Clarifications_for_QAs.docx

FA6606-15-R-0001 Clarification of questions and answers

1. Question B3 asked the government to define the meaning of “secure storage area” in the PWS, and who would be financially liable if AF Reserve member owned tools and equipment is missing from these areas. The government response was that a secure storage area is “A locked area. Report of survey would be done.” Questions: Who will be financially responsible for purchasing or building the required locked storage areas for Air Force Reserve member owned tools and equipment in the different Tabs? Also, is it procedure for an AF Report of Survey to be conducted for loss of personally owned property of AF Reserve members as stated in the government response?

Answer: The secure storage area is included in the government furnished space. Yes, the Report of Survey determines liability.

2. Question B11 regarding tool and equipment control accountability asked if Ktr owned tools needed to be inventoried and documented daily. The government response was “Yes – because of FOD.” Question: Does this apply to personally owned tools, the inventory of which may change daily?

Answer: Yes

3. Question B15 addresses the requirement to establish and manage a TODO Distribution Office, which leads to the requirement for TODO training of Ktr personnel. The government response was that training is provided “… at Eglin AFB. The training would be at contractor cost.” Question: The government response appears to conflict with paragraphs A18.11.1 and A18.11.1.1 of the PWS which state that the cost of government directed training will be paid by the government. Please clarify.

Answer: A18.11.1 states: ALL training including the minimum required qualifications specified in this PWS, indicated as “required by the government” is the responsibility of the Ktr. From time-to-time during the life of the contract, the government may identify training courses for which the Ktr may be directed to send its employees. For such “required” training or government directed , the government will assume the cost of instruction. A18.11.1.1 does not mention responsibility of cost.

Clarification: All training that is identified in the PWS will be at the expense of the contractor. If during the life of the contract a training requirement that was not previously identified in the PWS, is mandated then the government would pay.

4. The government response to question B17 states that the Ktr may use JU vehicles from the U-Drive-It fleet whenever a Ktr GFE vehicle must be turned in for an extended repair. When asked in question B18 what type and how many JU vehicles currently exist in the government fleet, the government response was that there are none. Question: Which types of vehicles are or will be coded as JU in the U-Drive-It fleet?

Answer: U-Drive-It-Fleet vehicles are joint use.

5. Questions B19 through B23 request workload data all related to training of AF Reserve members. The government response referred the Ktr to “See the CFETP,” or the number of reservists requiring training listed in each Tab. Question: How many hours can be attributed to all types of training of AF Reservists by Tab?

Answer: The number of hours will depend on the requested training by the reservist.

6. The government response to Question B39 states that “This activity will be captured in the FFP.” Question: Does this include after normal duty hours (e.g., 12-hours shifts or 24/7 operations)?

Answer: Will be captured in the FFP.

7. The government response to Question B41 was “Corrected, PWS, Tab B, amended.” The amendment to Tab B identifies workload data, but it does not answer the question regarding reimbursement to the Ktr. Question: Will manpower surge requirements occurring outside normal duty hours be reimbursed to the Ktr?

Answer: Workload data was provided and should be included in FFP.

8. Question B108 asks the government to validate the number of work orders generated and completed per month for government furnished contractor operated vehicles. Question: The government response does not address the question. Please provide an answer to Question B108.

Answer: Data provided to HQ AFRC from OLVIMS data source is input by current contractor.

9. The government response to Question B111 states that, “Work orders generated include tire recapping, LTI, and minor maintenance work orders.” Question: Is it not true that regardless of the reasoning for the generation of a work order, it must still be completed and/or closed? Also, minor maintenance requests are captured on a separate line in the PWS, therefore, 70 open and 50 closed in a month still does not make sense.

Answer: Data provided to HQ AFRC from OLVIMS data source is input by current contractor

10. Question B119k asks if the 439 MXS must be notified when the Ktr must load explosives/ munitions? The government response was “N/A.” Please clarify.

Answer: D15.3 para is Off Loading of Commercial/Government Carriers.

11. Question B122 asks the government to confirm that the Ktr does not have to operate a passenger terminal. The government response of “no” does not answer the question. Please clarify.

Answer: No they don’t.

12. The government response to Questions B114 a and b does not coincide with the updated workload data in C TE-2B provided on 17 March 2015. Please clarify.

Answer: Workload data in C TE-2B provided on 17 March 2015 was provided by unit. Average taxi run takes 15 minutes with 1 passenger totaling and 2 miles per run.

13. The government response to Question B114 d addressed average wrecker run time. However, our question requested tractor-trailer data, not wrecker data. Additionally, in the 17 March Tab C PWS release, the Tractor Trailer workload now shows that each Tractor Trailer run averages 144.67 hours to travel 3.33 miles. Please clarify.

Answer - Data provided HQ AFRC from OLVIMS data source is input by current contractor.

14. The government response to Questions B114 j and k was that MHE is not performed by Tab C personnel and was removed from workload estimates. Question: If MHE service is not performed by Tab C personnel, who performs this service, and what is the workload data to support customer deliveries requiring MHE handling for material that is ordered outside of the Supply system (e.g., GPC or AF Form 9 purchases)?

Answer - Please see requirements in C2.2, C2.2.1 and C2.2.2

15. The government response to Question B114 l was that no shuttle service is performed at Westover. This conflicts with PWS paragraph C2.2.4, Space Available Transportation, which states that shuttle bus service will be provided by the Ktr. Questions: Is shuttle bus service required for Space A passengers, and if so, what is the workload data associated with this requirement?

Answer – No

16. The government response to Question B114 m (PAX/Cargo) was that “data is flawed from OLVIMS.” The updated workload estimates for PAX and cargo support shows that it takes only 3.5 minutes to cover 11.64 miles. This still appears to be an unrealistic distance traveled on base for the time shown. Please clarify.

Answer - Data provided HQ AFRC from OLVIMS data source is input by current contractor.

17. The government response to Questions B114 n and o was that “data is flawed from OLVIMS.” Our original question is still open because no update was made to the C-TE-2B workload data except for the addition of a reference to (pcs.) which typically does not correlate to the number of deliveries. As shown, the delivery of materials would last 0.06 hours (3.6 minutes), cover 0.3 miles, transport 0 passengers, and carry 2.96 pounds of cargo. The information given for material pickup is exactly the same. Please clarify.

Answer C-TE-2B workload data has been updated in PWS

18. We note that a new requirement has been added to C-TE-2B, Commander’s Car. Total request: 1; total hours: 1; total miles: 5. This conflicts with C2.4.1, which requires the Ktr to inspect the Wing Commander’s car 52 times a year. “The Wing Commander’s car shall be cleaned, washed, and serviced every other week, and waxed at least semi-annually IAW local requirements…the Ktr shall insure that complete work information is inserted into OLVIMS.” Please clarify.

Answer - Data provided HQ AFRC from OLVIMS data source is flawed. C2.4.1, which requires the Ktr to inspect the Wing Commander’s car 52 times a year is accurate. If all of these instances were in- put into OLVIMS then Work load estimate would have matched requirement.

19. Reference Q & A #2, B7 and B46: The answer to question B7 is that the “Government will be responsible for initial software. Ktr will be responsible for updates.” However, the question and answer to B46 states the following “The paragraph states that software upgrades are provided by the Government. Does this also apply to RS Means and the Document Control software that is used in the Base Supply function? Answer B46 – Yes”. Please clarify the apparent disagreement in the answers

Answer: RS Means is not part of Base Supply.

20. Reference Q & A #B30; The answer provided stated that a revised Vehicle Master list would be provided, however, 3 management codes shown in A-TE-4b are still missing and one does not match in the revised Master List. They are:

C104 – shown in A as a TRK WKR HYD TYPE 1 32000, is not in C-TE-2d(2) Answer – Tab C data was provided from unit.

C253 – shown in A as a Deicer High Reach, is not in C-TE-2d(2) Answer – Tab C data was provided from unit.

E831 – shown in A as a TRK FL 4K DED, is not in C-TE-2d(2) Answer – Tab C data was provided from unit.

W211 – shown in A as a MH2C Hose CART, is shown in C-TE-2d(2) as W221 Answer – Tab C data was provided from unit.

21. Reference Q & A #B47, The fact that twice as many work orders are completed as generated is still hard to fathom, as the work performed is being done on government owned vehicles, shouldn’t there be data available in OLVIMS to validate the work rather than utilize “estimates based on history”. For example, in 2004, this solicitation showed 94 Tab A vehicles that resulted in 164 work orders generated, 140 completed and 468 man hours per month versus the 2015 materials which show 93 Tab A vehicles, 9 work orders generated, 18 completed and 134.5 man hours per month. The 2004 workload appears to be more realistic than 2015. Please clarify.

Answer - Data provided to HQ AFRC from OLVIMS data source is input by current contractor.

22. Reference Q & A #B32; The government response to Question B32 appears to be the answer to Question B31, but does not address the question asked in B32. Please clarify.

Answer: Tab C workload is directly related to pax and bags. Tab D is not.

23. Reference Q & A #B35, B74, B75, B116 and Tab D para D14.1; Answer B35 states that the referenced paragraph will be removed from the PWS by amendment, (which has occurred) however, the answers to questions B74 and B116 continue to describe Ktr responsibilities even though sections D14 and D14.1 are both now marked reserved. Please clarify.

A #B35, B74, B75, B116 and Tab D para D14.1 are all the same and are accurate

24. Reference Q & A #B80; The answer to this question (referencing Mission Design Series) is geared more toward the towing of aircraft rather than what we feel was the real intent of the question which was if there is a requirement to have a minimum of 2 personnel on duty at all time. Please clarify.

Answer: All AF and OSHA guidance applies to minimum number of personnel required to perform tasks.

25. Reference Q & A #B83; The answer to this question states that the 400 hours of Special Event overtime should be a part of the FFP, appears to be counter to H-3 AFRC Over and Above Requirements and Procedures. The clause states in part “Over and Above Work is work that is not included in the firm fixed priced CLINs, but is within the general scope of the contract, that may be negotiated prior to authorizing the Contractor to begin work but not later than completion of 40% of the work.” Nowhere in the Tab E PWS is there any reference to requirements and/or workload for anything referred to as a Special Event with the exception of the line that states that it is estimated that 400 hours of overtime will be required. This interestingly enough, is the same quantity used when this contract was solicited 10 years ago except that they were handled as O & A. Please clarify.

Answer: 400 hours of Special Event overtime should be a part of the FFP

26. Reference Q & A #B112; We respectfully request that the question that was asked be revisited as the answer appears to only pertain to Tab A vehicles while the question referenced both Tab A and Tab C. Additionally, the OLVIMs Report PCN SB-004-115 Indicator 09 will provide the indirect productive labor.

Answer - Please see C-TE-2b Vehicle Management Workload (12 Month Period). This was updated in the PWS 17 March 2015.

27. Reference Q & A #B113; As a Government owned data package, please clarify the response that the “OLVIMs Report PCN SB004-115, Indicator 09 (indirect labor productive hours)” is proprietary to the contractor.

Answer – The contractor has a proprietary right to the OLVIMs Report PCN SB004-115, Indicator 09 (indirect labor productive hours

Tab F

1, The government response to question 2 regarding the definition of “limited abatement” states that “Asbestos abatement is limited to that which is encountered during the performance of service calls and RWP work. However, our inquiries with the Massachusetts Department of Environmental Protection, indicates that there is no such thing as “limited asbestos abatement” in Massachusetts. Instead, whenever any amount of asbestos is encountered, the Massachusetts DEP must be notified 10-days prior any asbestos abatement activity, and a state licensed asbestos firm must be utilized to remove, encapsulate, demolish, renovate, enclose, repair, disturb, handle, transport, store, or dispose of the asbestos (453 CMR 6). Question: Does the government expect the winning bidder to be or become licensed as an asbestos abatement contractor in the state of Massachusetts?

Answer: "Limited abatement" means to remove only what is minimally required to perform the work. For example there is a 40 foot long pipe with asbestos insulation that needs a valve replaced. The "limited abatement" would be to remove approximately 2 feet (not the entire 40 feet) of asbestos insulation to replace the valve and then to re-insulation. If the state requires any amount of hazardous material to be handled by licensed contractor then if the contractor wants to be licensed he can or he can sub contract to a licensed contractor.

2. Reference question 11; after reviewing the documents referenced in the original answer, It appears that the Ktr has limited options in regards to working on this type of item, which is to either shut down the power or locate a company properly qualified to handle this type of scenario (covered under “Labor for Service Call CLIN”). Question: Will the government permit the Ktr to shut down power to perform work of this nature?

Answer: If power has to be shut down to make a repair, then after following outage procedures, the power can be shut down to make the repair.

3. The government response to question 42 states that “…103,203 linear feet computes to 19.54 miles. Not 45 linear miles of fence.” While this is true, the requirement is to cut both inside and outside the fence, which doubles the requirement to 39.09 miles. Please clarify.

Answer: The workload estimate is 103,203 linear feet. The contractor is required to cut both sides of the fence. How the contractor decides to estimate the amount to cut is at his discretion.

4. The government response to question 54 states that the Ktr will have a “Mgt. Code C253 – deicer High Reach, This is a 100 foot High Lift Platform…” Mgt. Code C253 is not a deicer high reach, nor is it a 100 foot high reach platform; instead it is an electric bucket truck. Please clarify.

Answer: It is a high reach and not a deicer. However it shouldn't matter how it's coded, as long as it is available for high reach use.

5. Reference question 46; Please clarify the government’s expectation as it applies to airfield sweeping (PWS paragraph, F6.3.6). Seeing as 20% of all airfield pavement is to be swept a day, is the expectation that the airfield will be swept 100% every week (i.e. potentially 52 times per year), or is the expectation that the entire airfield pavement must be swept once per month (12 times per year) as the wording in the paragraph is open to interpretation.

Answer: 100% of the entire airfield is required to be swept once a month. Each day 20% worth of the airfield is to be swept and will be directed towards areas needing additional sweeping.