Attch_1G_-_Westover_PWS_Tab_G_Final_16_Mar_15.pdf

TAB G

FUELS MANAGEMENT

TABLE OF CONTENTS

TAB TITLE PARA PAGE

G...................... Description of Services .......................................................................... ...................... G-1 Overview .......................................................................................... G1 ................. G-1 Personnel Qualifications ................................................................... G2 ................. G-1 Hours of Operation ........................................................................... G3 ................. G-1 Requisition, Receipt, Storage and Handling Products ...................... G4 ................. G-1 Distribution ....................................................................................... G5 ................. G-1 Quality Control and Analysis ........................................................... G6 ................. G-2 Accounting ....................................................................................... G7 ................. G-2 Operator’s Preventive Maintenance, Inspection, and Reporting....... G8 ................. G-2 Compliance, Environmental and Plans. ............................................ G9 ................. G-2 Fuel Tank Custodian Training ............................................................ G10 ............... G-2 Reserve and Personnel Training ................................................................ G11 .................. G-2 Reporting ..................................................................................................... G12 .................. G-2

TECHNICAL EXHIBITS PAGE

G-TE-1 ................. Service Delivery Summary ............................................................................... G-3 G-TE-2 ................. Workload Estimates .......................................................................................... G-4 G-TE-3 ................. Data Deliveries .................................................................................................. G-6 G-TE-4 ................. Government-Furnished Property ....................................................................... G-7 G-TE-4a…………Government Furnished Facilities ....................................................................... G-7 G-TE-4b ................. Government Furnished Equipment ................................................................. G-7 G-TE-4c ................. Government Furnished ADPE ......................................................................... G-7 G TE-4d ................. Government Furnished Telephones ................................................................. G-7 G-TE-4e ................. Government Furnished Office Furniture ......................................................... G-8 G-TE-5 ................. Technical Acronyms/Abbreviations and Definitions ........................................ G-8

Westover ARB Base Operations Support G - i Performance Work Statement, Tab G

FUELS MANAGEMENT

DESCRIPTION OF SERVICES

G1 Overview. The Ktr shall provide fuels management services to wing, tenant, and transient organizations. The Fuels Management Flight manages aviation (AV) and ground fuels owned by the Defense Logistics Agency (DLA). AV fuel levels are requisitioned, received, and stored IAW DLA Energy Inventory Management Plan (IMP) and DoD 4140.25M, Management of Bulk Petroleum Products, Storage, and Distribution Facilities. AV fuel is issued to aircraft using R-11 refueling units and R-12 hydrant servicing vehicles. The base service station is an automated station that dispenses mogas and diesel. Other services include the transport of diesel fuel to on-base customers such as the fire dept., generators, and K-Loaders, and the receipt of aircraft deicing fluid. Additionally, the contractor shall be responsible for the receipt, storage, and issue of liquid oxygen (LOX) and liquid nitrogen (LIN) to customers” IAW AFI 23-201, Fuels Management. Fuels Management uses computers, and specialized software, to record transactions, reports, and transmit accounting data from the Base Level Support Application (BLSA) to a centralized website (Enterprise Business System (EBS) for billing and accountability. The Ktr ensures all products are within specifications. Fuels Management includes Requisition, Receipt, Storage, Handling, Distribution, Accounting, Quality Control and Analyses, Operator’s Preventive Maintenance, Compliance and Environmental, Planning, and Training. The Ktr shall use DoD 4140.25M, AFI 23-201, and applicable fuels T.O.s, and DLA Interim Policy and Procedure Letters as guidance unless references are specified elsewhere in this PWS. The Ktr shall ensure Ktr personnel that access to the IMP possess a secret clearance.

Workload estimates are located in G-TE-2. (See F-TE-1, SDSG01 and SDSG03)

G2 Personnel Qualifications.

G2.1 The Terminal Manager shall have at least three (3) years experience working in an Air Force Fuels Management function, military service or civilian equivalent, within the last ten (10) years; one (1) year in base level fuels operations, two (2) years in a managerial capacity, and have successfully completed the Petroleum Logistics Managers Course (PLMC), or civilian equivalent. Within one year of appointment, Terminal Manager must attend RO/PA class conducted by DLA. The Fuels Foreman shall have no additional duties outside the fuels function. (See A-TE-3, A01)

G2.2 Fuels Handlers must have at least two years experience in receipt, storage and issue of petroleum products; liquid propellants, gases and oxidizers; and the operation of aviation and ground fuels storage and dispensing systems; mobile and fixed fuel systems used in the servicing of military or civilian aircraft.

G2.3 One (1) person must be formally trained in Fuels Accounting, Fuels Quality Control, and Cryotainer Maintenance.

G3 Hours of Operation. The Ktr shall provide fuels services:

Monday through Friday 0700 to 2300 Non-UTA Weekends 0700 to 1500 UTA Weekends Saturday/Sunday 0700 to 1600

G4 Requisition, Receipt, Storage and Handling Products. The Ktr shall ensure stock levels are maintained IAW the DLA Energy (DLA) Inventory Management Plan (IMP) and MAJCOM established levels. The Ktr shall notify COR when inventory levels fall below requirements and submit waiver request to DLA regional office and Air Force Petroleum Agency when levels cannot be obtained within 72 hours. (See G-TE-1, SDSG01)

G4.1 Requisition.

G4.1.1 AV Fuel. The Ktr shall coordinate with DLA designated supplier to schedule AV fuel receipts.

G4.1.2 Mogas and Diesel Fuels. The Ktr shall use the DLA Enterprise External Business Portal (EEBP) website to requisition mogas and diesel fuels.

G4.1.3 LOX. The Ktr shall request LOX via DLA.

G4.1.4. Aircraft Deicing Fluid. The Ktr shall receive/offload aircraft deicing fluid.

G4.2 Receipt, Handling, and Storage. The Ktr shall receive, store, and handle products IAW AF TO series 37, 37A, 37C, 42B, 42C and AFI 23-201.

Westover ARB Base Operations Support G - 1

G5 Distribution. The Ktr shall respond to product servicing requests within local Wing Directive established times, and record all servicing related data in the BLSA. When the Automated Fuel Service Station (AFSS) is not operational, the Ktr shall issue ground fuel by ground products truck at locally designated locations. The Ktr shall notify the base transportation function for dispatch of customers to off-base locations for fuels purchases if ground products trucks are not available. The Ktr shall input off-base fuel servicing receipts into BLSA. (See G-TE-1, SDSG02, SDSG04, and

SDSG06)

G6 Quality Control and Analysis. The Ktr shall perform laboratory analyses and sampling IAW TO 42B-1-1, 42B6-1- 1 and 42B-1-1-16. The Ktr shall maintain a schedule of analyses and results in BLSA. The Ktr shall use AFTAT or another Air Force approved web based program to track sample submissions and results to the Area Lab. When products are contaminated or off specification, the Ktr shall take corrective action and notify appropriate POCs IAW AFI 23-201 and TO 42B-1-1. The Ktr shall procure and maintain an Aircraft Crash Sampling Kit IAW TO 42B-1-1, and dispatch personnel to retrieve samples when requested. (See G-TE-1, SDSG05 and SDSG06)

G7 Accounting. The Ktr shall process all requisitions, receipts, issues, transfers, shipments, and inventories daily; and perform system administrator duties on all fuels related computer systems IAW DoD 4140.25M, AFMAN 33-153, Information Technology Asset Management (ITAM), and AFJI 23-207, Aviation Fuel and Oil Issues to Contract, Charter, and Civil Aircraft. The Ktr shall emboss and update aircraft fuel identiplates IAW DLA Energy I-26 and encode and update Vehicle Identification Link (VIL) keys IAW DLA Energy P-5, and locally developed VIL control procedures.

The Ktr shall assist the Wing Refueling Document Control Officer (RDCO) in researching home station aircraft fuel issues. (See G-TE-1, SDSG07)

G7.1 Gains and Losses. The Ktr shall investigate, document, report and correct any gains or losses in inventories that are not within DLA tolerances, DLA Energy P-7, and DoD 4140.25M. The Ktr shall maintain a completed hard copy DD Form 1348-8 IAW DLA Energy P-1, Recording and Processing Inventory Transactions. (See G-TE-1, SDSG10)

G8 Operator’s Preventive Maintenance, Inspection, and Reporting. The Ktr shall inspect, perform operator maintenance, document, and report discrepancies IAW AFI 23-201, AFI 24-302, Vehicle Maintenance, AF TO series 36 and 37, and work cards for LOX tanks and associated equipment. The Ktr shall requisition all government centrally managed and Due-In-From-Maintenance (DIFM) coded LOX tanks and associated equipment replacement parts utilizing the SBSS upon approval of the AO. The Ktr shall inspect and maintain fuel hoses and couplings IAW TO 37A-1-101.

(See G-TE-1, SDSG08 and SDSG09)

G9 Compliance, Environmental and Plans. The Ktr shall serve as the Subject Matter Expert for fuel related matters.

The Ktr shall review, update, and provide fuels input to base plans, and submit input to the AO for approval. The Ktr shall report fuel mishaps, appoint an Environmental Coordinator, and establish an internal self-inspection program.

G10 Fuel Tank Custodian Training. The Ktr shall conduct tank custodian training for organizational tank custodians IAW AFI 23-204, Organizational Fuel Tanks, as scheduled by the customer.

G10.1 Organizational Fuel Tanks. The Ktr shall establish, maintain and inspect organizational fuel tanks IAW AFI 23- 204, Organizational Fuel Tanks.

G11 Military and Personnel Training. The Ktr shall develop and submit operating procedures, lesson plans, and checklists IAW AFI 23-201. The Ktr shall provide reservist training when directed by the CO. (See G-TE-3, G01).

G12 Reporting. The Ktr shall compile, format, and submit required reports. All reports submitted shall be in the required format cited in the applicable directive. In the event no format is prescribed, the Ktr format shall be acceptable.

(See G-TE-3, G02 thru G08)

Westover ARB Base Operations Support G - 2

G-TE-1

SERVICE DELIVERY SUMMARY

SDS# Performance Objective

PWS

Para Performance Threshold

SDSG01 Provide sufficient fuel and cryogenic stock levels for the successful outcome of the base mission

G-1 1a. AV fuel must be maintained at a stock level IAW IMP guidance at all times

G-1 1b. Ground fuel must be maintained at a stock level of 2,500 gallons for MOGAS and 4,000 gallons for Diesel

G-1 1c. LOX must be maintained at a stock level of 1,000 gallons at all times

SDSG02 Provide safe and timely fueling and defueling of aircraft and AGE for base customers

G-5 2a. All fueling and defueling functions will be performed IAW OSHA standards and AF Technical Order guidance at all times

G-5 2b. When notified by MOC/OPS no more than 7% of all fuelling and defueling responses per month will exceed 30 minutes

SDSG03 Provide filled and serviceable LOX and LIN cart to base customers

G-1 All LOX carts serviced will be filled to capacity and placed on the ready line IAW local schedule

SDSG04 Provide diesel fuel delivery service in a timely manner for those base customers that cannot utilize the AFSS

G-5 All requests for diesel fuel deliveries will be responded to and serviced within 30 minutes of request

SDSG05 Sample AV fuel to ensure the base aircraft and other organizations aircraft do not have flight mishaps due to contaminated fuel

G-6 AV fuels sample will be taken from all fuel facilities and equipment and tested in Base Fuels LAB IAW 42B-1-1

SDSG06 Provide odor free LOX to base flying customer G-5, G-6 6a. All new LOX shipments received will be checked for odor and purity prior to accepting shipment if procurement limit is exceeded deny shipment

G-5, G-6 6b. All daily issues of LOX will be checked for odor and purity on first issue if odor is present do not issue

SDSG07 Accurately account for AV and Ground fuels utilized by base customers and other organizations

G-7 7a. 98% of all inputs into the EBS/FMD must be error free at all times

G-7 7b. All rejects from the EBS/FMD will be corrected within 24 hours (Mon-Fri)

G-7 7c. 98% of all stock inventories will be error free and conducted daily

G-7 7d. Quarterly Vehicle Master List will be Received by Fuels from VM&A to verify the unit/vehicle ORG codes are assigned correctly

SDSG08 Ensure fuel facilities and fueling equipment are operational

G-8 8a. All fueling facilities and fueling equipment are inspected IAW AFI-23-201 and applicable TO’s

G-8 8b. All identified discrepancies will be documented on AFTO Form 39 & 244 for fixed facilities or AF Form 1807 for vehicles and forwarded to CE or Transportation as soon as discovered

SDSG09 Ensure LOX and LIN tanks are serviceable G-8 9a. At least one LOX and LIN tanks must be serviceable at all times

G-8 9b. All scheduled and unscheduled maintenance on LOX tanks will be conducted IAW AFI 23-201 and applicable T.O.’s

G-8 9c. All gauges on LOX and LIN tanks will not

Westover ARB Base Operations Support G - 3 exceed the due by calibration date documented on the PMEL calibration sticker or logbook

SDSG10 Ensure monthly fuel, cryogenic, and ADF gains or losses are within DLA tolerances.

G-7.1 One (1) DEFECT ALLOWED Monthly

G-TE-2

WORKLOAD ESTIMATES

Monthly Workload Average

1. Gallons of Product Received Jet Fuel ........................................................................................................................................ 404,865 Pipeline Cryogenics .................................................................................................................................... 35,000

2. Number of Receipts Jet Fuel Pipeline Transfers to Tenants Ground Fuel (Including Heating Fuel) DL – 1.16 / MUR - .83 Cryogenics

3. Gallons of Product Issued by Fillstand Jet Fuel ......................................................................................................................................... 163,484 Fills ......................................................................................................................................... 160,000 Return to Service ......................................................................................................................... 3,484

4. Number of Fillstand Issues Jet Fuel Fills Return To Service Return To Bulk

5. Gallons of Product Issued Jet Fuel .................................................................................................................................... 414,539 Trucks ................................................................................................................................. 147,167 Hydrant Servicing Vehicle .................................................................................................. 267,372 Ground Fuel ................................................................................................................................. 7,700 Truck Service Station (Including Compressed Natural Gas) Automated

6. Number of Issues Jet Fuel Trucks Hydrant Servicing Vehicle Ground Fuel Truck Service Station (Including Compressed Natural Gas) Automated MUR – 228 issues/ DL1-127 issues/DL2-94 issues 7,500 Manual

7. Gallons of Product Defueled Jet Fuel ...................................................................................................................................... 46,000 Truck Hydrant Servicing Vehicle ................................................................................................... 40,000

Westover ARB Base Operations Support G - 4

Monthly Workload Average

8. Number of Defuels Jet Fuel Truck Hydrant Servicing Vehicle………………………………………………………………………. 4

9. Manual Accounting Transactions

1SP(Shipments) P41 (Inventory) P42 (Adjustments)

10. Quality Control (Samples and Analysis)

11. Compliance Inspections Internal Spot-Checks (Including Operations and Personnel) Functional Semi-Annuals Facilities Equipment Operator’s Preventative Maintenance Inspection Discrepancies

12. Manual Tank Gauging

13. Organizational Tank Custodian Training When Requested

14. Management Publications (Checklist, Operating Instructions) Support Agreements Contingency Plans Technical Order Changes Posted

15. Refueling Transient Acft (Average per Year) 200

AFSC Military Members UTAs/Monthly 2F0X1… …………...11…………... ………1 21R……. …….……....6………….... ………1

Westover ARB Base Operations Support G - 5

G-TE-3

DATA DELIVERIES

The Ktr shall submit all required reports shown below using the complete mailing address (referenced by number) in the chart following the required report information. Only 1 copy of the report is required unless otherwise specified. Ktr format is acceptable unless otherwise specified. All “days” are in calendar days unless otherwise specified.

Item # Report Title Submit

To Freq PWS

Reference/Directive G01 Operating Procedures/Lesson Plans/Checklists 1,2 As req G11

Initial submission required NLT 30 calendar days after operational performance start date. Government acceptance is required prior to implementation. Submit revisions for Government acceptance as they occur IAW AFI 23-201.

G02 Bulk Petroleum Contingency Report (REPOL) 1,2 As req G12.

HQ AFRC/A4RMF will advise of first and subsequent submissions. The contractor will use DLA Energy’s Web Repol as the primary means of REPOL reporting when directed by CJCS or MAJCOM IAW AFI 23-201.

G03 Ground Fuels Requirements 1,2 Annly G12.

AFPA will advise of first and subsequent submissions. Manually prepared IAW DoD 4140.25M, Vol 4

G04 Bulk Petroleum Storage Facilities Report 1,2,3 Annly G12.

AFPA will advise of first and subsequent submissions. Preparation guidance is IAW DoD 4140.25M, Vol 4.

G05 Fuels Support Plan 1,2,3 As req G12.

Prepare IAW AFI 23-201.

G06 Refueler Validation 1,2 As req G12.

Provides justification for number of refueling vehicles authorized as directed by VEMSO or when mission changes warrant validation.

G07 Quality Control Monthly Schedule & Inspections 2 Mthly G12 First submission due first day of first month of operational performance period. Subsequent submission due NLT 1 week prior to start of next month. Manually prepared for inspections as outlined in AFI 23-201. Sampling schedules computer generated using FMD Program AFI 23-201.

G08 Air Force Common Output Level Standards (AFCOLS) 1,2 As Req G12 Submit Reportable information to AFCOLS IAW AFI 23-201 or when requested by MAJCOM.

The following are the addresses for each addressee

1. HQ AFRC/A4RM

549 Pine Street Robins AFB, GA 31098-1635

2. 439LRS/LGRAO/COR

100 Logistics Drive Westover ARB Chicopee, MA 01022-5375

3. AFPA

8725 John J. Kingman Rd, Suite 1227 Fort Belvoir, VA 22060

Westover ARB Base Operations Support G - 6

G-TE-4

GOVERNMENT-FURNISHED PROPERTY

G-TE-4a: Government Furnished Facilities.

Bldg # Function Approxt Sq Ft 7700 Hydrant Refueling Building ................................................ 1,110 7701 Hydrant Refueling Building ................................................ 1,110 7705 Hydrant Refueling Building ................................................ 1,600 7706 Hydrant Refueling Building Control Rm 7710 Fuels Operations Building ................................................... 1,460 7025 Hydrant Refueling Building Bulk Storage ........................ 1,550 7064 LOX & LIN Storage ............................................................ N/A

G-TE-4b: Government Furnished Equipment

Item Description QTY Item Description QTY Trailer Tank Jet, 1 Fuel servicing Unit 4930-01-089-4581 2 Tank LIN 6,000 GAL 2 Tank LOX 3000 GAL 2 Hood Fume Lab 1 Electric Card Embosser Model 610 1 Embossing Machine 7110 NSL 1 Storage Shed Storage/ 1 hazmat 3 Vacuum Pump 1 Sampler Cryogenic 1 Purging Unit LOX 1 Pump, Vacuum PMU-4 1 Meter Flow Rate 1 Master Meter 1 Radio Base 1 Radio Hand Held 6 Oven Precision 1 Bomb Sampler Beacon 2 Tester Set Cloudpoint 1 Containment Guide Std Millipore 5 Tester Flash Point 1 Chromometer Ref 1 Testing Kit Petroleum (CU meter) 3 Testing Kit Petroleum (Anti-icing) 1

Viewer Water 40(AEL0 1 Microscope Optical 1 Gammon Aqua Glo Water Det 1 Multimeter 1 Monitoring Kit Gammon Mini 2 Cylinder Assy Cryogenic Sampler 2 Pump Homelite 1 Spill Kit Large 7 Analytical Balance LAB 1 Spill Kit Pop-Up Pool 3 Desicator 3 Shelve Lab 1 Spill Tray 1 Fire Safe, Sec File Model 1970 1 Battery Back-up Belkine 3 Bowser, Fuel Trailer, Tank Jet 4 Eye wash station 3 Shower 1 LOX/LIN Tools Brass ball peen hammer, brass wrench, Screwdrivers.

G-TE-4c: Government Furnished ADPE

Item QTY Item QTY Monitor 8 Desktop 7 Laptop 2 Printer 4 Belkin UPS 2

G-TE-4d. Government Furnished Telephones.

Bldg # # of Lines # of Instruments

7700 ........................................... 1 7701 ........................................... 1 7705 ........................................... 1

Westover ARB Base Operations Support G - 7

7706 ........................................... 1 7710 ........................................... 6 7072 ........................................... 1

G-TE-4e. Government Furnished Office Equipment.

Nomenclature QTY Nomenclature QTY Desk 12 File Cabinets 5 Chairs 18 Bookshelves 4 Lab Countertop 1 FSC Countertop 1 Credenza 1 Table 1

*NOTE: All equipment provided in "as is" condition - The Government will not be responsible for replacing this equipment.

G-TE-5

TECHNICAL ACRONYMS/ABBREVEIATIONS AND DEFINITIONS

AFSS………… Automated Fuel Service Station HSV…………..... hydrant-servicing vehicles AV…………… Aviation IMP…………..... Inventory Management Plan BLSA………. Base Level Support Application LIN…………...... Liquid Nitrogen CNG………… Compressed Natural Gas LOX…………..... Liquid Oxygen DFAS………... Defense Fuels Accounting System POL…………..... Petroleum, Oil, and Lubricants DLA…………... Defense Logistics Agency PQDR………….. Product Quality Deficiency Report EBS…………… Enterprise Business System RDCO………….. Refueling Document Control Officer FMD…………. Fuels Manager Defense VIL…………....... Vehicle Integration Links

EMERGENCY DISTRIBUTION PLAN (EDP). A plan issued by the Defense Logistics Agency (DLA) Energy field office for use by a storing activity for distribution of fuel to bases in times of national emergency.

FP ACCOUNT. Refers to the Legacy DoDAAC (buyer’s DoDAAC/non-capitalized fuel).

INVENTORY MANAGEMENT PLAN (IMP). A classified data services product published by DLA Energy depicting total fuels wartime inventory requirements, levels and assets by location.

MAX 1-DAY. The maximum amount of fuel (in gallons) required to be dispensed in a 24-hour period during war conditions.

QUALITY ASSURANCE REPRESENTATIVE (QAR). A Defense Fuels representative who is responsible for assuring quality control of fuels procured by the government.

SE ACCOUNT. Refers to the Plant DoDAAC (DLA’s DoDAAC) for the processing and management of capitalized (DLA Owned) products (Seller’s DoDAAC).

Westover ARB Base Operations Support G - 8

G-TE-4c: Government Furnished ADPE