Exhibit_A_-_Addendums_-1_and_-2_(Revised_8_May_19).pdf

Addendum to FAR 52.212-1 1

1. Program Structure and Purpose 3

1.1 The purpose of this solicitation is to acquire Expeditionary Contingency Medical Materiel (ECMM) 5

Services for the United States Air Force (USAF) installations within the Continental United States 6

(CONUS) and Outside the Continental United States (OCONUS). This project is an acquisition of 7 operational and support services, medical logistics, supply chain management and Biomedical Equipment 8

Repair and Maintenance practices. Within the context of this acquisition, ECMM services consist of: 9

Assembly of ECMM assets 10

Refurbishment of ECMM assets 11

Maintenance & Repair of ECMM assets 12

Alterations/Modernizations of ECMM assets 13

Re-supply of ECMM assets 14

Distribution on a global scale of ECMM assets 15

Inventory management of all processes of ECMM assets 16

1.2 One source selection will be conducted under Federal Acquisition Regulation (FAR) Part 12, 18

Acquisition of Commercial Items, in conjunction with selected procedures from FAR Part 15, Contracting 19 by Negotiation. This acquisition will utilize the Tradeoff Source Selection Process in accordance with 20

(IAW) FAR 15.101-1, Tradeoff Process and FAR 15.3, Source Selection, as supplemented by the Defense 21

Federal Acquisition Regulation Supplement (DFARS) and the Air Force Federal Acquisition Regulation 22

Supplement (AFFARS), to make an integrated assessment for a best value tradeoff award decision. The 23 source selection will result in the Government awarding a single award contract. The contract will have a 24 five year period of performance, consisting of one base year with four one-year option periods and one 25 six-month extension IAW FAR 52.217-8. 26

1.3 This acquisition will be set-aside 100% for Service Disabled Veteran Owned Small Business 28

(SDVOSB) concerns/firms. To be considered a SDVOSB Offeror, the firm must be an eligible 29 participant in the SDVOSB program as of the date the Request for Proposal (RFP) closes, and must be 30 approved as a SDVOSB at the time of award. FAR 52.219-27 Notice of Small Business Set-Aside 31

(DEVIATION 2019-O0003) is applicable to this solicitation. 32

2. Coverage 34

2.1 This acquisition covers all ECMM requirements within the CONUS and OCONUS. See Exhibit C: 36

Locations for a list of ECMM Military Treatment Facilities (MTF) and Consolidated Storage and 37

Deployment Centers (CSDC) applicable locations. 38

3. General Proposal Instructions 40

3.1 This section provides general guidance for preparing proposals. Section 4.0 will provide specific 42 instructions on the format and content of the proposal. The Offeror’s proposal must include all data and 43 information requested and must be submitted IAW these instructions. Any Offeror who submits an 44 incomplete proposal package may be considered ineligible for award. The Offeror shall be compliant 45 with the requirements as stated in this RFP and its attachments. Proposal preparation instructions can be 46 found in FAR 52.212-1, Instructions to Offerors – Commercial Items, and the Addendum to FAR 52.212-47

1, and evaluation procedures can be found in FAR 52.212-2, Evaluation – Commercial Items, and the 48

Addendum to FAR 52.212-2. Non-conformance with the instructions may result in an unfavorable 49 proposal evaluation. 50

3.1.1 The Government reserves the right to revise or amend information contained within this RFP to 52 include all attachments prior to the proposal due date and time. Such revisions or amendments will be 53 communicated via the Federal Business Opportunities (FBO) website (https://www.fbo.gov) with the 54 original RFP posting. Such amendments may result in the proposal due date and time being extended, in 55 which case the FBO RFP posting will be updated to enable Offerors time for proposal revisions. Offerors 56 will be required to acknowledge all amendments with their proposal submission. 57

3.1.2 Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under 59 this solicitation until funds are available. The Government reserves the right to cancel this solicitation, 60 either before or after the closing date. In the event the Government cancels this solicitation, the 61

Government has no obligation to reimburse an Offeror for any costs. 62

3.2 Proposal Submission. 64

3.2.1 The proposal shall be clear, concise, and sufficient in details for effective evaluation and 66 substantiation of the validity of stated claims. The proposal should not simply rephrase or restate the 67

Government's requirements, but rather, shall provide convincing rationale to address how the Offeror 68 intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of 69 their facilities and experience and will base its evaluation on the information presented in the Offeror’s 70 proposal. 71

3.2.2 Proposal submission shall be in two formats: a paper (hard) copy and an electronic copy. The 73 proposal submission shall include the following volumes: Volume I for Contract Information, Volume II 74 for Technical, Volume III for Past Performance, and Volume IV for Price. The proposal shall be 75 accompanied by a complete and signed Proposal Cover Sheet (see RFP Attachment 1: Proposal Cover 76

Sheet) to be included in Volume I (see Section 5.2.1 below). 77

3.2.2.1 Paper Copy Proposal Submission: The paper copy proposal submission (one copy) shall be 79 submitted in one three-ring binder that includes Volumes I through IV. The volumes should be 80 separated by tabs, and the content of each volume should be separated by tabs/subtabs or otherwise 81 allow for easy distinction. The paper copy proposal submission shall be delivered (mailed or hand-82 carried) to the Contracting Office listed below and must be received by the proposal due date and time 83 as listed on page 1 of the RFP Standard Form 1449, Block 8. The outside envelope/container shall be 84 marked with the words “PROPOSAL ENCLOSED” and the RFP number as listed on page 1 of the 85

RFP Standard Form 1449, Block 5. The Contracting Office is located on a secure military installation 86 so appropriate arrangements are required to access the facility with enough time to meet proposal 87 deadlines, and it is the Offeror’s responsibility to make those arrangements to assure meeting proposal 88 deadlines. Offerors who use regular mail to submit proposals to Wright-Patterson Air Force Base 89

(AFB), OH should allow additional time for delivery due to security screening on packages that may 90 be conducted at the Wright-Patterson AFB mail processing facility. Proposals received after the 91 specified due date and time will be considered late proposals and handled IAW FAR 15.208(b)(1). 92

AFICA 771 ESS/EGB 95

Attention: JoAnn Parks 96

1940 Allbrook Drive, Building 1, Room 300 97

Wright-Patterson AFB, OH 45433 98

Subject: FA8003-19-R-A002 Expeditionary/Contingency Medical Materiel 99

3.2.2.2 Electronic Copy Proposal Submission: The electronic copy proposal submission shall be 101 submitted via AMRDEC SAFE. To send files, access https://safe.amrdec.army.mil/safe. Select 102

“Click Here” under the “Non-CAC Users” (i.e. Guest) option. Once the page redirects to the 103 package upload form, fill in all the required input fields: Your Name; Your Email Address; Confirm 104

Your Email Address; Description of File(s); File(s) - Click the “Browse” button to select your file(s) 105

(you may add up to 25 files per package, so long as the total file size does not exceed 2GB); Deletion 106

Date - Select a date two weeks (14 days) from today for the package to be deleted from AMRDEC 107

SAFE; and Email addresses to give access to - enter AFICA.ECMM.Project@us.af.mil and 108 joann.parks@us.af.mil, then click “Add”. Under email settings, select “Encrypt email message when 109 possible”, “Notify me when files are downloaded (You (the sender) will receive a notification via 110 email when a recipient downloads the package), and “Require CAC for pick-up (so that recipients 111 have to log in with a CAC to download the files). Click the “Upload” button to upload the files and 112 submit the package. You will need to check your email to verify your email address before the 113 recipients will be notified. After the package has been uploaded and verified, each recipient will 114 receive a link to the package download page as well as a password. These passwords are unique for 115 each recipient (not the package), and will be disabled once AMRDEC SAFE detects that the user 116 successfully downloaded each file within the package. Forwarding recipient and sender notification 117 emails to anyone except the AMRDEC SAFE Team is strictly forbidden. For complete instructions 118 on sending files via AMRDEC SAFE, please refer to https://safe.amrdec.army.mil/safe/guide.aspx. 119

NOTE: AMRDEC specifically prohibits transmission of PII and PHI; therefore, Offerors are 120 instructed to submit all proposal requirements EXCEPT for the name and social security information 121 required in the Addendum to FAR 52.212-1, Section 5.3.3.2. This requirement will be met via 122 submission of the paper copy. 123

3.2.2.2.1 The content and page size of electronic copies must be identical to the paper copies. In 125 the event there is a discrepancy between the paper and electronic copy, the paper copy will 126 supersede all other copies. Indicate in each file name the volume number and title, and use 127 separate files to permit rapid location of all portions, including subfactors, required plans, 128 exhibits, appendices, and attachments, if any. The electronic copies shall be submitted in a 129 format readable by (2007, 2010, or later versions of) Microsoft (MS) Word, MS Excel, or Adobe 130

Portable Documentation Format (PDF). When creating Adobe Portable Documentation Format 131

(PDF) files, the Offeror shall create the file to enable search and copy functions. Macros or 132 other embedded objects or features will be disabled as part of regular security precautions. 133

3.2.2.2.2 All MS Excel electronic copies shall be submitted in MS Excel format (unaltered) as 135 provided by this RFP. The Offeror shall not include any formulas or links beyond what is 136 included in the provided format. 137

3.2.2.2.3 The electronic proposal submission via email shall be received by the proposal due 139 date and time as listed on page 1 of the RFP Standard Form 1449, Block 8. An electronic copy 140 alone will not satisfy the paper copy submission requirements. 141

3.2.3 All text shall be Times New Roman font, size 12, single-spaced, on 8½” x 11” paper (except as 143 specifically noted in this Section). Within each volume, pages shall be numbered consecutively. A page 144 printed on both sides shall be counted as two pages. 11” x 17” sized fold out pages may be used for 145 tables, charts, graphs, or pictures that cannot be legibly presented on 8½” x 11” paper. Foldout pages 146 https://safe.amrdec.army.mil/safe mailto:AFICA.ECMM.Project@us.af.mil mailto:joann.parks@us.af.mil https://safe.amrdec.army.mil/safe/guide.aspx shall fold entirely within the volume, and shall fold so that the Government can read and evaluate them 147 without removal from the proposal binder. Any 11” x 17” document will be considered a two-sheet 148 equivalent (with regards to page count limitations). An 11” x 17” page printed on both sides shall be 149 counted as four pages. Graphic presentations, including tables, are subject to the same font size and 150 spacing requirements, and shall have spacing and text that is legible. 151

3.2.4 IAW FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all 153 unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies 154 of such unsuccessful proposals. 155

3.3 The Government plans to use the Government-owned software, EZ Source, for proposal evaluations. 157

The software administration for EZ Source is provided by Array Information Technologies. 158

Representatives from Array Information Technologies may have exposure to Offerors’ proposals, but will 159 not be providing advice on the merits of any proposal. Employees from Array Information Technologies 160 who may have exposure to proposals have executed Non-Disclosure Agreements (NDAs). These NDAs 161 are available for review upon request. The exclusive responsibility for source selection will reside with 162 the Government. Any objection shall be provided in writing prior to the date set for receipt of proposals 163 and shall include a detailed statement of the basis for the objection. Proprietary information submitted in 164 response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 165 of the Office of Procurement Policy Act as amended (41 U.S.C. 423) and implemented in the FAR. 166

Representatives from Array Information Technologies are bound contractually by organizational conflict 167 of interest and disclosure clauses with respect to proprietary information. 168

3.4 The Government intends to evaluate proposals and award contracts without discussions with Offerors 170

(except clarifications as described in FAR 15.306(a)); therefore, the Offeror’s initial proposal should 171 contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right 172 to conduct discussions if the Contracting Officer (CO) later determines them to be in the Government’s 173 best interests. 174

3.5 The CO will promptly notify Offerors of any decision to exclude them from the competition IAW 176

FAR 15.503(a)(1). Upon notification of exclusion, an Offeror may request and receive a debriefing IAW 177 the requirements of FAR 15.505 or 15.506, as applicable. Debriefings will be conducted IAW FAR 178

15.505 or 15.506. 179

3.6 The CO listed below is the primary CO for this acquisition and the sole point of contact (POC) for this 181 acquisition. Offerors must submit questions or concerns in writing via email by the date specified on the 182

FBO posting to the CO listed below with the solicitation number (FA8003-19-R-A002) as the subject of 183 the email. If the Offeror believes that the requirements in these instructions contain an error, omission, or 184 are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale 185 as well as the remedies the Offeror is asking the CO to consider as related to the error or omission. 186

Contracting Officer: 188

JoAnn Parks 189

AFICA 771 ESS/EGB 190

Email: joann.parks@us.af.mil 191

4. Specific Proposal Instructions 193 mailto:joann.parks@us.af.mil

4.1 The Offeror shall prepare the proposal as set forth in Table 1 – Proposal Organization below. The 195 titles and contents of the volumes shall be as defined in this table, all of which shall be within the required 196 page limitation and with the number of copies as specified. 197

4.2 Page limitations shall be treated as maximums as indicated in Table 1 below. If exceeded, the excess 199 pages will not be read or considered in the evaluation of the proposal. For the Past Performance Volume, 200 any submission in excess of the limit will not be considered and only the first five (5) efforts/contracts 201 provided in Volume III will be evaluated. Page limitations may also be placed on responses to Evaluation 202

Notices (ENs), and will be specified in the letters forwarding the ENs to the Offerors. Each page of the 203 proposal shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, 204 glossaries, and those noted in Table 1 as unlimited. 205

4.3 Each page containing proprietary information should be so marked. 207

4.4 Each page should contain the following legend at the bottom of each sheet: 209

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104 211

FOR OFFICIAL USE ONLY 212

5. Content of Proposal Volumes 217

Table 1 – Proposal Organization

ELEMENT 52.212-1 REF. 52.212-2 REF. TITLE

MAXIMUM #

PAGES

VOLUME I

5.2 4.1 CONTRACT INFORMATION

5.2.1 4.1.2.1 Tab 1: Proposal Cover Sheet 1

5.2.2 4.1.2.2 Tab 2: Table of Contents No Limit

5.2.3 4.1.2.3 Tab 3: Proposal Validity 1

5.2.4 4.1.2.4 Tab 4: Standard Form (SF) 1449

No Limit (in Its

Entirety minus attachments)

5.2.5 4.1.2.5 Tab 5: Joint Venture Agreements No Limit

5.2.6 4.1.2.6 Tab 6: Mission-Essential Contractor Services Plan 4

5.2.7 4.1.2.7 Tab 7: Cross-reference Matrix No Limit

VOLUME II

5.3 4.2 TECHNICAL

5.3.2 4.2.2.1 Tab 1: Performance Work Statement (PWS) 50

5.3.3.1 4.2.2.2.1 Tab 2: Key Personnel Letters of Intent 14

5.3.3.1.4 4.2.2.2.1.1 Tab 3: Top Secret Clearances 4

5.3.3.2 4.2.2.2.3 Tab 4: Staffing Plan 20

VOLUME III

5.4 4.3 PAST PERFORMANCE

5.4.1 4.3.1.3 Project Submissions 5 Completed

Project

Submissions

5.4.2 4.3.1.3 Past Performance Information Sheets

5 Completed Past

Performance

Information

Sheets

VOLUME IV

5.5 4.4 PRICE

5.5.1 4.4.1 Pricing Matrix No Limit (in Its

Entirety)

5.5.1 4.4.1.1 Travel Worksheets

5.1 The information requested in the following four (4) volumes will be evaluated IAW the evaluation 219 criteria listed in the Addendum to FAR 52.212-2, Evaluation – Commercial Items. 220

5.2 Volume I: Contract Information 222

5.2.1 Proposal Cover Sheet: The Proposal Cover Sheet (RFP Attachment 1: Proposal Cover Sheet) 224 shall be included as the first page of Volume I. Offerors shall provide information regarding the Offeror’s 225 company and business size, to include the name/title and contact information of the POC authorized to 226 certify information within the Offeror’s proposal. Offerors shall provide the company/division’s mailing 227 address, Commercial and Government Entity (CAGE) Code, Dun and Bradstreet (DUNS) Number, and 228

Tax Identification Number (TIN), among other information. The cover sheet/worksheet requires a 229 signature (in blue or black ink) prior to submission with the Offeror’s proposal. The Offeror should defer 230 to the “Instructions” at the top of RFP Attachment 1: Proposal Cover Sheet for specific instructions on 231 how to fill out the required information on the cover sheet/worksheet. 232

5.2.2 Table of Contents: The Table of Contents shall contain detailed information for all volumes. All 234 volumes shall be delineated by a tab or other equivalent marker. The Table of Contents will not count 235 against page limitations. 236

5.2.3 Proposal Validity: The Offeror shall provide a statement that the proposal and prices are valid and 238 will remain in effect for 180 calendar days after the RFP closing date as indicated on the SF 1449. 239

5.2.4 Completed and Signed Standard Form (SF) 1449: Within the SF 1449, Solicitation/Offer/Award, the 241

Offeror shall complete required fill-ins, specifically any FAR provisions in which the Offeror has not provided a 242 response/certification within their System for Award Management (SAM) representations and certifications, e.g. 243 FAR 52.212-3, DFARS 252.209-7998, and DFARS 252.209-7999. The Offeror shall also complete Blocks 12, 244 17a, 30a, 30b, and 30c and provide a signature in Block 30a of the SF 1449. By completing these blocks of the SF 245 1449, the Offeror accedes to the contract terms and conditions as written in the RFP. The Offeror shall submit a 246 completed copy of the SF 1449 in its entirety. 247

5.2.5 Joint Venture Agreements: Offerors contemplating a Joint Venture on this project must advise their 249 assigned Small Business Administration (SBA) Business Opportunity Specialist (BOS) and submit evidence of the 250 submitted application with their proposal. It is recommended that the agreement be submitted to your BOS as soon 251 as practicable to ensure compliance with established SBA regulations. Corrections and/or changes required can be 252 made only when your BOS has had adequate time for a thorough review. The written joint venture agreement must 253 be received by the Contracting Office prior to the proposal due date as it is used to assist the Government’s past 254 performance team. If the Offeror is selected for award, the Offeror must complete the written joint venture 255 approval by the SBA before the award of any resulting contract. 256

5.2.6 Mission-Essential Contractor Services Plan: IAW Defense Federal Acquisition Regulation 258

Supplement (DFARS) Provision 252.237-7024, Notice of Continuation of Essential Contractor Services, 259 the Offeror shall provide with its offer a written plan describing how it will continue to perform the 260 essential Contractor services (as listed in RFP Attachment 15: Mission-Essential Contractor Services 261

Designation dated 13 March 2018) during periods of crisis. IAW DFARS Clause 252.237-7023, 262

Continuation of Essential Contractor Services, the Offeror shall perform mission-essential Contractor 263 services, when directed by a Contracting Officer, IAW its Mission-Essential Contractor Services Plan. 264

The Offeror may use the template provided at RFP Attachment 9: Mission-Essential Contractor Services 265

Plan Template or their own template, as long as the Plan addresses (at a minimum) the elements stated in 266

DFARS Provision 252.237-7024. 267

5.2.7 Cross-Reference Matrix: The Offeror shall fill out a cross reference matrix (see RFP Attachment 269

7: Cross-reference Matrix) indicating where in its proposal the information can be found as it relates to 270 the RFP. The cross reference matrix will be utilized as a tool to show critical interrelationships and 271 dependencies among the Statement of Objectives (SOO), the Contract Line Item Number (CLIN), the 272

Contract Data Requirements List (CDRL), FAR 52.212-1 and Addendum to 52.212-1 (Instructions to 273

Offerors- Commercial Items), and FAR 52.212-2 and Addendum to 52.212-2 (Evaluation – Commercial 274

Items). The cross reference matrix will help an Offeror ensure it has responded to all the evaluation 275 criteria and proposal submittal requirements identified in the solicitation. If the matrix conflicts with any 276 other requirement, direction, or provision of this solicitation, the other reference shall take precedence 277 over the matrix. Additionally, to the extent the matrix discloses details as to the manner by which the 278

Government intends to evaluate the Offeror’s proposals for award, evaluation references in the matrix are 279 for informational purposes only, and the Government shall be obligated to evaluate proposals solely in 280 conformance with FAR 52.212-2 and Addendum to 52.212-2 of the solicitation. 281

5.3 Volume II: Technical 283

5.3.1 Technical Proposal: The technical proposal shall be specific and complete. Legibility, clarity, and 285 coherence are very important. Responses will be evaluated as defined in FAR 52.212-2, Evaluation – 286

Commercial Items, and the Addendum to FAR 52.212-2. Using the instructions below, provide the 287 specific methodology used for accomplishing/satisfying each of the two technical subfactors. All 288 requirements specified in the RFP are mandatory. By submission of the proposal, Offerors are 289 representing that their firm will perform all the requirements specified in the RFP. Do not merely 290 reiterate the objectives or reformulate the requirements specified in the RFP. Commercials, elaborate 291 brochures, or advertisements are unnecessary and will not be evaluated. The technical proposal, including 292 its subfactors, shall not make any reference to cost or pricing information. 293

5.3.2 Technical Subfactor 1 - Performance Work Statement (PWS): The Offeror must provide a PWS 295 that addresses all the requirements addressed in the Government’s SOO (See RFP Attachment 2: SOO). 296

The Offeror shall utilize the PWS template that is provided in the RFP (See RFP Attachment 3: PWS 297

Template). The Offeror shall submit at completed Cross Reference Matrix that identifies where the SOO 298 requirements are located in the Offeror’s PWS. The Cross Reference Matrix can be found at RFP 299

Attachment 7: Cross-reference Matrix. 300

5.3.3 Technical Subfactor 2 - Program Management Plan: For evaluation purposes, the Program 302

Management Subfactor consists of two items entitled: (1) Letters of Intent for Key Personnel (including 303

TS positions for JANUS); and (2) Staffing Plan. The Offeror’s Program Management submission shall 304 incorporate each of the two items demonstrating how it will meet the program requirements IAW SOO. 305

These items will be used as an integrated assessment and must show consistency from one item to 306 another. 307

5.3.3.1 Key Personnel Letters of Intent. The Offeror must provide signed Letters of Intent for the 309

Key Personnel identified in section 5.3.3.1.1 below. 310

5.3.3.1.1 Key Personnel: 312

Program Manager 313

Medical Materiel Specialist (Level III) – JANUS TS Positions 314

2 Medical Materiel Specialist (Level II) – JANUS TS Positions 315

BMET (Level III) 316

BMET (Level II) – JANUS TS Position 317

Transportation Management Specialist 318

5.3.3.1.2 Each Letter of Intent shall be no longer than two pages in length. Letters submitted by 320 the Offeror should clearly outline how the proposed personnel meets or exceeds the experience 321 required by the RFP. 322

5.3.3.1.3 The Offeror must propose the labor categories listed above as key personnel. If the 324

Offeror chooses to propose alternative labor categories for non-key personnel, the Offeror shall 325 discuss which proposed alternative labor categories differ from the Governments suggested non-326 key personnel labor categories. The Offeror shall clearly show the link between the Offeror’s 327 proposed alternative labor categories and which Government suggested labor categories the 328 proposed alternative position replaced. 329

5.3.3.2 Top Secret Clearances. The Offeror shall describe how they will meet the requirement to 331 have the following personnel hold a FINAL Top Secret clearance by the contract start date based on a 332

Single Scope Background Investigation (SSBI) or SSBI-Periodic Review (PR). The Government will 333 also accept T5, T5R and Continuous evaluation candidates. Additionally, to fulfill this requirement, 334 the Offeror shall provide the names and social security numbers of the four (4) personnel listed in 335

Table 2 whose Top Secret Clearance information can be verified in the Joint Personnel Adjudication 336

System (JPAS). 337

Table 2 – Top Secret Clearance Positions 339

Position

Minimum # of

Clearances

Required

Clearance Type

Basis of Clearance

JANUS Medical Materiel

Specialist

Skill Level III

Top Secret

SSBI, SSBI-PR, T5, T5R, or

Continuous Evaluation

Candidates

JANUS Medical Materiel

Specialists Skill Level II

2 Top Secret SSBI, SSBI-PR, T5, T5R, or

Continuous Evaluation

Candidates

JANUS BMET

Skill Level II

1 Top Secret SSBI, SSBI-PR, T5, T5R, or

Continuous Evaluation

Candidates

5.3.3.3 Staffing Plan. The Offeror’s staffing plan must address the Offeror’s: 341

5.3.3.3.1 Subcontractor Teaming Arrangements. The Offeror shall describe how it plans to 342 self-perform or subcontract the work required in the SOO. The definition of “self-perform” is 343 work under the scope of this effort conducted by the Offeror’s own labor force (employees on 344 the Offeror’s payroll). The definition of “subcontract” is work under the scope of this effort 345 conducted by an entity other than the Offeror to satisfy the Offeror’s contractual responsibilities 346 with the Government. The Offeror must indicate which tasks will be self-performed and which 347 tasks will be subcontracted. The Offeror agrees in writing that in performance of the contract, at 348 least 50% of the cost of contract performance incurred for personnel shall be expended for 349 employees of the concern IAW FAR 52.219-14 Class Deviation 2019-O0003 (dtd 12/3/18)—350

Limitations on Subcontracting for Small Business. 351

5.3.3.3.1.1 The offeror shall submit, in writing, a statement signed by an authorized 353 company representative that the company will comply with FAR 52.219-14 Class 354

Deviation 2019-O0003 (dtd 12/3/18)—Limitations on Subcontracting for Small 355

Business. 356

5.3.3.3.1.2 For those tasks that the Offeror may potentially subcontract, the Offeror must 358 also identify the potential subcontractors (by name) that it intends to use to complete 359 those tasks. At the time of award but before work commences, all required certifications 360 or other technical requirements for the Contractor or subcontractors must be met. 361

5.3.3.3.1.3 The definition of “self-perform” is work under the scope of this effort 363 conducted by the Offeror’s own labor force (employees on the Offeror’s payroll). In the 364 case of a Joint Venture, the labor force can be from any of the companies that comprise 365 the Joint Venture. 366

5.3.3.3.1.4 The definition of “subcontract” is work under the scope of this effort 368 conducted by an entity other than the Offeror to satisfy the Offeror’s contractual 369 responsibilities with the Government. 370

5.3.3.2.2 Staffing Development Approach, to include: 372

5.3.3.2.2.1 General staffing approach for utilization of the Offeror’s personnel resources 374 that demonstrates an understanding of the skill sets and qualifications required to 375 successfully accomplish the level of effort set forth in the RFP; 376

5.3.3.2.2.2 Approach for recruiting, development, and retention that demonstrates the 378

Offeror’s plan to minimize staff turnover. 379

Note: The Staffing Plan provided as part of the Offeror’s proposal is for evaluation purposes 381 only. The final Staffing Plan is submitted by the successful Offeror as a post award deliverable 382

IAW the delivery schedule and plan. 383

5.4 Volume III: Past Performance 385

5.4.1 Project Submissions. Each Offeror shall provide recent and relevant past performance information 387 for the performance the requirements listed in the RFP in order to determine the Offeror’s Performance 388

Confidence Assessment. Past performance information shall be submitted in the form of RFP Attachment 389

6: Project Submissions as part of Volume III of the proposal submission. 390

5.4.1.1 A minimum of one (1) and a maximum of five (5) Project Submissions (See RFP Attachment 392

6: Project Submissions) shall be submitted. If more than five (5) Project Submissions are submitted, 393 only the first (5) Project Submissions received will be considered. 394

5.4.1.2 Contracts cited must be current, or have ended not more than three (3) years prior to the 396 closing date of the solicitation. If the contract performance ended more than three (3) years prior to 397 the closing date of the solicitation it will be determined not recent. 398

5.4.1.3 Relevant past performance for each individual effort/contract’s scope must include General 400

Warehousing Support Services, Overseas Staffing, Travel Planning and Travel Budget Forecasting, 401

Medical Logistics Experience, and Biomedical Equipment Technician (BMET) Support for equipment 402 inspections and calibrations. Relevance will be determined based on the scope, complexity, and 403 magnitude of the work performed. 404

5.4.1.4 The Offeror may submit Project Submissions that demonstrate experience by teaming partners 406

(e.g., proposed subcontractor, partner, mentor, protégé, parent company, sister company, etc.) only if 407 they will be performing in support of the contract resulting from this solicitation. Such past 408 performance submissions shall clearly identify the relationship of the teaming partners to the Offeror 409 and how they will contribute to the performance under the resultant contract. If the submission does 410 not clearly describe the relationship of teaming partners to the Offeror and how the teaming partners 411 will contribute to the performance under the resultant contract, it will be determined not relevant. 412

5.4.2 Past Performance Information Sheet. The recency, relevancy, and quality of the Offeror’s past 414 performance on each Project Submissions included as part of the Offeror’s proposal will be verified by a 415

Point of Contact (POC) named by the Offeror via a Past Performance Information Sheet (See RFP 416

Attachment 8: Past Performance Information Sheet (PPIS).This information shall be included as part of 417

Volume III of the proposal submission. 418

5.4.2.1 A minimum of one (1) and a maximum of five (5) Past Performance Information Sheets (See 420

RFP Attachment 8: Past Performance Information Sheet) shall be submitted. If more than five Past 421

Performance Information Sheets (PPIS) are submitted, only the first (5) PPISs received will be 422 considered. 423

5.4.2.2 Within the PPISs, the Offeror shall complete the required items under Section I – General 425

Information. The Offeror is only required to fill out Section I on page 7 of the PPIS and shall not fill 426 out any other sections or information on the PPIS. The Offeror shall submit the PPIS with Section I 427 filled out as part of their Volume III proposal submission. Additionally, after filling out Section I of 428 the PPIS, the Offeror shall send the PPIS to the project’s Point of Contact (POC), as identified by the 429

Offeror in Section I, for the POC to fill out. The POC’s are instructed (on RFP Attachment 8: Past 430

Performance Information Sheet) to complete the PPIS and transmit it directly to the Government 431

(joann.parks@us.af.mil) in electronic format. The responsibility to timely send out and track the 432 completion of PPISs rests solely with the Offeror. 433

5.4.2.3 Altered or substituted PPISs will not be evaluated, and PPISs will only be accepted from the 435 effort/contract’s POC or their authorized representatives. PPISs will not be accepted from Prime 436

Contractors, Subcontractors, or Manufacturers. The Offeror shall exert its best efforts to ensure the 437

POCs complete and send the PPIS directly to the Government POC as specified on the last page of the 438

PPIS by the closing date of the solicitation. Offerors are responsible for ensuring their references 439 submit their PPIS as instructed. Completed Contractor Performance Assessment Reporting System 440

(CPARS) evaluations or previously completed PPISs for other acquisitions should not be submitted by 441 the Offeror or the Offeror’s POC in lieu of the PPIS attached to this solicitation as they will not be 442 considered part of the Offeror’s proposal. 443

5.4.3 The Offeror shall also submit a consent letter executed by each subcontractor, teaming partner, 445 and/or joint venture partner authorizing release of adverse past performance information to the Offeror so 446 the Offeror can respond to such information (See RFP Attachment 16: Subcontractor Consent Letter). 447

For each identified effort for a commercial customer, the Offeror shall also submit a client authorization 448 letter (see RFP Attachment 5: Client Authorization Letter), authorizing release to the Government of 449 requested information on the Offeror’s performance. 450

5.4.4 The Government may contact the customer POCs listed on the PPISs. Customer POCs shall be 452 either Government personnel (civil service or military) or employees of private sector facilities for which 453 the contractor has provided services. PPISs that list POCs that work for, or have worked for, the Offeror 454 or teaming partner directly or indirectly will be determined not relevant. 455

5.4.5 Organizational Structure Change History: Many companies have acquired, been acquired by, or 457 otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary 458 companies, etc. In many cases, these changes have taken place during the time of performance of relevant 459 past efforts or between conclusion of recent past efforts and this source selection. As a result, it is 460 sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this 461 relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the 462 organization of your company. A pamphlet or other commercial document describing such 463 reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of 464 any efforts you identify for past performance evaluation/performance confidence assessment. Since the 465

Air Force intends to consider past performance information provided by other sources (See section 5.4.6 466 below) as well as that provided by the Offeror(s), your “roadmap” should be both specifically applicable 467 to the efforts you identify and general enough to apply to efforts on which the Government receives 468 information from other sources. 469

5.4.6 The Government may also review the Past Performance Information Retrieval System (PPIRS), 471

Federal Awardee Performance and Integrity Information System (FAPIIS), Government customer 472 interviews, applicable commercial clients and any other source deemed necessary to obtain additional 473 information that will be used in the evaluation of the Offeror’s past performance. The Government may 474 contact references other than those identified by the Offeror and use information received to evaluate the 475

Offeror’s past performance. 476

5.5 Volume IV: Price 478

5.5.1 The Offeror is required to complete RFP Attachment 4: Price Matrix. The Offeror shall fill out all 480 required cells highlighted in gray on all applicable worksheets, to include: (a) the Offeror’s company 481 information in the “Summary” tab; (b) proposed labor categories, labor rates, and labor hours in CLINs 482

X001-X004, X008, X009, and X013; (c) overtime rates for all proposed labor categories in CLINs 483

X01701-X01704; (d) the total price for proposed travel for CLINs X005, X010, and X014 including the 484 travel worksheets (see RFP Attachment 14: ECMM Detailed Travel Worksheets) that support travel 485

CLINs X005, X010, and X014; and (e) the total price for proposed training for CLINs X007, and X012, 486 and X016. Unit prices shall not extend beyond two decimal places. CLIN level amounts for Unplanned 487

Travel (CLINs X006, X011, X015), Army Training (CLIN X016), and Transition Period (CLIN X019) 488 will be established by the Gov’t at the time of award, no Offeror input is required. 489

5.5.2 The resultant contract contains a six (6) month extension option period that may be exercised IAW 491

FAR 52.217-8. Offerors shall not propose pricing for this extension option. The Price Matrix (see RFP 492

Attachment 4: Price Matrix) will automatically compute the extension option price by extending the 493

Offeror’s proposed Option Year 4 rates by six (6) months. The extension option pricing will 494 automatically be calculated into the Offerors Total Evaluated Price (TEP). 495

5.5.3 When the Offeror correctly completes the required pricing worksheets in the Price Matrix (see RFP 497

Attachment 4: Price Matrix), the spreadsheet will automatically take the submitted values and compute 498 the TEP for the Offeror. The TEP will be used in the performance price tradeoff. 499

5.5.4 The Offeror shall submit fully burdened base and overtime hourly rates, inclusive of direct costs, 501 indirect costs, and profit, for each of the labor categories located in the Price Matrix (see RFP Attachment 502

4: Price Matrix). The Price Matrix will be used to determine price reasonableness. The Price Matrix of 503 the successful Offeror will be incorporated into the base contract award as an attachment which sets the 504 fully burdened hourly rates for the life of the contract. 505

5.5.5 The Offeror shall propose the labor categories listed in the personnel qualifications list in RFP 507

Exhibit E: Personnel Qualifications. The Offeror shall discuss any proposed labor categories that differ 508 from the Government’s suggested labor categories and shall clearly show the link between the Offeror’s 509 proposed alternative labor categories and the Government suggested labor categories. This discussion 510 should be included as part of the Volume IV narrative. 511

(a) The Government will award a contract resulting from this solicitation to the responsible offeror 512 whose offer conforming to the solicitation will be most advantageous to the Government, price and 513 other factors considered. The following factors shall be used to evaluate offers: 514

(i) technical; 515

(ii) past performance; 516

(iii) price 517

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all 518 options to the total price for the basic requirement. The Government may determine that an offer is 519 unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate 520 the Government to exercise the option(s). 521

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful 522 offeror within the time for acceptance specified in the offer, shall result in a binding contract without 523 further action by either party. Before the offer's specified expiration time, the Government may accept 524 an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written 525 notice of withdrawal is received before award. 526

Addendum to FAR 52.212-2 - Evaluation – Commercial Items 528

1. Basis for Contract Award 530

1.1 Source Selection Methodology. This acquisition will utilize the Tradeoff Source Selection Process 532

IAW FAR 15.101-1, Tradeoff Process and FAR 15.3, Source Selection, as supplemented by the Defense 533

Federal Acquisition Regulation Supplement (DFARS) and the Air Force Federal Acquisition Regulation 534

Supplement (AFFARS), to make an integrated assessment for a best value tradeoff award decision. In 535 using the best value tradeoff approach, the Government seeks to award to the Offeror who gives the Air 536

Force the greatest confidence that it will best meet or exceed the Air Force’s requirements affordably in a 537 way that will be advantageous to the Government. The tradeoff will occur only between the Past 538

Performance factor and Price factor of proposals that have been determined technically acceptable. The 539

Government’s best value may result in an award to a higher rated, higher priced Offeror if, in the 540

Government’s opinion, the benefits anticipated from selecting a technically acceptable Offeror with 541 substantial past performance and higher price outweighs the price difference. To arrive at a best value 542 tradeoff decision, the Source Selection Authority will integrate the source selection team’s evaluations of 543 the factors and subfactors described in this provision. Award will be made to the Offeror whose proposal 544 represents the best value to the Government and who is determined to be responsible IAW FAR Part 9, as 545 supplemented. While the Government will strive for maximum objectivity, the tradeoff process, by its 546 nature, is subjective; therefore, professional judgement is inherent to the selection process. By 547 submission of an offer IAW the instructions provided in FAR 52.212-1, Instructions to Offerors – 548

Commercial Items, and the Addendum to FAR 52.212-1, the Offeror agrees to all solicitation 549 requirements, including terms and conditions, representations and certifications, and technical 550 requirements, in addition to those identified as evaluation factors or subfactors. 551

1.2 Award. The Government intends to award one single-award Firm-Fixed Price (FFP) contract. The 553 period of performance is 1 base year plus four (4) one-year options with one (1) 6-month extension 554 option. 555

2. EVALUATION PROCESS 557

2.1 The Government will evaluate each Offeror’s proposal for technical acceptability, performance 559 confidence, and to determine whether the price is complete, reasonable, and balanced. A decision on the 560 technical acceptability of each Offeror’s proposal will be made. Failure to meet any criteria in any of the 561 two (2) subfactors within the Technical factor will result in a proposal being determined technically 562 unacceptable in its entirety. . In the event the Government determines it is in the best interest of the 563

Government not to open discussions, technically unacceptable proposals will not be evaluated for past 564 performance and price and will be therefore unawardable. All technically acceptable proposals, as 565 determined either during the Government’s initial evaluation or as a result of discussions, having an 566 evaluated Performance Confidence Assessment rating of at least Satisfactory Confidence or greater and a 567 complete, balanced, and reasonable price will be considered awardable. 568

2.2 A best value tradeoff decision will then be made based on a comparative assessment of proposals to 570 determine which proposals represent the best value to the Government, as described above in Section 1.1. 571

2.3 Discussions. 573

2.3.1 The Government intends to evaluate proposals and award contracts without discussions with 575

Offerors (except clarifications as described in FAR 15.306(a)); therefore, an Offeror’s initial proposal 576 should be complete and contain the Offeror’s best terms from a cost or price and technical standpoint for 577 initial consideration. The Government reserves the right to conduct discussions if the Contracting Officer 578

(CO) later determines them to be in the Government’s best interest. 579

2.3.2 Offerors are cautioned to submit sufficient information and in the format specified in Addendum to 581

FAR 52.212-1, Instructions to Offerors – Commercial Items, and Addendum to FAR 52.212-2, 582

Evaluation – Commercial Items, to permit a meaningful assessment of each factor. During the evaluation 583 process, the Government may conduct exchanges with Offerors, including clarifications, communications, 584 or discussions. During clarifications, Offerors may be asked to clarify certain aspects of their proposal, 585 resolve minor or clerical errors, or respond to adverse past performance information to which the Offeror 586 has not previously had an opportunity to respond, but Offerors cannot revise their proposal. Adverse past 587 performance is defined as past performance information that supports a less than Satisfactory rating on 588 any evaluation element or any unfavorable comments received from sources without a formal rating 589 system. The Government may consider such adverse past performance information so long as the Offeror 590 has previously been offered the opportunity to respond. Exchanges with Offerors conducted to resolve 591 minor or clerical errors (i.e., clarifications), or for the purpose of clarifying past performance information 592 in determining the competitive range (i.e., communications), do not constitute discussions. The CO 593 reserves the right to award a contract without discussions or the opportunity for proposal revision. 594

2.3.3 If, during the evaluation process, it is determined to be in the best interests of the Government to 596 hold discussions, the Government will provide the Offeror with Evaluation Notices (ENs) and a Final 597

Proposal Revision (FPR) Request. Any EN responses and the FPR will be considered in making the 598 source selection decision. If the Offeror’s proposal has been evaluated as technically acceptable at the 599 time discussions are closed, any changes or exceptions in the FPR are subject to evaluation and may 600 introduce risk that the Offeror’s proposal be determined technically unacceptable and ineligible for award. 601

3. Evaluation Factors, Subfactors and Order of Importance 603

3.1 Factors and Subfactors. The following evaluation factors and subfactors will be used to evaluate 605 each proposal. 606

Factor #1: Technical 607

Subfactor #1: Performance Work Statement (PWS) 608

Subfactor #2: Program Management Plan 609

Factor #2: Past Performance 611

Factor #3: Price 613

3.2 Relative Importance. The relative importance of each factor and subfactor is as follows: Factor 1 615

(Technical) is more important than Factor 2 (Past Performance). Factor 2 (Past Performance) and Factor 616

3 (Price) are approximately equal. Within Factor 1 (Technical), the two (2) subfactors are not in any order 617 of importance, and are equal in importance. All evaluation factors other than price, when combined, are 618 approximately equal to price. 619

4. PROPOSAL EVALUATION 621

4.1 Contract Information (Volume I) 623

4.1.1 The Government will perform an initial proposal compliance assessment of all Offeror’s proposals, 625 which will include, among other considerations: 626

4.1.1.1 Verifying all proposal submission requirements were received and complete, to include the 628 items under Volume I: Contract Information as referenced in Section 5.2 in the Addendum to FAR 629

52.212-1; 630

4.1.1.2 Verifying all proposal submission requirements followed the proposal instructions included in 632 the Addendum to FAR 52.212-1 (specifically within Section 3.2, e.g. page limits, font size/type, 633 etc.); and 634

4.1.1.3 Verifying the Offeror’s representations regarding their business size, to include whether the 636

Offeror meets the size standard of $27.5M for the North American Industry Classification System 637

(NAICS) Code applicable to this acquisition of 493110, General Warehousing and Storage, using the 638

System for Award Management (SAM) website. 639

4.1.2 The Government will review/verify the Offeror’s proposal Volume I elements, to include: 641

4.1.2.1 Proposal Cover Sheet. All required information IAW Section 5.2.1 of the Addendum to 643

FAR 52.212-1 must be provided and the cover sheet must be signed. 644

4.1.2.2 Table of Contents. Detailed information IAW Section 5.2.2 of the Addendum to FAR 646

52.212-1 must be provided and each volume must be delineated by tab or other equivalent marker. 647

4.1.2.3 Proposal Validity. The proposal validity statement IAW Section 5.2.3 of the Addendum to 649

FAR 52.212-1 must be provided. 650

4.1.2.4 Standard Form (SF) 1449. A completed and signed version of the SF 1449 in its entirety, 652 filled out IAW Section 5.2.4 of the Addendum to FAR 52.212-1, must be submitted. 653

4.1.2.5 Joint Venture Agreements. If applicable, evidence of Joint Venture Agreements and 655…