ECMM_RFP_QA_20190508.docx

FOUO SOURCE SELECTION SENSITIVE INFORMATION

SEE FAR 2.101 AND 3.104

Staffing/Travel Questions

1. Question: The RFP has provided SCA info but no cross reference of ECMM positions to SCA Status. Also, you mentioned Current employees will have right of first refusal. Will you provide the incumbent positions that are currently identified as SCA? As an example, with Degrees, Certs and Security Clearances required we cannot see how positions qualify for SCA.

Reference: Attachment 12

Answer: FAR subpart 22.10 discusses the Service Contract Act. Specifically, FAR 22.1003 –Applicability states “This Subpart 22.10 applies to all Government contracts, the principal purpose of which is to furnish services in the United States through the use of service employees, except as exempted in 22.1003-3 and 22.1003-4 of this section, or any subcontract at any tier thereunder. This subpart does not apply to individual contract requirements for services in contracts not having as their principal purpose the furnishing of services. The nomenclature, type, or particular form of contract used by contracting agencies is not determinative of coverage.” The majority of the positions required to support ECMM services do not meet the exemption requirements listed. Positions that may be exempt are the Program Manager, Medical Technology Clinical Engineer, OCONUS SME Lead, MRA Medical Readiness Planner, and Transportation Management Specialist since they are not listed in the applicable Wage Determinations as provided by the Department of Labor.

2. Question: This solicitation covers support for both Title 32 (ANG) and Title 10 (active duty) positions. With the planned travel as outlined in attachment 14, is there any restrictions for using Title 10 funded positions for the support for planned travel to Title 32 areas of cognizant responsibility or Title 32 positions to support planned travel support to Title 10 areas of responsibilities?

Answer: BMETs at staffed AF and ANG locations (Exhibit C) will be required to travel to all unstaffed AF and ANG locations to perform BMET work as outlined in Exhibit F.

3. Question: In Exhibit C for ANG, it states that all unstaffed locations, require BMET travel support to maintain/calibrate/repair equipment. BMET inspections are completed annually for all staffed/unstaffed locations. However, on Exhibit F, for “ECMM Planned Travel…” the following ANG site is not listed for Planned Travel: Lexington, KY. Should this ANG be included as a part of an Annual Travel?

Answer: Lexington, KY (listed in Exhibit C) will require an annual BMET visit for equipment inspection/calibration (added to Exhibit F)

4. Question: Under the ANG Planned Travel, McConnell AFB, KS and Wichita, KS are listed separately as having “Annual BMET Visit…” Is Wichita, KS the same as McConnell AFB, KS?

Answer: McConnell and Wichita are separate units and each will require an annual BMET visit.

Surge/Overtime Questions

1. Question: SOO Line 960. The Government will provide the contractor with a minimum of 24 hours of notice prior the start of contractor surge support and the actual surge period will not exceed 7 calendar days utilizing existing contractor personnel to the maximum extent practicable. Will the Government clarify the limitation of any surge situation to 7 days or less?

Answer: In the event that surge is required for more than 7 days, the contractor can submit a Request for Equitable Adjustment.

Security Clearance Questions

1. Question: The language in the Table indicates Top Secret level candidates with SSBI and SSBI PR investigations; will the Government also accept T5, T5R, and Continuous evaluation candidates? T5, T5R, and CE are all relatively new but all cover TS investigations.

Reference: SOO Task H, Top Secret Clearances Supporting JANUS Mission

Answer: The Government will accept T5, T5R and Continuous evaluation candidates.

Technical Questions

1. Question: For the qualifications for Medical Materiel Specialist (Skill Level III) the minimum Education reads “Degree in business or Logistics….” But does not specify the degree level. Is this requirement a Bachelors or Associates degree?

Reference: Exhibit D, Medical Materiel Specialists (Skill Level III), Minimum Education

Answer: A Bachelor’s Degree is required.

2. Question: Past Performance Information Sheet – What value should contractor plug in for the [date] in the third paragraph of the first page of the Past Performance Information Sheet?

Answer: The contractors shall enter the closing date of the solicitation which is 17 May 2019 or any revised date that is captured in an Amendment to the RFP. In accordance with the Addendum to FAR 52.212-1, Section 5.4.2.3, The Offeror shall exert its best efforts to ensure the POCs complete and send the PPIS directly to the Government POC as specified on the last page of the PPIS by the closing date of the solicitation.

3. Question: The instructions identify 7 Key Personnel but the PWS lists 16+ labor categories as Key Personnel. Will the government please clarify its intent in this discrepancy?

Instructions

5.3.3.1 Key Personnel Letters of Intent. The Offeror must provide signed Letters of Intent for the Key Personnel identified in section 5.3.3.1.1 below.

5.3.3.1.1 Key Personnel:

• Program Manager

• Medical Materiel Specialist (Level III) – JANUS TS Positions

• 2 Medical Materiel Specialist (Level II) – JANUS TS Positions

• BMET (Level III)

• BMET (Level II) – JANUS TS Position

• Transportation Management Specialist

Sample PWS

1.6.11. Key Personnel: The follow personnel are considered key personnel by the government:

Answer: The PWS (PWS Template), paragraph 1.6.11, lists all the positions that will be required to support this contract. The Addendum to FAR 52.212-1, Section 5.3.3.1.1, lists all the key positions that require a letter of intent to be provided.

4. Question: Can the Government please provide individual Allowance Standards (AS) for several missing ANG Assemblage Listings such as AS 970C, 970E, and 970K, as well as all of the Government Managed Assemblages AS 972 and 976?

Answer: This information is listed in Exhibit I (Assemblage 1 and assemblage 2)

5. Question: Can the Government define what government furnished property is?

Answer: As defined in FAR part 45, “Government-furnished property” means property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

12a. Question: Does it include completed medical materiel sets, Tool Kits and TMDE?

Answer: Yes – per 4.1 & 4.2 of Attachment 3 (PWS Template), the contractor is not required to provide any materials or materials handling equipment associated with the performance of the PWS with the exception of steel-toed boots. Additionally, please see RFP Attachment 11 – Government Furnished Property List.

12b. Question: Is all government furnished property being maintained inside of DMLSS and TEWLS, or is another system be used as well to maintain property accountability?

Answer: DMLSS and TEWLS are currently serving as the government-provided inventory control systems.

6. Question: Under SOO Task B, can the Government clarify the CSDC locations?

Answer: See RFP Exhibit C for CSDC locations.

7. Question: Will the government clarify if SOO Lines 627-629 and Line 640-641 are same requirement?

Answer: SOO lines 627-629 states that the contractor will advise the MLFC on data item mgt and controlled item management. SOO lines 640-641 are the establishment of data item mgt and controlled item management.

8. Question: PWS 1.6.11.2 and 5.5. Will government clarify or deconflict OCONUS SME responsibilities conflict between PWS 1.6.11.2 and 5.5?

Answer: Attachment 3 – PWS Template Section 1.6.11.2 is the position qualifications description. The Offeror is to input how they will accomplish SOO Task E in PWS section 5.5 (see Attachment 2 - SOO and Attachment 3 - PWS Template).

9. Question: PWS 1.6.11.4. Minimum Education: Accredited Associates Degree. Will government clarify level/type of degree for the Medical Logistics Tech III; currently says "Degree".

Answer: Attachment 3 – PWS Template, Paragraph 1.6.11.4 now states Bachelor’s Degree.

10. Question: SOO Line 802. ECMM Support Services for APS-5 (Qatar). Will the government clarify the current UDP and APS staffing at Qatar?

Answer: Reference RFP Exhibit C – ECMM Locations (“New Requirement”). This is a new requirement.

General/RFP/PWS/SOO/Proposals Questions

1. Question: In ‘Attachment 3 – PWS Template’ ‘Part 5 – Specific Tasks’ line #975, the government states: ”[Describe how the work is to be accomplished (IAW RFP attachment 2, SOO) in sequential order, i.e., 5.2, 5.3, etc. below]“ Request that you please confirm the government still expects offerors to explain HOW they are going to perform the specific tasks in the PWS we’re to write.

However, if on the other hand, the government expects offerors to tell WHAT specific tasks they’re going to perform in section 5 of the PWS, and subsequently HOW they will perform those tasks in Technical Subfactor 2 - Program Management Plan.

Answer: Contractors are expected to tell the Government HOW they will perform the requirements outlined in the SOO.

2. Question: We respectfully request that the government increase the page limitation for this section to 50 Pages to allow sufficient space for us to provide our response?

Answer: The 50 page limit for the PWS described in the Amendment to FAR 52.212-1, Table 1 – Proposal Organization (see RFP Exhibit A) only applies to Part 5 of the PWS Template. Parts 1, 3, 4, 6, 7, and Exhibit 2 shall not be altered and are not counted as part of the page limit. Part 2 may be altered to include definitions and acronyms found in the Offeror’s Part 5. Part 2 will not be counted as part of the page limit. Exhibit 1 may be altered to include PWS references only and is not counted as part of the page limit. Please see the revised Attachment 3 – PWS Template. This clarification will be included in Amendment #1 to the solicitation.

3. Question: Can you help facilitate an appointment/meeting to meet with the 88 Medical Group SME on the JANUS program?

Answer: The Government will not facilitate the requested meeting and also requests that you not contact the 88th Medical Group directly. The scope of the JANUS program is stated in the SOO.

4. Question: I would like a list of incumbent employees so I can offer them contingent hire letters. This is (IAW Executive Order 13495, Non-Displacement of Workers on Service Contracts) to ensure you have adequate competition and we can provide you as many incumbent employees as possible and reduce your risk.

Answer: The Government will not provide a list of current contractor employees. IAW FAR 52.222-17(e)(2), the successor contractor will receive a list of certified service employees after contract award.

5. Question: Do you plan to have a classified Competition Library where P&S can register and then have access to the detail of JANUS work we require to bid the work? Having bid on a number of classified proposals this is usual and customary to provide all the same data that the incumbent has.

Answer: We will not have a classified Competition Library for the JANUS program because the scope of the JANUS program is unclassified and is stated in the SOO. The incumbent does not have a competitive edge in terms of bidding this requirement. The classified work to be done does not require a bid; the classified work is directly paid for by the JANUS program and is not part of an offeror’s proposed TEP.

6. Question: The PWS Template and SOO provided by the government are 59 pages combined, which is 9 more pages than the 50 page limit allowed for the contractor provided PWS. Will the government consider increasing the contractor provided PWS page limit to 80 pages?

Answer: Please see the response to Question #2 of this section.

7. Question: In the Exhibit A – Addendums 1 and 2 (Final), section 5.3.1 states that the responses will, “…provide the specific methodology used for accomplishing/satisfying each of the two technical subfactors”. However, in section 5.3.2 and under Table 1 – Proposal Organization, section 5.3.2 Tab 1: Performance Work Statement (PWS) the offeror is only given 50 pages to “…provide a PWS that addresses all the requirements addressed in the Government’s SOO”. For clarity, the Government is not asking for a Technical Approach in response to the Technical PWS write-up?

Answer: See response to question #1 in this section.

8. Question: In conforming to the proposal requirements for Volume II – Technical, section 5.3.2 states that Attachment 3 - PWS Template should be used to complete Subfactor 1 (Tab 1). Is the PWS requirement to be filled in and provided as an attachment to the proposal, or is the intent of the Government for the Offeror to take the PWS sections that need to be completed and insert them in their proposal format?

Answer: The Offeror is to fill in the PWS template attachment and return it as part of its proposal. For clarification, Section 5.3.2 states “The Offeror shall utilize the PWS template that is provided in the RFP (See RFP Attachment 3: PWS Template.)”

9. Question: In Attachment 3 – PWS Template, is Exhibit 1 included in the page count for Subfactor 1?

Answer: No, Exhibit 1 is not included in the page limit. Please see the response to Question #2 of this section.

10. Question: In Attachment 3 – PWS Template, Section 1.6.11 identify Key Personnel that are not listed in the proposal requirements. Could the Government please update?

Answer: While Attachment 3-PWS Template, Section 1.6.11 identifies Key Personnel required to perform this requirement, the Letters of Intent (as required under the Addendum to 52.212-1, Section 5.3.3.1.1) are required ONLY for the Key Personnel identified in Section 5.3.3.1.1.

11. Question: Based on the magnitude of the data that still needs to be provided by the Government to perform a thorough response, we respectfully request for an extension to the proposal due date.

Answer: At this time the Government does not anticipate extending the proposal due date.

12. Question: Exhibit A. Section 3.2.3, and Table 1- Proposal Organization, section 5.3.2, Tab: 1 Performance Work Statement (PWS) p. 7, the page limit is 50 pages. However, the PWS template is 37 pages in 12 Font; and the SOO specific tasks are approximately 20 pages. Will the government consider increasing the page limit or reducing font size for volume II?

Answer: Please see the response to Question #2 under this section.

13. Question: Exhibit A, section 3.2.3, "All text shall be Times New Roman font, size 12". Will the government consider font size of 10 for tables, charts, and figures?

Answer: No, the Government will not consider decreasing the font size.

14. Question: Will the government verify all staff locations are included in CLIN structure?

Answer: Staff locations are included in RFP Exhibit C – ECMM locations.

15. Question: If the offeror proposes CSDC support at a location not included in CLIN X002, should that support be included in CLIN X001?

Answer: Please see the response to Question #14 in this section.

16. Question: PWS 5.2.1.4 Contractor purchasing the crating materials from their funds. Please clarify as this is usually a government expense as exact requirement cannot be estimated. Recommend "…using government funds." be added to the sentence for clarification as to who actually pays for the crating material.

Answer: The PWS template does not include a Section 5.2.1.4. Please see RFP Attachment 2 – SOO for information regarding procurement. The SOO states that procurement will use government funds.

17. Question: Please clarify Qatar responsibility. PWS 5.5. identifies as Staffed OCONUS Location with advisory responsibilities, 5.11 ECMM Support Services to Army has it as same responsibilities as PSA and Goose Creek.

Answer: See SOO line 802 “ECMM Support Services for APS-5 (Qatar).” This is support for USAMMA (Army). ECMM support services for staffed OCONUS locations is for AF.

18. Question: Will the government clarify unaccompanied tour locations?

Answer: Unaccompanied tour locations means that the government will not be paying to relocate spouses/family members of the contractor personnel at these locations. The government has no preference or requirement as to whether the contractor will pay for these expenses, but if they chose to do so, it will be the financial responsibility of the contractor – the government will not be obligated to cover these costs.

19. Question: Exhibit 6. Since past performance is a critical evaluation factor. Will the government consider allowing bidders to expand boxes within Exhibit 6 to provide more details, so that government evaluators get a clear understanding on relevancy of past performance?

Answer: Yes, the boxes may be expanded. There is no page limit on the Project Submissions.

20. Question: In order to prevent PII violation, will the government consider other information submittal which can be used to verify clearance requirement within JPAS?

Answer: Offerors are instructed to submit all proposal requirements EXCEPT for the name and social security information required in the Addendum to FAR 52.212-1, Section 5.3.3.2. This requirement will be met via submission of the paper copy. The PCO will ensure that all PII is properly safeguarded. This clarification will be included in Amendment #1 to the solicitation.

Small Business/Teaming Questions

Pricing/CLIN Questions

1. Question: Within the solicitation document item 0007 and 0010 for planned travel this indicates that they are Firm Fixed Price, nowhere else in the document does it state that these items are ODC’s under a Firm Fixed Price. Please clarify if the planned travel items are ODC’s (Other Direct Costs that are reimbursable) under a FFP contract with a NTE amount as determined in Attachment 14?

Reference: Attachment 14 and Solicitation Document

Answer: CLINs X007 and X010 are FFP CLINs. They shall not be treated as reimbursable ODCs with a NTE limit.

2. Question: Item 5 of the Instructions Tab for Attachment 4 Price Matrix, references CLINS X01301, X01302, X01303, X01304, and X01305. We do not see pricing tabs that corresponds to each of these CLINs. We see references in the Supplies or Services Schedule for CLINS X01301, X01302, and X01303; but not X01304, and X01305. Are these pricing tabs missing from the prices Matrix?

Answer: CLINs X01304 and X01305 have been removed from the Instructions Tab. The Pricing for CLIN X013 is a sum of subCLINs X01301, X01302, and X01303. On the Price Matrix, Tab CLIN X013, subCLIN X01301 corresponds to lines 3-20, Kelly Field, Texas; subCLIN X01302 corresponds to lines 21-38, Goose Creek/Afloat, South Carolina; and subClin X01303 corresponds to lines 39-56, Qatar. Please see the revised Attachment 4 - Price Matrix. This clarification will be included in Amendment #1 to the solicitation.

3. Question: Item 7 of the Instructions Tab for Attachment 4 Price Matrix, requires Firm Fixed Price bids for CLINS X007, X012, and X016.

Exhibit F (ECMM Planned and Unplanned Travel and Training) provides some elements of required external training for the Air Force and Air Nations Guard but details such as number of trainees, duration, locations of training are missing. Also is labor and travel required as a part of the pricing?

Answer: See Exhibit F columns A, E-G. Labor is not required as part of the pricing.

3a. Question: OEM training for new equipment is not defined at all. Does the government expect 5 or 25 or 105 new OEM issues for each contract period?

Answer: See Exhibit F columns A, E-G.

3b. Question: If so, what equipment, what manufacturer, etc. Are we to provide a Firm Fixed bid for training for unknown new equipment fieldings?

Answer: See response to question #3a.

3c. Question: Exhibit F (ECMM Planned and Unplanned Travel and Training) is missing potential workload for all Army ECMM training. Is this information forthcoming?

Answer: The Army doesn’t have any requirement for external training (training conducted by a third party contractor). The Army does have HAZMAT listed under their planned travel tab; the contractor will be required to travel to the nearest Army base to receive the HAZMAT training which is taught by government personnel. This CLIN will be treated as an option CLIN. For purposes of evaluation, CLIN X016 will be priced by the Government at $0. Please see the revised Attachment 4 - Price Matrix. This clarification will be included in Amendment #1 to the solicitation.

4. Question: Attachment 4 – Price Matrix, CLIN X001 lists a Government Labor Category of “Program Manager”, but it also lists it in CLIN X001. Since the Government is not asking for the Program Manager to have a Top Secret Clearance upon submission of a proposal, can this position be removed from being priced on CLIN X008?

Answer: The Program Manager position will be removed from the pricing matrix for the JANUS CLIN (X008). Please see the revised Attachment 4 - Price Matrix. This clarification will be included in Amendment #1 to the solicitation.

5. Question: The travel worksheets do not allow for allowable indirect costs and profit for a FFP planned travel. Will government consider modifying worksheet to include allowable costs?

Answer: The travel worksheets have been revised to allow for G&A. Please see the revised Attachment 14 – ECMM Detailed Travel Worksheets. This clarification will be included in Amendment #1 to the solicitation.

Evaluation Questions

1. Question: Is Past Performance scored cumulatively?

Answer: Past Performance information will be aggregated and may be submitted on the prime contractor and any of its proposed subcontractors.