14. FA701424R0026_Ordering_Procedures (Attachment 13) Amnd 3.pdf

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JA Litigation Support IDIQ

Ordering Procedures

1.0 INTRODUCTION

1.1 Purpose.

The purpose of the JA Litigation Support Indefinite-Delivery/Indefinite-Quantity (IDIQ) is to provide professional legal support services for the Air Force Judge Advocate General’s Corps

(JAGC) for the Department of the Air Force (Air Force). Professional legal support encompasses a wide range of professional services and products that help attorneys collect, organize, review, analyze, and produce information for litigations, arbitrations, investigations, Congressional inquiries, Freedom of Information Act (FOIA) requests, and other legal proceedings. The professional legal support shall span all stages of a matter, from pre-filing investigation and early case assessment (ECA), through complaint, discovery, trial, and the appeals process. These

Ordering Procedures provide direction for ordering and administration. The contract terms are identified and explained in the Ordering Procedures to ease the purchasing process.

1.2 Mandatory usage.

The JA Litigation Support IDIQ contracts are not mandatory.

1.3 Effective Dates (Ordering Period).

Task Orders (TOs) may be placed against the IDIQ contract from contract award. The basic contract will have an ordering period of 5 years from the date of award.

1.4 Eligibility.

This IDIQ is centralized. Customer support shall be coordinated with Air Force Judge Advocate

General’s Corps (JAGC).

1.5 Funding.

All types of funding may be used under these IDIQs.

1.6 Minimum / Maximum Order.

The minimum and maximum task order amounts are IAW FAR Clause 52.216-19 Order

Limitations.

1.7 Decision authority for all task orders requirements is the Contracting Officer.

2.0 CONTRACT

2.1 Contract Type: This is a single award Indefinite Delivery Indefinite Quantity contract.

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2.2 Pricelist

This contract is associated with the JA Litigation Support Pricing Spreadsheet (Attachment 2).

Rates included in the basic IDIQ contract are ceiling rates and are the maximum rates the contractor can propose for each of the applicable years of the IDIQ ordering period.

3.0 TASK ORDER PROCESS

3.1 Initiate Task Order.

To initiate a task order, the mission partner shall coordinate with AF/JA Technical POC to determine if applicable for use. Once determined for use a Statement of Work identifying the needs will be submitted with the projected price list items. Funding document/Form 9 must be coordinated routed via DEAMS to AFDW/PK (FA7014).

Once funding is received, a RFP with the PWS will be submitted to the Contractor.

The Contractor will submit a technical proposal with an associated price proposal based on the

JA Litigation Support price list (Attachment 2).

3.2 Request for Proposal.

The RFP will include a due date for proposal submission and either a supplemental Performance

Work Statement (sPWS) that will include a task specific description of the work to be accomplished, a listing of deliverables, a description of the evaluation criteria, and any additional data as appropriate. The RFP will also include specific instructions for the submission of proposals and other information deemed appropriate.

3.2.1 The Government will attempt to provide at least ten (10) calendar days for the contractor to prepare and submit technical and price proposal for each Task Order. However, more or less time may be allowed based on the individual requirement.

3.2.2 The due date will be set forth in each letter request for proposal.

3.3 Proposal Package.

Proposal packages shall consist of 2 parts: Price and Technical

3.3.1 Price: Price proposal shall include, but is not limited to, the following:

a. Overall Price with Breakdown of Price for:

i. Proposed labor categories, skill levels, and number of hours;

ii. Proposed Travel/Materials

b. Support documentation,

i. Subcontracting agreements;

ii. Bill of Materials, Material Quotes and/or;

iii. Historical data

c. Other than Certified Cost and Pricing Data, if applicable and appropriate.

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3.3.2 Technical Proposals.

Technical proposal information will normally be streamlined to a limited number of pages.

Proposals shall not merely restate sPWS. Technical proposals will be tailored to individual requirements. The following are examples of information that may be requested:

a. A narrative describing:

i. The Offerors planned approach to accomplishing the work and the qualification

(s) of key personnel assigned.

ii. The proposed deliverables

iii. Rationale for the proposed labor categories, skill levels, and number of hours proposed;

iv. Travel plans, if applicable

v. Proposed schedule of performance and correlated payment schedule

vi. Required Government Furnished Property, rationale for its need, and dates required.

vii. Required materials/other direct charges

viii. Relevant Experience

ix. Teaming Arrangements (including subcontracting)

x. OCI Mitigation Plan/method of compliance

xi. Other pertinent data deemed necessary

b. Data Rights Assertions, as applicable and appropriate

3.3.3 Specific detail to be identified in each TO Proposal Request.

3.4 Subcontracting.

3.4.1 Intent to subcontract. The contractor is reminded that coordination with the PCO is required prior to subcontracting when applicable security requirements are specified.

3.4.2 Notification of Subcontractor Costs. The contractor shall provide notification to the

CO with submission of the proposal if the Task Order will make the aggregate value of any subcontract exceed $1,000,000. The notification shall include the subcontractor's name, address, place of performance, telephone number, and aggregate value of the subcontract.

3.5 TO Preparation Costs.

The contractor shall assume all costs associated with preparation of proposals for the TO as an indirect charge. The Government will not reimburse contractors for proposals as a direct charge.

3.6 TO Issuance.

TOs may be issued by e-mail, regular mail or facsimile using a SF 1449, SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS and other applicable forms.

Once the proposal is received, the technical POC will confirm technical acceptability.

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The Contracting Officer reserves the right to initiate an interchange at any time.

The task order will be processed accordingly.

All actions will be conducted in the most efficient streamline process possible.

Task Orders will be issued on a Unilateral basis.

3.7 Dollar Thresholds. Requirements greater than $5M will require additional reviews that may lengthen process times.

3.8 Contractual Requirements. While dollar thresholds of requirements will determine reviews outside the authority of the Contracting Officer, contractor should be aware that any complexities to the requirement may dictate contractual requirements that will lengthen the award process.

3.9 Delivery. Required deliverables will be identified in each TO.

3.10 Period of Performance. As specified in individual TOs and/or consistent with IDIQ

Contract terms and conditions.

3.11 Unauthorized Work. The contractor is not authorized at any time to commence Task

Order performance prior to issuance of a signed TO or other written approval provided by the

Contracting Officer.

4.0 OTHER PERTINENT INFORMATION

4.1 The Contracting Officer is not required to synopsize orders on the Government Point of Entry (GPE) under this contract.

4.2 Protests are limited to information IAW FAR 16.505(a)(10)(i).

4.3 Modifications. Any changes to these procedures will be incorporated by bilateral.

modification to the contract.

4.4 Closeout. Notification that a closeout of an order is complete must be provided to the Contracting Officer once closeout has been accomplished. The Contractor shall work in partnership with the Government to closeout orders as soon as possible after they are physically complete by using the "Quick Closeout" procedures described in FAR 42.708 as much as practical. Upon Task Order completion the Program Manager will notify the technical project manager and the contractor to complete the following documents as required to facilitate closeout.

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a. Final Monthly Status Report (MSR)

b. Final Receiving Report (2in1invoice coded “z”)

c. Task Order Evaluation and Close-Out Checklist