SOW.pdf

06 March 2012

DISTRIBUTION STATEMENT A. Approved for public release: Distribution is unlimited.

Statement of Work (SOW) for

HCU-6/E 463 L Pallets

Prepared by

WR-ALC/GRVEB SUPPORT EQUIPMENT AND VEHICLE ENGINEERING DIVISION

460 RICHARD RAY BLVD STE 200

ROBINS AFB, GA 31098-1813

THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

TABLE OF CONTENTS

1. SCOPE

1.1 Services Summary

2. APPLICABLE DOCUMENTS

2.1 Government documents

2.1.1 Specifications, standards, and handbooks

2.1.2 Other Government documents, drawings, and publications

2.2 Order of precedence

3. REQUIREMENTS

3.1 Program management

3.1.1 Program manager

3.1.2 Plant access

3.2 Testing and evaluation

3.2.1 First article test

3.2.1.1 First article test procedures

3.2.1.2 First article testing

3.2.1.3 First article test report

3.2.2 Disposition

3.3 Production

3.4 Configuration management

3.4.1 Nonstandard part approval

3.4.2 Engineering Change Proposals (ECP)

3.4.3 TDP

3.4.4 Request for Deviation (RFD)

3.5 Government Furnished Equipment (GFE)

3.5.1 Reporting loss of Government property

3.6 Wide Area Work Flow (WAWF)

3.6.1 Procedure for invoicing/payment/acceptance

3.7 Green Procurement Program (GPP)

3.8 Performance of service during crisis

3.9 Security requirements (unclassified)

3.9.1 General

3.9.2 Operations Security (OPSEC)

3.9.3 Employee clearances

3.9.4 Security incidents and violations

3.10 Safety Requirements

3.10.1 Contractor compliance

3.10.2 Mishap notification

3.10.3 Mishap investigation

3.11 Inspection of Services Clause

3.12 Access to U.S. Government System

3.13 Government-Industry Data Exchange Program (GIDEP)

3.13.1 GIDEP instructions

3.2.2 GIDEP recording

3.14 Packaging

1. SCOPE

This document defines the tasks associated with the procurement of 463 L pallets as described by Technical Data Package (TDP) 7031843 and is to be used in conjunction with MIL-DTL-27443.

The contents of this SOW are to be used only for the production of new 463L pallets for purchase request FD2060-12-00211. Pallets to be overhauled on this contract shall be serviced in accordance with the Performance Work Specification (PWS).

1.1 Services summary.

Performance Objectives SOW Para # Performance Threshold

Provide a pallet that meets all of the requirements.

3.3

Contractor shall meet or exceed all Government-established suspense dates. The pallet shall have no critical defects, no major defects, and less than 6.5% minor defects of the total number of units in a given delivery order.

Mishap notification and reporting 3.10.2 No more than one instance of late mishap notifications per calendar year.

Conformance inspection

3.3 Contractor shall have a first pass yield of acceptance of 95%

2. APPLICABLE DOCUMENTS

The following documents are applicable to the SOW to the extent specified herein.

2.1 Government documents.

2.1.1 Specifications, standards, and handbooks. The following specifications, standards, and handbooks of the exact revision listed below form a part of this SOW to the extent specified herein.

DEPARTMENT OF DEFENSE SPECIFICATIONS

MIL-DTL-27443 Pallets, Cargo, Aircraft, Type HCU-6/E and HCU-12/E MIL-N-27444 Net, Cargo Tie Down, Pallets, HCU-7/E, HCU-15/C, HCU-11/C, and HCU-16/C

DEPARTMENT OF DEFENSE STANDARDS

MIL-STD-129P Military Marking for Shipment and Storage MIL-STD-2073P-1d Standard Practice for Military Packaging

2.1.2 Other Government documents, drawings, and publications.

DATA ITEM DESCRIPTIONS (DIDs)

DI-NDTI-80603A Test Procedure DI-CMAN-80639C Engineering Change Proposal (ECP) DI-CMAN-80640C Request for Deviation (RFD) DI-CMAN-80642C Notice of Revision (NOR) DI-NDTI-80809B Test/Inspection Report DI-MISC-80071E Part Approval Requests DI-QCIC-80125B Government Industry Data Exchange Program (GIDEP)

Alert/Safe-Alert Report DI-QCIC-80126B Government Industry Data Exchange Program (GIDEP)

Alert Response DI-QCID-80127A GIDEP Annual Progress Report DI-SAFT-81563 Accident/Incident Report

DRAWINGS

7031843 U.S. Air Force (HCU-6/E)

FEDERAL ACQUISITION REGULATION (FAR)

FAR 52.245-1 (a) Government Property FAR 23.404 (b) Agency Affirmative Procurement Program FAR 52.246-4 Inspection of Services

DOD REGULATIONS

DoD 5200.2-R DoD Personnel Security Program DoDI 1100.22 Policy and Procedures for Determining Workforce Mix

DEFENSE ACQUISITION REGULATIONS SYSTEM

DFARS 237.76 Continuation of Essential Contractor Services DRARS 252.232-7003 Electronic Submission of Payment Requests

GIDEP OPERATIONS MANUALS

S0300-BT-PRO-010 Government-Industry Data Exchange Program

CODE OF FEDERAL REGULATIONS

29 CFR 1926 Safety and Health Regulations for Construction 29 CFR 1910 Labor, Section XVII Occupational Safety and Health

Administration (OSHA) Parts 1900-1999

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

Public Law 91-596 Occupational Safety and Health Act of 1970

(Unless otherwise indicated, copies of the above specifications, standards, and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia PA 19111-5094.)

2.2 Order of precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1 Program management.

3.1.1 Program manager. The contractor shall identify to the Government and maintain a single point of contact (Program Manager) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives.

3.1.2 Plant access. The contractor shall arrange for full access to applicable contractor facilities and offices by Government representatives conducting any business, making observations, or performing inspections required by public law or by this contract.

3.2 Testing and evaluation.

3.2.1 First article test.

3.2.1.1 First article test procedures. The contractor shall develop detailed first article test procedures, which shall address all requirements identified in the MIL-DTL-27443 and this SOW. The test procedures shall include data record sheets, charts, graphs, identification of test instruments by manufacturer, model number, and serial number. (CDRL A001, DI-NDTI-80603, Test Procedure)

3.2.1.2 First article testing. After Government approval of the first article test procedures, the contractor shall schedule the testing to be conducted. If shipping is required to move the item(s) to and from a test site away from the contractor’s facility, the contractor shall be responsible for all costs associated with the shipment. The contractor shall notify the Government of the date, time, and location of first article testing 30 days prior to the start of testing. The test will be witnessed by one or more Government representatives.

3.2.1.3 First article test report. The contractor shall submit a first article test report upon completion of the first article test. The test report shall document all testing performed, including results of any unsuccessful test attempts (CDRL A002, DI-NDTI-80809, Test/Inspection Report).

3.2.2 Disposition. One first article item shall be retained at the contractor’s facility to serve as a manufacturing standard until the last shipment. The remaining first article 463 L pallets shall be shipped to the location(s) specified in the contract.

3.3 Production. Once first article testing has been completed and the test report (see 3.2.1.3) approved by the WR-ALC/GRVEB cognizant engineering authority, all 463L pallets shall be manufactured in accordance with MIL-DTL-27443 and AF Dwg 7031843 and sublevel drawings. The contractor shall perform the conformance inspection in accordance with paragraph 4.4 of MIL-DTL-27443 utilizing a subset of the first article test procedures.

3.4 Configuration management.

3.4.1 Nonstandard part approval. For those standard parts which are obsolete and no longer available, contractor shall conduct research to identify a suitable substitute. Any parts or material supplied by the contractor shall equal or exceed the quality of the original parts or material. Such factors as function, environment, reliability, strength, safety economy and interchangeability shall be considered in the selection of substitute parts. The contractor shall submit a Nonstandard Part Approval Request (DD Form 2052) in accordance with DD Form 1423 (CDRL A003, DI-MISC-80071E/T, Part Approval Requests) for approval of nonstandard parts which are form, fit, and function equivalents of the replaced parts. For part(s) replacements which require installation modification, an Engineering change Proposal (ECP) shall be submitted (see 3.4.2).

3.4.2 Engineering Change Proposals (ECPs). Notwithstanding any other provision in the contract, no contractor or subcontractor's change in design, fabrication, assembly, part, material, process, or source of supply shall be made to MIL-DTL-27443 or AF Dwg 7031843 unless such change is submitted in writing by ECP and approved by the procuring activity. Any request for change shall be accompanied by complete documentation supporting the need for the change. A Notice of Revision (NOR) shall be submitted with each ECP. (CDRL A004, DI-CMAN-80639, Engineering Change Proposal (ECP); CDRL A005, DI-CMAN-80642, Notice of Revision

(NOR)).

3.4.3 TDP. The TDP (also known as the drawing package) forms a part of this SOW and constitutes the end item product drawings. The TDP is mandatory for use in design and building the 463 L pallets and no deviation from the drawings is permissible without prior approval of the procuring activity. Where tolerances could cumulatively result in incorrect fits, the contractor shall provide tolerances within those prescribed on the drawings to ensure correct fit, assembly, and operation of the 463 L pallets. If during the manufacturing process of first article 463 L pallets discrepancies are noted with the TDP, the contractor shall notify the procuring activity of such discrepancies. Any data prepared by the contractor or obtained from a vendor to support fabrication and manufacture of the 463 L pallets shall be made available, upon request, for inspection by the procuring activity. Any changes to the TDP shall be processed via approved ECP(s).

3.4.4 Request for Deviation (RFD). The contractor shall prepare an RFD whenever a departure from the contractually-specified base line is proposed for a specific number of units or for a specific time. (CDRL A006, DI-CMAN-80640, Request for Deviation (RFD))

3.5 Government furnished equipment (GFE). If first article testing is required, the following property will be furnished by the Government to be used in testing pallets. These items shall be furnished in as close to new condition as possible.

a.) 6 each HCU-7/D side nets (1670-00-996-2780CT); P/N MIL-N-27444 Type I b.) 3 each HCU-15/C top nets (1670-00-696-4103CT); P/N MIL-N-27444 Type II

3.5.1 Reporting loss of Government property.

a.) Definitions. As used in this clause

“Government property” is defined in the clause at FAR 52.245-1(a), Government Property. “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means:

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

b.) Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

3.6 Wide Area Work Flow (WAWF): In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos), Receipt/Acceptance documents, and Contract Data Requirement Lists (CDRL) deliverables, via WAWF. Contractor personnel shall register to access Wide Area Workflow-Receipt and Acceptance (WAWF-RA) at https://wawf.eb.mil and designate an Electronic Business Point of Contact (EB POC) in the Central Contractor Registration (CCR) site at http://www.ccr.gov within ten calendar days after award of the contract/order.

3.6.1 Procedure for invoicing/payment/acceptance. The Contractor shall submit payment requests using Wide Area Work Flow-Receipt and Acceptance (WAWF-RA). Data Items shall also be submitted in WAWF. Information regarding WAWF-RA is available on the Internet at https://wawf.ef.mil.

3.7 Green Procurement Program (GPP). GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

3.8 Performance of service during crisis. The Functional Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

3.9 Security requirements (unclassified).

3.9.1 General. Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

3.9.2 Operations Security (OPSEC). Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity.

3.9.3 Employee clearances. Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National Agency Check (NAC). Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the GRV Security Office for processing.

3.9.4 Security incidents and violations. The contractor shall immediately notify the GRV Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

3.10 Safety requirements.

3.10.1 Contractor compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1926 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1926, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

3.10.2 Mishap Notification. No more than two Class C mishaps per contract year and zero Class A or B mishaps will be tolerated. The contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. No more than one instance of late mishap notification per calendar year is acceptable.

Follow all other reporting requirements as identified on the DD 1423. (CDRL A007, DI-SAFT- 81563, Accident/Incident Report).

3.10.3 Mishap Investigation. If requested by the Government PCO or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

3.11 Inspection of Services Clause. The Federal Acquisition Regulation (FAR) 52.246-4, Inspection of Services, gives the Government the right to inspect Contractor Performance.

3.12 Access to U.S. Government System: The U.S. Government will provide Contractor personnel access to systems required to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to a U.S. Government Automated Information System (AIS) have a DoD National Agency Check Plus Written Inquiries (DNACI) conducted in accordance with DoD 5200.2-R. The U.S. Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account will be closed.

3.13 Government-Industry Data Exchange Program (GIDEP).

3.13.1 GIDEP instructions. The Contractor shall participate in GIDEP in accordance with GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

The Contractor shall submit all appropriate data to GIDEP, as it is generated, in accordance with the CDRLs of the contract/task order.

3.13.2 GIDEP recording. The Contractor shall screen each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/task order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, a response shall be submitted informing the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs. (CDRL A008, Alert/Safe Alert, DI-QCIC-80125B; CDRL A009, GIDEP Alert/Safe - Alert Response, DI-QCIC-80126B; CDRL A010, GIDEP Annual Progress Report, DI-QCID- 80127A,)

3.14 Packaging. (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements. If it’s not feasible for shipping labels to be located in accordance with MIL-STD-129P, labels may be securely fastened on top of pallets for shipping such that the final destination of the pallets will be reached with the shipping label adhered.