7. FA701424R0026_Appendix_C_Cross_Reference_Matrix( Attachment 6).xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Judge Advocate Litigation Support Services Federal contract opportunity
- Solicitation number
- FA701424R0026
About this file
This document is a Cross Reference Matrix that is an attachment to a Request for Proposal (RFP) for Judge Advocate Litigation Support Services. The RFP is solicitation number FA701424R0026, issued by the Department of the Air Force Headquarters District Washington.
The Cross Reference Matrix outlines the required service elements that offerors must demonstrate their ability to provide, including hardcopy document and media collection, hardcopy document preparation and indexing, hardcopy scan to digital image/OCR, photocopying, hardcopy document coding, electronically stored information (ESI) collection, processing, and hosting, trial and specialty services, and other professional services. Offerors must provide details on their relevant experience and past performance across these service areas, including the number of contracts, full-time equivalents, and work samples to substantiate their claims. The matrix provides specific references to the relevant sections of the Performance Work Statement that further define the scope of each service element.
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Sheet1
| FA701424R0026 -Appendix C |
| CROSS REFERENCE MATRIX |
| OFFEROR NAME: [FILL IN OFFEROR NAME HERE] |
Note: Below table includes one row per work sample. Multiple references may be included in a single row if multiple references related to the same work sample are necessary to substantiate the Offeror’s claim.
| 52.212-1 : Instruction to Offeror Section | Element | Input # of MYs, Contracts, or FTEs Claimed | Document Type(s) | |
| Work Sample # | Reference | |||
| Document Title, Document Date, Page, Paragraph, Table Number (if applicable), Block (if applicable) | Notes / Clarifications (Optional) |
Clarifying facts to further substantiate the claim, such as coordinates of remotes sites named in Reference Documents
| 3 | ||||||
| EXAMPLE | ||||||
| L-3.1.2.12 | Number of IT services contracts supporting Graduated Levels of support over multiple geographically separated operating sites during contingencies (e.g., weather events, national emergencies) and special events (e.g., State of the Union Address, State Funeral, Inaugurations). | 1 | Award Document, PWS | WS5 | Example Contract #1 SF33, 1 Jan 2020, Pg 1 (block 28); PWS Pg 3 (Para 2.1.1) | SF33s Block 28 shows effective date of work sample |
PWS paras note performance supported with personnel approved under the relevant SOFA.
Add rows as necessary 1 Award Document, PWS WS6 Example Contract #2 SF33, 1 Feb 2021, Pg 1 (block 28); PWS Pg 3 (Para 1.5.1) SF33s Block 28 shows effective date of work sample PWS paras note performance supported with personnel approved under the relevant SOFA.
| Hardcopy Document Management | ||
| L-3.2.2.1 | PWS Task 1.1.1 – Number of (1) hardcopy document collection and (2) media collection (i.e. CDs, DVDs, removeable media, etc.) Service contracts from various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS) and across the DAF media collection services from across the DAF. | PWS |
L-3.2.2.1 PWS Task 1.1.2 – Number of hardcopy document preparation and indexing service contracts from various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS) and across the DAF where the contractor (1) organized, prepared, and unitized document collection; (2) indexed boxes or files of documents; and/or (3) numbered document pages sequentially.
L-3.2.2.1 PWS Task 1.1.3 – Number of hardcopy scan to digital image/OCR service contracts from various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS) and across the DAF. Additional specifics are in the PWS.
L-3.2.2.1 PWS Task 1.1.4 – Number of contracts for blowback work converting whole digital image media to hard copy document service contract from various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS) and across the DAF
L-3.2.2.1 PWS Task 1.1.5 – Number of high-volume photocopying of documents support services at the Contractor’s site for various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS) and across the DAF.
L-3.2.2.1 PWS Task 1.1.6 – Number of hardcopy document coding, creation of logical document units and document determination service contracts for various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS) and across the DAF. Additional specifics are in the PWS.
| Electronically Stored Information | |
| L-3.2.2.2 | PWS Task 1.1.7 – Number of ESI collection service contracts for work specified in task 1.1.7 including (1) non-forensic and (2) forensic ESI collection for various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS) and across the DAF. Additional specifics are in the PWS. |
L-3.2.2.2 PWS Task 1.1.8 –Number of contracts for ESI processing for the various works specified in the 1.1.8 of the PWS within the Continental United States (CONUS) or Outside the Continental United States (OCONUS). Additional specifics are in the PWS.
L-3.2.2.2 PWS Task 1.1.9 – Number of contracts for standard litigation support software database review tools and works specified in the 1.1.9 of the PWS for various Government and non-Government sites within the Continental United States (CONUS) or Outside the Continental United States (OCONUS). Additional specifics are in the PWS.
L-3.2.2.2 PWS Task 1.1.10 – Number of hosting support services contract with/for managed solution to host unclassified data in a web-based COTS litigation software tool. The system must meet industry standards and support up to 500 users concurrently with manned help desk and 99% availability rate for various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS) and across the DAF. Additional specifics are in the PWS.
L-3.2.2.2 PWS Task 1.1.11 – Number of managed review services contracts with team composition outlined in 1.13.11 (specifics in PWS ) for various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS).
L-3.2.2.2 PWS Task 1.1.12 – Number of ESI Production Services Contract for work specified in PWS for various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS) and across the DAF. Additional specifics are in the PWS.
| Trial and Specialty Services | |
| L-3.2.2.3 | PWS Task 1.1.16 – Number of Pretrial, Trial, and Post-Trial Support Service Contracts |
L-3.2.2.3 PWS Task 1.1.17 – Number of Specialized Professional Services Contract Responsive offerors must demonstrate the ability to provide specialized professional services in the form of various types of subject matter experts with specialized knowledge in specific areas.
| Other Professional Services | |
| L-3.2.2.4 | PWS Task 1.1.13 – Number of program and project management support with team composition and key personnel as specified in 1.1.13 for various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS).. |
L-3.2.2.4 PWS Task 1.1.14 – Number of contracts for Hardcopy and ESI Collection, Processing, and Loading Supports specified in the PWS. for various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS) and across the DAF. Additional specifics are in the PWS.
L-3.2.2.4 PWS Task 1.1.15 – Number of managed review support services contract supporting multiple cases simultaneously
L-3.2.2.4 PWS Task 1.1.18 – Number of contracts for manual language translation work as specified in PWS Task 1.1.18.1 for various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS) and across the DAF
Sheet2
| L-3.2.2.1 | PWS Task 1.1.1 – Hardcopy Document and Media Collection: Responsive offerors must demonstrate hardcopy document collection services from various Government and non-Government sites, within the Continental United States (CONUS) or Outside the Continental United States (OCONUS). Responsive offerors must also demonstrate media collection services (i.e. CDs, DVDs, removeable media, etc.) from across the DAF. Additional specifics are in the PWS |
| L-3.2.2.1 | Task 1.1.2 – Hardcopy Document Preparation and Indexing: Responsive offerors must demonstrate the process, plan, prepare, and/or ability to provide document organization, preparation, and unitization services. This would also include numbering documents (commonly referred to as Bates numbering) and organization based on the needs of the JAG Corps as defined by the COR. This task also includes all preparatory work and reassembly of documents to return them to their original state and may require personnel to travel to government sites. Additional specifics are in the PWS |
| L-3.2.2.1 | PWS Task 1.1.3 – Hardcopy Scan to Digital Image/OCR: Responsive offerors must demonstrate the ability to provide digital image scanning services, including insertion of markers, or grouping of page images to indicate logical document boundaries either at the Contractor’s location or on-site in a government facility. Additional specifics are in the PWS. |
| L-3.2.2.1 | PWS Task 1.1.5 – Photocopying: Responsive offerors must demonstrate the ability to provide high-volume photocopying of documents at the Contractor’s site. Additional specifics are in the PWS |
| L-3.2.2.1 | PWS Task 1.1.6 – Hardcopy Document Coding: Responsive offerors must demonstrate the ability to provide document coding services to include the creation of logical document units and the employment of document determination. Additional specifics are in the PWS. |
| L-3.2.2.1 | PWS Task 1.1.14 – Hardcopy and ESI Collection, Processing, and Loading Support: Responsive offerors must demonstrate the understanding and ability to sufficiently staff the processing site(s) to efficiently, effectively, and expeditiously accomplish the hard copy document management tasks and meet all accuracy, quality, and timeliness standards. Additional specifics are in the PWS. |
| Task 1.1.4 – Blowback: Responsive offerors must demonstrate the ability to produce hard copy documents from whole digital image media. Additional specifics are in the PWS. |
Task 1.1.7 – ESI Collection: Responsive offerors must demonstrate the ability to provide on-site and/or remote IT or forensic collection of ESI so the data can be processed and delivered within two businesses days of collection. Additional specifics are in the PWS.
Task 1.1.8 – ESI Processing: Responsive offerors must demonstrate the ability to review and inventory media to determine the number of files that require decryption and all the related processes to decrypt identified files. This also includes the processing of load ready files, native files, the metadata associated with these files. digitization of audio/videotape and transcript synchronization. Additional specifics are in the PWS.
Task 1.1.9 – Standard Databases: Responsive offerors must utilize a government approved commercial off the shelf litigation support tool that is already approved to operate on Department of Air Force networks. These tools must be user friendly, browser-based, and logical with minimal training requirements and a focus on usability. The support tool must accept the ESI in the prescribed format and provide usable outputs Additional specifics are in the PWS.
Task 1.1.10 – Hosting: Responsive offerors must demonstrate the ability to provide a managed solution to host unclassified data in a web-based COTS litigation software tool. The system must meet industry standards and support up to 500 users concurrently with manned help desk and 99% availability rate. Additional specifics are in the PWS.
Task 1.1.12 – ESI Production: Responsive offerors must demonstrate the ability to export and produce Government ESI by generating standard format, load-ready files from the files selected using the litigation support software in the prescribed size, format, and media type. Additional specifics are in the PWS.
PWS Task 1.1.14 – Hardcopy and ESI Collection, Processing, and Loading Support: staff the processing site(s) to efficiently, effectively, and expeditiously accomplish the hard copy document management tasks and meet all accuracy, quality, and timeliness standards. Additional specifics are in the PWS.
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