Questions_and_Answers_for_Westover_BOS__1.pdf

FA6606-15-R-0001

Westover ARB, MA Questions & Answers #1

Question A1 Reference: B1.1 Hours of Operation.

Question: For Tab B the hours of operation after 1600 M-F and for Sat/Sun 0700-1600 is someone physically required to be present or can this be handled on a stand-by or after normal hours call-in support?

Answer A1 - For A & B UTA Sat & Sun someone is physically required to be present. Refer to B5.1.2 for Reserve support. All other hours are clearly identified in B1.1.

Question A2 Reference: H1.2.1.2.1. Hours of Operations. The Ktr shall provide AMS, specified in this contract, with adequate staffing to ensure the Airfield Management Operations section is staffed with a minimum of two qualified personnel during normal airfield operating hours, with at least one qualified AMSL on each shift. The AFM and AAFM shall not be assigned duties that interfere with their capacity to manage and provide oversight to AM, nor shall they work at any time as the AMSL/AMOC Question: Can the AMSL be one of the two minimum qualified personnel during a shift or is the Government requiring the Ktr to have one AMSL and a minimum of two qualified personal? Please clarify. Also as stated in this paragraph the AFM and the AAFM cannot work as the AMSL/AMOC so is the Government requiring the Ktr must have 4 people during day shift AFM, AAFM, AMSL and AMOC meaning that if both the AFM and AAFM are on the same shift then a AMSL is still required? Please clarify

Answer A2 - According to AFI 13-204v3 16.2.1: During airfield operating hours, at least two qualified AM personnel will be on duty to support flying ops and airfield activities. At least one individual must be a qualified AMSL. The second individual must be a qualified AMOC or higher position qualification. Also, the AFM and the AAFM will not perform AMSL/AMOC duties meaning they will not work behind the counter. The AFM and AAFM will perform their respectable duties.

Question A3 Reference: H1.2.2.6. Facilities and Equipment Requirements. The Ktr shall maintain and utilize government provided facilities and equipment to effectively manage the airfield and provide quality aircrew support. NOTE: Equipment funded and provided by the Ktr will be maintained by the Ktr.

H1.2.2.6.1. AMS Vehicle Support. The Government shall provide a vehicle to support AMS in order to execute action to include, but not limited to, airfield inspections, emergency response, aircraft mishaps, runway surface condition, airfield construction, Bird/Wildlife Aircraft Strike Response, and aircrew support related situations.

Question: Is the Government provided vehicles and equipment sufficient to accomplish all Airfield Management duties of the PWS?

Answer A3 - The Government shall provide a vehicle and equipment to perform AM related duties.

However, if the Ktr wants the latest technology it will be up to the Ktr to fund and maintain.

Question A4 Reference: D-TE-2, WORKLOAD ESTIMATES Question: For those workload items not specifically identified as annual is the workload averages monthly, quarterly etc.? e.g. Commercial travel arrangements completed = 234, Cost of Shipping Actions $32,783.63, receipts processed 1392, is that monthly, quarterly, annually? Please Clarify.

Is the Cost of Shipping actions included in the offerors fixed price and the cost of materials/supplies such as fastpaks, bubble wrap, banding materials, wood etc. should be included in the offerors fixed price?

Also no workload is provided for woodworking/crate building or repair. Please provide.

Answer A4 – These are all monthly averages. The shipping cost is the average total shipping cost to the government. It includes all AMC, AFMC, CENTCOM etc. TAC code shipments as well as Westover shipping costs.

The packing materials, boxes bubble wrap, banding material etc., are part of the FFP. The current contractor spends approximately $7000 to $8,000 annually. As for the word working/crate building, the current contractor spends 2 hours a month on average repairing a crate or two. They very seldom actually build a crate. They very seldom actually build a crate. They may build one or two or none in the course of a year.

Question A5 Question: Would the Government please provide A & B UTA Weekend schedule for the rest of 2015.

Answer A5 – UTA schedule will be posted on FedBizOpps.

Question A6 Reference: CBA Question: Please provide position descriptions for each of the positions in this agreement so we can be assured that we are proposing/pricing the correct skill class in accordance with this CBA.

Answer A6 - The price Matrix (attachment 12) reflexes the labor categories required. Section M of the RFP addresses positions titles that are not stated in the CBA but are cover by a different position title (i.e. Boiler Tender is paid under CBA Classification HVAC Technician).

Question A7 Reference: G2.1 The Terminal Manager shall have at least three (3) years experience working in an Air Force Fuels Management function, military service or civilian equivalent, within the last ten (10) years;

one (1) year in base level fuels operations, two (2) years in a managerial capacity, and have successfully completed the Petroleum Logistics Managers Course (PLMC), or civilian equivalent. Within one year of appointment, Terminal Manager must attend RO/PA class conducted by DLA. The Fuels Foreman shall have no additional duties outside the fuels function. (See A-TE-3, A01) Question: Are the Fuels Foreman and Terminal Manager the same person and just different duty titles mentioned in this PWS paragraph?

Answer A7 - Yes, they are one in the same person. DLA uses the term "Terminal Manager" in their directives so it is mentioned in the PWS.

Question A8

Reference: WORKLOAD ESTIMATES Question: Please provide a breakout of Airfield Management, Fuels and Transient Aircraft workload by percentage that occurs after 1600 M-F and on weekends.

Answer A8 – Airfield Management, Fuels and Transient Aircraft workload are not tracked by percentage before and after 1600 or on weekends. The following information is available in the PWS:

Tab E:

E1.1 Hours of Operations. The Ktr shall provide Transient Aircraft services as follows:

Normal Duty hours Monday thru Sunday 0700L - 2300L

Outside of normal duty hours, the Ktr shall be on call on a 24 hour/ 7 day per week basis, including holidays as identified in Tab A, paragraph A5 to perform unscheduled mission or emergency requirements.

Tab E: E-TE-2 "WORKLOAD ESTIMATES: The average workload will be 68 aircraft per month. The heaviest activity will normally occur between 1000 and 1600 hours Monday through Friday."

Tab G G3 Hours of Operation. The Ktr shall provide fuels services:

Monday through Friday 0700 to 2300 Non-UTA Weekends 0700 to 1500 UTA Weekends Saturday/Sunday 0700 to 1600

Workload Estimates are included in G-TE-2.

Tab H – Hours of Operation are explained in paragraph H1.2.1.2. Workload Estimates are including in H- TE-2. Note (included in H-TE-2): Except as noted above, overall workloads are usually fairly evenly distributed within these time periods. Weekend UTA workloads are otherwise typically 150% of weekday workloads.

Question A9 Question: What is current contract value for the most recent option period?

Answer A9 - $10,733,000.

Question A10 Question: Who provides or pays for all paper and toner for copiers and printers, the government or the contractor? If the contractor, please provide historical consumption data for a 12-month period.

Answer A10 - The contractor pays for the paper and toner for all copiers and printers provided for their use. Historical data is not available since this is a contractor expense.

Question A11 Reference: Government Furnished ADPE/Copier etc.

Question: Are any of the items provided in any of the Tabs joint-use/used by both the Ktr and gov’t personnel, including Reservists? If so, how will the payment for the supplies for the machines, paper and toner, be handled in the joint-use scenarios?

Answer A11 – Government can use government provided office equipment. Contractor pays for contractor supplies and the government will pay for government supplies.

Question A12 Question: Is software, in addition to IWIMS, required for Tab F operations?

Answer A12 - At this time, IWIMS is the only work order management software approved for use and it will be used to manage all reimbursable work orders. IWIMS will be provided. If the contractor opts to use some other software for Preventive Maintenance, it will be at their expense and (depending on software certification) may not be authorized on government networks.

Question A13 Question: Please provide a seniority list associated with the CBA's included in this solicitation. This is necessary to calculate an accurate cost of vacation that will be required for an experienced workforce based on the years of service.

Answer A13 - IAW FAR 22.1020 the incumbent contractor is required to provide the CO a seniority list 10 days prior to the completion of the contract. The CO is required to provide the incoming contractor a copy of that list at the beginning of its contract. While the current employees have the right of first refusal for any follow-on contract there is no guarantee that any of the current employees will accept an offer of employment.

Question A14 Reference: A 18.11.2 Facility Manager Course of the PWS states "Ktr personnel designated as facility managers of Government furnished facilities in Tabs A-H,TE-4a,shall attend the facility managers ' course conducted by the Government. The Ktr shall submit the names of personnel designated as facility managers to the CO within 10 days of performance start date. The Ktr personnel shall complete facility manager training within 30 days of the start date of performance or the first date established by the government for initial training, whichever comes last."

Question: Will the government please clarify whether names of personnel designated as facility managers need to be provided within the 10 days before or the 10 days after the performances start date?

Answer A14 - The names shall be provided no later than 10 days before the performance start date.

Question A15 Reference: A11.1.2 The Ktr shall establish the Project Management Office; recruit and hire necessary personnel; obtain all required certifications and clearances, including personnel security clearances;

participate in joint inventories and sign for Government-furnished Property (GFP); develop and submit any required deliverables; attend post-award meetings as required; and accomplish any necessary training to support the requirement of this contract. A4.9.1 Access Requirements. The Ktr personnel who require access to classified information or materials shall: (A) Possess a valid and appropriate security clearance, (B) Execute a SF 312 (Non-Disclosure Agreement), and (C) Have a valid need for access to the information to perform a lawful and authorized Government function. The Ktr personnel shall possess appropriate clearances prior to commencing work that requires access to classified information, facilities or materials.

Question: Can the government please identify which positions or work areas will require personnel with Secret Clearances?

Answer A15 – See DD Form 254.

Question A16 Reference PWS Paragraph A17: The paragraph states that the Contractor is responsible for maintenance and repair of Government equipment.

Question: Is there a limitation on liability that is based on the Tab A parts costs for vehicles (with inflationary adjustment for option years) as it is not possible to review the maintenance information on every vehicle and equipment item to be operated by the Contractor on an annual basis?

Answer A16 - The Air Force has an established One Time Repair Limit (OTRL) for each vehicle. If the vehicle listed in Tab A exceeds the OTRL the Ktr can request salvage, replacement vs. repair.

Question A17 Reference: PWS Paragraph A17.2.3. The paragraph states that the vehicle listing in A-TE-4b is provided for operational performance with additional vehicles provided as needed by the Contractor.

Question: Please confirm the vehicle authorizations given for Contractor functions are considered sufficient for performance of services.

Answer A17 – The bidder needs to determine what vehicles are required. If additional vehicles are determined to be required, all costs will be paid for by the bidder.

Question A18 Reference: PWS Paragraph A17.6. The paragraph states that software is to be provided by the Government.

Question: Please confirm that license renewals for software are also Government furnished.

Answer A18 - Government will be responsible for initial software. Bidders will be responsible for renewals.

Question A19 Reference: A-TE-4 and C-TE-2a and 2(d)2 Question: Is the vehicle maintenance workload contained in A-TE-4b.1 also included in C-TE-2a?

Answer A19 - No

Question A20

Question: Are the Government vehicles provided for contractor use included in A-TE-4b also included in the Government vehicle listing in C-TE-2d(2)?

Answer A20 - No

Question 21 Reference: A-TE-4b.1 Government Furnished Vehicles (Contractor Operated) Workload Estimate Question: Would the Government please clarify if the workload included in A-TE-4b.1 is included in C-

TE-2?

Answer 21 - The Workload estimates in A-TE-4b.1 is only for the vehicles listed in A-TE-4b.

Question 22 Question: Does the workload listed in the A-TE-4b.1 include the schedule maintenance for all government provided equipment?

Answer 22 – No. It only includes the scheduled maintenance for the vehicles listed in A-TE-4b.

Question 23 Question: Does PWS C4.1 Minor Maintenance requirements and thresholds apply to the workload listed in A-TE-4b.1?

Answer 23 - Yes

Question 24 Question: F5.2 Roofing: The objective of a roof maintenance inspection program is to reduce the life-cycle cost of installation roofs. Roof management involves the periodic inspection, routine maintenance and repair. The KTR shall perform a visual roof inspection and general housekeeping (removal of foreign debris) on all roofs, gutters, downspouts, flashing, and gravel stops, in May of each year. Perform inspections IAW the appropriate National Roofing Contractors Association (NRCA) Manual for Inspection and Maintenance, and UFC 3-110-04 Roofing Maintenance and Repair. The KTR shall inspect all roof systems not covered by the Manual for Inspection and Maintenance or UFC 3-110-04 IAW the applicable manufacturer's instruction or customary trade practices if manufacturer's instructions do not exist. The KTR shall prepare and submit a written report of findings specifying the location and severity of any defective or potentially defective areas. (See F-TE-3 F10) (Refer to F-TE-2e for gutter/downspout quantities). Please provide roofing size, types, etc.

Answer 24 - Roof sizes and types provided in Roof Data Westover 2015 file.

Question 25 Question: F5.18.3 During testing of Spray Foaming systems, the KTR shall provide and deploy de-foamer in the Sanitary Sewer system. Upon completion of deploying the de-foamer, the KTR must collect 500 mL of the resultant wastewater from the discharge location and then agitate the wastewater to confirm little to no foaming. The KTR must coordinate with the Base Environmental Office to witness the visual agitation test. In addition, the KTR shall inspect the first down-gradient sanitary manhole for signs of foaming. The KTR is responsible to have sufficient de-foamer quantity on hand to ensure no foaming in the Sanitary Sewer system. Please confirm the qty. of sytems and if the testing is annual.

Answer 25 - F5.18.3 - Foam systems are listed in F-TE-2h. Frequencies of testing can be found in UFC-3- 601-02 for frequencies of testing.

Question 26 Question: F5.20.2.2 EAID Generator Maintenance and Service Requirements: Accomplish EAID generator inspection, maintenance, and service actions and schedules IAW manufacturers’ requirements and/or recommendations, or applicable Air Force Technical Orders. Please provide data for EAID Generators in regards to qrt. and frequency.

Answer 26- All Emergency Generator workload data is located in MAS #6 and MAS #7. There are no EAID generators listed in F-TE-6.

Question 27 Question: F5.20.5.1 Navigational Aid Emergency Systems: Exercise emergency systems supporting navigational aids for air traffic control facilities according to ETL 13-4, Standby Generator Design, Maintenance, and Testing Criteria, and AFI 13-204V3, Airfield Operations Procedures and Programs.

Record all generator runtimes in APIMS. Document inspections, findings and record on Generator Operating Log (Inspection Checklist) and file the form in the shop records. (See F-TE-1, SDSF18, and SDSF19). Please confirm this is 1 system with 1 generator for the entire system.

Answer 27 - No - There are more than one Generators to support various system components. See Emergency Generator workload data is located in MAS #6 and MAS #7.

Question 28 Question: F5.24 Water Storage and Distribution: The water distribution system consists of all the distribution and service lines up to the five-foot line of all facilities, all valves such as gate, check, globe, fire hydrants, water meters, and backflow preventers. See drawing F-TE-7-E-1 Water Supply System. The KTR shall perform maintenance actions on water storage and distribution systems IAW F-TE-6, MAS #8.

Pleas provide F-TE-7-E-1 as stated in the SOW. Since the system is base wide we will need this ti determine the workload.

Answer 28 - Maps will be posted to the solicitation and identified as F-TE-7-E-1 - Water Supply System.

Question 29 Question: F5.24.9 Campground Water System: The KTR shall turn off and winterize all underground water pipes on or about October 15 annually to prevent freezing. The KTR shall turn on all campground water systems on or about May 15 annually and inspect systems for leaks. Repairs shall be accomplished under the Labor for Service Call CLIN of the contract. (Refer to F-TE-2e quantities and locations.) Please provide qty. of the valves and and other information in regards to the system. The SOW provides only fountains.

Answer 29 - Estimated 33 water valves in Campground Water System - See Map F-TE-7-E-1 - Water Supply System.

Question 30 Question: F5.25.3 Manhole Structures: The KTR shall inspect all manholes except for high voltage manholes maintained by Chicopee Electric. The KTR shall check for the presence of gasoline, oil, noxious or explosive gases using a calibrated meter during the inspection. The KTR shall prepare a report of all findings. Any repairs will be ordered under the Labor for Service Call CLIN of the contract. (See F-TE-2e and F-TE-7 for quantities and locations) (See F-TE-3, F35). Please provide frequency of inspection.

Answer 30 - Annually.

Question 31 Question: F5.25.6 Storm Water Detention Ponds and Spill Containment Ponds: The KTR shall inspect and maintain all storm water detention ponds and spill containment ponds monthly to include the following: clean trash from debris catchers and weirs, ensure inlet and outlet weirs are in good repair with water not leaking under concrete, exercise both inlet and outlet valves and leave fully open, clean openings and outlets free of debris, clean trash from all surface weirs and outlet structure overflows, and inspect ponds for silt buildup, erosion, woody vegetation and adequate drive access. Inspections for each pond shall be documented. A written report of findings and description of the O&M service performed shall be provided to COR and CEV within 5 days after the service is completed. (A sample format can be obtained from CEV.) All repairs will be ordered under the Labor for Service Call CLIN of the contract. (See F-TE-3, F39). Please provide qty. approx. size, etc.

Answer 31 - Total of nine ponds, total Estimated at 45,090 Sq Ft.

Question 32 Question: F6.1.2.3 Airfield Light Fixtures: The KTR shall cut a 10 foot wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights, signs and other fixed obstacles and temporary obstacles/objects in accordance with improved grounds standards. Grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas. (See F-TE-1, SDSF25). Please provide perimeter measurements

Answer 32 - Mowable perimeter measurements are estimated 81,500 LF for runways, taxiways, aprons, pads, shoulders, overruns, signs and lights for F6.1.2.3.

Question 33 Question: F6.3.6 Airfield Pavement Sweeping: The KTR shall check all Air Force-owned airfield pavements (runway, taxiways, ramps and aprons) daily for FOD and shall sweep 20% of the airfield pavement each day. The KTR shall arrange his daily sweeping so that all airfield pavements are swept no less than once a month. All aircraft parking mooring points and static ground points shall be clean and free of FOD. The KTR shall document each area swept daily throughout the month. Additional airfield pavement sweeping requirements, above the 20% each day, will be ordered under the Labor for Service Call CLIN of the contract. (See F-TE-1, SDSF27) (Reference F-TE-7 for maps). Please provide airfield pavement measurements and/or maps.

Answer 33 - Pavement area information can be found in tech exhibit F-TE-2f: Facilities To Be Maintained By Service Provider. Maps will be posted to the solicitation and identified as F-TE-7-C-3 - 2014 Airfield Sweeping Area.

Question 34 Question: F6.3.7 Roads and Parking Lots Sweeping: The KTR shall sweep all roads and parking lots a minimum of one time per month. The KTR shall document each area swept daily throughout the month.

After sweeping, pavements and curbs shall be free of dirt, debris, and foreign matter. (See F-TE-1, SDSF28) (Reference F-TE-7 for maps). Please provide roads and parking lots measurements and/or maps

Answer 34 - 575,209 Sq Yd of parking areas, roads, and streets to be maintained by Service provider, see Map F-TE-7-C-4 - 2014 Street - Parking Lot Sweeping.

Question 35 Question: F5.17.2.1 Boiler Operations/Monitoring: The KTR shall operate and monitor all boilers, primary distribution systems, utility rooms and secondary distribution systems. Boilers shall be operated 24 hours per day, seven days per week during heating season IAW AFI 32-1068, Heating Systems and Unfired Pressure Vessels and during cooling season if boiler operation is required to supply reheat to coils for dehumidification purposes. The KTR shall furnish a boiler monthly quantities report. Boilers shall be maintained IAW manufacturer's recommendations and F-TE-6, MAS 12a or 12b. All repairs and alterations shall be accomplished IAW the NFPA 31, 54 and 85D Safety codes, manufacturer best repair practices and will be ordered under the Labor for Service Call CLIN of the contract. (See F-TE-3, F18).

Please provide the months of the heating season.

Answer 35 - Heater Season in general runs mid-October to 31 May. See F-TE--5 Definition of Heat Season - Time span during the year in which heating comfort is required. Exact dates will be set by the BCE and the KTR will be notified by the CO.

Question 36 Question: Can you please provide th eMaps (F-TE-7) referred to on page F-152?

Answer 36 – Maps are now posted on FedBizOpps.