26. FA701424R0026 Questions and Answers Amnd 4.xlsx
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- Judge Advocate Litigation Support Services
- Solicitation number
- FA701424R0026
About this file
This document contains a series of questions and answers related to a federal contract opportunity for Judge Advocate Litigation Support Services. The contract is a single-award IDIQ with a $24,999,999 ceiling value and a 5-year ordering period. Key details include:
The contractor shall provide administrative, logistic, professional, and technical labor, equipment, supplies, facilities, transportation, tools, materials, supervision, technology, and other items and non-personal services to support a range of professional legal services. Work samples are required to be submitted, with offerors limited to 10 total work samples (5 each for Hardcopy Document Management/ESI/Other Professional Services and Trial & Specialty Services). Offerors must complete a self-scoring matrix and can submit past performance information for up to 5 contracts. A Small Business Participation Plan is required, with a 35% small business participation goal. Pricing is to be provided as ceiling rates for labor categories, with proposed labor rates to be fully burdened. The initial Task Order will satisfy the minimum order requirement. Proposals are due by August 18, 2024.
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Final Set set of clarification
| RFP File | RFP Language | Question / Request | Answer |
| 2. FA701424R0026_Addendum to FAR 52.212-1 Instructions_to Offerors (Attachement 1a) _ Proposal Organization Table Amnd 3 | This file contradicts the requirements in Table 1 contained in the file "2. FA701424R0026_Addendum to FAR 52.212-1 Instructions_to Offerors (Attachement 1) Amnd 3" in numerous ways. |
| Please confirm this file is erroneous and can be disregarded. | Updated | ||
| 2. FA701424R0026_Addendum to FAR 52.212-1 Instructions_to Offerors (Attachement 1a) _ Proposal Organization Table Amnd 3 | If this file is not erroneous, please confirm that the omission of Work Samples 6-10 is accidental, and that, in accordance with RFP Section 3.2.1.1 Work Samples, offerors may submit up to 10 Work Samples, with a File Name: Company Name_JA Litigation Support Services_VOLIIA1WS1-WS10. | Updated | |
| 2. FA701424R0026_Addendum to FAR 52.212-1 Instructions_to Offerors (Attachement 1a) _ Proposal Organization Table Amnd 3 | If this file is not erroneous, please provide instructions and evaluation criteria for the Staffing Plan. |
| Additionally, as this would be an entirely new requirement, please provide an extension to the proposal due date of at least two calendar weeks to allow offerors time to develop the staffing plan. | Attachment 1a is not a complete new requirement. This table is derived from SECTION 2.3. There were updates made to the table that could not be edited into the document. Please see section relating to MESP as required by Volume IV | |
| 2. FA701424R0026_Addendum to FAR 52.212-1 Instructions_to Offerors (Attachement 1a) _ Proposal Organization Table Amnd 3 | The answer provided to Question 63 with Amendment 3 allows offerors to combine the Professional Employees Compensation Plan and the SCLS Employees Compensation Plan into one document. |
The Table in Attachment 1a requires two separate files/file names.
| Please confirm offerors may still provide a single combined file, named Company Name_JA Litigation Support Services_VOLIII_ ECP. | Yes | |||
| 2. FA701424R0026_Addendum to FAR 52.212-1 Instructions_to Offerors (Attachement 1a) _ Proposal Organization Table Amnd 3 | Pricing Narrative | |||
| File Name: Company Name_JALigigation Support Services_VOLIII_PricingNarrative | There is a limit 10 page count. Please confirm appendices will not be counted towards that page count for supporting documentation (e.g. FRPA's, FPRP's, FPRR's, Subcontract price analysis etc.) | Confirm | ||
| 23. FA701424R0026 Questions and Answers _Q69_Q181 | A: Yes confirming, confirmed copy of amended SF 1449 will be uploaded for Offer acknowledgement | When will the corrected SF1449 be provided? | It was provied, It was uploaded with amendment 3 | |
| 23. FA701424R0026 Questions and Answers _Q69_Q181 | Small Business Utilization: Offeror shall provide a plan detailing their approach to meeting the Government’s Small Business Participation Objective of 35% of the total planned contracted dollars. Is the requirement for Small Business Participation to be 35% of the total planned contracted dollars correct | Based on Government Response that both aspects are to be submitted with proposal. What Volume should the Small Business Subcontracting Plan be submitted under? Recommend Volume IV Contract Documentation. | No, please follows table. | |
| 23. FA701424R0026 Questions and Answers _Q69_Q181 | Answer to Q106 |
Section B pertains to the CLIN structure for the IDIQ and all subsequnet task ord to add pricing information. Offeror must completed all tabs in Attachment 12 App Pricing Spreadsheet. Appendix I prices must match the pricing the offeror will pr TO pricing ( Attachmenr 16 Task Order pricing work sheet) which the offeror mu
| and present with proposal. | Please clarify this QA. Is the AF saying the rates from Attachment 12 Appendix I Pricing Spreadsheet (celing IDIQ rates) need to match the rates used in Attachmenr 16 Task Order pricing work sheet? Is the AF not expecting Offers to discount on TO 1? | The Government does not understand this question. |
| 23. FA701424R0026 Questions and Answers _Q69_Q181 | Attachment 1 states that "pricing is to be provided as ceiling rates to cover all potential prime or subcontractor rates in accordance with FAR 52.212-1" |
Q. Please confirm that subcontractors are not required to submit proposals.
| A: Confirmed, verbiage has also been updated | Amendment 3 does not provide any changes to Section 3.4.3.1. Please clarify if Section 3.4.3.1 will be updated to reflect that subcontractors are not required to submit proposals. | This is not requiring a separate pricing format from you subcontractor. Your sub contractor shall submit there pricing to you and you submit their pricing if applicable as part of your price schedule. |
| Attachment 1: Addendum to FAR 52.212-1 Instructions to Offerors |
and
Attachment 10: Appendix G: Team Structure Format Teaming Arrangement and Subcontractor Consent Letter This requirement essentially duplicates Attachment 1 Section 3.2.4 Team Structure and Appendix G/Attachment 10.
Please delete section 3.3.1.3 from Volume IIB and confirm offerors should respond only to Section 3.2.4 in Volume IIA.
| Alternatively, please provide increase the page limitation for Attachment 8 to accommodate this information. | Please re-read the sections and the related topics. The Government will not delete any of the paragraphs. The Past Performance information sheet is a cover sheet for the Past Performance inofrmation provided as part of your work sample. | |||
| Attachment 1: Addendum to FAR 52.212-1 Instructions to Offerors | The Government will provide Not to Exceed (NTE) amounts for the travel, and other direct costs CLINs in Section B of this solicitation. Therefore, the Offeror shall fill out Section B- Supplies or Services and Prices, Attachment G - Cost/Price Proposal and use the established NTE amounts in the development of the final proposed cost. For Labor Hour (LH) CLINs, offerors shall provide the proposed, fixed fully burdened/ handling rate that will be applied to costs, expressed as a percentage, in the description field at each applicable CLIN. These proposed rates will be fixed rates for the duration of the contract. | Please confirm whether the reference to Attachment G - Cost/Price Proposal in this paragraph should be Attachment 12 or 16? | the cross reference was updated to Appendix I - attachment 12 in a previous amendment. | |
| Attachment 12: Appendix I: Price List Price Spreadsheet. | Is this tab related to the IDIQ pricing or Task Order pricing? | It relates to both. | ||
| Attachment 12: Appendix I: Price List Price Spreadsheet. | Three part question | Please confirm contract type for CLINs on the Tab titled, 1. Labor & Task Pricielist (01-0001 through 01-0050, 02-0001 through 02-0065 and 03-0001 through 03-0003). |
What is the intent of the first two digits (prefix) of the CLIN numbers?
| Is this intended to tie to the FA701424R0026_Solicitation_SF1449? | 01,02 and 03 are indicators or associated CLINS.01CLINS are FFP, 02 CLINS are LH, 03&04 are NTE - FFP | ||
| Attachment 13: Ordering Procedures | Intent to subcontract. The contractor is reminded that coordination with the PCO is required prior to subcontracting when applicable security requirements are specified. | What is the process for coordination? |
What must be supplied to achieve consent for subcontracting? In the event that there is a security requirment a DD254 will be supplied. This will take coordination with all parties involved.
Section 1.1.9.1 Standard Litigation Support Software Database Review Tool (Item m) Section 4.4.2.2 Information Technology Security Section 1.1.9.1 Standard Litigation Support Software Database Review Tool (Item m)
| Section 4.4.2.2 Information Technology Security | Amendment 2 answers #62 and #68 changed the security requirement from IL 4 to IL 5. Can the government confirm that the major change from IL4 to IL5 was correct and that the effects to cost, level of effort, and limiting competition were considered? | The requirement as written in the Cyber security program was IL5, there was one instance in the PWS that called out IL4 as opposed to IL5. IL 5 is correct and those factors were considered. | ||
| Amendment 3 - Response to Question 96 | Amendment 3 - Response to Question 96 | Q96 Answer column did not provide an answer to the question posed. Please provide an answer. | Q. Please confirm that if offerors are using multiple contracts within a given work sample, they may provide multiple copies of the Attachment 8 PP Information Sheet, with specific information for each different contract included in the work sample. Meaning that offerors could potentially provide 50 PP Information Sheets, 5 for each of the 10 work samples. A. Yes, confirmed., as long as it is part of your work sample(s) package. | |
| Amendment 3 - Responses to Questions 60 and 103 | Amendment 3 - Responses to Questions 60 and 103 | Answers to Q60 and Q103 seem to contradict. Please confirm that PPQs may not be submitted as previously amended. | The Government is not issuing a specific PPQ for this acqusition. We are only looking at CPARs. If there is a PPQ that support your CPARs from a different solicitaion/contract you may submit that as part of your work sample substantiating your CPARs ratings. | |
| Attachment 1- Section 3.5.1 Pg 20 & Pg 21 | ||||
| Attachment 3 - Section 4.12 Pg 67 | Attachment 1- Section 3.5.1 Pg 20 & Pg 21 | |||
| Attachment 3 - Section 4.12 Pg 67 | Questions 118 - 123 and question 164 all have varying instructions regarding the Mission Essential Services plan. Question 164 seems to confirm that the Mission Essential Services Plan does not need to be included in the offerors response to the AF on August 18th and that if the plan is required moving forward it will be requested on an individual task order level. | |||
| Q. Can the AF please confirm that the Mission Essential Services Plan does not need to be included in the offerors response to the AF on August 18th and that if the plan is required moving forward it will be requested on an individual task order level. | Yes, confirm that Mission Essential Services Plan is to be included when proposal are due. Please see section 3.5.4. Depending on the task order, the Government will further identify if the TO is Mission Essential for the TO. MESP is due at proposal. | |||
| Amendment 3 - Response to Question 105 | Amendment 3 - Response to Question 105 | The Government's response to Question 105 in Amendment 3 indicated that updates have been made to reflect Attachment 12, Appendix I. We do not see a revised Attachment 12 in the Amendment 3 documents. Can the Government confirm that the IDIQ pricing should be submitted using the Excel spreadsheet named "13._FA7010424R0026_Appendix_I_Price_Spreadsheet_(Attachment_12)_Amnd_1.xlsx (1)"? | it was provided and titled "13._FA7010424R0026_Appendix_I_Price_Spreadsheet_(Attachment_12)_Amnd_3.xlsx (1)"? | |
| Section 1.3 Personnel | Section 1.3 Personnel | Please confirm that there is no page limit on resumes. | Confirm |
Section 1.1.9.1 Standard Litigation Support Software Database Review Tool (Item m) Section 4.4.2.2 Information Technology Security Section 1.1.9.1 Standard Litigation Support Software Database Review Tool (Item m) Section 4.4.2.2 Information Technology Security Amendment 2 answers #62 and #68 changed the security requirement from IL 4 to IL 5. Can the government confirm that the major change from IL4 to IL5 was correct and that the effects to cost, level of effort, and limiting competition were considered? The requirement as written in the Cyber security program was IL5, there was one instance in the PWS that called out IL4 as opposed to IL5. IL 5 is correct and those factors were considered.
Q&A ALL
| Document Type | Document Reference | Page # | Question | Answer | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Attachmentment 1: 2& 22 ,Attachment 14: 22 | Can the Government please confirm offerors have until 3 August 2024, 12:00 P.M. Eastern Time to submit questions. | Government confirms that the questions due date is 3 August 2024, 12:00 P.M. Eastern Time to submit questions. An Amendment to be the 52.212-1 attachment 14 pages 2 and 22 has been made. | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | August 18 is a Sunday. Would the Government please consider an extension of the due date to Tuesday August 20 at 9AM Eastern Daylight Time? | Government is firm on proposal due date | ||
| Attch 1 52.212-1 | Attch 1 52.212-1 | pg 6 | For Volume IIB - Past Performance Attachment states on Page 6 that the page limit for Past Performance Information Sheets is 3 pages. | ||
| Q. Please clarify that this 3-page requirement is per Past Performance reference, and not for the entirety of this section. | The 3-Page limit requirement is per past performance reference only and not the entire submission. | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | pg 5 | Please confirm that the due date for this solicitation is Sunday, August 18, 2024 @9:00am. | Confirming that Proposals are due August 18, 2024 @9:00am. | |
| Attch 2 52.212-2 | Attch 2 52.212-2 | pg 5 | Please confirm that afdw.ja_litiga.support_services@us.af.mil and irinieta.tabuyaqona.1@us.af.mil are the appropriate POCs for requesting a DoDSAFE Drop-Off Request to submit our response. Also, if we use DoDSAFE when should we submit a drop off request? | Confirming that those are the appropriate email addresses. If you are submitting via DODSAFE, please submit drop off request NLT COB 14 August, to allow scheduling reminder for 18 August 2024. | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.2.1.3, pg 10 | Under Section 3.2.1.3 Work Sample Qualifications, #1 and #2 states "If available, examples of electronic indexes/databases/file systems". | ||
| Q. Please confirm the government will accept screenshots or other similar evidence as examples of electronic indexes/databases/file systems. | Screenshots would be acceptable. | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.2.1.3, pg 10 | Under section 3.2.1.3 Work Sample Qualifications, #5 states that work samples "Shall be an IT Services Contract," while #6 states that work samples "shall be a services contract." | ||
| Q. Please confirm that the type of contract acceptable for Offeror work samples are Services Contracts only. | Confirming that offeror work sample are for services contracts only. Section 3.2.1.3 requires a degree of "IT services/functions" that are inherently organic to the overall scope of work that is to be performed | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.2.1.1, pg 9 | Please clarify the required contents of Work Samples as described in Section 3.2.1. The second paragraph of 3.2.1.1 lists several large contract documents that shall be part of a work sample. | ||
| Q. Please confirm that the requested contract documents, invoices, etc. are not part of the 5-page limit for Work Statements. | An update has been made, the work sample page limitation has been updated. The contractor shall submit no more than 10 work samples (No more than 5 works samples for Hardcopy Document Management, Electronically Stored Information and Other Professional Services and No more than 5 work samples for Trial & Specialty Service) with no page limitations per work sample. | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 2.5.2 pg 9 | Q. Please confirm that the entirety of the technical response will be incorporated into the Work Samples. | Confirming that the entirety of the technical response will be incorporated into the Work Samples. No more than 5 works samples for Hardcopy Document Management, Electronically Stored Information and Other Professional Services and No more than 5 work samples for Trial & Specialty Service | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 2.5.2, pg 7 | Section 2.5.2 Financial/Other Resource Statements states that "[a]t a minimum, the offeror shall address their accounting controls, operational controls, quality assurance measures, and safety program." The current page limit for this section is two (2) pages. | ||
| Q. Please consider increasing this page limitation to at least seven (7) pages so Offerors can adequately respond to this requirement. | Request has been considered, the Government shall increase page limitation to 7 to allow adequate response | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 2.5.2, pg 7 | Q. Please define what is meant by and what information needs be covered in the "Safety Program" | The offeror Safety Protocols with regard to how it would handle any safety related incidence that would | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.3.1.1, pg 8 | Section 3.1.1 states that "[o]offerors shall provide a Small Business Participation Plan (SBPP) utilizing table T-4 and in conformance with Section 3.2.1.1 of this RFP with their proposal." However, section 3.2.1.1 relates to Work Samples, and we do not see table T-4 in the solicitation materials. | ||
| Q. Please provide Table T-4 to the Offerors. | The table is provided in document 52.212.2, page 4 as Table 1 ( T-1) Verbiage has been updated to state " 3.1.1 Offerors shall provide a Small Business Participation Plan (SBPP) utilizing table T-1 in Addendum to 52.212-2 Evaluation—Commercial Products and Commercial Services.( Attachment 2) and in conformance with Section 3.2.1.1 of this RFP with their proposal." | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.3.1.1 , pg 15-16 | Section 3.3.1.1 under Section 3.1.1 Past Performance states that the "Offeror shall provide past performance information on each work samples provided in support of their Technical Experience." However, Section 3.3.1.2 Small Business Compliance in Past Performance Efforts starts off discussing "five (5) contracts submitted in Volume IIV, Past Performance..." | ||
| Q. Please confirm the Offeror should submit past performance information for each work sample provided. | Confirming: Offeror should submit past performance information for each work sample provided. The offeror shall submit no more than 10 work samples (No more than 5 works samples for Hardcopy Document Management, Electronically Stored Information and Other Professional Services and No more than 5 work samples for Trial & Specialty Service). Update to the verbiage has been made. | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Past Performance, Section 3.3.1., pg 17 | Section 3.3.1.5 CPAR Category Ratings outlines the requirements for submittal of CPARs to substantiate the self-score. In some instances, CPARs are not issued for government contracts. | ||
| Q. Please provide instructions on what to do in these instances. | In this instance the Offeror shall give themselves that appropriate scoring for not having a corresponding CPARs rating. The Offeror can provide past performance information that the Government can read , but past performance information outside of CPAR shall not be scored. | ||||
| Attch 3 PWS | Attch 3 PWS | PWS Section 1.1.6.2, pg 22 | Section 1.1.6.1(c) states that "90% of coding performed…as outlined in Sections 1.1.5.1 - 1.1.5.3." However, the referenced sections relate to photocopying. | ||
| Q. Please provide correct referenceable sections for coding. | updated to 1.1.6 | ||||
| Attch 3 PWS | Attch 3 PWS | PWS Section 1.1.6.2, pg 22 | Section 1.1.6.2 states that "this requirement is like the requirement outlined in Section 1.1.5.1." | ||
| Q. Please confirm this cross-reference. We believe the correct cross-reference is 1.1.6.1, and not 1.1.5.1. | updated to 1.1.6 | ||||
| Attch 3 PWS | Attch 3 PWS | PWS Section 1.1.6.3, pg 23 | Section 1.1.6.3 states that "[t]his requirement is like the requirement outlined in Section 1.1.5.1..." | ||
| Q. Please confirm this cross-reference. We believe the correct cross-reference is 1.1.6.1, and not 1.1.5.1. | updated to 1.1.6.1 | ||||
| Attch 3 PWS | Attch 3 PWS | PWS Section 1.1.6.4, pg 23 | Section 1.1.6.4 states "[t]his requirement is like the requirements outlined in Section 1.3.7.1…" | ||
| Q. Please confirm this cross-reference. We believe the correct cross-reference is 1.1.6.3, and not 1.3.7.1. | updated to 1.1.6.3 | ||||
| Attch 3 PWS | Attch 3 PWS | PWS Section 1.1.6.4, pg 24 | Section 1.1.6.4 states "[t]his requirement is like the requirements outlined in Section 1.1.5.1…" | ||
| Q. Please confirm this cross-reference. We believe the correct cross-reference is 1.1.6.4, and not 1.1.5.1. | 1.1.6.5 updated to 1.1.6.4 | ||||
| Attch 3 PWS | Attch 3 PWS | PWS Section 1.1.6.4, pg 24 | Section 1.1.6.4 states "[t]his requirement is like the requirements outlined in Section 1.3.7.1 and 2.4.7.5…" | ||
| Q. Please confirm this cross-reference. We believe 1.1.7.1 should be 1.1.6.4, but there is no section 2.4.7.5 in the PWS. | 1.1.6.6 updated from 1.1.7.1 to 1.1.6.4 and removed 2.4.7.5 | ||||
| Attch 3 PWS | Attch 3 PWS | PWS Section 1.1.6.7, pg 25 | Section 1.1.6.7 states that “all requirements described in Sections 1.3.7.1 - 1.3.7.3 above apply." | ||
| Q. Please confirm this cross-reference. The sections identified are not in the PWS. | Document referencing has been updated 1.1.6 above | ||||
| Attch 3 PWS | Attch 3 PWS | PWS Section 1.1.8.3, pg 28 | Section 1.1.8.3(d) states "The Contractor shall describe the standard ESI processing steps it will take to process and load the Government's litigation support software and keep the COR informed as to what formats they are capable of processing under this Section." | ||
| Q. Please confirm that the intension of this statement is to infer what standard ESI processing steps will be taken to process and load native ESI data into the Government's litigation support software and keep the COR informed as to what formats they are capable of processing under this Section. | Confirming interpretation of section requirment to be correct | ||||
| Aattch 7 Labor Cat | Aattch 7 Labor Cat | Entire Document | Several of the Labor Categories listed in Attachment 7 have a "key personnel" notation. | ||
| Q. Please confirm that the Air Force is not requesting resumes for Key Personnel as part of our proposal submission. | Key personnel resumes would not be not be required, however highly encoraged as substaiatianing documentation for validating self-scoring matrix. Resumes maybe required when issuing a FOPR at the TO level. The offeror should provide documentation to support its assertion of having the availablity to filll those " key personnel positions" be it resumes, staffing pool or staffing plan. | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Pg 6 | Table 1: Proposed Organization states that the Work Sample Cover Sheet is 2 pages, and each work sample is limited to 5 pages. | ||
| Q. Please confirm that the Work Sample Cover Sheet and Work Sample combined should not exceed 7 pages and that any supporting business documents associated with that work statement also do not count towards the 7 page limit. | An update has been made, the work sample page limitation has been updated. The offeror shall submit no more than 10 work samples (No more than 5 works samples for Hardcopy Document Management, Electronically Stored Information and Other Professional Services and No more than 5 work samples for Trial & Specialty Service) with no page limitations per work sample. | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Pg 9 | Q. Please provide clarification on how the Air Force would like supporting documentation like examples of electronic indexes/databases/file systems and Financial resource statements linked to individual work samples. | ||
| Q. Please also confirm that supporting documentation does not count against the page limitations of the Work Statements. | The page limitation for supporting documents has been updated to "NO LIMIT". This will allow offeror to provided appropriate documentation to support self -scoring point asserted for the work samples provided. | ||||
| General Questions | General Questions | Q. Please confirm that the Air Force will be implementing citizenship, security clearance, and security training requirements and specify what level for individuals working on this contract. | Citizenship, security clearance, and security training requirements will be specified at the task order level. If the Task Order will require additional security clearance the Supplemental PWS and FOPR will state the specific requirement. | ||
| Aattch 7 Labor Cat | Aattch 7 Labor Cat | The pricing worksheet lists a labor position for an Information Technology Specialist. However, the Labor Category Descriptions and Qualifications (Attachment 7) does not contain a labor category description and qualifications for the Information Technology Specialist. | |||
| Q. Please provide both the description and qualification for this LCAT, or remove this position from the Pricing worksheet. | Updates have been made to add Information Technology Specialist labor catgory descriptions and qualifications | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Q. Section 3.1.1 of Attachment 1 states that “the Small Business Subcontracting Plan, which is required by FAR 52.219-9 is to be submitted and approved prior to contract award” however, there is no designated section that allows for submission. Will the government add a NO PAGE LIMIT section in Proposal Organization where the Small Business Subcontracting Plan can be submitted. | Please reference 52.212-1 Section 2.3, See vol 1 Small Business Participation Plan and 52.212-2 Section 3.2. Additionally, page limit has been updated to "NO LIMIT" | ||
| Solicitation 1449 | Solicitation 1449 | Pg 3 | Appendix I-Price Spreadsheet does not contain quantities for all line items. As such, the calculation of a Total Evaluated Price is not feasible. |
Q: Does the Government intend to provide quantities of unit items and labor hours to be reflected on TAB 1 of the Price Spreadsheet (Attachment 12)?
| Q. If there are no or incomplete quantities and hours, what extended price would the Government expect to see on Schedule B (or should Offeror indicate “See Schedule” for the Schedule B document in its price proposal)? | The subsequent contract is a single award IDIQ. The pricing sheet/schedule provided shall be used as a pricing catalog/schedule from which the government will pricing from when issuing task order against the IDIQ. With regards to the TEP, as stated in 52.212-2, pg. 6 , section 3.2.3.1.1 The task order pricing issued under this RFP shall be used to determined TEP. With regards to quantity, as this is an IDIQ, the Government cannot anticipate the exact quantity needed through out the Ordering period. The Quantity will be determined at TO order level. For example, in looking at attachment 16, in the pricing breakdown tab, the Government has identified the hours required to accomplish the work called for in the Supplemental PWS. The overall period of Performance is 3 months. | |||
| Attch 4 Apndx A work Sample Cover | Attch 4 Apndx A work Sample Cover | 2 | Page 2 of the Work Sample Cover Sheet states there is a one (1) page limit for Part III: Project Description. But the instructions on page 3 state there is a 700 character limit for the Project Description. | |
| Q: Please confirm that the Work Sample Cover Sheet limit is one (1) page without character limit. | Confirming on page limit with our character limit. Work sample coversheet has been updated | |||
| Attch 13 Ordering guide | Attch 13 Ordering guide | Entire Document | Based on the description in the Attachment 1 (Instructions to Offeror), page 1, and on FA101424R0026_Soliciation_SF 1449, page 3, we would expect that a Task Order (TO) issued can be Firm Fixed Price (FFP), Labor Hour (LH), or both. | |
| Q. Can the Government clarify that all TO’s not involving Subject Matter Experts Labor Support shall be priced and issued on a FFP basis; that any TO’s solely involving Subject Matter Experts Labor will be priced and issued on a LH basis, and any TO involving both will be priced and issued on a mixed basis? | Confirming: TO can be issued with FFP, LH or both depending on the work called for in the supplemental PWS. Confirming: not all TO will require subject Matter Experts, as such TO will be issued on a FFP basis. Confirming : TO’s solely involving Subject Matter Experts Labor will be priced and issued on a LH basis. Confirming: TO involving both will be priced and issued on a mixed basis. The TO pricing schedule will identify clearly identify if it is a FFP or LH CLIN | |||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.4.1,, pg 18 | Offerors shall provide proposed prices in Section B of the RFP and proposed labor categories and labor rates in the Cost/Price Proposal Attachment G.” We do not see an Attachment G in the solicitation documents. | |
| Q. Can the Government confirm that the reference to Attachment G should instead be to the Price Spreadsheet (Attachment 12 – Appendix I) in the solicitation documents? | Government confirms that is verbiage should state Attachment 12 – Appendix I. Updates have been made | |||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.4.1, pg 18 | Referenced solicitation text reads: “The Government will provide Not to Exceed (NTE) amounts for the travel, and other direct costs CLINs in Section B of this solicitation.” | |
| Q. We do not see such NTE amounts in any of the solicitation documents. Can the Government provide/clarify? | The NTE amounts will be issued at Task Order Level, depending on work called for in the supplemental PWS. If travel is required the Government will establish an NTE amount based on the JTR pricing. All travel cost must be submitted for review and approval by COR and CO. | |||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.4.1, pg 18 | Referenced solicitation text reads: “For Labor Hour (LH) CLINs, offerors shall provide the proposed, fixed fully burdened/ handling rate that will be applied to costs, expressed as a percentage, in the description field at each applicable CLIN. These proposed rates will be fixed rates for the duration of the contract.” Two questions: |
Q. (1) Is the fully burdened/handling rate that will be applied to costs distinct from any fringe, overheard or G&A cost burdened typically applied to direct labor costs?
| Q. (2) Can the Government describe in which description field the Offeror should include the requested information? | Q. (1) Is the fully burdened/handling rate that will be applied to costs distinct from any fringe, overheard or G&A cost burdened typically applied to direct labor costs? Yes Q. (2) Can the Government describe in which description field the Offeror should include the requested information? The requested information should be stated/provided in Attachment 12, tabs Labor Price List and Fringe Benefits | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.4.4.1, Page 19 | Referenced item requires Offeror to submit an ECP. However, such document is not included in the contents of Section 2.3, Proposal Organization of the same document, nor is the ECP document included in the evaluation criteria contained in Section 3.2.3.1.6 of the Evaluation Commercial Services (Attachment 2). | ||
| Q. Would the Government remove this requirement assuming it is not applicable? | In accordance with 52.212-2, section 3.2.3, The Professional Employee Compensation Plan (PECP) will be evaluated for realism. Only proposals determined to be reasonable, complete, and balanced, and with a realistic. PECP involves assessing whether the proposed compensation is reasonable and realistic for attracting and retaining qualified personnel to meet the contract requirements. This is especially critical in contracts involving professional services where the quality and continuity of personnel are vital PECP determined to be realistic. The Government is required by statue 52.222-46 to evaluate PECP. The submission requirement is stated in 52.212-1, section 3.4.4.1 | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.4.6.1, pg 20 | Q. Given that this IDIQ will produce Firm Fixed Price (FFP) and/or Labor Hour (LH) Task Orders, will the Government remove section 3.4.6.1 for cost builds with fees that are not applicable to this effort? | This section address supporting data for NTE CLINS which are the ODC and Travel CLINS when applicable, shall be provided at the TO level | |
| Solicitation 1449 | Solicitation 1449 | Price and Cost : CLIN 0001 | Q. Can the Government confirm that CLIN 0001 will be Quantity of 1 FFP Unit? | ||
| Q. Also, can the Government confirm that CLIN 0001 should be a mix of both labor and non-labor components as described? | Q1-A1: The offeror is no required to add anything in the section, this particular section will be issued at the TO level, please refer to attachment 16 for Qty and pricing request. The price submitted for the first order should be derived from pricing submitted in Attachment 12. Attachment 12 shall be used to established the pricing schedule for the IDIQ Q2-A2: Confirming CLIN 0001 should be a mix of both labor and non-labor components . The specific composition of CLIN 0001 will be further specified at the TO level. Please see attachment 16 as an example. | ||||
| Solicitation 1449 | Solicitation 1449 | Price and Cost : CLIN 0002 | Q. Can the Government clarify how Offerors shall complete the SF1449 for CLIN 0002? | ||
| Q. Will the Government provide the number of LH by labor category that should be considered in this amount? | Q1-A1: The offeror shall no complete pricing information in the 1449. The Pricing and CLIN structure of ALL CLINS establish the structure for which the TO clin structure will be established upon. The offeror shall complete Attachment 12, which shall establish the pricing schedule for the IDIQ. The offeror shall complete attachment 16. The pricing provided in attachment 16 shall be used as the TEP. Q2-A2: Please refer to attachment 12& 16 | ||||
| Solicitation 1449 | Solicitation 1449 | Price and Cost : CLIN 0003 & 0004 | Q: CLIN 0003 and 0004 both indicate that they include travel costs – Can the Government please clarify the difference in those travel costs that should be accounted for by each CLIN? | CLIN 0003: ODCs encompass a range of expenses that are integral to the successful execution of the contract but are not categorized as direct labor or materials. CLIN 0003 does not include travel, as travel may not be required for every TO issued . CLIN 0004 is for travel costs and expenses incurred as a result of travel requirement called for at the TO level. | |
| Attch 2 52.212-2 | Attch 2 52.212-2 | Section 3.2.3 Volume III Factor 3 Cost/Price | Attachment 2, Section 3.2.3.1.1 indicates that the TO pricing issued under RFP will determine TEP. | ||
| Q. Can the Government please confirm what constitutes the TEP to be evaluated for this IDIQ? | Attachment 12 establishes the pricing schedule for which TO pricing will be derived from. Pricing listed in the attachment 12 will be evaluated for fair and reasonableness and well as the realism of PECP. The Government will be using the price proposal in Attachment 16 ( which is the pricing for the first TO) to evaluate TEP | ||||
| Attch 12 Pricing Spreadsheet | Attch 12 Pricing Spreadsheet | Tab 1 | Appendix 1 Item number 7 indicates that the TEP will be the average of the fully burdened rates for the 17 prepopulated labor categories across all years. | ||
| Q. Can the Government please clarify where to find the prepopulated 17 labor categories? | Please provide more information. The Governement could not identify the subject issue. | ||||
| Attch 12 Pricing Spreadsheet | Attch 12 Pricing Spreadsheet | Tab 1 | Item 5 Reads: “If proposing escalation, Offerors shall identify the time period for the dates.” If Offeror proposes escalation of any unit rates (i.e., 01-0001 to 01-0036 on the Labor & Task Pricelist tab)," | ||
| Q. Where should Offeror provide such escalation? | The offeror shall provide these rates in tab 2, the offeror may provide additional data in a new column or tab to show escalation rates | ||||
| Attch 3 PWS | Attch 3 PWS | Tab 1 | Item 6 Reads: “TAB 1 Columns A through G will be established as pricelist, supported by TAB 2 & 3.” | ||
| Q. Please confirm that the Average Rate calculated in column I on TAB 2 (Labor Pricelist) is intended to be the rate that the Offeror is to enter on column D (Rate) on Tab 1 (Labor & Task Pricelist) for each of the hourly labor categories? | Yes, that is correct. | ||||
| Attch 12 Pricing Spreadsheet | Attch 12 Pricing Spreadsheet | Tab 1 | Referenced tab includes LOE hours for two of the labor categories. These two labor categories would appear to align with the labor categories to be utilized in the Task Order Pricing. | ||
| Q. Is it the Government’s intent that all Offerors are to bid the same two labor categories and hours for TO1 based on what was provided in the solicitation? | Yes, that is correct. Attachment 12, shall be used to establish a pricing schedule baseline for the IDIQ. Every time a FOPR for a task order is issued the Government will establish TO pricing from the prices established in Attachment 12. | ||||
| Attch 16 TO pricing Sheet | Attch 16 TO pricing Sheet | While the PWS for Task Order #1 does not specify a period of performance, the Price Proposal Roll up tab of the Task Order Pricing Worksheet (Attachment 16) specifies 3 months as the unit quantity. | |||
| Q. Can the Government confirm that, for the purposes of Pricing for Task Order 1, Offeror can assume a three-month period of performance beginning on the Award date? | Yes, IDIQ and TO will be awarded together. POP for TO will begin on award date. | ||||
| Attch 5 Self rated scoring sheet | Attch 5 Self rated scoring sheet | Sheet 1 | For a number of Elements the calculated weighted score (column O) does not equal the specified maximum possible points if Offeror’s response (column E) is a 5. For example, for PWS Task 1.1.1, entering a “5” yields an Offeror Weighted Score of 5,000, while the maximum possible points are shown as 4,000. Additional example is PWS Task 1.1.4; entering a “5” in the Offeror Response column yields an Offeror Weighted Score of 1,000 while the maximum possible points are 2,000. There are several other elements (PWS Task 1.1.5, 1.1.6, 1.1.7, 1.1.8 and 1.1.11, 1.1.16, 1.1.17, 1.1.13, 1.1.14, 1.1.1 and 1.1.18) which result in calculated Offeror’s Weighted Score which is different from the specified maximum possible points. | ||
| Q. Can the Government advise if this is correct? | The self-rated scoring matrix has been corrected and updated. | ||||
| Attch 9 Cyber Security Program | Attch 9 Cyber Security Program | pg 1 | Q. Please confirm that the contractor will be required to provide a secured storage facility and if so at what level. | Confirming that a secured storage facility is not required. | |
| Attch 9 Cyber Security Program | Attch 9 Cyber Security Program | pg 2 | Q. Please verify with the client if a security training is required. If yes, please list security trainings our practitioners will need to complete | Security training is not required. If required, it will be required be case and TO dependent. | |
| Attch 9 Cyber Security Program | Attch 9 Cyber Security Program | pg 8 | Q. Please confirm there will be a Privacy/PII/Data Security Plan Required | If required it will be required at the TO level. | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.1.1 pg 8 | Q. Will the government confirm, the percentage of work performed by small business subcontractors that qualify in multiple socioeconomic categories may be counted in each category? For example, if we have suppliers that have all socio-economic classifications SDB, HUBZone, WOSB, SDVOSB, VOSB, and Small Business Association 8 (a) Program, that makes up the 30% of the total contract value (TCV), an offeror would be required to find 5% TCV of suppliers that have a SB designation only? | Yes, the percentage of work will be counted in each category the firm in certified in. | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.1.1 pg 8 | Q. Will the government please provide instructions on how the subcontracting percentages should be calculated for Table 1 (T-1)? For example, if a large business offeror proposes 20% subcontracting with a SDVOSB. Would the offeror also include the proposed 20% subcontracting percentage within VOSB? For a total of 40% total contract value? | No, in this regard it would be 20%. | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.1.1 pg 8 | Q. Will the government confirm, for Small Business Association 8 (a) Program subcontractors, offerors may include the subcontracting spend within the multiple socioeconomic categories of Small Business Association 8 (a) Program and SDB? Or will the government consider updating Table 1 (T-1) to combine the business size of Small Business Association 8 (a) Program and SDB within the same line? | 8(a) partcipatants goals have been removed, 52.212-2 table T-1 has been updated. | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.1.1 pg 8 | Q. In the Instructions to Offerors (Attachment 1, page 8), it references offerors shall provide a Small Business Participation Plan (SBPP) utilizing table T-4. However, within the Evaluation Commercial Services (Attachment 2, page 4) it references Table T-1. Please confirm, offerors shall provide a Small Business Participation Plan (SBPP) utilizing Table T-1. | Offeror shall proivide a Small business particpation plan in conjuction with completing Table T-1 | |
| Solicitation 1449 | Solicitation 1449 | Contract Clause, p12 | FAR 52.204-14 Service Contract Act Reporting is noted. Attachment 2 Pricing Worksheet indicates OMB SOC rates. Please confirm whether SCA pricing is required, and if so, please provide the relevant Wage Determinations. | SCA is not required. | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 1.4 & 4.0 | Page 2 says "Offerors shall address any questions and concerns related to this RFP to the PCO as soon as possible, but no later than 26 July 2024, 12:00 P.M." |
Page 22 says "The Government will answer questions received NLT 30 July 2024, 12:00 P.M. EST"
| Attachment 14 (page 2) says "Questions and Answers may be submitted in writing to the Contract Officer at afdw.ja_litiga.support_services@us.af.mil and irinieta.tabuyaqona.1@us.af.mil by 3 August 2024, 12:00 P.M. Eastern Saving Time (EST)." | Confirm , Amendment 1 has updated the date to 3 August 2024. | |||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.2.1.1, pg 9 | IDIQ contracts, or other contract vehicles for future work not yet performed, are not acceptable proof of past experience, and shall not be provided as work samples. |
| When providing documentation for this Work Sample include the contract cover pages (SF33, SF1449, etc.) for both the IDIQ contracts and all relevant subsequent task orders. Please confirm that it is acceptable to use IDIQ contracts for the contract years that have been completed as work samples. | Confirming, it is acceptable to use IDIQ contracts for the contract years that have been completed as work samples | ||||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.3.1.5 , Pg 9 | All task orders written against a single IDIQ will be counted as a single Work Sample. Does this mean that the Government intends to receive only one Work Sample for a single large IDIQ contract with numerous applicable/relevant task orders, such as DOJ Mega 5 ALS? | The offeror can submit the IDIQ as work sample, and also the TO's under the IDIQ as work sample. | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.2.1.3, pg 11 | Work samples "shall fall into one of the following categories: |
Category 1: Prime Offeror work samples.
Category 2: Subcontractor work samples" Sections 3.2.2.1, 3.2.2.2, 3.2.2.3, and 3.2.2.4 all say "CATEGORY RESTRICTIONS: Category 1 only."
Limiting all work samples for all PWS areas/groups to Category 1 Prime Offerors is unduly restrictive to competition.
| In order to allow fair competition, please allow offerors to provide Category 2 work samples for any PWS area/group as needed to maximize their scores. | The Government has reviewed and considered request. Updates to 52.212-1 has been made to include Catgory 2 | |||
| Attch 1 52.212-1 | Section 3.3.1.5, pg 17 | Adjectival ratings provided via Past Performance Questionnaire (PPQs) shall not be used for scoring in this subfactor, except for PPQs submitted for private sector (non-federal) contracts, where CPARs are not required.No PPQ template is provided with the RFP. Please provide a template, along with any associated instructions for submission. |
| Also, please provide an extension to the proposal deadline that allows at least two weeks for offerors to get the PPQ to the customer and for the customer to complete and submit the form | Updated vebiage to remove PPQ. The Government is looking at CPARS only. Due tight milestones, the government is firm on Propsal due dates, for this reason the Government has foregone PPQ. | |||
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.3.1.5, pg 17 | Team Member CPARs shall be submitted if a Team Member work sample has been used. This seems to conflict with the Category 1 Restriction in section 3.2.1.1 Work Samples where team member work samples appear to not be allowed. |
| Please confirm offerors may submit team member work samples and associated CPARs (where available) or PPQs. | Updates have been made to include Category 2, which will allow offeror to submit work sample | ||||
| Attch 3 PWS | Attch 3 PWS | Section 1.0.2 , pg 6 | These matters require the JAGC to collect, review, analyze, and produce increasingly large volumes of hardcopy documents and Electronically Stored Information (ESI), including controlled unclassified information (CUI) up to and including Impact Level (IL) 5 information as defined by the Defense Information Systems Agency (DISA)...Would a solution that is DOD IL5 authorized be considered more favorable or scored higher than an IL4 solution, since it can handle all of the Government's data types? | An update has been made to the PWS DOD IL5 is the correct solutions. | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.4.4, pg 19 | If your firm’s proposed total contract value exceeds $750,000 and the services to be provided will require meaningful numbers of professional employees, offerors shall submit for evaluation a total compensation plan(s) setting forth proposed salaries for professional employees working on the contract. Compensation plans must provide supporting cost data to be evaluated in accordance with FAR 52.222-46 -- Evaluation of Compensation for Professional Employees (Feb 1993). The compensation plan(s) will be evaluated to determine if the compensation level proposed is unrealistically low or not in reasonable relationship to the various labor categories for the Washington, D.C. area. Failure to comply with the requirements in FAR 52.222-46 may result in rejection of the proposal. Can offerors/firms required to submit both documents combine them into one document? Differences between professional and SCLS applicable employees will be clearly documented. | Yes, this will be acceptable. | |
| Attch 1 52.212-1 | Attch 1 52.212-1 | Section 3.3.1.5, pg 17 | If a work sample is based on a task order awarded under a single award IDIQ, and the associated CPAR is at the single award IDIQ level, the single award IDIQ CPAR may be used for that work sample.Many multi-award IDIQ contracts only issue CPARs at the IDIQ level. |
| Please confirm that for multi-award IDIQ contracts, submitting an IDIQ CPAR is acceptable. | Yes, this will be acceptable. The CPARS report should clear state offerors IDIQ contract # for that specific multiple award IDIQ. | |||
| Attch 5 Self rated scoring sheet | Attch 5 Self rated scoring sheet | Summary Tab | Can the government confirm the maximum possible points? |
| When the maximum score of 5 is inputted into each element, and the maximum CPARS score is input, the score calculated from the spreadsheet is 74,400. | Confirming that the maximum possible points is 12,000.00. A few updates have been made to the rating table. Please note that the offeror is to input the total percatage of CPARs provided for validation. For example if the offeror provided a total of 10 CPAR, 5 of which had a n Exceptional rating, the offeror will enter 50% in the Percentage od CPARs rating column.The Offerors self score and weighted self-score will be automatically populated. | ||||
| Attch 5 Self rated scoring sheet | Attch 5 Self rated scoring sheet | Row 34-42 | Will the government provide points for work samples which have not received CPARs but meet the minimum requirements of Section 3.2.1.3 Work Sample Qualifications? | No CPARS is a neutral , equaling zero (0) | |
| Attch 12 Pricing Spreadsheet | Attch 12 Pricing Spreadsheet | Tab 1 | There are no quantities given for virtually all labor and FUR CLINs on this tab. |
| For pricing purposes, even ceiling rates, please provide representative quantities (e.g. hours/volumes/pages, etc.) to allow bidders to properly establish ceiling rates for these CLINs, with the understanding that these quantities are not guaranteed to be awarded in subsequent orders, but are only estimates on which to base pricing. | As this is an IDIQ, quantities are unknown. The IDIQ ceiling and ordering ceiling is located on page 5 of the soliciation SF 1449. | ||||
| Attch 3 PWS | Attch 3 PWS | Section 4.4.2.2, pg 62 | Contractor shall further comply with the Department of Defense Cloud Computing Security Requirements Guide. Contractor shall have appropriate security controls and protocols sufficient to obtain an Authority to Operate (ATO) to host Government data up to Information Impact Level 4. Please confirm this requirement should be to host Government data up to Information Impact Level 5, given the government's need to produce and store data up to IL5 as noted in PWS section 1.0.2. | PWS has been updated to reflect IL5 | |
| Solicitation 1449 | Block 28, pg 1 | Contractor is Required to sign this Document and return copies to Issuing Office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified, This block is not checked for Contractor's Signature. Please confirm the contractor's signature is required. | Yes confirming, confirmed copy of amended SF 1449 will be uploaded for Offeror signature of acknolwedgement | ||
| Solicitation 1449 | Contract Value, pg 5 | Based on our extensive experience across multiple Government Agencies supporting large scale litigation and eDiscovery, we believe that the requirements set forth may indeed eclipse the existing ceiling value set forth in the RFP of $24,999,999 TCV. Is this to be considered an absolute NTE amount for the forthcoming IDIQ contract? If not, would the Government consider raising the ceiling value for future anticipated caseload or service requirement increases? | The stated IDIQ ceiling is the absolute ceiling. |
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