Questions_and_Answers_for_Westover_BOS__2_rev_1.pdf

Westover ARB, MA Questions & Answers #2

Tab A Questions

Question B1 Reference PWS paragraph A1, which states, states in part: “All services, labor, supplies, materials, and parts are included in the Firm Fixed Price unless otherwise specified in the contract.” Does the Tab F statement that “…repairs will be ordered under the Labor for Service Call CLIN of the contract” mean that all materials, parts, and labor needed to affect a repair will be reimbursed by the government?

Answer B1 - Yes

Question B2 Reference PWS paragraph A12.2, which states, in part: “The Ktr shall make facilities, GFE tools, and equipment available and perform training of Air Force Reserve members.” The Tab F GFE listing does not include tools. What GFE tools, if any, will be made available to the Ktr for training of AF Reserve members?

Answer B2 – All

Question B3 Reference PWS paragraph A12.3. The last sentence reads: “The Ktr shall provide secure storage area for reserve member owned tools and equipment within or adjacent to the training facility.” What is meant by “secure storage area” and who will be financially liable if AF Reserve member owned tools and equipment is missing from these areas?

Answer B3 –A locked area. Report of survey would be done.

Question B4 Reference PWS paragraph A12.6, which reads: “The Ktr shall take appropriate precautions to safeguard any materials made available to Government personnel during these training periods”. What is meant by “appropriate precautions?” Will the Government personnel be liable for the materials used during their training? Please explain.

Answer B4 – Safeguard materials. Report of survey would be done.

Question B5 Reference PWS paragraph A17.2.1, which states that the government “…will be responsible for maintenance of all government-furnished ADPE hardware and software…” Does this mean that the government will provide everything needed to operate ADPE/Copier equipment, including toner and paper?

Answer B5 - No

Question B6 Reference PWS paragraph A17.2.3, which states, in part: “If the Ktr, at any time, considers the government furnished vehicles to be insufficient, then the Ktr shall provide additional vehicles at no additional cost to the government…” This same paragraph states: “All vehicle fuel will be provided by the government.” If the Ktr must purchase additional vehicles to ensure required contract services are performed, will the government provide fuel for these vehicles as well?

Answer B6 - No

Question B7 Reference PWS paragraph A17.6, which states: “The government will furnish the Ktr all software required to accomplish the requirement of this PWS.” Does this include software and licensing and web-based subscriptions that will be needed to accomplish the MEANS Estimates required by PWS paragraphs F 4.3.4 and F4.3.4.1?

Answer B7 – Government will be responsible for initial software. Ktr will be responsible for updates.

Question B8 Reference PWS paragraph A17.6, which states: “The government will furnish the Ktr all software required to accomplish the requirement of this PWS.” Will the software needed to maintain government vehicles and equipment, base fire alarm systems, airfield computers, etc., be provided by the government at no expense to the Ktr?

Answer B8 - Yes

Question B9 Reference PWS paragraph A19, which states: “The government will provide Precision Measurement Equipment and Laboratory (PMEL) support for calibration services of test, measurement, and diagnostic equipment (TMDE).” Will PMEL support be provided for Ktr owned equipment that is used in support of the PWS (e.g., gas sniffing meters, scales, etc.)?

Answer B9 - No

Question B10 Reference PWS paragraph A19, which states: “The government will provide Precision Measurement Equipment and Laboratory (PMEL) support for calibration services of test, measurement, and diagnostic equipment (TMDE).” If PMEL support is not local, will the government pay to have items shipped to and from the PMEL facility?

Answer B10 – Yes

Question B11 Reference PWS paragraph Tab A4.11, Tool and Equipment Control Accountability Program. This reference requires the Ktr to “…submit a tool control and accountability plan, including tool inventory, spot checks, security requirements, reporting for loss and/or missing tools, and be documented daily.”

Noting that Tabs C and F require the Ktr to provide all his own tools at Ktr expense, why does the government care if a contractor’s tool is lost or missing? Is this a requirement for Ktr owned tools as well as any government-furnished tools?

Answer B11 - Yes – because of FOD

Question B12 Reference PWS paragraph A18.10, Manage TODO Distribution Office. This reference states “The Ktr shall manage the TO Distribution Office (TODO) and TO Distribution Accounts (TODA) responsibilities.

The applicable TO libraries for all TAB’s associated with this PWS will be managed and inspected IAW

TO 00-5-1-WA-1.” What is the workload factor associated with the TODO requirement (e.g., Number of TOs; How many libraries)?

Answer B12 – 1 library, 11 tab B, 300 tab C, 1tab E, and 55 tab G.

Question B13 Reference PWS paragraph A18.10, Manage TODO Distribution Office. This reference states “The Ktr shall manage the TO Distribution Office (TODO) and TO Distribution Accounts (TODA) responsibilities.

The applicable TO libraries for all TAB’s associated with this PWS will be managed and inspected IAW TO 00-5-1-WA-1.” What percentage of TOs are electronic and what percentage are paper? How many of each type are there?

Answer B13 – All tabs are mostly electronic. Tab C has the most paper copies because service manuals are paper and kept in the shop.

Question B14 Reference PWS paragraph A18.10, Manage TODO Distribution Office. This reference states “The Ktr shall manage the TO Distribution Office (TODO) and TO Distribution Accounts (TODA) responsibilities.

The applicable TO libraries for all TAB’s associated with this PWS will be managed and inspected IAW TO 00-5-1-WA-1”. Which base facility will house the TODO main library, etc.?

Answer B14 - It is up to the contractor, except Tab C paper copies.

Question B15 Reference PWS paragraph A18.10, Manage TODO Distribution Office. This reference states “The Ktr shall manage the TO Distribution Office (TODO) and TO Distribution Accounts (TODA) responsibilities.

The applicable TO libraries for all TAB’s associated with this PWS will be managed and inspected IAW TO 00-5-1-WA-1”. Currently there is no TODO distribution office at Westover for the Ktr, so it will all have to be started from scratch. Therefore training will be required for Ktr personnel. Will the government provide the training?

Answer B15 – Yes, training is at Eglin AFB. The training would be at contractor cost.

Question B16 Reference PWS Technical Exhibit A-TE-4b.1, box 2, on page A20. Does this box identify the annual cost to repair GFE only, or has the cost to repair Ktr owned equipment also been summarized?

Answer B16– Just GFE

Question B17 Reference PWS paragraph A17.2.3.1, Joint Use Vehicles, which states, in part: “From time-to-time certain governmental owned joint use (JU) vehicles from the U-Drive-It fleet may be signed out by the Ktr to be utilized for contract purposes.” Does this mean that a U-Drive-It fleet vehicle may be utilized by the Ktr whenever a Ktr GFE vehicle must be turned in for an extended repair?

Answer B17 – Yes if it is GFE.

Question B18 Reference PWS paragraph A17.2.3.1, Joint Use Vehicles, which states, in part: “From time-to-time certain governmental owned joint use (JU) vehicles from the U-Drive-It fleet may be signed out by the Ktr to be utilized for contract purposes.” Also, what type and how many JU vehicles currently exist in the government fleet? There are none indicated as JU in any listing in the PWS. Is this an error? Please clarify.

Answer B18 – Not an error.

Question B19 Reference PWS paragraph A12.1, Trainers. This reference requires the Ktr to provide training to Reservists, yet the workload for this requirement does not appear to be adequately defined. Please provide workload data with the items in each AFSC CFETP.

Answer B19 - See individual tabs for workload.

Question B20 Reference PWS paragraph A12.1, Trainers. This reference requires the Ktr to provide training to Reservists, yet the requirement is not adequately defined. There are no specifics listed. It would be unrealistic to assume the Ktr’s staff could training on every item in every AFSC CFETP. Please define the requirement by detailing the items in each AFSC CFETP for which the Ktr must provide training.

Answer B20– See the CFETP.

Question B21 Reference PWS paragraph A12.1, Trainers. This reference requires the Ktr to provide training to Reservists, yet the requirement is not adequately defined. The type of training is not listed for all Tabs.

Please provide a list of the training required, by Tab.

Answer B21 - See the CFETP.

Question B22 Reference PWS paragraph A12.1, Trainers. This reference requires the Ktr to provide training to Reservists. As part of this training this reference discusses the Seasoning Training Program (STP). The Seasoning Training Program (STP) is not identified anywhere in the Tab PWSs. What is the work load requirement for the Seasoning Training Program by Tab?

Answer B22 – The requirement is to train reservist to a 5 level.

Question B23 Reference PWS paragraph A12.1, Trainers. This reference requires the Ktr to provide training to Reservists. As part of this training this reference discusses the Seasoning Training Program (STP). The Seasoning Training Program (STP) is not identified anywhere in the Tab PWSs. What number of Reservists must be trained at each training session by Tab, and when will the Ktr be required to provide this training (once annually, once monthly, during UTAs only, etc.)?

Answer B23 –Depends, based on recruitment.

Tab B Questions

Question B24 Reference PWS paragraph B2.2.2 which requires the Ktr to maintain a file of SBSS record alterations, R72, D04, etc. May these be maintained electronically versus on paper?

Answer B24 - Yes

Question B25 Reference PWS paragraph B4.4, Individual Equipment (IE). This reference requires the Ktr to “use KYLOC to order initial issue and replacement clothing items for all 439th AW personnel.” What is the process and what are the requirements of the KYLOC process? Is there an AFI reference or Operating Instruction on how the Wing uses KYLOC which can be provided within the solicitation?

Answer B25 – KYLOC is a more efficient and cost-saving method to provide uniforms to reservist.

Guidance for KYLOC should be published FY 2016. Tutorial is already available on the KYLOC website.

Question B26 Reference PWS paragraph B4.6 Hazardous Waste Accumulation, which states: “The Ktr shall establish and maintain hazardous waste records in the SBSS.” Should this read ESSOH-MIS instead of SBSS?

Answer B26 – Yes, PWS will be amended.

Question B27 Reference PWS paragraph B2.5.2 Report of Discrepancy/Supply Discrepancy Report (ROD/SDR) and D15.4 Report of Discrepancy/Supply Discrepancy Report (ROD/SDR). Both address the ROD/SDR program. What is the applicable Tab for the ROD/SDR program requirement?

Answer B27 – Tab B

Tab C Questions

Question B28 PWS paragraphs C2.2.3 and D15.2, Receipt Processing, contradict SDS D10. Paragraph C2.2.3 allows a maximum of 1 hour for total MICAP processing. Paragraph D15.2 also allows a maximum of 1 hour for total MICAP processing. However, SDS D10 allows a maximum of 1 Workday. Which of the two standards will the Ktr be held to?

Answer B28 - One hour for delivery.

Question B29 Reference PWS paragraph C1.1, Hours of operation. This tells us the hours of operation for Vehicle Operations and Delivery begin at 0730. Ktr Supply hours of operation start at 0700. Delivery of MICAP is required within 30 minutes of processing. Since Vehicle Operations will make the actual delivery, this means a MICAP received at 0700 will be unable to meet the allowed 30 minute maximum. Are the hours of operation listed in PWS paragraph C1.1 correct?

Answer B29 –Vehicle Operation and Delivery’s hours will be changed to 0700 in the PWS by amendment.

Question B30 Reference PWS C-TE-2d(2), Vehicle Master List, Observation: Some Management Codes do not match the make and type of vehicle. For example, a C160 is listed as a “Lavatory Truck.” This is incorrect.

The C160 Management Code is actually for a Telephone Repair Truck. Please scrutinize and correct.

Answer B30 – A revised list will be amended into the RFP.

Question B31 PWS C-TE-2b Vehicle Management Workload, and Tab E-TE-2, Transient Aircraft Workload, contradict each other. For example, the Tab C workload for transient is 19 aircraft per year. The Tab E workload is stated as 68 aircraft (inbound, outbound = 136 transient per month). What is the actual requirement?

Which is correct?

Answer B31 - Tab C workload is directly related to pax and bags. Tab E is not.

Question B32 PWS C-TE-2b, Vehicle Management Workload, states that total cargo delivery will not exceed 48,000 pounds per year. However, Tab D, TE-2, states “inbound shipments and receipts will equal 44 tons per month. This equates to 1,056,000 pounds per year. Question: What is the actual requirement? Which is correct?

Answer B32 - Tab C workload is directly related to pax and bags. Tab E is not.

Tab D Questions

Question B33 Reference PWS D1.3 Hours of Operation. This indicates TMO is open every Saturday. Is this correct?

Answer B33 - Yes

Question B34 PWS paragraph D4.1, Deployment Support, states, “Upon request from the CO, the Ktr shall provide sufficient personnel to operate the Cargo Deployment Function (CDF), Passenger Manifesting, Quality Control (QC) Section, Load Planning section, and provide a Transportation representative to the DCC.”

What are the workload factors associated with these requirements? Please provide. Without workload, offerors cannot estimate the staffing required for these items.

Answer B34 – This requirement numbers are indicated below for the life of the contract.

Ie..2 small and 4 large exercises totaling 6 times in the life of the contract.

DEPLOYMENT/EXERCISE PDF 150 pax (per contract) 4 DEPLOYMENT/EXERCISE PDF 250 pax (per contract) 2 DEPLOYMENT/EXERCISE CDF 40 ST (per contract) 4 DEPLOYMENT/EXERCISE CDF 150 ST (per contract) 2 See revised D-TE-2 workload estimates that will amended into the RFP.

Question B35 PWS paragraph D14.1, Aircraft Loading and Unloading subparagraph, states that “The Ktr shall perform loading and unloading of aircraft during normal working hours, deployments, and or after hours if requested and approved by the CO.” What are the workload factors associated with this requirement?

Without workload, offerors cannot estimate the staffing required for these items. Also, we understand there is an active Aerial Port Squadron at Westover who routinely handles these requirements. Please clarify.

Answer B35 – Paragraph D14.1 will be removed from the PWS by amendment.

Question B36 PWS D-TE-2, Workload Estimates, Training Workload Factors lists estimated training by AFSC and skill level. When will the Ktr be required to provide this training (once annually, once monthly, during UTAs only, etc.)?

Answer B36 – When ask for as stated in PWS, Tab A, para A12.5.

Question B37 PWS D-TE-2, Workload Estimates, Offload Commercial/Government Carriers, states 160 commercial carriers offloaded, pieces 2,500, short tons 0. What is the weight handled? Zero cannot be correct.

Answer B37 – Corrected, PWS, Tab D, D-TE-2 amended.

Question B38 PWS D-TE-2, Workload Estimates. Some timeframes are provided, some are not. What is the requirement? We really need to know if the workload listed is daily, weekly, monthly, annual, etc.

Answer B38 – Monthly unless annual is stated. PWS will be amended.

Question B39 PWS Paragraph D4.1, Deployment Support, states in part, that exercise support “…during normal duty hours, including UTA weekends, is included in the firm-fixed price.” In Section H, H-3 AFRC Over and Above work requirements and procedures states, “Examples of Over and Above Work is activation or exercise of contingency plans, surge requirements associated with activations or exercises, or other unanticipated overtime work there in.” Does this mean that all manpower surge requirements exceeding routine day-to-day staffing will be considered over and above work and, as such, will be reimbursable to the Ktr?

Answer B39 – This activity will be captured in the FFP.

Question B40 PWS Paragraph D4.1, Deployment Support, states in part, that exercise support “…during normal duty hours, including UTA weekends, is included in the firm-fixed price.” What is the workload data associated with exercises? Without workload, offerors cannot estimate the staffing required for these items.

Answer B40 – Workload will be added to PWS and amended.

Question B41 PWS Paragraph B4.7, Mobility Bag and Component Storage, states “the Ktr shall build mobility bags to support exercises and deployments IAW AF regulations upon notification from the IDRC/UDM/AO.

Performance during normal duty hours, including UTA weekends, is included in the FFP.” Does this mean that all manpower surge requirements exceeding routine day-to-day staffing will be considered over and above work and, as such, will be reimbursable to the Ktr?

Answer B41 – Corrected, PWS, Tab B, amended.

Question B42 PWS Paragraph B4.7, Mobility Bag and Component Storage, states “the Ktr shall build mobility bags to support exercises and deployments IAW AF regulations upon notification from the IDRC/UDM/AO.

Performance during normal duty hours, including UTA weekends, is included in the FFP.” What is the workload data associated with exercises? Without workload, offerors cannot estimate the staffing required for these items.

Answer 42 – Corrected, PWS, Tab B, amended.

Question B43 Reference RFP Section B: The CLIN structure does not appear to include reimbursable CLINs for bench stock materials used by the Transportation and Real Property Maintenance functions. Please confirm that reimbursable estimates for the Transportation functions include funding for oil, filters, tires, etc. are to be included in the Firm Fixed Price.

Answer B43 – Oil, filters, and tires are FFP.

Question B44 Reference PWS Paragraph A3.2.3: The paragraph states that the Ktr shall perform all duties associated with the Management Internal Control Toolset (MICT) or current annual self inspection program, to include Self Assessment Checklists (SAC) and updates within current program. Will MICT inspections required more frequently than annually be considered as an over and above?

Answer B44 – No

Question B45 Reference PWS Paragraph A5.1 and governing Collective Bargaining Agreement (CBA): The paragraph states that personnel are on call for after hour requirements. The CBA contains a minimum payment provision for personnel recalled for after hours work. Does the Government recognize and pay these minimum provisions for emergency RPM work orders and Over and Above support?

Answer B45 - The Over and Above rate that the Government pays is based on the awarded contractor’s proposal. The Dept. of Labor will inforce the terms and conditions of the CBA. The employees of the Westover BOS contract are union employees and all will be compensated in accordance with the CBA.

Question B46 Reference PWS Paragraph A17.6: The paragraph states that software upgrades are provided by the Government. Does this also apply to RS Means and Document Control software that is used in the Base Supply function?

Answer B46 - Yes

Question B47 Reference A-TE-4b.1, Workload Estimates: The monthly average work order count does not seem plausible based on the number of hours averaged per month or the number of vehicles assigned. Please confirm the numbers in this technical exhibit are accurate.

Answer B47 – These are estimates based on past history.

Question B48 Reference PWS Paragraph B4.4: The paragraph outlines the requirements for the IE store; however, there are no hours of operation provided. Please provide the service window for this function to be open.

Answer B48 – 0700 to 1600 weekdays and UTA weekends.

Question B49 Reference PWS Paragraph B4.8: The paragraph states the personnel guarding the vault will be weapons qualified. Will the Government be providing CATM training at no cost to the Contractor?

Answer B49 –Contractor is responsible for all costs associated with the training in accordance with A.2.2.3 of the PWS. The actual training will be provided at no cost.

Question B50 Reference PWS B-TE-2: The workload for Mobility Bag/Component storage reflects that there are 858 JSMLT testing per month. The number of tests seems extremely high for the number of masks authorized.

Please clarify.

Answer B50 – 85, PWS will be amended.

Question B51 Reference PWS B-TE-2: The workload for Mobility Bag/Component storage is not clear on the responsibilities for bag management. Is the contractor required to build all three types of Mobility bags during local exercises and contingencies or just the C-Bag?

Answer B51 – All three types.

Question B52 Reference B-TE-2, Equipment Management: Do all EAID items assigned to the various CA/CRL accounts have IUIBD labels affixed?

Answer B52 – Yes

Question 53 Reference B-TE-2, Equipment Management: Are all EAID items loaded into the IUID Registry, if not what percentage still require marking?

Answer B53 – Yes

Question B54 Reference PWS Paragraph C1: The paragraph states that preventative and scheduled maintenance, including state inspections, shall be included in the Firm Fixed Price. Please provide information on what state inspections are required in the State of Massachusetts.

Answer B54 – All that required for vehicles

Question B55 Reference PWS Paragraph C1: The paragraph states that preventative and scheduled maintenance, including state inspections, shall be included in the Firm Fixed Price. Please provide a listing of vehicles that are subject to state inspection requirements.

Answer B55 – All

Question 56 Reference PWS Paragraph C1: The paragraph states that preventative and scheduled maintenance, including state inspections, shall be included in the Firm Fixed Price. Are all vehicles, to include GSA vehicles, registered in the State of Massachusetts?

Answer B56 – Yes

Question B57 Reference PWS Paragraph C1: The paragraph states that preventative and scheduled maintenance, including state inspections, shall be included in the Firm Fixed Price. Please confirm that state inspections of GSA vehicles are included in the lease costs paid by WARB to GSA.

Answer B57 – Yes

Question B58 Reference PWS Paragraph C1.1: The paragraph states that Vehicle Operations and Delivery is required for 0730-2345 on Monday through Friday. Does the Government require a physical presence in Transportation for the duration of the service hours?

Answer B58 – Yes

Question B59 Reference PWS Paragraph C1.1: The paragraph states that Vehicle Operations and Delivery is required for 0730-2345 on Monday through Friday. Would forwarding of phones during deliveries be considered coverage of the Vehicle Operations requirement?

Answer B59 – No

Question B60 Reference PWS Paragraphs C2.5 and F5.14.2: The paragraphs reference fleet wash facilities and maintenance requirements; however, we do not see a wash facility listed in the facilities to be maintained.

Please confirm that a fleet wash facility (facilities) exists on the installation.

Answer B60 – Fleet wash in in Bldg 7073, see C-TE-4a

Question B61 Reference PWS Paragraph C4.8: The paragraph outlines tire shop responsibilities. Please confirm that tire replacement (outside of warranty) is considered as a reimbursable expense.

Answer B61 – Yes for vehicle listed in C-TE-2d(2).

Question B62 Reference PWS C-TE-2a and PWS A-TE-4b.1: Please confirm that the monthly averages for Tab A are not included in the information provided in Tab C.

Answer B62 – Yes

Question B63 Reference PWS C-TE-2b: The table provides total hours driven by Vehicle Operations. Please provide an estimate, by work center, of the hours driven after the service window for Vehicle Operations.

Answer B63 – After hours estimates are not available.

Question B64

Reference PWS C-TE-2b: The table provides total hours driven by Vehicle Operations. Please confirm that hours driven for the Contingency work center driven outside the 0730-1615 Monday-Friday service window are considered as Over and Above hours.

Answer B64 – The hours of operation for vehicle operation is 0700 – 2345.

Question B65 Reference PWS C-TE-2b: The table provides total hours driven by Vehicle Operations. What is the service window for contingency support that is covered by the Firm Fixed Price?

Answer B65 – During normal duty hours specified in C1.1.

Question B66 Reference PWS Tab D and PWS D-TE-2: The workload data does not provide any information on shipment costs incurred by the incumbent Service Provider. Please provide an estimate of costs incurred for shipment preparation materials.

Answer B66 – This question was answered in the first round of questions. It was determined that information provided was not based on fact or even a good estimate. This information is part of the FFP portion of the existing contract.

Question B67 Reference PWS Tab D and PWS D-TE-2: The workload data does not provide any information on shipment costs incurred by the incumbent Service Provider. Please confirm these costs are included in the Firm Fixed Price for Tab D.

Answer B67 – Confirmed

Question B68 Reference D2.2: The paragraph outlines AMC or Contract Aircraft requirements; however, there are no references to manifesting or screening tasks. Please confirm that there are no requirements for these functions for Traffic Management personnel.

Answer B68 – Confirmed

Question B69 Reference PWS Paragraph D3.2.4 and PWS D-TE-2: The paragraph references DRMS preparation in terms of demilitarized material. There does not appear to be any workload for DRMS, to include demil material, in the technical exhibit. Please provide information on DRMS requirements for Offeror review.

Answer B69 – Contractor is responsible to confirm that the customer has demilitarized material.

Question B70 Reference PWS Paragraph D3.2.4 and PWS D-TE-2: The paragraph references DRMS preparation in terms of demilitarized material. There does not appear to be any workload for DRMS, to include demil material, in the technical exhibit. How many pieces should the Offeror anticipate monthly?

Answer B70 – Of the 72 pieces identified in D-TE-2, an average of 10% of the material is only to “ensured” that it is demiled.

Question B71

Reference PWS Paragraph D3.2.4 and PWS D-TE-2: The paragraph references DRMS preparation in terms of demilitarized material. Where is the servicing DRMS facility for WARB located?

Answer B71 – Mechanicsburg, PA

Question B72 Reference PWS Paragraph D3.2.4 and PWS C-TE-2b: The paragraph references DRMS preparation in terms of demilitarized material. Are the driving requirements for delivery to the servicing DRMS included in the vehicle management workload?

Answer B72 – DRMS will provide the vehicle transportation for DRMS items.

Question B73 Reference PWS Paragraph D3.2.4 and PWS C-TE-2b: The paragraph references DRMS preparation in terms of demilitarized material. Please provide a breakout of hours in the vehicle management workload data that is used for DRMS transport.

Answer B73 – None

Question B74 Reference PWS Paragraph D14: The paragraph states that the Service Provider will be responsible for unloading aircraft during normal work hours, deployments, and/or after hours if requested and approved by the CO; however, the APS will handle all loading and unloading of aircraft during UTA periods for training purposes. Please confirm that no loading/unloading requirements during UTA periods are the responsibility of the Service Provider.

Answer B74 – Yes except for deployments, exercises, and contingencies.

Question B75 Reference PWS Paragraph D14: The paragraph states that the Service Provider will be responsible for unloading aircraft during normal work hours, deployments, and/or after hours if requested and approved by the CO. Please confirm that loading/unloading requirements beyond the core requirements of 0730- 1615 M-Sa are considered Over and Above requirements.

Answer B75 – Yes

Question B76 Reference PWS Paragraph D14 and PWS D-TE-2: The paragraph states that the Service Provider will be responsible for providing training to the Aerial Port prior to UTAs through the CO. Are these figures included in the training data in the technical exhibit?

Answer B76 – No

Question B77 Reference PWS Paragraph D14: The paragraph states that the Service Provider will be responsible for providing training to the Aerial Port prior to UTAs through the CO. Is there a window prior to the weekend (3-4 work days) that this request is provided to the Service Provider in advance?

Answer B77 – See PWS, Tab A, paragraph A12.5.

Question B78

Reference PWS Paragraph D15.3 and PWS B-TE-2: The paragraph states that Traffic Management will receive all freight not specifically addressed to Base Supply. The workload for Base Supply does not include any information on receiving tasks. Please provide workload historical data for Offloading of Carriers by Base Supply staff.

Answer B78 – See D-TE-2.

Question B79 Reference PWS D-TE-2: The workload estimates have some items referenced as annual numbers. Please confirm that all other items are monthly averages.

Answer B79 – Confirmed

Question B80 Reference PWS Paragraph E1.1 and Paragraph E8: The initial paragraph outlines hours of operation and manning levels “sufficient to ensure quality and timely services.” The paragraphs are silent on safety implications for arrival and departure services. Please confirm that a 2-person on-site minimum is required for all service actions, for the entire service window, to include after hour Over and Above support.

Answer B80 – See specific MDS tech data.

Question B81 Reference PWS Paragraph E1.1: The paragraph states that outside normal duty hours that the Service Provider will be on call, to include holidays. Please confirm that after hour requirements, to include Federal Holidays, are considered as Over and Above the Firm Fixed Price requirements for Transient Alert Services.

Answer B81 – Yes

Question B82 Reference PWS Paragraph E3.2 and PWS A-TE-4b: The paragraph outlines the requirement for “FOLLOW ME” vehicles in support of mission requirements. Are “FOLLOW ME” trucks included in the current Government Furnished Vehicle fleet outlined in A-TE-4b?

Answer B82 – Yes

Question B83 Reference PWS E-TE-2: The technical exhibit outlines 400 hours of annual overtime for special event support. Are these hours to be included in the Firm Fixed Price or informational for Over and Above Support requirements?

Answer B83 – Firm Fixed Price.

Question B84 Reference PWS E-TE-2: The workload estimates section of the technical exhibit states that the average aircraft will be 68 per month and that the count is based on arrivals only. The breakout by aircraft does not tie out to the estimated 816 arrivals based on the monthly average. Please clarify.

Answer B84 – 19 per month. PWS will be amended.

Question B85 Reference PWS E-TE-4b: The technical exhibit includes AGE equipment (tow bars) that are provided as GFE to the Service Provider. Does the Government provide the maintenance for these items beyond daily “operator” maintenance?

Answer B85 – No

Question B86 Reference PWS E-TE-4b: The technical exhibit includes a limited amount of AGE equipment (tow bars) that are provided as GFE to the Service Provider. Please confirm that AGE equipment required beyond this level can be signed out from the Maintenance Group as needed.

Answer B86 – Yes

Question B87 Reference PWS Paragraph G2.1: The paragraph states that the Terminal Manager must attend the RO/PA course within one year of appointment. Are the travel costs and cost of the course paid for by the Government?

Answer B87 – Contractor shall reimburse the government for all costs associated with the training in accordance with A.2.2.3 of the PWS.

Question B88 Reference PWS G-TE-4b: Is the Government providing sufficient eye wash stations, as there are none listed?

Answer B88 – Eye wash station and shower in lab. Two eye wash station in bulk and eye wash station in pump houses. PWS will be amended.

Question B89 Reference PWS G-TE-4b: Is the Government providing sufficient tool kits in the LOX/LIN area, as there are none listed?

Answer B89 – Tools provided in LOX/LIN area Brass Ball Peen hammer, Brass Wrench, Screw drivers.

PWS will be amended.

Question B90

Reference PWS Paragraph H1.2.2.6.1 and PWS A-TE-4b: The paragraph outlines the requirement for AMS vehicles in support of mission requirements. Are AMS trucks, in sufficient number, included in the current Government Furnished Vehicle fleet outlined in A-TE-4b?

Answer B90 – Yes

Question B91 Reference PWS Paragraph H1.2.2.15. The paragraph states that the Ktr shall designate, in writing, the munitions account custodian that shall maintain dispersal equipment such as bioacoustics, 6mm Rohm Signal Pistol, Bird wailer, Scare-Away Cannons and other pyrotechnics necessary for control and dispersal. What dispersal equipment is Government provided as none is listed in H-TE-4b?

Answer B91 – Only have a 6mm pistol which is accounted for under the contractors CA/CRL account.

All other equipment is provided and maintained by USDA. This will be amended onto H-TE-4b.

Question B92 Reference PWS Paragraph H1.2.2.15. Please confirm that the Contractor is to perform maintenance on Scare Away cannons.

Answer B92 – N/A

Question B93 Reference Collective Bargaining Agreement, Article 8, Section 3 and Collective Bargaining Agreement, Appendix A: The language in Article 8 states that the job descriptions will be based on the SCA Directory of Occupations and as required by the Employers contract with the Government. The appendix contains a number of job classifications that do not tie to the SCA Directory of Occupations. Please provide a definition for each job classification that is not directly tied to the SCA Directory of Occupations.

Answer B93 – No information has been provided to the Government to further explain job classifications.

If you require more information, please contact the union “UFCW Local 1459.

Question B94 Reference Westover Site Visit: During the site visit, we saw a couple of vehicles that the incumbent Service Provider had on the site. Are the vehicles provided by the Government sufficient for the technical requirements being solicited?

Answer B94 – It is up to the contractor to determine if the is sufficient vehicles. Any additional vehicles will not be reimbursed by the government.

Question B95 L-1 I.(E)2.(n)(ix), page 170 of 180, Section L instructions indicate that each Volume shall be consecutively numbered with Volume and Page Number except the Technical Capabilities Volume. The Technical Capabilities Volume shall be alpha-numerically numbered by PWS Tab, e.g. A-1, B-1, B-2, etc. If we sort our Volume by Tab, each Section L requirement needs to be individually addressed for each Tab, which will cause a lot of repetition of the same information. On previous similar solicitations the Government allowed that information required in the three Sub-factors (Transition, Quality Control, and Staffing) may be consolidated to avoid redundancy and so the Volume can be numbered consecutively. Please confirm if this applies to the Westover solicitation as well.

Answer B95 - Other than tab A, each tab represents a customer. Each tab must stand alone for review.

Please provide the information in the alpha-numerical numbering requested.

Question B96 SectionM.4.(c)(4), page 179 of 180, Section M.4.c.4 states for evaluation purposes only, labor rates shall be multiplied by a predetermined amount of estimated hours for both NDH and O/T hours for each labor category. To ensure all offerors are using the same assumptions, please provide the predetermined amount of hours for each labor category.

Answer B96 - Estimated hours used to evaluated labor hour rates as part of the lowest price amount will not be provided to help prevent unbalanced bids as defined in Section M, paragraph 4(b) of the RFP

Question B97 - Attachment 8 Statement of Equivalent Rates, Attachment 12 Pricing Matrix, CBA, In RFP Attachment 12 Pricing Matrix the SCA, DB WD’s and CBA were provided, but in many cases, the labor categories on these schedules cannot be found in the appropriate document. The Statement of Equivalent Rates provided as Attachment 8 is not an official WD and, in many cases, the labor category description on the schedules match word-for-word with the labor category on this Statement. Do we use the Statement or do we try to find the closest labor category in an official WD?

Answer B97- Attachment 8 “Statement of Equivalent Rates for Federal Hire is for government use only.

It should not be used to determine labor categories.

Question B98 Attachment 7, Appendix A, page 22, There are several labor categories in the CBA that cannot be located in the current SCA Directory of Occupations. Please advise.

Answer B98 - No information has been provided to the Government to further explain CBA job classifications. If you require more information, please contact the union “UFCW Local 1459.

Question B99 Tab E Transient Aircraft, section E3.8, page E-2, Is Contractor expected to perform AGE maintenance or only perform equipment inspections?

Answer B99 – AGE maintenance is performed by the military ARTs. TA personnel are required to perform equipment inspections prior to use.

Question B100 Tab E Transient Aircraft, section E5, page E-2, Are TA personnel required to perform the Deicing duties?

Answer B100 - Yes

Question 101 Tab E Transient Aircraft, E-TE-2, page E-5, E-TE-2 Workload Estimates provides a workload of 68 aircraft per month. This equates to an average of 816 per year. The chart immediately below that indicates a much smaller number. Please clarify.

Answer B101 - Average per month equal 19. PWS will be changed by amendment.

Question B102 Reference PWS TE A-TE-4: The table provides a listing of vehicles that is provided to the Service Provider for use. Can you provide the model years for each vehicle provided in management codes D574, D578, D583, and D594.

Answer B102 – See PCN 23 report, Registration number. Document will be loaded into FBOs.

Question B103

Reference PWS TE A-TE-4: The table provides a listing of vehicles that is provided to the Service Provider for use. Please provide the one-time maximum repair limit for each vehicle provided in management codes D574, D578, D583, and D594.

Answer B103 – See PCN 23 report, 1 Time repair limit. Document will be loaded into FBOs.

Question B104 Reference PWS TE A-TE-4: The table provides a listing of vehicles that is provided to the Service Provider for use. Will repair costs that are above the one-time maximum repair limit that are directed by the Government for a Tab A Vehicle be considered as reimbursable?

Answer B104 – No

Question B105 Reference PWS TE A-TE-4 and PWS A-TE-4b.1: The table provides a listing of vehicles that is provided to the Service Provider for use. Will the Government reimburse repairs for snow removal equipment that causes maintenance costs to exceed the repair cost average provided in the workload estimate for Tab A vehicles?

Answer B105 - No

Question B106 Reference PWS paragraph A1. There are significant amount of vehicles, shop equipment, parts, supplies, vendor services, and consumable materials that are required under the Firm Fixed Price portion of this effort. Some are rather large capital expenses for any size business, especially for many SDVOSB companies who may or may not have experience operating a BOS contract. As such, how will the government analyze and evaluate the items (Other Direct Costs—ODCs) that an offeror places in their pricing to ensure the offeror has proposed the minimum amount of items to successfully operate the contract?

Answer B106 – Proposals will be evaluated in accordance with section M of the RFP. An ODC cost breakdown is not asked for in section L and will not be evaluated costs.

Question B107 Reference PWS paragraph A1. There are significant amount of vehicles, shop equipment, parts, supplies, vendor services, and consumable materials that are required under the Firm Fixed Price portion of this effort. Will cost realism be conducted, to cover both proposed labor and all Other Direct Costs (ODCs) such as the aforementioned items? If so, how will cost realism be conducted under this LPTA procurement?

Answer B107 - Proposals will be evaluated in accordance with section M of the RFP. Offeror’s bid will be evaluated for reasonableness.

Question B108 Reference PWS, A-TE-4b.1, Government Furnished Vehicles (Contractor Operated) Workload Estimate.

Please validate that the number of work orders generated per month (9) and the number of work orders completed per month (18) are accurate.

Answer B108 - The GFE is correct. Required equipment not government furnished would have to be provided by the contractor.

Question B109 We’ve noticed there is very little Government Furnished Equipment (GFE), including GFE Special Condition items, that have been historically provided in nearly all previous AFRC BOS contracts. Were these listings inadvertently omitted? Or will the Ktr be required to purchase and provide such items, including shop equipment such as drills, tools, presses, grinders, meters, testing equipment, welders, engine analyzers, etc. under Firm Fixed Price?

Answer B109 - Yes, the Ktr will be required to purchase and provide such items, including shop equipment such as drills, tools, presses, grinders, meters, testing equipment, welders, engine analyzers, etc. under Firm Fixed Price

Question B110 Reference PWS paragraph A-TE-4b. Government Furnished Equipment (Vehicles).

a. Are the Preventive Maintenance parts and shop supplies reimbursable?

Answer B110a - No

b. Are the parts for any repairs, even major repairs, reimbursable?

Answer B110b - No

Tab C Questions

Question B111 Reference PWS, C-TE-2a, Service Workload. Please validate that the number of work orders generated per month (70) and the number of work orders completed per month (50) are accurate. At this rate, the Ktr would fall below the monthly average MC rate within 2 months.

Answer B111 – Work orders generated include tire recapping, LTI, and minor maintenance work orders

Question B112 Reference PWS, C-TE-2a, Service Workload and A-TE-4b.1, Government Furnished Vehicles (Contractor Operated) Workload Estimate. Please validate that the man-hours expended line items in the referenced tables is not solely taken from OLVIMs Report PCN SB004-115, Indicator 08 (direct labor/wrench turning) but also includes work order related hours as indicated by OLVIMs Report PCN SB004-115, Indicator 09 (indirect labor productive hours). Indicator 09 includes, but is not limited to such items as Research of Technical Orders and Repair Manuals, Research part numbers with local and national vendors and check availability, Disposal of recyclable fluids and metals after work order complete and Hazmat accumulation Point paperwork and turn-ins. For a contract that shows to have 276 vehicles, the posted man-hours appear very low.

Answer B112 - The Government workload estimate is for the direct labor for the vehicles assigned to the contractor in A-TE-4b. It is not inclusive of all the vehicles at Westover. The existing contract is a firm fixed price contract and the indirect labor is not tracked.

Question B113

Reference PWS, C-TE-2a, Service Workload and A-TE-4b.1, Government Furnished Vehicles (Contractor Operated) Workload Estimate. Would the USG please provide the OLVIMs Report PCN SB004-115, Indicator 09 (indirect labor productive hours) for offerors’ review?

Answer B113 - The information is the contractor’s proprietary information and cannot be released.

Question B114 Reference PWS, C-TE-2b, Vehicle Management Workload. We respectfully request that the government review the following driving activities/workload data for accuracy as the averages appear to be flawed:

Answer B114 – C-TE-2b will be amended to clarify.

a. Taxi – This line shows that on average, each trip would last 5.4 hours, cover 166 miles, transport 12.48 passengers and carry 945 lbs. of cargo.

Answer B114a - Data is flawed from OLVIMS. However an average taxi run takes 15 minutes with 1 passenger totaling and 2 miles per run.

b. Transient – This line shows that on average, each trip would last 19.37 hours, cover 99 miles, transport 27.89 passengers and carry 2232.37 lbs. of cargo

Answer B114b - Data is flawed from OLVIMS. . However an average transient takes 45 minutes with 7 passenger totaling and 15 miles per run.

c. Wrecker – Please clarify what type of cargo is transported by wrecker that would average

1,459.7 lbs. per supported trip?

Answer B114c - Data is flawed from OLVIMS. Vehicles are towed with the wrecker.

d. Tractor Trailer – This line shows that on average, each trip would last 109 hours, cover 2.5 miles, transport 4 passengers and carry 750 lbs. of cargo

Answer B114d - Cargo data is flawed from OLVIMS. However an average wrecker run takes 1 hour with 1 passenger totaling and 1 mile.

e. Tractor Trailer – There are no Tractor Trailers provided in A-TE-4b. Who is responsible for the cost to obtain a tractor trailer when needed?

Answer B114e - The Tractor Trailers are in the UDI fleet and are signed out by the ktr for joint use.

f. Bus Support – This line shows that on average, each trip would last 1.14 hours, cover 7.3 miles, transport 4.46 passengers and carry 83 lbs. of cargo

Answer B114f - Data is flawed from OLVIMS.

g. Protocol – This line shows that on average, each trip would last 84 hours, cover 64 miles, transport 17 passengers and carry 175 lbs. of cargo

Answer B114g - Data is flawed from OLVIMS.

h. Base Tour – This line shows that on average, each trip would last 14 hours, cover 41.33 miles, transport 230 passengers and carry 1038.33 lbs. of cargo

Answer B114h - Data is updated in workload from OLVIMS.

i. Service Vehicles/Rent P/U – The quantity of 253 supported appears dramatically high based on only having 17 GSA vehicles.

Answer B114i - Data is updated in workload from OLVIMS.

j. MHE Service – Please clarify the 31 passengers transported in conjunction with this activity.

Answer B114j - Data was removed from workload estimates. MHE is not performed by Tab C personnel.

k. MHE Service – Please confirm that the MHE Service not only covers supply, but should also include support provided at TMO and varies customer locations. If this is in fact the case, the quantity of supported activities appears low

Answer B114k - MHE is not performed by Tab C personnel therefore not in workload for Tab C.

l. Shuttle Service – This line shows that on average, each trip would last 13 hours, cover 16.38 miles, transport 5.5 passengers and carry 0 lbs. of cargo

Answer B114l - Data should be removed from workload estimates. No shuttle service is performed at Westover.

m. Pax/Cargo – This line shows that on average, each trip would last .63 hours (38 minutes), cover 11 miles, transport 15 passengers and carry 0 lbs. of cargo

Answer B114m - Data is flawed from OLVIMS.

n. Deliver Material – This line shows that on average, each trip would last .06 hours (3.6 minutes), cover .3 miles, transport 0 passengers and carry 2.96 lbs. of cargo

Answer B114n - Data is flawed from OLVIMS.

o. P/U Material – This line shows that on average, each trip would last .06 hours (3.6 minutes), cover .3 miles, transport 0 passengers and carry 2.96 lbs. of cargo

Answer B114o - Data is flawed from OLVIMS.

Question B115 Reference PWS paragraph C-TE-2d(2) Vehicle Master List (VML) –Government Owned. Are the parts for Preventive Maintenance, including shop supplies, reimbursable?

Answer B115 - No, refer to C1, all costs for materials, parts, and supplies in support of preventive and scheduled maintenance, including state inspections, shall be included in the Firm Fixed Price.

Tab D Questions

Question B116 Reference PWS paragraph D14.1, Aircraft Loading and Unloading. This reference states TMO will on/offload all aircraft, but does not define on and offloading.

a. What is included for on and off loading aircraft (e.g., passengers, cargo, Space “A” travelers, etc.)?

Answer B116a - Cargo

b. What is the workload data for this requirement (e.g., Number of aircraft to be serviced annually/monthly, number of passengers, TONS of cargo, etc.)?

Answer B116b – D-TE-3, Freight, 1/9.75 tons per month. See amended D-TE-2 workload estimates.

c. How many and what type of aircraft are handled each year? And which services are provided to each type?

Answer B116c – Information is not available.

d. If passenger loading/unloading is included as part of the services, will a staircase truck be added to A-TE-4b for Ktr use?

Answer B116d - NA

e. Are Fleet Service responsibilities included in loading and unloading? If so, which of the below are included? Would you please provide workload for each type of fleet service activity below?

i. Lavatory service

ii. Potable water

iii. In-flight meals, snacks and food orders

iv. Cleaning of crew and passenger compartments

Answer B116e – This work will not be performed on this contract.

Question B117 Reference PWS paragraph D4.1.2, which states “...the contractor shall provide personnel in support for

ICODES/ LOGMOD.”

f. Does this mean that the Ktr must maintain unit UTC data in LOGMOD?

Answer B117f - No

g. What is the workload associated with this requirement?

Answer B117g – N/A

Question B118

3. Reference PWS paragraph D11, Courses, states: “The contractor shall conduct the Technical Specialist training in the CMOS Work Center courses based on demand as verified by the AO.”

h. Which AFSC’s need CMOS training?

Answer B118h – Who can attend is not based on their AFSC.

i. What is the workload associated with this requirement?

Answer B118i – Less than one a year.

Question B119 Reference PWS paragraph D15.3, Offloading of Commercial/Government Carriers, which states that the KTR “will not offload explosives/munitions, but shall notify 439 MXS for offloading”.

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