts and to return all access cards and base identification badges.

4.7

ENVIRONMENTAL COMPLIANCE

All chemical and material products shall meet performance specifications and shall not violate the environmental requirements of any applicable local, state, or federal entity. It shall be the contractor’s responsibility to ensure project compliance with all environmental regulations, ordinances, and/or statutes of any sovereign governing the contractor or as identified by a specific D/TO. Furthermore, it shall be the contractor’s responsibility to ensure that all waste products generated in assigned efforts are disposed of in a safe manner, complying with all applicable regulations. In no event shall the Government be liable for the contractor’s failure to comply with applicable environmental requirements. The contractor agrees to hold harmless the United States should the contractor violate any environmental regulation, ordinance, or statute. In the case where more than one environmental requirement is present, the contractor shall comply with the stricter requirement. Should there be a conflict between environmental regulations/ordinances/statutes and the contract’s specifications, the contractor shall, in writing, contact the contracting officer for written resolution. Any adjustment in the specifications or contract terms by the contractor without such a resolution shall be at the contractor’s risk and expense. Environmental testing shall be conducted in accordance with approved procedures and as specified by individual D/TOs.

4.7.1 Environmental Management System (EMS)

IAW 1 Aug 07, AFMC/CV Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations and the 11 Dec 06, SAF Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations, all contractors who physically perform work on an AF Installation must receive EMS awareness training. All contractors must complete the training prior to beginning work on an AF installation and must ensure that all subcontractors comply with this requirement. Additionally, this requirement will be addressed on each D/TO.

EMS training is provided by the Environmental Management Division, 78 CEG/CEV, at (478) 926-9645. Contractors have three options to choose from to satisfy the mandatory EMS Awareness Training requirement. Option 1 (Preferred Option): An online version of Robins EMS Awareness Training is available at the following website:

https://cev.robins.af.mil/EMS_TRAINING_SLIDES/Robins%20AFB%20EMS%20Awareness%20Training%20.swf. This option is only available to contractors who have a Common Access Card (CAC) and takes approximately 15 minutes to complete. Contractors that do not have a CAC must exercise Options 2 or 3. Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from the Environmental Management Division. The request should be sent to the Environment Management Division Workflow Box at the following email address, 78ceg.cev.FrontOfc@robins.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. Option 3: If a company is ISO 14000 certified, the contractor does not have to complete Robins AFB EMS Awareness Training; however, the contractor must submit documentation to the Contracting Officer (CO) stating ISO 14000 Certification. All contractor personnel must complete EMS awareness training by one of the three options prior to beginning work on Robins AFB.

4.7.2 Green Procurement Program (GPP) GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. FAR 23.404(b) applies and states that the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: a) competitively within a reasonable timeframe; b) meet appropriate performance standards; or c) at a reasonable price. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement. Additionally, this requirement will be addressed on each D/TO.

4.8

SAFETY AND ENVIRONMENTAL

Individual D/TOs may require the contractor to comply with safety provisions, e.g., technical specifications, technical publications, MIL-Standards, Federal Occupational Safety and Health Standards (Title 29 CFR Part 1910) or other applicable nationally recognized or local sources of safety, health, and fire prevention standards. Safety shall be conducted in accordance with approved procedures and as specified by individual D/TOs.

The contractor shall comply with all applicable federal, state and local safety, health and environmental regulations, including the National Environmental Policy Act (NEPA), as appropriate with D/TOs.

The contractor shall satisfy all Environmental Management System (EMS) and Green Procurement Program (GPP) requirements specified in section 4.7 as applicable.

4.8.1 System Safety and Health Hazards

The contractor shall identify and evaluate system safety and health hazards, define risk levels, and establish a program that manages the probability and severity of all hazards associated with individual D/TOs. Safety and health hazards shall be managed consistent with mission/system requirements. All inherent hazards shall be identified, evaluated, and either eliminated or controlled to ensure minimum risk to the environment and personnel.

4.8.2 Hazardous Materials

The contractor shall implement a Hazardous Material Management program to reduce and control hazardous materials utilized in the performance of this contract. The use of hazardous or corrosive materials shall be reduced in accordance with DODD 4210.15, Hazardous Material Pollution Prevention. No Class I Ozone Depleting Substances shall be used without prior approval from the contracting officer.

4.8.3 Pollution Prevention Program

The contractor shall implement a Pollution Prevention Program to minimize environmental impacts and the costs associated with environmental compliance. Pollution shall be prevented or reduced at the source whenever feasible. Hazardous materials that cannot be prevented or recycled shall be processed in an environmentally safe manner, in accordance with applicable environmental regulations.

4.8.4 Safety Plan No safety plan will be required on the basic contract. Safety plans may be required for individual D/TOs. If required by an individual D/TO, the contractor shall submit a Safety Plan for approval by the 78th ABW/SE (Installation Safety Office). The contractor’s safety standards, fire fighting capability, structural fire fighting capability, personnel, and airfield facilities will be in accordance with the requirements of each D/TO.

4.8.5 Safety The contractor shall comply with the instructions in this section. The prime contractor shall report class A, B, and C mishaps for itself and all subcontractors in accordance with the Appendix “C”, Industrial Safety and Health Requirements, paragraph 8, Mishap Notification, attached to the basic contract. This information will be used to verify that every team member is in compliance with the safety requirements in the Services Summary.

a. Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards. OSHA Standard 29 CFR 1910, 1926, and the protection of their employees. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All contractors are required to familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

b. Mishap Notification. The contractors shall notify the ACO and Installation Safety Office telephonically within one (1) hour of all mishaps that result in damage to DoD property or injury to personnel. After telephonic notification, the contractor must follow-up with a written preliminary report within three (3) calendar days and forward the report by email to the ACO, WR-ALC/PKE and 78 ABW/SE (Installation Safety Office). The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. The contractors shall follow guidance provided in Appendix “C,” Industrial Safety and Health Requirements, for reporting the mishap.

c. Mishap Investigation. The contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. Impoundment may result in work stoppage which will be coordinated through the ACO. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

d. Environmental, Safety, and Occupational Health (ESOH). The contractor is solely responsible for compliance with the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and 29 CFR 1926, as applicable and the protection of their employees. It is the contractor’s sole responsibility to make certain that all safety requirements are met. Additionally, the prime contractor is responsible for the safety and health of all subcontractor employees.

e. Contractor Safety Program. For each individual D/TO the contractor shall establish and maintain an acceptable safety program in accordance with the Appendix “C” and their accepted safety plan for that D/TO. The contractor shall submit a safety plan which must be approved by the 78 ABW/SE Installation Safety Office prior to D/TO award. All changes to the plan must also be submitted in writing and approved by the 78 ABW/SE Installation Safety Office.

f. Total Case Injury Rate (TCIR) and Days Away, Restricted and/or Transferred (DART) Rates. For each individual D/TO the contractor shall provide to the Government, on an annual basis, TCIR/DART rates or injury and illness rates for the Standard Industrial Classification (SIC) code or the North American Industrial Classification Systems (NAICS) code for the applicable industry. These rates shall be provided to the Government QAP, the Installation Safety Office, and the contracting officer.

g. Contract Safety Manager. As part of the Contractor Safety Program, the contractor shall assign in their safety plan at the D/TO level, by name and phone number, a person who will be the primary point of contact for safety and health issues. The contractor will keep the contract safety manager information current by notifying the contracting officer of any change in personnel or contact information.

4.9

QUALITY CONTROL PROVISIONS

The contractor shall have a quality control program in accordance with either ISO9001 or Capability Maturity Model Integration (CMMI) 3. These programs may be tailored to meet or exceed the requirements for individual D/TOs. D/TOs may establish additional quality control measures. The contractor shall be responsible for the performance of quality control activities, ensuring the performance of products, subcontractors, and vendors. Specific quality requirements will be specified by individual D/TOs.

4.9.1 Aircraft Quality Control Program The contractor shall provide and maintain a quality control program consistent with International Aerospace Quality Group (IAQG) and Society of Automotive Engineers (SAE) AS 9100 for Quality Control requirements. At the Government’s request, the contractor shall provide their quality program manual, including a matrix that traces the provisions of AS 9100 requirements to the contractor’s documented procedures.

4.9.2 Software Engineering The contractor shall apply effective software engineering processes to all software requirements. Software Engineering Institute (SEI) CMMI 3 certification requirements or equivalent processes approved by other DoD services or agencies may be specified for individual D/TOs.

4.10

TRAVEL REQUIREMENTS

Travel requirements will be specified by individual D/TOs. Airfare for travel and per diem shall be billed IAW Joint Travel Regulations (JTR). The contractor shall be responsible for making their own travel and lodging arrangements as necessary to support the requirements of each D/TO.

4.11

INTEGRATED DIGITAL ENVIRONMENT (IDE)

4.11.1 Contractor IDE Capabilities This contract will utilize an Integrated Digital Environment (IDE) to facilitate the generation, exchange, storage, and management of Continuous Acquisition and Lifecycle Support (CALS) compliant electronic data. At time of award, the contractor shall be able to support digital exchange of product/process data among Computer Aided Design (CAD) and Computer Aided Manufacturing (CAM) systems, and Air Force legacy data systems including, but not limited to:

· Technical illustrations

· Engineering drawings

· Electrical/electronic applications

· 2-dimensional and 3-dimensional piping and geometry

· Workflow processes

· Technical Documents

· Interactive Electronic Technical Manuals (IETMs) The contractor shall be capable of supporting the following:

· Exchange of large quantities of engineering and technical support data among heterogeneous computer systems

· Exchange of digital information between organizations or systems and for the conduct of business by electronic means The contractor shall have competency in data exchange technologies to accomplish such activities as, but not limited to:

· Development of data and technical document interfaces

· Implementation of digital product/process data sharing

· Implementation of Product Data Management data structure

· Conversion of legacy raster information and metadata into a Product Data Management infrastructure

· Development of workflow management processes in an IDE

· Documentation of IDE processes See Appendix D for WR-ALC’s IDE Capabilities.

4.11.2 Computer Equipment The contractor shall have access to and operational knowledge of computer networks, Computer Aided Design (CAD), Computer-Aided Engineering (CAE) and Computer Aided Manufacturing (CAM) workstations and applications to perform individual D/TOs. Contractor computing facilities and resources shall be capable of quick reaction design, development, and test activities. In general, the following functions may be required:

· High data rate networking

· Global Internet connectivity

· Virtual prototyping, modeling, and simulation

· Collaborative planning connectivity

· Software development tools

· Engineering analysis tools

4.11.3 Security The contractor shall comply with the instructions in this section. For the purpose of these instructions, the Servicing Security Activity (SSA) is the local military security organization that provides security support for all Government and contractor personnel performing on the installation.

a. Facility Clearance, Personnel Security Clearances, and Background Investigations: The contractor must possess a facility clearance at the classification level indicated on the associated DD Form 254, Department of Defense (DoD) Contract Security Classification Specification. It is anticipated that some RFOPs and resultant D/TOs will be classified acquisitions up to and including Top Secret. Contractors that do not possess the required clearance and safeguarding capability at time of RFOP release will not be eligible to receive that RFOP and resultant D/TO. DD Forms 254 will be attached to the RFOPs and resultant D/TOs as required. Each contractor requiring access to unclassified Government automated information systems will only require a National Agency Check (NAC), as a minimum, in accordance with DoD 5200.2-R, Personnel Security Program. The SSA will process the necessary documentation for the contractor to obtain the necessary background investigation as specified by DoD 5200.2-R for the level of access required. Each employee requiring a background investigation for this purpose will comply with instructions furnished by the cognizant security manager and the SSA.

Security clearance requirements for contractor personnel, up to and including Top Secret/Sensitive Compartmented Information (SCI), will be specified in individual D/TOs.

b. Long-term Visitor Group Security Agreement: The contractor shall comply with the provisions of the National Industrial Security Program Operating Manual (NISPOM), the security procedures of the host military installation where D/TO performance will occur, and the requirements specified in the applicable DD Form 254. Where classified contract performance will occur on a military installation for 90 days or longer, the contractor shall enter into a long-term visitor group security agreement. This agreement, provided by the Government program manager in concert with the SSA, shall be tailored to specific mission and performance requirements and will include NISPOM and local military security procedures as applicable. As a visitor group operation, contractor access is controlled by the Government. Visitor group security agreements suffice in lieu of Standard Practice Procedures (SPPs). See Notification of Government Security Activity and Visitor Group Security Agreements Clause (AFFARS 5352.204-9000) in the basic contracts.

c. Notification of Government Security Activity: Thirty (30) days before the date contractor operations will begin on the military installation, the contractor shall furnish the SSA at the performance location all information required by the clause, Notification of Government Security Activity and visitor group security agreements(AFFARS 5352.204-9000). Contact the SSA identified in Item 13 of the DD Form 254 for assistance in obtaining the address of the applicable SSA for the performance location.

d. Contractor Credentials and Vehicle Entry: For contract performance on a military installation, contractor will comply with local procedures provided by the SSA to obtain contractor credentials and vehicle entry.

e. Unescorted Entry Authorizations: To obtain unescorted entry authorizations into controlled or restricted areas, contractor will comply with local procedures provided by the SSA. Forms accomplished to obtain such entry must be certified by the SSA to ensure the individual requiring unescorted entrance has a personnel security clearance or a favorable background investigation.

f. Counterintelligence Awareness Briefing: The contractor shall comply with the military installation's Counterintelligence Awareness Program. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed on this requirement by their immediate supervisor upon initial on-base assignment.

g. Crime Prevention Program: While performing on a military installation, the contractor shall adhere to the installation's Crime Prevention Program.

4.11.4 Non-Development Items (NDI) NDI and commercial products shall be used in accordance with individual D/TOs.

4.11.5 Contractor Furnished Materials and Equipment The contractor shall acquire any additional hardware and software not provided by the Government as required to accomplish individual D/TOs. Ownership will be established in accordance with terms and conditions specified within individual D/TOs. The contractor is required to maintain software integrity in accordance with the licensing agreement of the vendor.

The contractor is responsible to assure the completeness and correctness of the data before performance and completion of individual D/TOs. Required data types, formats, and transmission media will be specified by individual D/TOs.

4.11.6 Commercial Processes and Technologies The contractor shall apply commercially acceptable processes and technologies, as appropriate, in accordance with individual D/TOs.

4.11.7 Risk Management The procuring contracting officer (PCO) reserves the right to request a risk mitigation plan for mitigating major risks identified in accordance with individual D/TOs. The plan shall outline the major risks to executing the proposed program concept and the contractor’s proposed mitigation strategies.

4.12

PROGRAM MANAGEMENT

The contractor shall maintain a single management focal point with decision authority and maintain a supporting program management system to accomplish the administrative, managerial, financial, and technical aspects of SbAST.

4.12.1 Multi-functional Teams The contractor shall participate in Government Multi-Functional Teams (MFTs) to facilitate an Integrated Product and Process Development (IPPD) environment as specified in individual D/TOs. The contractor’s MFT members shall:

· Represent the required functions for the performance of applicable individual D/TOs

· Possess the authority to implement MFT objectives and decisions

Group size shall be optimized for efficiency in communication and coordination.

4.12.2 Associate Contractor Agreements (ACA) If the contractor shall enter into Associate Contractor Agreements (ACAs) for any portion of the contract requiring joint participation in the accomplishment of the Government’s requirement, the agreements shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to the integration of the SbAST Program, which shall ensure the greatest degree of cooperation for the development of the program to meet the terms of the contract. Associate contractors are listed in (f) below.

(a) ACAs shall include the following general information:

(1) Identify the associate contractors and their relationships.

(2) Identify the program involved and the relevant Government contracts of the associate contractors.

(3) Describe the associate contractor interfaces by general subject matter.

(4) Specify the categories of information to be exchanged or support to be provided.

(5) Include the expiration date (or event) of the ACA.

(6) Identify potential conflicts between relevant Government contracts and the ACA; include agreements on protection of proprietary data and restrictions on employees.

(b) A copy of such agreement shall be provided to the contracting officer for review before execution of the document by the cooperating contractors.

(c) The contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an associate contractor.

(d) Liability for the improper disclosure of any proprietary data contained in or referenced by any agreement shall rest with the parties to the agreement, and not the Government.

(e) All costs associated with the agreements are included in the negotiated cost of this contract. Agreements may be amended as required by the Government during the performance of this contract.

(f) The following contractors are associate contractors with whom agreements are required:

Note: If required, data will be formatted as provided above.

4.12.3 Proposal Submission The PCO shall issue contractors a cover letter with the RFOP. The cover letter will specify the date and time proposals must be received for consideration. All proposals must be received by the PCO in accordance with the date and time specified in the RFOP cover letter. Contractors requiring an extension must submit written requests with justification to the PCO at least 2 business days prior to the original due date. A waiver is approved only when written notification is received from the PCO. Any approved extension period will be specified in the PCO’s waiver.

4.12.4 Meetings and Reviews 4.12.4.1 Post-Award Conferences

The Government will host a joint Post-Award Orientation Conference for all successful basic contract awardees at a Government designated facility within 60 days after contract award. All key contract participants (Government and each contractor) shall attend. The PCO will notify all contractors of the specific date, location, agenda and maximum allowable number of participants per contractor within 30 calendar days after contract award.

4.12.4.2 Technical Interchange Meetings (TIMs) The contractor shall participate in TIMs as required by the manager for the individual D/TO. The Government D/TO Manager will specify agenda and attendance requirements, with specific dates and locations, at least 10 calendar days prior to the meeting.

4.12.4.3 Performance Reviews

The contractor shall attend Contract Performance Reviews as required by the basic contract. These meetings will focus on overall contract performance. Specific dates, locations, agenda and attendance requirements will be specified by the PCO at least 30 days prior to each meeting. Individual D/TOs may also require Contract Performance Reviews.

4.12.5 Performance During Crisis/Development IAW DoDI 3020.37, Continuation of Essential DoD Contractor Services During Crisis, the Functional Director/Functional Commander (FC/FD) may determine that the contractor shall continue to work during a crisis on a case-by-case basis per D/TO. The administering PCO for the D/TO will provide further direction as required.

If required by individual D/TOs, the contractor shall, within 24 hours after notification by the Government, provide personnel and resources to deploy with USAF military and/or civilian personnel with including but not limited to equipment, spare parts, or hardware and software, from the Continental United States (CONUS) or outside the Continental US (OCONUS) to any worldwide location. During the deployment, unless stated otherwise in the applicable D/TO, the Government will provide emergency medical/dental care, transportation, lodging, and meals. Medical/dental care shall be reimbursed in accordance with local policy. In consideration for use of Government lodging and meals, adjusted per diem rates may apply as required by the Joint Travel Regulation (JTR).

Status of Forces Agreements (SOFAs), Memorandums of Agreements (MOAs), US Department of State Directives, foreign treaties, and theater-unique requirements will be identified by individual D/TOs.

4.13

CONTRACT TASKS

4.13.1 Work Control All documents for D/TO execution shall be exchanged via IDE. An electronic acknowledgement shall be issued confirming receipt of each document and that it has been reviewed and is intact.

4.13.2 Systems Engineering The contractor shall apply an integrated systems engineering and Operational Safety, Suitability and Effectiveness (OSS&E) (AFI 63-1201) approach to all D/TOs. The contractor shall provide a System Engineering Plan in accordance with AFI 63-1201 as required at the D/TO level.

4.13.2.1 Human Factors Engineering The contractor may apply human factors engineering design criteria, principles, practices, and standards to the design process to achieve ergonomics, effectiveness, simplicity, efficiency, reliability, and safety of system operation, training, and maintenance; as specified by individual D/TOs.

4.13.2.2 Technology Insertion/Systems Integration

The contractor shall integrate new technologies into current system architectures as specified by individual D/TOs. The contractor shall apply a systems design approach to ensure that mission objectives and system criteria requirements are fulfilled. Emphasis shall be on open systems architecture and the demonstration of clear and definable improvements in the performance, logistics supportability, reliability, and maintainability of the item. All efforts shall employ the latest technology in consonance with economic considerations.

If applicable, design concepts shall include provisions for continuous technological upgrade to maximize opportunities for product improvement available from emerging technological advances in the commercial marketplace. Commercial-off-the-shelf (COTS) equipment and software meeting the requirements of individual D/TOs shall be used whenever possible.

If directed by individual D/TOs, the contractor shall evaluate unproven technology applications and identify potential risks. Such analyses shall be conducted and documented as specified in paragraph 4.13.2.5 below or as specified by individual D/TOs. Where analysis is not feasible, the contractor shall apply proven engineering design concepts necessary to achieve required performance.

If directed by individual D/TOs, the contractor shall provide software support and/or development.

All technical data shall be submitted to the Government for engineering approval prior to implementation. The Government shall own unlimited rights to all data generated by the individual D/TOs. Limited rights to data not generated by individual D/TOs may be negotiated and acquired.

The contractor shall develop and maintain a Systems Integration/Insertion Plan to assist in identifying opportunities for the integration of new equipment technologies into existing architectures, as specified by individual D/TOs. As applicable, this plan shall describe the management of the integration/insertion process when moving from one hardware platform to another, updates of system software and the use of software developed by other sources.

4.13.2.3 Systems Installation and Integration

The contractor shall install and integrate equipment or software into systems or modify existing systems as specified by individual D/TOs. As required, the contractor shall fabricate integration hardware and installation kits, and acquire associated software. As required, the contractor shall assist the Government in identifying all equipment and utilities required for installation at the installation site, including GFM/GFE. The contractor shall assist the Government in ensuring that the required equipment, utilities, and resources are available at the installation site.

4.13.2.4 Standard Items All designs shall use commercial off the shelf (COTS), standard parts, materials, and processes whenever practical. The requirements for installation, operation, maintenance, removal, and repair shall be satisfied by the use of common hand tools. Any deviations from this requirement must have advanced written approval from the contracting officer.

4.13.2.5 Design Reviews/Audits The contractor shall prepare for and participate in formally scheduled reviews/audits (e.g., Software Specification Review (SSR), Preliminary Design Review (PDR), Critical Design Review (CDR), Test Readiness Review (TRR), Functional Configuration Audit (FCA)/Physical Configuration Audit (PCA)) to be conducted in accordance with standards as set forth by individual D/TOs (e.g., established Government and/or industry standards).

4.13.2.6 Fabrication

The contractor shall perform design and development, and provide manufacturing/production as specified in individual D/TOs.