Attachment 10 - AFI32-10141.pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 32-10141

3 MARCH 2011

Civil Engineering

PLANNING AND PROGRAMMING FIRE

SAFETY DEFICIENCY CORRECTION

PROJECTS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-

Publishing website at www.e-Publishing.af.mil.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: HQ AFCESA/CEOA

Certified by: HQ USAF/A7C

(Maj Gen Timothy A. Byers)

Pages: 30

This publication implements Air Force policy directive (AFPD) 32-10, Installations and

Facilities, Department of Labor, Occupational Safety and Health Administration (OSHA); Code of Federal Regulations (CFR); Air Force instructions (AFI); Unified Facilities Criteria (UFC);

National Fire Protection Association (NFPA), and other national consensus standards as adopted and/or implemented by guidance. It establishes a program to identify, manage, and correct fire safety deficiencies (FSD) as defined within this instruction. It provides objective criteria for determining proper classification of FSD and the process for correcting, deferring, and reporting.

It defines the roles and responsibilities of key offices in the process. It supports processes implemented by AFPD 32-20, Fire Emergency Services, and Department of Defense Instruction

(DODI) 6055.06, DoD Fire and Emergency Services (F&ES) Program, for delivery of fire prevention services. This instruction applies to Air Force Reserve Command (AFRC) and Air

National Guard (ANG) units. Forward any issue not fully addressed by this instruction to the major command (MAJCOM) or Air Staff for clarification. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with Air Force manual (AFMAN) 33-363, Management of Records, and disposed of in accordance with the Air

Force Records Disposition Schedule (RDS) located at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm. Users should send comments and suggested improvements on AF IMT 847, Recommendation for Change of Publication, through

MAJCOMs and HQ AFCESA, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319, to HQ

USAF/A7C, 1260 Air Force Pentagon, Washington, D.C. 20330-1260. Any organization may supplement this instruction. MAJCOMs, field operating agencies (FOA), and direct reporting units (DRU) must send one copy of each supplement to HQ AFCESA/CEO; other commands send one copy of each supplement to the next higher headquarters.

http://www.e-publishing.af.mil./ https://www.my.af.mil/afrims/afrims/afrims/rims.cfm

2 AFI32-10141 3 MARCH 2011

1. Overview

2. Roles and Responsibilities

3. Fire Safety Deficiency (FSD)

4. Processing and Managing FSDs

Figure 4.1. Civil Engineer Work Request Process

Figure 4.2. New Construction Project Design Process

5. Authority Having Jurisdiction (AHJ)

6. Prescribed Forms:

7. Adopted Forms:

Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 13

Attachment 2—FIRE SAFETY DEFICIENCY CODE DECISION MATRIX 18

Attachment 3—FIRE PROTECTION ENGINEERING ANALYSIS/REVIEW MATRIX 19

Attachment 4—FIRE PROTECTION ENGINEERING EXPERTISE SOURCE MATRIX 23

Attachment 5—AUTHORITY HAVING JURISDICTION (AHJ) MATRIX 26

Attachment 6—SAMPLE ELECTRONIC STAFF SUMMARY SHEET (E-SSS) FOR FIRE

SAFETY MITIGATION/CORRECTIVE ACTION PLANS 28

Attachment 7—SAMPLE ALTERNATIVE/EQUIVALENCY AND EXEMPTION REQUEST 30

1. Overview.

1.1. Purpose. This instruction defines roles and responsibilities and is designed to help effectively identify, plan, program, and advocate for the resources required to fix existing fire safety deficiencies (FSD) and avoid them during new construction.

1.2. Scope. This instruction implements the fire protection engineering policies established for the Air Force in Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities.

1.3. Background. The procedures in this instruction are designed to effectively identify, plan, program, and advocate for the resources required to correct existing FSDs and avoid them in new construction. This policy guidance supersedes Fire Protection Policy Guidance, Determining Fire Safety Deficiency (FSD) Codes, dated 17 March 2006. This guidance addresses the findings and the recommendations made by the Air Force Inspector General’s

FSD Eagle Look Inspection Report published in August 2006. These new objective procedures are a complete departure from the FSD procedures previously included in AFI

91-301, Air Force Occupational and Environmental Safety, Fire Protection, and Health

(AFOSH) Program, to address the findings and incorporate the recommendations made by

AFI32-10141 3 MARCH 2011 3

the FSD Eagle Look Inspection Report. This guidance supersedes the procedures in AFI 91-

301, Attachment 8, ―Instructions for Deriving RACs for Fire Safety Deficiencies.‖

2. Roles and Responsibilities.

2.1. Deputy Assistant Secretary of the Air Force (Installations) (SAF/IEI). SAF/IEI establishes and provides oversight of policies relating to real property, real property systems and components, and engineering services, and grants waivers to those policies in appropriate circumstances. SAF/IEI is the approval authority for facility projects exceeding a certain cost or of a certain type.

2.2. The Civil Engineer (HQ USAF/A7C). HQ USAF/A7C provides programming guidance, oversight, and policy as required. HQ USAF/A7C reviews, validates, and approves operation and maintenance (O&M) -funded projects classified as repair, unspecified minor military construction, or for operational requirements exceeding the Active Air Force

MAJCOM commander's delegated approval authority. HQ USAF/A7C, through the

Installation Support Panel, makes recommendations to the Assistant Secretary of the Air

Force for Financial Management and Comptroller (SAF/FM), and the Air Force Group, Board, and Council on requirements for, and appropriate allocation of, resources. The Air

National Guard (ANG) Civil Engineer and Air Force Reserve Command (AFRC) Civil

Engineer will process packages for SAF/IEI approval for O&M-funded (repair or unspecified minor military construction) projects exceeding approval authority of their MAJCOMs.

2.3. MAJCOMs. MAJCOMs provide oversight to ensure compliance with the law and

Department of Defense (DOD) and Air Force policies. MAJCOMs are responsible for establishing quality standards; providing MAJCOM-unique guidance to supplement Air

Force policies, procedures, and instructions; validating requirements identified by their installations; developing and advocating MAJCOM budgets for sustainment, restoration and modernization (S/R&M) projects; promoting timely obligation of funds; project approval within delegated approval authorities; and execution of projects. The ANG Civil Engineer and AFRC Civil Engineer perform these MAJCOM functions for their installations.

2.4. Installation Commander. The installation commander’s responsibilities include the following:

2.4.1. Provide safe and healthful workplaces for all Air Force employees and require unit commanders, tenant commanders, functional managers, and supervisors to enforce

AFOSH program requirements within their areas of responsibility. If unsafe and unhealthy working conditions exist, eliminate or control them through engineering, substitution, isolation, administrative controls, revised procedures, special training, or personal protective clothing and equipment (PPE).

2.4.2. Ensure qualified personnel evaluate and assign FSDs.

2.4.3. Review FSD-abatement projects and establish priorities.

2.5. Base Leadership.

2.5.1. Facility Board (FB). The FB consists of wing and group commanders who prioritize and approve wing projects (see AFPD 32-10, Installations and Facilities). This board has the final determination for the wing’s construction and design priorities.

4 AFI32-10141 3 MARCH 2011

2.5.1.1. The FB concept is to provide corporate oversight of civil engineering (CE) activities and programs (regardless of the funding source or method of accomplishment) and work proposed by other organizations that impact facilities.

2.5.1.2. The primary responsibility of the FB is to ensure that facilities and infrastructure are able to fully support the wing’s mission. The FB will meet as required (semi-annually as a minimum) to review facility project programs and to act upon any pending real property use, installation development issues, and mission sustainment.

2.5.1.3. The FB chairperson can establish working groups to assist the FB with addressing issues, data gathering, drafting options and recommendations as necessary.

The FB reviews and validates facility projects and sets the priority order in which the projects are to be designed and funded.

2.5.1.4. Members who represent their functional area of the wing’s mission should advocate their facility needs and assist in coordinating the impact that proposed projects will have on the wing mission and the installation.

2.5.1.5. The base civil engineer (BCE) or an FB-appointed working group may submit a draft project priority list; however, it is the FB’s responsibility as the corporate body to ensure that the most urgent facility needs of the wing are being met, including the correction of FSDs.

2.5.1.6. Projects are presented to the FB by the CE programs (CEP) flight.

2.5.2. Functional Manager. The organizational commander responsible for the care, custody, and protection of assigned real property will initiate the process to correct existing FSDs and assist in preventing the creation of new FSDs. Responsibilities include the following:

2.5.2.1. Ensure compliance with fire prevention requirements in their areas of responsibility.

2.5.2.2. Provide safe and healthful workplaces and conduct self-inspections for hazards or deficiencies.

2.5.2.3. Establish and implement hazard reporting and abatement programs.

2.5.2.4. Establish procedures for employees to follow in situations of imminent danger.

2.5.2.5. Enforce compliance with OSHA guidelines.

2.5.3. Facility Manager (Building Manager). The facility/building manager works for the functional manager and is ultimately responsible for accomplishing the AF IMT 332, Base Civil Engineer Work Request, or calling in the work order to correct an FSD. The installation fire prevention office is available to assist the facility manager in completing the AF IMT 332 by identifying necessary corrective actions and the applicable design standard.

2.6. Civil Engineering.

AFI32-10141 3 MARCH 2011 5

2.6.1. Base Civil Engineer (BCE). The BCE semi-annually briefs the Environment, Safety and Occupational Health Council (ESOHC) on any FSDs I and II remaining open or completed since the last briefing and annually briefs the ESOHC on the total number of FSD IIIs corrected during the past year.

2.6.2. Chief of Programs. The chief of the CEP flight is responsible for ensuring that projects meet the requirements in UFC 3-600-01.

2.6.3. Civil Engineer Programs (CEP) Flight. The CEP flight manages fire protection engineering requirements as prescribed by UFC 3-600-01. The CEP flight also ensures that the fire protection engineering analysis using operational risk assessment processes is performed in accordance with paragraph 4.6.

2.6.4. Civil Engineer (CE) Programmers. CE programmers are responsible for developing the documentation for the project (e.g., DD Form 1391, FY__ Military

Construction Project Data) in accordance with AFI 32-1032, Planning and

Programming Appropriated Funded Maintenance, Repair, and Construction Projects.

CE programmers play a key role in correcting existing FSDs as part of facility enhancements and ensuring that new FSDs are not created. They also ensure the FSD is correctly annotated in the Automated Civil Engineering System – Project Management

(ACES-PM).

2.6.5. CE Customer Service. CE customer service is responsible for assigning work order numbers and work request numbers on AF IMT 332. Customer service personnel will enter the appropriate FSD information into the Integrated Work Information

Management System (IWIMS).

2.7. CE Operations (CEO) Flight. A CEO flight work request review board will determine if the work necessary to correct a FSD can be accomplished in-house or if the work needs to be sent to the CEP to create a project.

2.8. Fire Emergency Services Flight. The fire emergency services flight is normally responsible for identifying FSDs. Once identified, the fire emergency services flight shall be involved in the work order review boards, facility working group meetings, and/or design review meetings. The fire emergency services flight will also attend pre-construction meetings and final facility inspections to ensure that fire safety policies and practices are being followed and that the FSD is properly corrected. Responsibilities include the following:

2.8.1. Conduct fire protection inspections and assessments.

2.8.2. Evaluate fire hazard reports and coordinate actions with installation ground safety personnel as required.

2.8.3. Assign risk assessment codes (RAC) to fire-related hazards and/or FSD rating to

FSDs and coordinate them with safety officials as required.

2.8.4. Maintain copies of OSHA and AFOSH standards and other fire prevention guidelines.

2.8.5. Maintain a file of approved permanent exemptions or alternative/equivalency exemptions related to fire protection standards and requirements.

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2.8.6. Maintain a file of approved mitigation/corrective action plans developed under this guidance to fire-related standards.

3. Fire Safety Deficiency (FSD).

3.1. Existing Facilities. Existing facilities on which no work is planned or underway are assumed to have been correctly constructed in accordance with the codes and standards in effect at the time of design/construction. Those standards in effect at the time the original construction project reached the 35 percent design complete stage are normally considered to be the design basis for the fire protection features of the facility.

3.1.1. An FSD exists when it can be clearly demonstrated that some feature within the facility specifically did not meet the minimum construction standards in effect at the time of design or construction.

3.1.2. An FSD exists when it can be shown the facility was modified or renovated and it can be clearly demonstrated that the modified or renovated feature specifically did not meet the minimum construction standards in effect at the time of design, modification, or construction.

3.1.3. An FSD exists when it can be shown the facility occupancy (classification) changed and the building features did not meet the minimum construction standards in effect at the time of the occupancy change.

3.1.4. An FSD exists when there is a current code or standard that specifically requires a retroactive level of installed fire protection or life safety features which are not met in an existing facility. FSDs are not created simply because current or future criteria require additional or different fire protection features than those currently installed in an existing facility unless there is a specific retroactive requirement. Generally, NFPA 101, Life

Safety Code®, establishes the specific minimum fire protection feature requirements for existing buildings; however, there are a few other standards which address specific occupancies and these could also cause an FSD. To apply to all buildings immediately, a new requirement must have specific guidance that the technical requirement is mandatory in all current existing buildings (much like NFPA 101 has specific chapters establishing the standards for existing occupancies).

3.1.5. An FSD exists when the current installed fire protection features (e.g., construction elements, separation elements, fire detection/alarm systems, fire suppression systems) are not adequate for the current conditions (e.g., assets, materials, mission) in the facility. These conditions may result from changes in commodity configurations and/or materials, changes in function operations (such as open storage to rack storage), change in process from a manual operation to an automatic or electronic operation, change from routine administrative operations to 24/7 command and control, change from a test platform to an operational mission platform. An FSD exists when it can be shown the facility operations or mission changed and the building features did not meet the minimum construction standards in effect at the time of the change. FSDs are not created simply because current or future criteria require additional or different fire protection features than those currently installed in an existing facility; an FSD only exists if there is a protection deficiency, unless there is a specific change in risk exposure.

AFI32-10141 3 MARCH 2011 7

3.1.6. An FSD identified during a fire inspection that is not corrected during the inspection visit will require the fire inspector to prepare an AF Form 1487, Fire

Prevention Visit Report. This in turn may require the fire inspector to assist the facility manager with filling out and turning in a job order (minor work) or AF IMT 332 to correct the deficiency.

3.2. New Facilities. New facilities shall include all the fire protection features required by applicable codes and standards. Any failure to meet any fire protection feature will create an

FSD. The fire chief or his/her designated representative provides consultation and design recommendations regarding firefighting operational requirements. The fire chief is not responsible for fire protection or life safety system designs. The fire chief coordinates on design drawings to signify for the fire department that firefighting operational recommendations have been incorporated. This coordination does not indicate acceptance or approval of the fire protection engineering design.

3.3. Conflicting Criteria. If criteria conflicts exist then UFC 3-600-01 applies. Note that the practice of ―use the most stringent requirement‖ does not apply. In cases where criteria conflicts are not resolved by the technical guidance contained in UFC 3-600-01, request clarification from HQ AFCESA/CEO through the MAJCOM. For overseas installations, also see Engineering Technical Letter (ETL) 00-7, Fire Protection Engineering Criteria –

Correlation of US and Host Nation Codes and Criteria.

3.4. Fire Safety Deficiency (FSD) Codes.

3.4.1. FSD I. FSD I includes missing fire protection systems or missing NFPA 101 features in any building or process. Any facility FSD which results from a failure to comply with the following is considered an FSD I:

3.4.1.1. New Facilities. New facilities must meet the requirements specified in UFC

3-600-01, paragraph 1-3.2.1. Such facilities shall not be considered as a complete and usable facility until such time as the deficiency is corrected.

3.4.1.2. Modernized, Renovated, Repaired, Restored, Upgraded and Change-of-

Occupancy Facilities. These facilities must meet the requirements of UFC 3-600-01, paragraphs 1-3.2.2 thru 1-3.2.4.

3.4.1.3. Existing Facilities. Existing facilities must meet the minimum requirements of NFPA 101 for existing occupancies (UFC 3-600-01, paragraph 1-3.1). For other

FSDs which impact mission-priority facilities or generate a loss potential in excess of

$5 million, the issue will be elevated to the installation fire marshal to determine the appropriate FSD code.

3.4.1.4. Impairments. Impairments of fire safety features required for existing occupancies in accordance with NFPA 101 which are not corrected within 24 hours.

3.4.2. FSD II. FSD II includes deficiencies in existing fire protection systems or features in any building or process not covered by 3.4.1. Any existing fire protection system/feature identified in UFC 3-600-02, O&M: Inspection, Testing, and Maintenance of Fire Protection Systems, which is out of service or impaired so as to prevent automatic or manual (manual is applicable only if the system/feature is only operated by manual activation) response to a fire event for more than 72 hours shall be considered an FSD II.

8 AFI32-10141 3 MARCH 2011

3.4.3. FSD III. All other FSDs not covered by paragraphs 3.4.1 and 3.4.2 are classified

FSD IIIs.

3.4.4. FSD Code Decision Matrix. Attachment 2 is a decision matrix to correctly classify FSDs for various situations.

4. Processing and Managing FSDs. These processes are not an alternative to the operational risk management (ORM) analysis; rather, ORM is an integral part of the risk quantification necessary to processing and managing FSDs. ORM documentation should be part of the supporting information with any mitigation/corrective action plan or alternative/equivalency/exemption approval request.

4.1. FSD I. FSD I indicates a deficiency with the greatest risk to life and mission continuity.

Facilities with an identified FSD I should not be occupied except in accordance with an approved corrective action plan.

4.1.1. Corrective Action Plan. For an existing facility, a mitigation/corrective action plan shall be prepared by the facility user with the support of the fire emergency service flight, the CEP flight, the operations flight (as appropriate), and wing safety. The plan shall specifically identify the level of occupancy and operations permitted pending the correction of the FSD I. The wing commander shall approve the plan before forwarding it to the MAJCOM/A7 for informational purposes. See the sample provided in Attachment

6.

4.1.2. Alternatives/Equivalences. Requests for approval of alternative or equivalent methods to meet the intent of a criteria requirement must be submitted through the

MAJCOM to HQ AFCESA/CEO (see UFC 3-600-01) by the appropriate commander.

Alternative/equivalency requests should be submitted following the staff study process and format in Air Force handbook (AFH) 33-337, Tongue and Quill. Emphasis should be placed on explaining how the selected technical solution/process achieves the intent of the criteria requirement. See the sample provided in Attachment 7.

4.1.3. Exemptions. Requests for permanent exemption to criteria must be submitted through the MAJCOM to HQ AFCESA/CEO (see UFC 3-600-01) by the appropriate commander. Exemptions should be submitted following the staff study process and format in AFH 33-337. Emphasis should be placed on explaining how the increased mission continuity risk can be tolerated/assumed by the Air Force. See the sample provided in Attachment 7.

4.2. FSD II. FSD II indicates a significant risk to mission continuity and/or existing property capability. Facilities with an identified FSD II should not be occupied unless interim control measures are in place.

4.2.1. Corrective Action Plan. For an existing facility, a mitigation/corrective action plan shall be prepared by the facility user with the support of the fire emergency service flight, the CEP flight, the operations flight (as appropriate), and wing safety. The plan shall specifically identify the level of occupancy and operations permitted pending the correction of the FSD II. The wing commander (or other appropriate commander) shall approve the plan before forwarding it to the MAJCOM/A7 for information. See the sample provided in Attachment 6.

AFI32-10141 3 MARCH 2011 9

4.2.2. Repair or Correction of Fire Protection System Impairments/Feature

Performance.

4.2.2.1. Impairments affecting the performance of installed fire protection features shall be corrected immediately after identification using the highest priority in the appropriate repair work identification and management system.

4.2.2.2. When the impairment will exist for more than 72 hours, an FSD II is established and the installation authorities for fire system/feature maintenance and fire emergency services shall collaborate with the facility/area user to jointly develop written control/mitigation measures. These measures, to the maximum degree possible, shall ensure personnel safety as well as mission continuity (and, as appropriate, high-value asset protection) until the impairment is corrected. The jointly developed package must also identify the remaining mission risk exposure. In the absence of interim control measures, the facility shall be evacuated or operations stopped. Implementation of interim control measures are not considered a permanent fix and shall not reduce the priority required to correct the impairment. See the sample provided in Attachment 6.

4.2.2.3. The maintenance activity must inform the installation and/or operational commanders of new impairments not corrected within 72 hours, the jointly developed interim control measures being recommended, and the remaining mission risk exposure.

4.2.2.4. The maintenance activity must regularly inform the installation and/or operational commanders, not less than twice a year, on the status of system impairments, in-place compensatory measures, projected corrective actions, and corrective actions completed since the last report.

4.2.3. Alternatives/Equivalences. Requests for approval of alternative or equivalent methods to meet the intent of a criteria requirement must be submitted through the

MAJCOM to HQ AFCESA/CEO by the appropriate commander. Alternative/equivalency requests should be submitted following the staff study process and format in AFH 33-

337. Emphasis should be placed on explaining how the selected technical solution/process achieves the intent of the criteria requirement. See the sample provided in Attachment 7.

4.2.4. Exemptions. Requests for permanent exemption to criteria must be submitted through the MAJCOM to HQ AFCESA/CEO by the appropriate commander. Exemptions should be submitted following the staff study process and format in AFH 33-337.

Emphasis should be placed on explaining how the increased mission continuity risk can be tolerated/assumed by the Air Force. See the sample provided in Attachment 7.

4.3. FSD III. FSD III indicates a deficiency with the least risk to life, mission continuity and/or existing property capability. Facilities with an identified FSD III may be routinely occupied. FSD IIIs are typically identified, tracked, and corrected during scheduled facility renovation or remodeling projects.

4.4. In-House Work. If CEO approves the work to be accomplished in-house then the CE shops will accomplish the work and fill out the appropriate IWIMS automated records. See the work request process in Figure 4.1.

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Figure 4.1. Civil Engineer Work Request Process.

4.5. New Project. If CEO determines that a new project is required to correct an identified

FSD, the information will be transferred to the CEP flight and the documentation that was entered into IWIMS must be reentered in ACES-PM. Note: For accurate tracking and FSD management, the FSD fields must also be reentered into the ACES-PM program. From this point onwards, the project becomes just like any other design project and follows the design process in Figure 4.2.

AFI32-10141 3 MARCH 2011 11

Figure 4.2. New Construction Project Design Process.

4.6. Fire Protection Engineering Analysis. UFC 3-600-01, paragraph 1-4, requires every project to receive a fire protection design analysis; paragraph 1-5 requires this analysis be conducted by a qualified fire protection engineer for major projects. In some cases the results of the analysis is ―no analysis is required.‖ Attachment 3 provides a matrix describing when an analysis is required and what type of analysis is required. Attachment 4 provides a matrix where the expertise to conduct the fire protection design analyses in UFC 3-600-01, paragraphs 1-4 and 1-5, may be obtained.

4.6.1. Phased projects will be considered cumulatively when determining whether or not the project requires an analysis in accordance with UFC 3-600-01, paragraph 1-4 or 1-5.

4.6.2. Phased projects will be considered cumulatively when determining the percentage of the facility involved and the cost of the work versus the replacement cost of the facility.

4.6.3. The initial analysis of phased projects will evaluate all phases together and a comprehensive documentation package will be developed and follow all phases through the design, construction, maintenance, or repair process.

5. Authority Having Jurisdiction (AHJ). The office responsible to approve exemptions and plans and interpret technical criteria issues varies depending on the issue and its technical complexity.

5.1. Attachment 5 provides clarification and specific guidance on the AHJ at various levels of project execution based on the type of work being performed or the question being considered.

12 AFI32-10141 3 MARCH 2011

5.2. For military child care facilities, United States Code (USC) Title 10, Section 1794, Child Abuse Prevention and Safety at Facilities, requires that all fire and life safety deficiencies in child development and youth program facilities be corrected within 90 days or that an exemption be approved by SAF/IE; otherwise, the public law requires that the facility be closed. Exemptions must be approved before the conclusion of the 90-day period to prevent closure of the activity. Note: ―Exemptions‖ as used in Title 10 includes both permanent and expiring.

6. Prescribed Forms:

None.

7. Adopted Forms:

AF IMT 332, Base Civil Engineer Work Request

AF Form 1487, Fire Prevention Visit Report

DD Form 1391, Military Construction Project Data

Loren M. Reno, Lt General, USAF

DCS/Installations, Logistics & Mission Support

AFI32-10141 3 MARCH 2011 13

Attachment 1

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

10 USC Sec. 1794, Child abuse prevention and safety at facilities, 1 January 2008

AFH 33-337, Tongue and Quill, 1 August 2004

AFI 32-1032, Planning and Programming Appropriated Funded Maintenance, Repair, and

Construction Projects, 15 October 2003

AFI 32-2001, Fire Emergency Services Program, 9 September 2008

AFI 91-202, The U.S. Air Force Mishap Prevention Program, 1 August 1998

AFI 91-301, Air Force Occupational and Environmental Safety, Fire Protection and Health

(AFOSH) Program, 1 June 1996

AFMAN 33-363, Management of Records, 1 March 2008

AFPD 32-10, Installations and Facilities, 27 March 1995

AFPD 32-20, Fire Emergency Services, 5 August 2003

ETL 00-07, Fire Protection Engineering Criteria – Correlation of US and Host Nation Codes and Criteria, 10 May 2000

UFC 3-600-01, Fire Protection Engineering for Facilities, Change 1, 14 July 2009

UFC 3-600-02, O&M, Inspection, Testing, and Maintenance of Fire Protection Systems, 1

January 2001

DODI 6055.06, DoD Fire and Emergency Services (F&ES) Program, 21 December 2006

OPM Series 804, Fire Protection Engineering Series

AWWA Manual 14, Recommended Practice for Backflow Prevention and Cross-Connection

Control

AWWA Manual 31, Distribution System Requirements for Fire Protection, Fourth Edition

NFPA Life Safety Code 101 , 2009

Abbreviations and Acronyms

24/7—24 hours a day, seven days a week

A4/7—Deputy Chief of Staff, Installations, Logistics & Mission Support

ACES-PM—Automated Civil Engineer System – Program Management

A-E—Architect and Engineer

AF/A1—Deputy Chief of Staff, Manpower, Personnel and Services

AFCEE—Air Force Center for Engineering and Environmental Excellence

AFCESA—Air Force Civil Engineer Support Agency

14 AFI32-10141 3 MARCH 2011

AFDPO—Air Force Departmental Publishing Office

AFH—Air Force Handbook

AFI—Air Force Instruction

AFMAN—Air Force Manual

AFOSH—Air Force Occupational Safety and Health

AFOSH—Air Force Occupational Safety and Health

AFPD—Air Force Policy Directive

AFRC—Air Force Reserve Command

AHJ—Authority Having Jurisdiction

ANG—Air National Guard

AO—Action Officer

AWWA—American Water Works Association

BCE—Base Civil Engineer

CE—Civil Engineer

CEO—Civil Engineering Operations

CEP—Civil Engineer Programs

CFR—Code of Federal Regulations

DOD—Department of Defense

DODI—Department of Defense Instruction

ESOHC—Environment, Safety and Occupational Health Council

SSS—Electronic Staff Summary Sheet

ETL—Engineering Technical Letter

FB—Facility Board

FM-GLOBAL—Factory Mutual - Global

FPE—Fire Protection Engineer

FSD—Fire Safety Deficiencies

HQ AFCESA/CEO—Air Force Civil Engineer Support Agency, Operations and Programs

Support Division

HQ AFCESA/CEOA—Air Force Civil Engineer Support Agency, Operations and Programs

Support Division, Engineer Support Branch

HQ USAF/A7C—The Civil Engineer

IAW—In Accordance With

IBC—International Building Code

AFI32-10141 3 MARCH 2011 15

IMT—Information Management Tool

IWIMS—Integrated Work Information Management System

MAJCOM/A1—Major Command Directorate of Manpower and Personnel

MAJCOM/A7—Major Command Directorate of Installations and Mission Support

MAJCOM—Major Command

MCP—Military Construction Program

MIC—Microbial Induced Corrosion

N/A—Not Applicable

NFPA—National Fire Protection Association

O&M—Operations and Maintenance

OPM—Office of Personnel Management

OPR—Office of Primary Responsibility

ORM—Operational Risk Management

OSHA—Occupational Safety and Health Administration

PPE—Personal Protective Equipment

RAC—Risk Assessment Code

S/R&M—Sustainment/Restoration and Modernization

SABER—Simplified Acquisition of Base Engineer Requirements

SAF/FM—Assistant Secretary of the Air Force for Financial Management and Comptroller

SAF/IEI—Deputy Assistant Secretary of the Air Force (Installations)

SAF/IE—Secretary of the Air Force for Installations, Environment and Logistics

SOW—Statement of Work

UFC—Unified Facilities Criteria

UFGS—Unified Facilities Guide Specification

USC—United States Code

Terms

Authority Having Jurisdiction (AHJ)—An organization or office responsible for enforcing the requirements of a code or standard, or for approving equipment, materials, an installation, or a procedure.

Exemption—An approved permanent change to a procedure, criterion, or rule prescribed in standards which provide an equivalent degree of protection to personnel.

Facility Manager (Building Manager)—The unit commander designates, in writing, an officer, senior noncommissioned officer, or civilian of equal rank as primary and alternate building manager for each facility assigned to the organization. The building manager is the

16 AFI32-10141 3 MARCH 2011

representative and official contact whenever the building needs base civil engineering (BCE) work.

Fire Hazards—A condition that can cause a fire to occur, or, if left unchecked, cause a fire to grow.

Fire Prevention—The office in the fire emergency services flight that deals with preventing the outbreak of fire by eliminating fire hazards through such activities as inspection, code enforcement, education, and investigation programs.

Fire Protection—Methods used to control or extinguish a fire, which includes actions taken to limit the adverse environmental, social, political, economic, and life-threatening effects of fire.

Fire Safety Deficiency (FSD)—A condition which reduces fire safety below an acceptable level, including noncompliance with standards, but by itself cannot cause a fire to occur. See

Occupational Deficiency.

Functional Manager—The senior operating official at all levels exercising managerial control of an activity or operation. This individual usually can acquire and commit resources for the abatement of occupational safety and health hazards. Functional managers are designated by the

MAJCOM or installation commanders.

Hazard Abatement Program—A systematic, priority program to manage, assess, and monitor abatement actions.

Imminent Danger—Conditions or practices in a workplace which could reasonably be expected to cause death or severe physical harm immediately or before such dangers can be eliminated through normal abatement procedures.

Impairment—Conditions which cause a fire safety feature to not perform as designed or intended by code or standard. Impairments include a much broader number of features than just detection or suppression systems.

Interim Control Measures—Temporary actions taken to reduce the degree of risk associated with a hazard or deficiency pending completion of an abatement project. Interim control measures may not provide complete compliance with the required code or standard.

Mitigation Measures—Actions taken by the installation to reduce risk, enhance life safety, and/or ensure mission continuity and continue critical operations when fire and life safety features are degraded or don’t meet minimum standards. These measures are locally developed and may include, but are not limited to, fire watches, increased fire prevention and/or safety inspections, user/operator special procedures or operating conditions, limiting/prohibiting specific or unique operations, one-time approval for certain operations, additional manual fire suppression devices, additional user supervision of specific operations, and fire department first-response or major crash apparatus standby for specific unique operations. The key mitigation measures should address how the facility user is going to exercise increased fire safety vigilance during the period the mitigation measures are to be used. Mitigation measures may be part of interim mitigation controls used while a fire safety feature is impaired or part of a long-term mitigation/corrective action plan.

Mitigation/Corrective Action Plan—Normally an electronic staff summary sheet (e-SSS) will be prepared and routed in accordance with Part VI of AFH 33-337. The e-SSS should include, but is not limited to, a statement about the deficiency, an analysis of the problem, the

AFI32-10141 3 MARCH 2011 17

recommended mitigation and interim control measures, and a plan that ultimately corrects the deficiency. The operational risk management (ORM) process is one process which may be used to develop and test the mitigation/corrective actions; however, the ORM process may not be used to waive or void correcting the deficiency. Another process which can be used to develop the mitigation/corrective action plan is the ―Staff Study Report‖ outlined in Part VI of AFH 33-337.

National Consensus Standards—Standards published by recognized standards organizations such as the American National Standards Institute (ANSI), National Fire Protection Association

(NFPA), American Conference of Governmental Industrial Hygienists (ACGIH), Compressed

Gas Association (CGA), and National Institute for Occupational Safety and Health (NIOSH).

National consensus standards adopted by Occupational Safety and Health Administration

(OSHA) are part of OSHA standards.

Occupational Deficiency—Conditions, procedures, and practices that are in non-compliance with criteria requirements, but do not, in themselves, create a potential for producing a fire mishap. Deficiencies may, however, create a potential for secondary injuries or illnesses or may contribute to the severity of an injury or illness that has already occurred, create secondary fires, contribute to the severity of the fire, or reduce/degrade mission execution or continuity.

Examples include a lack of fire detection or suppression equipment and systems, inoperative smoke detector, lack of exit signs, inoperative/partially operative fire detection or suppression features, and missing or inadequate egress features. A clear distinction between hazards and deficiencies may not always be possible; therefore, the judgment and experience of qualified safety, fire protection, and health personnel must be relied upon. Occupational deficiencies include fire safety deficiencies (FSD) and should not be assigned risk assessment codes (RAC).

Occupational Hazard—Conditions, procedures, and practices directly related to the workplace that can create a potential for producing occupational injuries, property or equipment damage, mission degradation, damage to the environment, or illnesses. These hazards are normally assigned Risk Assessment Code (RAC) 1, RAC 2, or RAC 3.

Risk Assessment Code (RAC)—An expression of the degree of risk associated with an occupational hazard that combines hazard severity and mishap probability into a single numeric identifier.

18 AFI32-10141 3 MARCH 2011

Attachment 2

FIRE SAFETY DEFICIENCY CODE DECISION MATRIX

Table A2.1. Fire Safety Deficiency Code Decision Matrix.

Rule If the deficiency is a result of then the FSD code is

1 failure to meet the minimum NFPA 101 requirements for an existing building occupancy 1 failure to meet a fire or life safety requirement of a UFC or other document for an existing building and not covered under Rule 1 any deficiency in fire safety features resulting from new construction which does not meet the minimum construction requirements of UFC 3-600-01, paragraph 1-3.2.1.

any deficiency in fire safety features which results from a modernization, renovation, repair, restoration, upgrade, or change of occupancy project which does not meet the minimum construction requirements of UFC 3-600-01, paragraphs 1-3.2.2 through 1-3.2.4.

any out-of-service or impaired means of egress feature required by NFPA 101 for an existing occupancy not corrected within 24 hours

6 any out-of-service or impaired means of egress feature and not covered under Rule 5 2 an out-of-service or impaired fire alarm and notification system required by NFPA 101 for an existing occupancy a facility fire alarm system which does not report fire alarm signals to the fire alarm receiving center or other constantly attended location operated by trained personnel and protecting any facility used for sleeping or command, communications and control (C ) facility (excludes battery-operated smoke detectors and similar alarms that are not part of the facility central fire alarm system)

9 an out-of-service fire alarm and notification system and not covered under Rules 7 and 8 2 a facility fire alarm which does not report fire alarm signals to the fire alarm receiving center or other constantly attended location operated by trained personnel and not covered under Rule 7

11 an out-of-service or impaired fire detection system required by NFPA 101 for an existing occupancy 1

12 an out-of-service or impaired fire detection system and not covered under Rule 11 2 an out-of-service or impaired fire suppression system required by NFPA 101 or UFC 3-600-01 for an existing occupancy

14 an out-of-service or impaired fire suppression system and not covered under Rule 13 2 any impairment which would prevent a fire suppression system, fire detection system or fire alarm/notification system from automatically responding to a fire event not covered by Rules 3, 7, 11, or 13 an air compressor or supplementary air supply either out of service or out of automatic service serving any type of dry-pipe or pre-action sprinkler system two (2) or more fire pumps either out of service or out of automatic service in a fire protection water pump system/facility required by NFPA 101 for an existing occupancy

18 a fire pump either out of service or out of automatic service and not covered under Rule 17 2 one (1) or more pressure booster fire pumps is either out of service or out of automatic service providing supplementary pressure to fire suppression systems required by NFPA 101 for an existing occupancy a fire protection system pressure maintenance (jockey) pump out of service, out of automatic-service, or constantly running

21 all other FSDs 3

AFI32-10141 3 MARCH 2011 19

Attachment 3

FIRE PROTECTION ENGINEERING ANALYSIS/REVIEW MATRIX

Table A3.1. Fire Protection Engineering Analysis/Review Matrix.

Rule If work involves And then the following is required and

1 a sprinkler system any of the following exist:

(a) providing a new or relocated point of connection to the water distribution system for installed water-based fire suppression systems. Connections must comply with

AWWA Manuals 14 and 31.

(b) determining the applicable IBC requirements and NFPA standards to be applied, or, in the case where no such standard exists, the engineering study, judgments, and/or performance-based analysis and conclusions.

(c) classifying room or area occupancy group.

(d) establishing the design approach (this includes system type, densities, device temperature rating, and spacing for each separate hazard occupancy).

(e) establishing the characteristics of water supply to be used, such as main size and location, whether it is dead-end or circulating; and if dead-end, the distance to the nearest circulating main, as well as its minimum duration and reliability for the most hydraulically demanding design area.

(f) evaluating when private or public water supplies are used, the flow test data, including date and time of test, who conducted test or supplied information, test elevation, static gauge pressure at no flow, flow rate with residual gauge pressure, hydrant butt coefficient, and location of test in relation to the hydraulic point of service.

(g) determining the valving and alarm requirements to minimize potential for impairments and unrecognized flow of water.

(h) designing to prevent microbial induced corrosion (MIC).

The engineer of record shall make reasonable efforts to identify water supplies that could lead to MIC. Such efforts may consist of discussions with the local water purveyor and/or fire official, familiarity with conditions in the local area, or laboratory testing of water supplies. When conditions are found that may result in MIC contamination of the fire protection piping, the engineer shall design corrective measures.

(i) determining required backflow prevention and metering specifications and details to meet local water purveyor requirements, including maximum allowable pressure drop.

(j) establishing the performance specifications of all yard and interior fire protection components.

analysis IAW UFC

3-600-01, paragraph

1-5 stamped / sealed / signed analysis and drawings.

2 a sprinkler system relocating, replacing, installing 10 or fewer sprinkler heads and Rule 1 does not apply analysis not required N/A

3 a sprinkler system relocating, replacing, installing 11 or more sprinkler heads and Rule 1 does not apply analysis IAW UFC

3-600-01, paragraph

1-4 documented with project file.

20 AFI32-10141 3 MARCH 2011

Rule If work involves And then the following is required and

4 a sprinkler system relocating, replacing, installing 50 or more sprinkler heads analysis IAW UFC

3-600-01, paragraph

1-5 stamped / sealed / signed analysis and drawings.

5 a detection and alarm system device relocating, replacing, installing 5 or fewer devices and/or appliances analysis not required N/A

6 a detection and alarm system relocating, replacing, installing 6 to 24 devices and/or appliances analysis IAW UFC

3-600-01, paragraph

1-4 documented with project file.

7 a detection and alarm system relocating, replacing, installing 25 or more devices and/or appliances analysis IAW UFC

3-600-01, paragraph

1-5 stamped / sealed / signed analysis and drawings.

8 a fire protection control panel

Relocating analysis not required N/A

9 a fire protection control panel replacing, or installing (and Rule 5 or 6 applies) analysis IAW UFC

3-600-01, paragraph

1-4 documented with project file.

10 a fire protection control panel replacing, or installing (and Rule 7 applies) analysis IAW UFC

3-600-01, paragraph

1-5 stamped / sealed / signed analysis and drawings.

11 a special fire suppression system (gaseous agents, dry chemical agents, carbon dioxide, etc.)

relocating, replacing, installing analysis IAW UFC

3-600-01, paragraph

1-5 stamped / sealed / signed analysis and drawings.

12 a wet chemical fire suppression system over cooking equipment relocating, replacing, installing analysis IAW UFC

3-600-01, paragraph

1-4 documented with project file.

13 changes to the interior building structure/layout less than 5% of the gross floor area is involved and the project does not add or move existing walls or change doors/openings analysis not required N/A

14 changes to the interior building structure/layout more than 5% of the gross floor area is involved or the project moves existing walls, or adds new walls or changes doors/openings analysis IAW UFC

3-600-01, paragraph

1-4 documented with project file.

AFI32-10141 3 MARCH 2011 21

then the following is required and

15 changes to the interior building structure/layout constructed through the S/R&M process analysis IAW UFC

3-600-01, paragraph

1-5 stamped / sealed / signed analysis and drawings.

16 changes to the interior building structure/layout constructed through the MCP process analysis IAW UFC

3-600-01, paragraph

1-5 stamped / sealed / signed analysis and drawings.

17 an addition to an existing building the original building and the adjacent building are not separated by a firewall meeting the requirements of the IBC or not all openings protected and the gross combined floor area is:

a) < 15,000 square ft for Type I and II construction; or

b) < 5,000 square ft for Type III, IV, and V construction analysis IAW UFC

3-600-01, paragraph

1-4 documented with project file.

18 an addition to an existing building the original building and the adjacent building are separated by a firewall meeting the requirements of the IBC with all openings protected and the gross combined floor area is:

a) > 15,000 square ft for Type I and II construction; or

b) > 5,000 square ft for Type III, IV, and V construction analysis IAW UFC

3-600-01, paragraph

1-4 documented with project file; FPE review not required.

19 an addition to an existing building the original building and the adjacent building are not separated by a firewall meeting the requirements of the IBC or not all openings protected and the gross combined floor area is:

a) > 15,000 square ft for Type I and II construction; or

b) > 5,000 square ft for Type III, IV, and V construction analysis IAW UFC

3-600-01, paragraph

1-5 stamped / sealed / signed analysis and drawings.

20 an addition to an existing building constructed through the MCP process analysis IAW UFC

3-600-01, paragraph

1-5 stamped / sealed / signed analysis and drawings.

21 a new building that is less than 3,000 square ft and does not involve any special occupancies listed in UFC 3-600-01, Chapter 6 analysis IAW UFC

3-600-01, paragraph

1-4 documented with project file.

22 a new building that is 3,000 square ft or greater analysis IAW UFC

3-600-01, paragraph

1-5 stamped / sealed / signed analysis and drawings.

23 a new building is any special occupancies specifically addressed in UFC 3-

600-01, Chapter 6 analysis IAW UFC

3-600-01, paragraph

1-5 stamped / sealed / signed analysis and…