Attachment-13-Scenario-2-FON.pdf

RFP Attachment 13

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFSC)

TINKER AIR FORCE BASE OKLAHOMA

This SCENARIO 2 Fair Opportunity Notice (FON) is fictional and provided as an attachment to Request For Proposals FA8108-14-R-0001. Response to this FON will be evaluated as specified in Sections L and M of the RFP, but WILL NOT result in a Task Order Award. Dates, locations, email addresses, and names are fictional and are used for evaluation purposes only.

15 JULY 2016

FROM: AFSC/PZIEA

7701 ARNOLD AVE, STE 200

TINKER AFB, OK 73145

SUBJECT: FAIR OPPORTUNITY NOTICE (FON) FOR CFT MAINTENANCE SUPPORT, US ARMY

PACIFIC FA8123-16-R-0015

GENERAL INFORMATION

1. Attached is the final PWS for a US Army Aviation field and sustainment maintenance task order. This effort will be awarded as a Firm Fixed Price (FFP), Time & Material (T&M) and Cost Reimbursable (CR) task order. Per the terms of the basic contract, a proposal in response to this Fair Opportunity Notice (FON) is optional, at this time. Please note the Contracting Officer may re-issue this FON with a required response at a later date. The Government distributed a draft Performance Work Statement (PWS) on 22 June 2016 to each offeror to provide Contractors an opportunity to ask questions about the requirement or pricing methodology. The Government issued responses to those questions on 01 July 2016.

2. A draft Quality Assurance Surveillance Plan (QASP) is attached. A final QASP will be provided for the successful Offeror signature prior to task order award.

3. The notional period of performance is 1 Nov 16 – 31 Oct 17 for a basic period. The transition period is anticipated to be 60 days prior to task order period of performance start. The incumbent contractor is LMILII, Inc.

4. Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

FON INSTRUCTIONS TO OFFERORS

5. For this FON proposal, all offerors shall follow all provisions of FAR 52.215-1 – “Instructions to

Offerors – Competitive Acquisitions” except FAR 52.215-1(c)(1),(2) and (4), and FAR 52.215-1(f)(5),

(6) and (9), and Clause H-1 “Criteria for Issuing Task Orders/Fair Opportunity Notices” of the basic contract. In addition to these provisions, all offerors shall follow all additional instructions dictated in this FON to include all PCO notes herein.

6. An offeror may submit a modification to their proposal at any time before the closing date and time stated in Paragraph 7 or in response to a FON amendment(s). Should an offeror assert a “mistake” in a proposal after the closing date and time of this FON or FON amendment(s), the Government will follow the procedures outlined in FAR 14.405 and 14.407.

7. Proposals must be received in this office no later than 1600 hours CST on 15 August 2016.

Proposals shall be submitted electronically. The attached Pricing Workbook titled Pricing Matrix, the Transition Plan (paragraph 11), the Management Plan (paragraph 9), the Quality Control Plan (paragraph 12), and a signed cover letter must be received in the inbox, contractingofficer@usafb.123 by 1600 hours CST, 15 August 2016.Do not submit the proposal to the COR at the site location.

8. An offeror’s proposal shall be good for 90 days from the closing date and time stated in Paragraph 7 above.

9. Each offeror shall submit a Management Plan for this effort. This plan shall be incorporated into the resultant task order. The Management Plan shall be submitted in Word or PDF format. At the time of task order award, any proposal that does not contain a Management Plan will be ineligible for award.

Each Offeror is required to determine and staff adequate Full Time Equivalent supervision at each task order site IAW the PWS and special clause H-1 for this requirement. Each Offeror’s Management Plan shall define and provide an approach which explains and quantifies proposed on site supervision (indirect) as well as utilization of team leads (direct) for each site for this specific requirement. Each Task Order site is to have at least one indirect oversight supervisor dedicated to this task order only. At the time of task order award, any Management Plan that fails to explain AND quantify the proposed full-time, on site supervision (indirect) as well as proposed utilization of team leads (direct) for each site for this specific requirement, and/or proposes a supervisor to employee ratio of greater than 1:30 will be ineligible

10. This task order will utilize a FFP transition CLIN. All anticipated transition costs must be separately proposed under CLIN 0010. Transition costs WILL be evaluated as part of the total evaluated price of this task order.

11. Each offeror shall submit a Transition Plan for this effort. The Transition Plan shall be submitted in

Word or PDF format. At the time of task order award, any proposal that does not contain a Transition Plan will be ineligible for award.

To achieve the required team complement by day 1 of Task Order Period of Performance start as specified in Attachment A of the PWS, the Contractor shall provide a time-phased transition plan, IAW PWS paragraph 6.6. Additionally, this transition plan must include a Basis of Estimate for transition costs regardless of the proposed transition price.

Note: Historically, this tasking has had difficult to fill positions due to location, skill required, or both.

12. Each offeror shall submit a Quality Control Plan for this effort. The Quality Control Plan shall be submitted in Word or PDF format. At the time of task order award, any proposal that does not contain a Quality Control Plan will be ineligible for award.

To ensure quality service is maintained throughout the life of the task order, the Contractor shall provide a quality control plan (QCP) IAW PWS paragraph 6.8.

13. The Management Plan [Section L 4.2.6b], the Transition Plan [Section L 4.2.6a], and the Quality Control Plan [Section L 4.2.6d] combined shall be no more than 10 pages. The Quality Control Plan shall be no more than three pages of the 10 total pages.

14. The Government requires a Full Time Equivalent (FTE) 1,920 hours for each skill set provided in the attached pricing workbook. Listed on the pricing spreadsheets, as well as Section 8.0 of the PWS, are the total skills the Government identified as required to adequately support historical and mailto:Jeffrey.Wyatt@tinker.af.mil mailto:Jeffrey.Wyatt@tinker.af.mil anticipated workload described in the attached PWS. At the time of task order award, any proposal that does not meet the minimum manning levels for the FFP CLIN(s) will be ineligible

15. Offeror’s shall use Contract Field Team, Nationwide Wage Determination, 99-0316, Revision 39 in developing their proposals.

16. Offerors shall propose IAW basic contract NTEs for the Basic Year of this task order. At the time of task order award, any price proposal that contains any rates that exceed basic contract NTEs for any period will be ineligible for award.

17. Each offeror is required to propose an hourly rate for ALL skills and categories for ALL shifts on the attached Pricing Spreadsheet. At the time of task order award, any proposal that does not contain proposed hourly rates for ALL skills and categories for ALL shifts will ineligible for award.

18. CDRLs required for this task order shall not be priced separately.

19. It is the Offeror’s responsibility to be aware of and follow all theater/country clearance requirements, medical requirements, Status of Forces agreements, foreign tax implications, etc. All cost impacts shall be included in the Offeror’s rates.

20. Each offeror shall submit the attached pricing sheet workbook in Excel format only. Offerors may

NOT utilize their own format to respond to the pricing requirement. Complete ONLY the shaded light-green areas of attached pricing sheet workbook. Formulas are included for calculations, however offerors are required to check accuracy of all calculations. All proposed rates/prices shall contain no more than two decimal places. At the time of task order award, any price proposal that contains rates/prices with more than two decimal places will be ineligible for award.

21. The Total Evaluated Price is calculated automatically. Each individual tab (labeled by CLIN description: FFP, Surge, T&M, and Transition-In) in the pricing sheet workbook will calculate the total price automatically for an individual CLIN using formula operations built into the excel spreadsheet and explained below in paragraphs (a) – (e).

a. FFP Tab

Total Straight Time Price (CLIN 0001—Column I) calculation:

(FFP MTC + Proposed Additional Manning) (Column F) x Proposed Rate (Column G) x Estimated

Straight Time Hours (Column H) = Total Straight Time Price (CLIN 0001) (Column I)

Note that proposing more than the minimum number FTE amount (Column E) will automatically increase Total Manning (Column D + E = Column F). A proposed increase in manning will increase Total FFP Price for that line item and CLIN total. Contractor is not required to propose additional manning.

Total Over Time Price (CLIN 0002—Column L) calculation:

Proposed Over Time Hourly Rate (Column J) x Estimated Overtime Hours (Column KL) = Total Overtime Price (CLIN 0002) (Column L)

Column I and Column L are totaled downward; this figure is transferred to the Summary Tab, Column

D.

b. Surge Tab

Total Evaluated Surge (CLIN 0003—Column F) calculation:

Proposed Surge Rate (Column D) x Estimated Surge Hours (Column E) = Total Evaluated Surge (CLIN 0003) (Column F)

Column F is totaled downward; this figure is transferred to the Summary Tab, Column D.

c. T & M Tab

Total Straight Time Price (CLIN 0006—Column G) calculation:

Estimated Manning (Column D) x Proposed Rate (Column E) x Estimated Straight Time Hours

(Column F) = Total Estimated Straight Time Price (CLIN 0006) (Column G)

Total Over Time Price (CLIN 0007—Column J) calculation:

Proposed Over Time Hourly Rate (Column H) x Estimated Overtime Hours (Column I) = Total

Estimated Overtime Price (CLIN 0007) (Column J)

Column G and Column J are totaled downward; this figure is transferred to the Summary Tab, Column D.

d. Transition Tab

Transition (CLIN 0010—Column C) is calculated by totalling all listed costs.

The total from Column C is transferred to the Summary Tab, Column D.

e. Summary Page Tab displays in Column D each CLIN Total from the individual workbook spreadsheets. Column D is then added downward to equal the Total Evaluated Price.

22. Cost Reimbursable (CLIN 0005 and CLIN 0009) will be utilized for Travel (TDY) and CAP/CAS associated with the FFP CLINs. These CLINs will not be used in developing the TEP for evaluation.

FON EVALUATION CRITERIA

23. This is a full and open FON utilizing alternative source selection criteria in accordance with special clause H-1, “Criteria for Issuing Task Orders/Fair Opportunity Notices”. The Government intends to award one task order to the offeror with the lowest Total Evaluated Price otherwise eligible for award.

To be eligible at the time of task order award, an offeror must propose the following:

a. A Management Plan that includes a minimum management to employee ration of 1:30 IAW paragraph 9 above

b. A minimum team complement IAW paragraph 14 above

c. A Pricing Sheet Workbook with all proposed rates/prices containing no more than two decimal places IAW paragraph 20 above, and proposed IAW the offeror’s basic contract NTEs as IAW paragraph 16 above

d. A Pricing Sheet Workbook proposed with hourly rates for ALL skills and categories IAW paragraph 17 above

e. A Transition Plan that includes a time-phased approach for meeting all of the applicable transition elements IAW PWS paragraph 6.6. Additionally, this Transition Plan must include a Basis of Estimate for transition costs regardless of the proposed transition price IAW paragraph 11 above

f. A Quality Control Plan IAW paragraph 12 above

24. The evaluation will be conducted as follows: First, award eligibility will be determined for all offerors.

Second, all eligible offeror’s proposals will be listed by Total Evaluated Price from lowest to highest price. Award will be made to the offeror with the lowest Total Evaluated Price otherwise eligible for award.

25. The Government anticipates awarding a task order using FFP, T&M and CR CLINs. IAW FAR

52.215-1, the Government expects to award without discussions; offerors are highly encouraged to submit their best offer in their initial proposal.

26. The Government will not accept any response which is based upon conditions which may change the Offerors total proposed price after award.

27. Please direct any questions regarding this FON to the undersigned at contractingofficer@usafb.123 or by phone at 739-5496. Closing date for this proposal is 15 August 2016 1600 CST.

Steven Whatsit Contracting Officer Contract Field Teams

Attachments:

Pricing Sheet Workbook

PWS

QASP (Not attached for this scenario) NWD Rev 39 (Not attached for this scenario. Use NWD for RFP FA8104-14-R-0001) RFP FA1234-16-R-0078 (Not attached for this scenario) mailto:contracting mailto:contracting