ECMM_RFP_QA_20190517.docx

FOUO SOURCE SELECTION SENSITIVE INFORMATION

SEE FAR 2.101 AND 3.104

Staffing/Travel Questions

1. Question: The RFP has provided SCA info but no cross reference of ECMM positions to SCA Status. Also, you mentioned Current employees will have right of first refusal. Will you provide the incumbent positions that are currently identified as SCA? As an example, with Degrees, Certs and Security Clearances required we cannot see how positions qualify for SCA.

Reference: Attachment 12

Answer: FAR subpart 22.10 discusses the Service Contract Act. Specifically, FAR 22.1003 –Applicability states “This Subpart 22.10 applies to all Government contracts, the principal purpose of which is to furnish services in the United States through the use of service employees, except as exempted in 22.1003-3 and 22.1003-4 of this section, or any subcontract at any tier thereunder. This subpart does not apply to individual contract requirements for services in contracts not having as their principal purpose the furnishing of services. The nomenclature, type, or particular form of contract used by contracting agencies is not determinative of coverage.” The majority of the positions required to support ECMM services do not meet the exemption requirements listed. Positions that may be exempt are the Program Manager, Medical Technology Clinical Engineer, OCONUS SME Lead, MRA Medical Readiness Planner, and Transportation Management Specialist since they are not listed in the applicable Wage Determinations as provided by the Department of Labor.

5/8/2019

2. Question: This solicitation covers support for both Title 32 (ANG) and Title 10 (active duty) positions. With the planned travel as outlined in attachment 14, is there any restrictions for using Title 10 funded positions for the support for planned travel to Title 32 areas of cognizant responsibility or Title 32 positions to support planned travel support to Title 10 areas of responsibilities?

Answer: BMETs at staffed AF and ANG locations (Exhibit C) will be required to travel to all unstaffed AF and ANG locations to perform BMET work as outlined in Exhibit F.

5/8/2019

3. Question: In Exhibit C for ANG, it states that all unstaffed locations, require BMET travel support to maintain/calibrate/repair equipment. BMET inspections are completed annually for all staffed/unstaffed locations. However, on Exhibit F, for “ECMM Planned Travel…” the following ANG site is not listed for Planned Travel: Lexington, KY. Should this ANG be included as a part of an Annual Travel?

Answer: Lexington, KY (listed in Exhibit C) will require an annual BMET visit for equipment inspection/calibration (added to Exhibit F)

5/8/2019

4. Question: Under the ANG Planned Travel, McConnell AFB, KS and Wichita, KS are listed separately as having “Annual BMET Visit…” Is Wichita, KS the same as McConnell AFB, KS?

Answer: McConnell and Wichita are separate units and each will require an annual BMET visit.

5/8/2019

5. Question: In regards to AF Planned Travel for IMIT and or/ Radio Support from Kelly/Port San Antonio, TX, is travel required for Travis CSDC?

Answer: The majority of IM/IT and Radio support (imaging, server maintenance, etc.) is accomplished out of Port San Antonio CSDC; Travel Teams may be required to inventory IM/IT, but not configuration, etc.

5/9/2019

Surge/Overtime Questions

1. Question: SOO Line 960. The Government will provide the contractor with a minimum of 24 hours of notice prior the start of contractor surge support and the actual surge period will not exceed 7 calendar days utilizing existing contractor personnel to the maximum extent practicable. Will the Government clarify the limitation of any surge situation to 7 days or less?

Answer: In the event that surge is required for more than 7 days, the contractor can submit a Request for Equitable Adjustment.

5/8/2019

Security Clearance Questions

1. Question: The language in the Table indicates Top Secret level candidates with SSBI and SSBI PR investigations; will the Government also accept T5, T5R, and Continuous evaluation candidates? T5, T5R, and CE are all relatively new but all cover TS investigations.

Reference: SOO Task H, Top Secret Clearances Supporting JANUS Mission

Answer: The Government will accept T5, T5R and Continuous evaluation candidates.

5/8/2019

Technical Questions

1. Question: For the qualifications for Medical Materiel Specialist (Skill Level III) the minimum Education reads “Degree in business or Logistics….” But does not specify the degree level. Is this requirement a Bachelors or Associates degree?

Reference: Exhibit D, Medical Materiel Specialists (Skill Level III), Minimum Education

Answer: A Bachelor’s Degree is required.

Revised Answer: A Bachelor’s Degree is desirable.

5/8/2019 Revised 5/16/2019

2. Question: Past Performance Information Sheet – What value should contractor plug in for the [date] in the third paragraph of the first page of the Past Performance Information Sheet?

Answer: The contractors shall enter the closing date of the solicitation which is 17 May 2019 or any revised date that is captured in an Amendment to the RFP. In accordance with the Addendum to FAR 52.212-1, Section 5.4.2.3, The Offeror shall exert its best efforts to ensure the POCs complete and send the PPIS directly to the Government POC as specified on the last page of the PPIS by the closing date of the solicitation.

5/8/2019

3. Question: The instructions identify 7 Key Personnel but the PWS lists 16+ labor categories as Key Personnel. Will the government please clarify its intent in this discrepancy?

Instructions

5.3.3.1 Key Personnel Letters of Intent. The Offeror must provide signed Letters of Intent for the Key Personnel identified in section 5.3.3.1.1 below.

5.3.3.1.1 Key Personnel:

• Program Manager

• Medical Materiel Specialist (Level III) – JANUS TS Positions

• 2 Medical Materiel Specialist (Level II) – JANUS TS Positions

• BMET (Level III)

• BMET (Level II) – JANUS TS Position

• Transportation Management Specialist

Sample PWS

1.6.11. Key Personnel: The follow personnel are considered key personnel by the government:

Answer: The PWS (PWS Template), paragraph 1.6.11, lists all the positions that will be required to support this contract. The Addendum to FAR 52.212-1, Section 5.3.3.1.1, lists all the key positions that require a letter of intent to be provided.

5/8/2019

4. Question: Can the Government please provide individual Allowance Standards (AS) for several missing ANG Assemblage Listings such as AS 970C, 970E, and 970K, as well as all of the Government Managed Assemblages AS 972 and 976?

Answer: This information is listed in Exhibit I (Assemblage 1 and assemblage 2)

5/8/2019

5. Question: Can the Government define what government furnished property is?

Answer: As defined in FAR part 45, “Government-furnished property” means property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

12a. Question: Does it include completed medical materiel sets, Tool Kits and TMDE?

Answer: Yes – per 4.1 & 4.2 of Attachment 3 (PWS Template), the contractor is not required to provide any materials or materials handling equipment associated with the performance of the PWS with the exception of steel-toed boots. Additionally, please see RFP Attachment 11 – Government Furnished Property List.

12b. Question: Is all government furnished property being maintained inside of DMLSS and TEWLS, or is another system be used as well to maintain property accountability?

Answer: DMLSS and TEWLS are currently serving as the government-provided inventory control systems.

5/8/2019

6. Question: Under SOO Task B, can the Government clarify the CSDC locations?

Answer: See RFP Exhibit C for CSDC locations.

5/8/2019

7. Question: Will the government clarify if SOO Lines 627-629 and Line 640-641 are same requirement?

Answer: SOO lines 627-629 states that the contractor will advise the MLFC on data item mgt and controlled item management. SOO lines 640-641 are the establishment of data item mgt and controlled item management.

5/8/2019

8. Question: PWS 1.6.11.2 and 5.5. Will government clarify or deconflict OCONUS SME responsibilities conflict between PWS 1.6.11.2 and 5.5?

Answer: Attachment 3 – PWS Template Section 1.6.11.2 is the position qualifications description. The Offeror is to input how they will accomplish SOO Task E in PWS section 5.5 (see Attachment 2 - SOO and Attachment 3 - PWS Template).

5/8/2019

9. Question: PWS 1.6.11.4. Minimum Education: Accredited Associates Degree. Will government clarify level/type of degree for the Medical Logistics Tech III; currently says "Degree".

Answer: Attachment 3 – PWS Template, Paragraph 1.6.11.4 now states Bachelor’s Degree.

5/8/2019

10. Question: SOO Line 802. ECMM Support Services for APS-5 (Qatar). Will the government clarify the current UDP and APS staffing at Qatar?

Answer: Reference RFP Exhibit C – ECMM Locations (“New Requirement”). This is a new requirement.

5/8/2019

11. Question: Which DoD Medical Material Information System (MMIS) is the SOO referring to?

Answer: The current system utilized is DMLSS. However, LOGICOLE is likely to be implemented within this contract’s period of performance. Thus, the generic MMIS was used in the SOO to capture both systems as a change is likely coming.

11a. Question: What is the inventory management system of record for this contract? What specific contract functions is DMLSS being used for?

Answer: DMLSS is the system of record. However, LOGICOLE is likely to be implemented within this contract’s period of performance. Thus, the generic MMIS was used in the SOO to capture both systems as a change is likely coming. see response to question #4.

11b. Question: Which DMLSS modules / applications are being utilized?

Answer: Maintenance, Customer Support, Equipment Maintenance, Equipment Management, Customer Area Inventory Management, Service Contracts, Assemblage Management, Inventory Management modules, Business Objects, Joint Medical Asset Repository.

5/9/2019

12. Question: Can the Government please provide detailed information about what is contained within an individual Allowance Standard (AS), reflected in Exhibit H – AF Allowance Standards, E.g. Assemblage ID, Component Item and Allowance Quantity, similar to what they did for the JANUS Program and the Army APS/UP?

Answer: An itemized component listing for each assemblage ID/AS has been made available. Offerors shall contact the PCO for the password. Those Offerors that would like access to the information will need to sign a non-disclosure agreement, posted on the FBO.gov website, and email it to joann.parks@us.af.mil prior to receiving the password.

5/9/2019

13. Question: In comparing Exhibit H – AF Allowance Standard and Exhibit H -AF CONUS Staffed Workload, the following Assemblages are missing from the AF Allowance Standards: 886D, 887S, 887T, 902W, and 902X. Could the Government please from Assemblage Allowances for these AS?

Answer: These assemblages are not listed in the AF’s master listing (Allowance Standard Management System). Exhibit H, “AF CONUS Staffed Workload” has been updated.

5/9/2019

14. Question: In comparing Exhibit H – AF Allowance Standard and Exhibit H – AF CONUS Travel Workload, the following Assemblages are missing from the AF Allowance Standards: 886D, 902W, 902X. 972A, 972B, 972C, 972F, and 972H. Could the Government please from Assemblage Allowances for these AS?

Answer: See response to question #4. Exhibit H, “AF CONUS Travel Workload” has been updated. 972 AS’ belong to the ANG and are government maintained.

5/9/2019

15. Question: What level of maintenance is required for non-medical equipment such as generators and environmental control units at the staffed ECMM site?

Answer: Non-medical item maintenance is required for those items. Annual Preventive Maintenance, Repair and Calibration shall be performed by the contractor. Items are non-medical but are still designated as maintenance significant.

15a. Question: E.g., is it merely operating the generators, starting / stopping, re-fueling – or – are contract BMETs expected to be able to perform first-look trouble shooting and / or more advanced maintenance such as performing oil and filter changes?

Answer: Contractors are expected to maintain units IAW with manufacturers’ preventive maintenance, operator's maintenance, and all repair procedures.

5/9/2019

16. Question: What is the impact to medical maintenance schedules for WRM assemblies with current AF policy which moved inventory requirements from 1 year to 2 years for WRM in the latest version of AFMAN 41-209?

Answer: No impact, medical equipment items are still maintained on the same maintenance schedule prescribed by the manufacturer/AF policy.

16a. Question: E.g., are manufacturer routine maintenance specifications still required to be followed or will AFMOA develop a separate policy for stored WRM equipment items?

Answer: Manufacturer routine maintenance is followed, WRM equipment must be ready for shipment/deployment at all times.

5/9/2019

17. Question: The Joint Commission recently altered guidance for Life Support equipment utilized in medical facilities which created additional maintenance requirements after DMLSS catalog records and Equipment Data Files were updated. Do these changes impact the medical maintenance cycles for WRM?

Answer: Maintenance requirements for WRM medical equipment have not been impacted by The Joint Commission requirements.

5/9/2019

18. Question: SOO Task A, references assembly builds, does the government have a projection of future build requirements?

Answer: The Production/Spend Plan Team (to include the contractor Project Manager and select contractor personnel) will meet initially to discuss the future AF WRM requirements and guestimate the funding that MAY be available and a notional cut line is developed. Once funding is provided, the team will know the exact assemblages to be built in that FY. The team will also meet sporadically throughout the year to discuss any changes/updates to the plan.

5/9/2019

19. Question: SOO Line 335. Contractors staffed in OCONUS shall provide MLFC with required bi-annual inventory documentation. Will the government clarify contractor responsibility on bi-annual inventory documentation?

Answer: Should read annual inventory documentation.

5/9/2019

20. Question: SOO Line 377. Conduct ongoing and as-required inventories; monthly QC inspections; dated item management and the establishment of: excess materiel program; disposal and destruction program; controlled medical items program; hazardous waste management program; order processing and shipment to DoD locations world-wide. Will the government clarify Travel Teams requirement to conduct monthly QC inspections?

Answer: Should read “QC inspections”, not “monthly QC inspections”.

20a. Question: Is this a travel requirement of the current incumbent contractor?

Answer: No

5/9/2019

21. Question: Will the government clarify if SOO Lines 627-629 and Line 640-641 are same requirement?

Answer: SOO lines 627-629 and lines 640-641 have been revised as follows:

• Conduct ongoing and as-required inventories; QC inspections; dated item management and the establishment/management of: excess materiel program; credit returns program; disposal and destruction program; controlled medical items program; biomedical maintenance program; IM/IT software updates; establishment and maintenance of Centrally Managed Equipment due-ins and SLEP, to include completion of monthly management reports on equipment assets.

• Assist in developing ANG strategies on how dated items will be managed, how equipment items will be inspected and maintained and how MMIS records will be updated.

5/9/2019

22. Question: PWS par 4.1. Line 936 "the contractor is not required to provide any materials…"but SOO Line 892. Provide adequate warehouse equipment to support SKOs maintained at Port of San Antonio based on USAMMA defined requirements to include equipment TI and PMCSs. Will Government clarify contractor provided materials which applies to the Army?

Answer: The government provides all equipment (to include TMDE) except for steel-toed boots.

5/9/2019

23. Question: PWS 1.6.11.3. Med Tech II requires Associate Degree with no experience equivalency while Med Log Tech III requires a "Degree or 10 years experience". Will government clarify if incumbent SCA workforce which has first right of refusal meet labor category requirements?

Answer: The incumbent personnel meet the labor category requirements.

23a. Question: If not, will government clarify why leverage this requirement on small business?

Answer: N/A

23b. Question: Will government consider experience equivalency to degree?

Answer: The position qualification has been updated as follows:

Medical Materiel Specialists (Skill Level II).

Minimum/General Experience: Eight years of medical logistics field experience with six years of specialized medical materiel management experience.

Desirable Education: Accredited Associate’s Degree or higher.

5/9/2019 Revised 5/16/2019

24. Question: PWS 1.6.11.5 line 473, 1.6.11.6 Line 488, 1.6.11.7 Line 501. Will the government clarify if this is a requirement for current incumbent personnel?

Answer: The current incumbent personnel meet the qualifications you referenced.

5/9/2019

25. Question: PWS 1.6.11.4. Minimum Education: Accredited Associates Degree. Will government clarify level/type of degree for the Medical Logistics Tech III; currently says "Degree".

Answer: Attachment 3 – PWS Template, Paragraph 1.6.11.4 and Exhibit D - Position Qualifications now state “Bachelor’s Degree”.

5/9/2019

26. Question: Page 10 of the Statement of Objectives lists Backup JANUS positions. Are the Backup positions required to have Top Secret Clearances on day one of contract award or can their clearances be in place when the contract staffing plan is to be delivered to the Government, which is NLT 30 days after contract award?

Answer: See SOO, lines 472-474. The backup JANUS positions are required to have Top Secret Clearances at the time the contract staffing plan is delivered to the Government, 30 days after contract award.

5/13/2019

27. Question: Would the USG consider making the Planmeca Digital dental course contingent upon award for all Biomedical Maintenance Equipment Technician (BMET) positions, rather than a prerequisite condition?

Answer: Exhibit D - ECMM Position Qualifications document has been revised as follows for the BMET (Skill Level II):

ANG Support: Must have a minimum of two BMETs upon contract award who have completed the Planmeca Digital Dental course; remaining ANG BMETs must have graduated from the Planmeca Digital Dental course no later than 12 months of contract award. See RFP Amendment 3 for the revised Exhibit D and PWS Template.

5/13/2019

28. Question: Is there an intention to displace the current veteran centric, but less formally educated workforce to only hire college graduates with a bachelor’s degree and not necessarily experience in the military medical logistics? This change seems likely to result in a significant turnover of the current workforce at a time when the turbulence of transition to the new contract and weather driven disasters might be at their peak. Is that your intent?

Answer: Refer to question #29 under this section. See RFP Amendment 3 for the revised Exhibit D and PWS Template.

5/13/2019

29. Question: In reviewing the equipment lists provided, there is no Planmecca equipment at locations (except at the Air National Guard sites), there is none in the WRM sets. Questions: Since this is SCA workforce, will the government please clarify if current incumbent personnel meet Planmecca certification requirements? If not, will government consider removing the planmecca certification requirement from locations except BMETs which service ANG sites?

Answer: The incumbent ANG BMET Skill Level II personnel meet the Panmecca certification requirements. Position qualifications have been revised for the BMET (Skill Level II):

ANG Support: Must have a minimum of two BMETs upon contract award who have completed the Planmeca Digital Dental course; remaining ANG BMETs must have graduated from the Planmeca Digital Dental course no later than 12 months after contract award. Please refer to revised Exhibit D, ECMM Position Qualifications and PWS Template. See RFP Amendment 3 for the revised Exhibit D and PWS Template.

5/15/2019

30. Question: SOO Line 257 Assist the MLFC in managing all aspects of the local WRM/MC-CBRN program. During a real-world or exercise scenario the SME may receive orders by the government, to travel to designated locations based on mission requirements. SOO Line 339. During a real-world or exercise scenario throughout the OCONUS Theater of Operations, the SME may receive orders by the OCONUS Major Command Surgeon General or Combatant Commander (COCOM), in coordination with the CO, COR and PM, to travel to designated locations based on mission requirements. Questions: Will the government clarify how the Government will determine if contractor personnel are fit to travel into deployed locations? Will the Government provide all health screenings, inoculations, public health functions?

Answer: Contractor personnel will not be required to forward deploy to hostile environments. They may be required to support other installations during real world or exercise scenarios.

5/15/2019

31. Question: In reference to PWS 1.6.11.5 line 474, 1.6.11.6 Line 489, 1.6.11.7 Line 502, BMET Level I-IIIs must have graduated from the Planmecca digital dental course. Will the government clarify if this is a requirement for current incumbent? In review of the equipment listings, only equipment at ANG sites is relevant to Planmecca certification. This certification does not apply to equipment listings supported by WRM sites in terms of total volume of ECMM BMET positions.

Question: Will the government clarify if this is a new requirement? Will government consider adding years of experience equivalency in lieu of degree in labor category requirement?

Answer: This is not a new requirement. BMETs (all skill levels) that support the ANG have the Planmecca certification. Exhibit D – ECMM Position Qualifications (revised) lists the minimum education requirements and experience for BMETs. All BMETs must have graduated from The DoD Biomedical Maintenance Course or an accredited civilian Biomedical Maintenance Course. BMET Skill Levels I and II must have a degree (High School Diploma and Associates Degree, respectively). A Bachelors Degree is desirable for the BMET Skill Level III.

32. Question: PWS 1.6.11.10 Radio Comm System Tech requires Associate Degree. Leveraging this requirement would increase technical and financial burden on small business offeror as well as greater risk during transition if the entire incumbent force does not already possess the certification. Question: Will the government clarify if this is a new requirement? Will government consider adding years of experience equivalency in lieu of degree to labor category requirements?

Answer: This is not a new requirement. Minimum Education has to been changed to “Desirable” Education. See RFP Amendment 3 for the revised Exhibit D and PWS Template.

5/15/2019

General/RFP/PWS/SOO/Proposals Questions

1. Question: In ‘Attachment 3 – PWS Template’ ‘Part 5 – Specific Tasks’ line #975, the government states: ”[Describe how the work is to be accomplished (IAW RFP attachment 2, SOO) in sequential order, i.e., 5.2, 5.3, etc. below]“ Request that you please confirm the government still expects offerors to explain HOW they are going to perform the specific tasks in the PWS we’re to write.

However, if on the other hand, the government expects offerors to tell WHAT specific tasks they’re going to perform in section 5 of the PWS, and subsequently HOW they will perform those tasks in Technical Subfactor 2 - Program Management Plan.

Answer: Answer: Contractors are expected to tell the Government HOW they will perform the requirements outlined in the SOO.

Follow up Comment: The government's initial instructions for Solicitation FA8003-19-R-A002 ask for offerors to write a PWS. We used the FAR definition of a PWS as guidance in writing our response to the ECMM solicitation…that described the work in terms of the required results rather than "HOW" we planned to accomplish the work. The government published Amendment 2 - Q&A which stated the government's desire for offeror's PWS to describe HOW we plan to perform the work, which is exactly what the FAR tells us not to do in a PWS. Therefore, we must now start over writing a 50 page document that tells the HOW rather than WHAT.

Revised Answer: The Government retracts the initial response to the question and has revised it as follows: IAW the Addendum to 52.212-1, Section 5.3.1 which states “The Offeror must provide a PWS that addresses all the requirements addressed in the Government’s SOO.” and the Addendum to 52.212-2, Section 4.2.2.1 which states “The USAF will evaluate the PWS that is submitted by the Offeror to ensure that it incorporates each task identified in the SOO.” The Offeror’s proposal, to include the PWS, shall not “simply rephrase or restate the Government's requirements” as required by the Addendum to 52.212-1, Section 3.2.1. Offerors proposals must comply with the aforementioned Addendums in order to be found “Technically Acceptable”.

5/10/2019

2. Question: We respectfully request that the government increase the page limitation for this section to 50 Pages to allow sufficient space for us to provide our response?

Answer: The 50 page limit for the PWS described in the Amendment to FAR 52.212-1, Table 1 – Proposal Organization (see RFP Exhibit A) only applies to Part 5 of the PWS Template. Parts 1, 3, 4, 6, 7, and Exhibit 2 shall not be altered and are not counted as part of the page limit. Part 2 may be altered to include definitions and acronyms found in the Offeror’s Part 5. Part 2 will not be counted as part of the page limit. Exhibit 1 may be altered to include PWS references only and is not counted as part of the page limit. Please see the revised Attachment 3 – PWS Template. This clarification will be included in Amendment #1 to the solicitation.

5/8/2019

3. Question: Can you help facilitate an appointment/meeting to meet with the 88 Medical Group SME on the JANUS program?

Answer: The Government will not facilitate the requested meeting and also requests that you not contact the 88th Medical Group directly. The scope of the JANUS program is stated in the SOO.

5/8/2019

4. Question: I would like a list of incumbent employees so I can offer them contingent hire letters. This is (IAW Executive Order 13495, Non-Displacement of Workers on Service Contracts) to ensure you have adequate competition and we can provide you as many incumbent employees as possible and reduce your risk.

Answer: The Government will not provide a list of current contractor employees. IAW FAR 52.222-17(e)(2), the successor contractor will receive a list of certified service employees after contract award.

5/8/2019

5. Question: Do you plan to have a classified Competition Library where P&S can register and then have access to the detail of JANUS work we require to bid the work? Having bid on a number of classified proposals this is usual and customary to provide all the same data that the incumbent has.

Answer: We will not have a classified Competition Library for the JANUS program because the scope of the JANUS program is unclassified and is stated in the SOO. The incumbent does not have a competitive edge in terms of bidding this requirement. The classified work to be done does not require a bid; the classified work is directly paid for by the JANUS program and is not part of an offeror’s proposed TEP.

5/8/2019

6. Question: The PWS Template and SOO provided by the government are 59 pages combined, which is 9 more pages than the 50 page limit allowed for the contractor provided PWS. Will the government consider increasing the contractor provided PWS page limit to 80 pages?

Answer: Please see the response to Question #2 of this section.

5/8/2019

7. Question: In the Exhibit A – Addendums 1 and 2 (Final), section 5.3.1 states that the responses will, “…provide the specific methodology used for accomplishing/satisfying each of the two technical subfactors”. However, in section 5.3.2 and under Table 1 – Proposal Organization, section 5.3.2 Tab 1: Performance Work Statement (PWS) the offeror is only given 50 pages to “…provide a PWS that addresses all the requirements addressed in the Government’s SOO”. For clarity, the Government is not asking for a Technical Approach in response to the Technical PWS write-up?

Answer: See response to question #1 in this section.

5/8/2019

8. Question: In conforming to the proposal requirements for Volume II – Technical, section 5.3.2 states that Attachment 3 - PWS Template should be used to complete Subfactor 1 (Tab 1). Is the PWS requirement to be filled in and provided as an attachment to the proposal, or is the intent of the Government for the Offeror to take the PWS sections that need to be completed and insert them in their proposal format?

Answer: The Offeror is to fill in the PWS template attachment and return it as part of its proposal. For clarification, Section 5.3.2 states “The Offeror shall utilize the PWS template that is provided in the RFP (See RFP Attachment 3: PWS Template.)”

5/8/2019

9. Question: In Attachment 3 – PWS Template, is Exhibit 1 included in the page count for Subfactor 1?

Answer: No, Exhibit 1 is not included in the page limit. Please see the response to Question #2 of this section.

5/8/2019

10. Question: In Attachment 3 – PWS Template, Section 1.6.11 identify Key Personnel that are not listed in the proposal requirements. Could the Government please update?

Answer: While Attachment 3-PWS Template, Section 1.6.11 identifies Key Personnel required to perform this requirement, the Letters of Intent (as required under the Addendum to 52.212-1, Section 5.3.3.1.1) are required ONLY for the Key Personnel identified in Section 5.3.3.1.1.

5/8/2019

11. Question: Based on the magnitude of the data that still needs to be provided by the Government to perform a thorough response, we respectfully request for an extension to the proposal due date.

Answer: At this time the Government does not anticipate extending the proposal due date.

5/8/2019

12. Question: Exhibit A. Section 3.2.3, and Table 1- Proposal Organization, section 5.3.2, Tab: 1 Performance Work Statement (PWS) p. 7, the page limit is 50 pages. However, the PWS template is 37 pages in 12 Font; and the SOO specific tasks are approximately 20 pages. Will the government consider increasing the page limit or reducing font size for volume II?

Answer: Please see the response to Question #2 under this section.

5/8/2019

13. Question: Exhibit A, section 3.2.3, "All text shall be Times New Roman font, size 12". Will the government consider font size of 10 for tables, charts, and figures?

Answer: No, the Government will not consider decreasing the font size.

5/8/2019

14. Question: Will the government verify all staff locations are included in CLIN structure?

Answer: Staff locations are included in RFP Exhibit C – ECMM locations.

5/8/2019

15. Question: If the offeror proposes CSDC support at a location not included in CLIN X002, should that support be included in CLIN X001?

Answer: Please see the response to Question #14 in this section.

5/8/2019

16. Question: PWS 5.2.1.4 Contractor purchasing the crating materials from their funds. Please clarify as this is usually a government expense as exact requirement cannot be estimated. Recommend "…using government funds." be added to the sentence for clarification as to who actually pays for the crating material.

Answer: The PWS template does not include a Section 5.2.1.4. Please see RFP Attachment 2 – SOO for information regarding procurement. The SOO states that procurement will use government funds.

5/8/2019

17. Question: Please clarify Qatar responsibility. PWS 5.5. identifies as Staffed OCONUS Location with advisory responsibilities, 5.11 ECMM Support Services to Army has it as same responsibilities as PSA and Goose Creek.

Answer: See SOO line 802 “ECMM Support Services for APS-5 (Qatar).” This is support for USAMMA (Army). ECMM support services for staffed OCONUS locations is for AF.

5/8/2019

18. Question: Will the government clarify unaccompanied tour locations?

Answer: Unaccompanied tour locations means that the government will not be paying to relocate spouses/family members of the contractor personnel at these locations. The government has no preference or requirement as to whether the contractor will pay for these expenses, but if they chose to do so, it will be the financial responsibility of the contractor – the government will not be obligated to cover these costs.

5/8/2019

19. Question: Exhibit 6. Since past performance is a critical evaluation factor. Will the government consider allowing bidders to expand boxes within Exhibit 6 to provide more details, so that government evaluators get a clear understanding on relevancy of past performance?

Answer: Yes, the boxes may be expanded. There is no page limit on the Project Submissions.

5/8/2019

20. Question: In order to prevent PII violation, will the government consider other information submittal which can be used to verify clearance requirement within JPAS?

Answer: Offerors are instructed to submit all proposal requirements EXCEPT for the name and social security information required in the Addendum to FAR 52.212-1, Section 5.3.3.2. This requirement will be met via submission of the paper copy. The PCO will ensure that all PII is properly safeguarded. This clarification will be included in Amendment #1 to the solicitation.

5/8/2019

21. Question: The page limit for the PWS was originally 50 pages, then changed to 75 pages, and according to Amendment 5 is now 50 pages again. Please explain exactly what portion of the PWS is limited to 50 pages.

Answer: Please see the response to Question #2 under this section.

5/13/2019

22. Question: There is a CSDC element in San Antonio that is listed separately in the SOO and is also listed separately in Solicitation Exhibit L ECMM Current Staffing. However, the CSDC element in San Antonio is NOT listed in CLIN X002 with the other CSDC elements. Can the Government please explain why?

Answer: The services provided at the Port San Antonio CSDC are captured in CLIN X001. The Port San Antonio CSDC is not included in CLIN X002 because the scope of work performed at Port San Antonio is so vast it justifies its own CLIN (CLIN X001).

5/13/2019

23. Question: CLIN X004 lists a labor category that is NOT listed in Exhibit D ECMM Qualifications (Medical Materiel Specialist Lead). All other CLINs show the skill level for the Medical Materiel Specialist labor categories listed by the Government. Can the Government please provide a description for the Medical Materiel Specialist Lead labor category or provide a skill level for the labor categories listed in CLIN X004?

Answer: Assuming the question refers to the pricing matrix, offerors are to utilize the position qualifications in RFP Exhibit D for the OCONUS SME for CLIN X004. The Medical Materiel Specialist Lead was listed in error and will be removed from the pricing matrix CLIN X004. See RFP Amendment 3 for the revised Attachment 4 – Price Matrix.

5/13/2019

24. Question: Per Section 3.2.2.2 Electronic Copy Proposal Submission (Addendum to FAR 52.212-1, Amendment 0002), the government provides a note in red prohibiting the transmission of PII, but requires the contractor to submit Names and Social Security Numbers via paper copy? Would the government clarify this requirement? The loss of PII can also occur with the submission of a paper copy.

Answer: The “NOTE” refers to the usage of the AMRDEC SAFE software. The AMRDEC software will now detect PII and will stop the file transmission in its entirety. Submission of the paper copy is to the PCO only who will ensure that all PII is properly safeguarded.

5/15/2019

Small Business/Teaming Questions

Pricing/CLIN Questions

1. Question: Within the solicitation document item 0007 and 0010 for planned travel this indicates that they are Firm Fixed Price, nowhere else in the document does it state that these items are ODC’s under a Firm Fixed Price. Please clarify if the planned travel items are ODC’s (Other Direct Costs that are reimbursable) under a FFP contract with a NTE amount as determined in Attachment 14?

Reference: Attachment 14 and Solicitation Document

Answer: CLINs X007 and X010 are FFP CLINs. They shall not be treated as reimbursable ODCs with a NTE limit.

5/8/2019

2. Question: Item 5 of the Instructions Tab for Attachment 4 Price Matrix, references CLINS X01301, X01302, X01303, X01304, and X01305. We do not see pricing tabs that corresponds to each of these CLINs. We see references in the Supplies or Services Schedule for CLINS X01301, X01302, and X01303; but not X01304, and X01305. Are these pricing tabs missing from the prices Matrix?

Answer: CLINs X01304 and X01305 have been removed from the Instructions Tab. The Pricing for CLIN X013 is a sum of subCLINs X01301, X01302, and X01303. On the Price Matrix, Tab CLIN X013, subCLIN X01301 corresponds to lines 3-20, Kelly Field, Texas; subCLIN X01302 corresponds to lines 21-38, Goose Creek/Afloat, South Carolina; and subClin X01303 corresponds to lines 39-56, Qatar. Please see the revised Attachment 4 - Price Matrix. This clarification will be included in Amendment #1 to the solicitation.

5/8/2019

3. Question: Item 7 of the Instructions Tab for Attachment 4 Price Matrix, requires Firm Fixed Price bids for CLINS X007, X012, and X016.

Exhibit F (ECMM Planned and Unplanned Travel and Training) provides some elements of required external training for the Air Force and Air Nations Guard but details such as number of trainees, duration, locations of training are missing. Also is labor and travel required as a part of the pricing?

Answer: See Exhibit F columns A, E-G. Labor is not required as part of the pricing.

3a. Question: OEM training for new equipment is not defined at all. Does the government expect 5 or 25 or 105 new OEM issues for each contract period?

Answer: See Exhibit F columns A, E-G.

3b. Question: If so, what equipment, what manufacturer, etc. Are we to provide a Firm Fixed bid for training for unknown new equipment fieldings?

Answer: See response to question #3a.

3c. Question: Exhibit F (ECMM Planned and Unplanned Travel and Training) is missing potential workload for all Army ECMM training. Is this information forthcoming?

Answer: The Army doesn’t have any requirement for external training (training conducted by a third party contractor). The Army does have HAZMAT listed under their planned travel tab; the contractor will be required to travel to the nearest Army base to receive the HAZMAT training which is taught by government personnel. This CLIN will be treated as an option CLIN. For purposes of evaluation, CLIN X016 will be priced by the Government at $0. Please see the revised Attachment 4 - Price Matrix. This clarification will be included in Amendment #1 to the solicitation.

5/8/2019

4. Question: Attachment 4 – Price Matrix, CLIN X001 lists a Government Labor Category of “Program Manager”, but it also lists it in CLIN X001. Since the Government is not asking for the Program Manager to have a Top Secret Clearance upon submission of a proposal, can this position be removed from being priced on CLIN X008?

Answer: The Program Manager position will be removed from the pricing matrix for the JANUS CLIN (X008). Please see the revised Attachment 4 - Price Matrix. This clarification will be included in Amendment #1 to the solicitation.

5/8/2019

5. Question: The travel worksheets do not allow for allowable indirect costs and profit for a FFP planned travel. Will government consider modifying worksheet to include allowable costs?

Answer: The travel worksheets have been revised to allow for G&A. Please see the revised Attachment 14 – ECMM Detailed Travel Worksheets. This clarification will be included in Amendment #1 to the solicitation.

5/8/2019

6. Question: Paragraph 5.5.1 of Exhibit A, Addendums 1 and 2 states; “CLIN level amounts for Unplanned 487 Travel (CLINs X006, X011, X015), Army Training (CLIN X016), and Transition Period (CLIN X019) 488 will be established by the Gov’t at the time of award, no Offeror input is required.” Since no input is required for CLINX019 Transition In, does the Government required any input in CLIN X020 Transition Out?

Answer: Please see the revised Exhibit A dated 15 May 2019. Addendum to 52.212-1, Section 5.5.1 and the corresponding Addendum to 52.212-2. Section 4.4.1.1 now state that the Offeror must propose the total price for Transition In (CLIN X019) and Transition Out (CLIN X020). Attachment 4 – Price Matrix has been revised to reflect this clarification (see the Instructions Tab #8). See RFP Amendment 3 for the revised Exhibit A and Attachment 4.

5/13/2019

7. Question: Tab CLIN X010 – ANG Planned Travel and Tab CLIN X014 Army Planned Travel do not have active Dropped Down list associated with Column A. Without an active Dropped Down list, no period and overall price summary calculations are possible. Can the government correct this document?

Answer: Attachment 4 – Price Matrix has been revised to allow for drop downs and overall price summary calculations. See RFP Amendment 3 for the revised Attachment 4.

5/15/2019

8. Question: The ECMM Detailed Travel Revised spreadsheet included in the Amendment 5 zip file calculates the M&IE total as $1 less than the M&IE Rate multiplied by the number of nights plus the proportional rate multiplied the number of travel days. This results in a escalated value and in contradiction with the JTR. Because the cell formula is protected, the formula cannot be edited. In addition, the formula assumes all travel days receive a proportional MI&E, when only the first and last travel day would receive 75% of the MI&E rate. Question: Will the Government issue an amendment allowing offerors to propose travel costs in accordance with the JTR?

Answer: Attachment 14 – ECMM Detailed Travel MI&E calculations have been corrected. See RFP Amendment 3 for the revised Attachment 14.

5/15/2019

9. Question: The ECMM Detailed Travel Revised spreadsheet and the ECMM Pricing Sheet revised spreadsheet included in the Amendment 5 zip file contains locked formulas. Exhibit A paragraph 3.2.3 states all text shall be Times New Roman font, size 12. The locked formulas prevents offerors from changing the font and font size to the requirements of the RFP. Therefore an offeror may be non-compliant if submitted as the Government presented the spreadsheets. Question: Will the Government revised the spreadsheets so offerors can submit a compliant proposal?

Answer: Exhibit A, Paragraph 3.2.3 refers to Offeror-generated documentation only. RFP Attachment 4 – Price Matrix and Attachment 14 – Detailed Travel Worksheets are Government-provided documents that will not be evaluated for font type and size.

5/15/2019

10. Question: The ECMM Detailed Travel Revised spreadsheet and the ECMM Pricing Sheet revised spreadsheet included in the Amendment 5 zip file contains password protected worksheets that prevent proper formatting for printing. Offerors cannot change the column width, delete unused rows, or add additional rows. This creates approximately 200 printed pages between the two spreadsheets with no content or with numerical values only without a corresponding label. Questions: Will the Government revise the requirements so the two spreadsheets do not need to be printed? Or could the Government require only the Summary to be printed? Or could the Government unlock the spreadsheets so the spreadsheets can be formatted to print?

Answer: Please see Exhibit A – Addendums -1 and -2, Section 5.5.6 which requires Offerors to only submit the “Summary” tab in paper format. See also Addendum to 52.212-1, Table 1 – Proposal Organization. See RFP Amendment 3 for the revised Exhibit A

5/15/2019

Evaluation Questions

1. Question: Is Past Performance scored cumulatively?

Answer: Past Performance information will be aggregated and may be submitted on the prime contractor and any of its proposed subcontractors.

5/8/2019

2. Question: We are requesting that you consider an extension of the due date for this proposal. With the amendments released on Friday 10 May that impact almost each volume of the proposal, and the requirement of a hard copy submission that needs to arrive at least one day prior so that it can be screened before delivery, this only leaves two business days for teams to identify required changes and incorporate them into hundreds of pages of submission documentation.

Answer: The proposal due date will be extended until 22 May 2019 at 2:00 p.m. EST. See RFP Amendment 2.

5/13/2019